Carnegie Mellon University Math Club Budget

FY2015 (July 1, 2014 - June 30, 2015)

The purpose of the organization is 1. to promote an awareness and critical understanding of mathematics in modern society on campus and in the local community, 2. to assist students pursuing a career, academic research, enrollment in professional organizations or postgraduate school that pertains to mathematics or a related science, and 3. to provide academic assistance to students on campus or in other secondary schools within Pittsburgh.

JFC Rep: Jalen Poteat (jalenw)

Summary

Requested
Expenditures $6,195.00
Capital $536.00
Revenue ($5,625.00)
Final $570.00
Recommended
Expenditures $5,900.00
Capital $536.00
Revenue ($5,625.00)
Final $275.00
Final
Expenditures $5,900.00
Capital $536.00
Revenue ($5,625.00)
Debt ($0.00)
Rollover ($750.00)
Total Subsidy $275.00
FY15 Starting Balance $1,025.00

Debt/Rollover Explanation:

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $5,000.00 $5,000.00 $5,000.00

Expected Math Department Contribution

Revenue-Fundraising Income (-) $225.00 $225.00 $225.00

Fundraising and Booth T-Shirt/Hoodie Combination Price: $15/person Expected number of units sold: 30.

Revenue-Rental and Sales Income (-) $200.00 $200.00 $200.00

Pittsburgh Symphony Tickets: Bought at $15 each and sold for $5. Expected number of units sold: 40

Revenue-Rental and Sales Income (-) $200.00 $200.00 $200.00

Pirates Tickets: Bought at $20 each and sold for $5 Expected number of units sold 40

Sub-Total -$5,625.00 -$5,625.00 -$5,625.00

Bi-Weekly Meetings

Object Code Requested Recommended Final Description
Food-Refreshments for General Body Meetings (+) $3,300.00 $3,300.00 $3,300.00

Each week we order 15 pies and 8-2L bottles of soda for a total cost of approximately $220/meeting. We have 15 meetings a year on average.

Sub-Total $3,300.00 $3,300.00 $3,300.00

Booth

Object Code Requested Recommended Final Description
Ops-Event Supplies (+) $35.00 $0.00 $0.00

Painting Supplies, Tape 2 rolls at $7/roll and paint trays 2 at $10/tray

Ops-Event Supplies (+) $400.00 $0.00 $0.00

Lumber for construction of Blitz Booth. Estimate for enough wood to construct approved design and extra just in case.

Ops-Event Supplies (+) $90.00 $0.00 $0.00

Screws for structural lumber ($88/1750 screws)

Ops-Event Supplies (+) $75.00 $0.00 $0.00

Paint: 3-1gal buckets

Food-Refreshments for Events (+) $350.00 $0.00 $0.00

5 Meals for those working on the booth at the time. We expect that we will have 10-15 people working on the booth at one time and we will schedule 4 times to order pizza. We will order 4 pies and 3-2L bottles of soda per "meal". Expected cost of meal $70.

Ops-Event Supplies (+) $55.00 $0.00 $0.00

AAA Batteries for lighting. $11/16-pack, for a total of 80 batteries

Ops-Event Supplies (+) $40.00 $0.00 $0.00

Disposable Nitrile Gloves $13/100ct. (Three boxes)

Ops-Event Supplies (+) $0.00 $750.00 $750.00

None

“JFC has changed its booth metric to a flat fee, set by the JFC at the start of the JFC Budget Review Process. This year, we will be funding student government recognized organizations $2,500 for a full booth, $750 for a Blitz Booth, and will provide groups doing Booth for the first time with a $750 bonus.”

Sub-Total $1,045.00 $750.00 $750.00

Capital Expense Fund

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $150.00 $150.00 $150.00

Impact Driver: to ease fastening structural lumber. Likely to be purchased according to Spring Carnival Committee suggestions.

Capital Expense Fund (+) $200.00 $200.00 $200.00

Cordless Circular Saw: to ease cutting wood/lumber down to size. Also purchased to Spring Carnival Committee specifications

Capital Expense Fund (+) $36.00 $36.00 $36.00

Stick-up Battery Powered LED Lights $6/Light (6 Lights)

Capital Expense Fund (+) $150.00 $150.00 $150.00

Reciprocating saw for doorways

Sub-Total $0.00 $0.00 $0.00

Events and Trips

Object Code Requested Recommended Final Description
Ops-Event Supplies (+) $450.00 $450.00 $450.00

T-Shirt/Hoodie: One half of expense covered by budget. $15/unit, 30 units expected

Ops-Event Supplies (+) $800.00 $800.00 $800.00

Subsidized Pirates Tickets: 40 tickets at $20/ticket

Ops-Event Supplies (+) $600.00 $600.00 $600.00

Subsidized Symphony Tickets: 40 tickets at $15/ticket

Sub-Total $1,850.00 $1,850.00 $1,850.00

By Object Code

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $150.00 $150.00 $150.00 Impact Driver: to ease fastening structural lumber. Likely to be purchased according to Spring Carnival Committee suggestions.
Capital Expense Fund (+) $200.00 $200.00 $200.00 Cordless Circular Saw: to ease cutting wood/lumber down to size. Also purchased to Spring Carnival Committee specifications
Capital Expense Fund (+) $36.00 $36.00 $36.00 Stick-up Battery Powered LED Lights $6/Light (6 Lights)
Capital Expense Fund (+) $150.00 $150.00 $150.00 Reciprocating saw for doorways
Food-Refreshments for Events (+) $350.00 $0.00 $0.00 5 Meals for those working on the booth at the time. We expect that we will have 10-15 people working on the booth at one time and we will schedule 4 times to order pizza. We will order 4 pies and 3-2L bottles of soda per "meal". Expected cost of meal $70.
Food-Refreshments for General Body Meetings (+) $3,300.00 $3,300.00 $3,300.00 Each week we order 15 pies and 8-2L bottles of soda for a total cost of approximately $220/meeting. We have 15 meetings a year on average.
Ops-Event Supplies (+) $35.00 $0.00 $0.00 Painting Supplies, Tape 2 rolls at $7/roll and paint trays 2 at $10/tray
Ops-Event Supplies (+) $400.00 $0.00 $0.00 Lumber for construction of Blitz Booth. Estimate for enough wood to construct approved design and extra just in case.
Ops-Event Supplies (+) $450.00 $450.00 $450.00 T-Shirt/Hoodie: One half of expense covered by budget. $15/unit, 30 units expected
Ops-Event Supplies (+) $90.00 $0.00 $0.00 Screws for structural lumber ($88/1750 screws)
Ops-Event Supplies (+) $75.00 $0.00 $0.00 Paint: 3-1gal buckets
Ops-Event Supplies (+) $800.00 $800.00 $800.00 Subsidized Pirates Tickets: 40 tickets at $20/ticket
Ops-Event Supplies (+) $600.00 $600.00 $600.00 Subsidized Symphony Tickets: 40 tickets at $15/ticket
Ops-Event Supplies (+) $55.00 $0.00 $0.00 AAA Batteries for lighting. $11/16-pack, for a total of 80 batteries
Ops-Event Supplies (+) $40.00 $0.00 $0.00 Disposable Nitrile Gloves $13/100ct. (Three boxes)
Ops-Event Supplies (+) $0.00 $750.00 $750.00 None
Revenue-Donations/Other Income (-) $5,000.00 $5,000.00 $5,000.00 Expected Math Department Contribution
Revenue-Fundraising Income (-) $225.00 $225.00 $225.00 Fundraising and Booth T-Shirt/Hoodie Combination Price: $15/person Expected number of units sold: 30.
Revenue-Rental and Sales Income (-) $200.00 $200.00 $200.00 Pittsburgh Symphony Tickets: Bought at $15 each and sold for $5. Expected number of units sold: 40
Revenue-Rental and Sales Income (-) $200.00 $200.00 $200.00 Pirates Tickets: Bought at $20 each and sold for $5 Expected number of units sold 40

By Ocode

Requested
Capital Expense Fund $536.00
Food-Refreshments for Events $350.00
Food-Refreshments for General Body Meetings $3,300.00
Ops-Event Supplies $2,545.00
Revenue-Donations/Other Income $5,000.00
Revenue-Fundraising Income $225.00
Revenue-Rental and Sales Income $400.00
Recommended
Capital Expense Fund $536.00
Food-Refreshments for Events $0.00
Food-Refreshments for General Body Meetings $3,300.00
Ops-Event Supplies $2,600.00
Revenue-Donations/Other Income $5,000.00
Revenue-Fundraising Income $225.00
Revenue-Rental and Sales Income $400.00
Final
Capital Expense Fund $536.00
Food-Refreshments for Events $0.00
Food-Refreshments for General Body Meetings $3,300.00
Ops-Event Supplies $2,600.00
Revenue-Donations/Other Income $5,000.00
Revenue-Fundraising Income $225.00
Revenue-Rental and Sales Income $400.00

Summary

Requested
Expenditures $6,195.00
Capital $536.00
Revenue ($5,625.00)
Final $570.00
Recommended
Expenditures $5,900.00
Capital $536.00
Revenue ($5,625.00)
Final $275.00
Final
Expenditures $5,900.00
Capital $536.00
Revenue ($5,625.00)
Debt ($0.00)
Rollover ($750.00)
Total Subsidy $275.00
FY15 Starting Balance $1,025.00

Debt/Rollover Explanation: