Activities Fair Budget
FY2013 (July 1 2012 - June 30, 2013)
Activities Fair is designed to serve as an opportunity for all recognized student organizations to showcase their activities, events and focus, while recruiting membership. Activities Fair has traditionally been funded through the JFC process and planned by a staff member in the Student Activities office. Activities Fair occurs the second week of Fall and Spring semester.
JFC Rep: Andrew Schultz (amschult)
Summary
| Requested | |
|---|---|
| Expenditures | $5,375.66 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,375.66 |
| Recommended | |
|---|---|
| Expenditures | $5,375.66 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,375.66 |
| Final | |
|---|---|
| Expenditures | $5,375.66 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($1,056.60) |
| Total Subsidy | $5,375.66 |
| FY13 Starting Balance | $6,432.26 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Agency Funding (-) | $0.00 | $0.00 | $0.00 |
Sample Line Item |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Fall Activities Fair
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Rental-Equipment (+) | $1,322.18 | $1,322.18 | $1,322.18 |
Fall ActFair occurs on the CFA Lawn (weather permitting). We rent 183 tables from Taylor Rental at $7.225 per 6' table. |
| Rental-Equipment (+) | $404.43 | $404.43 | $404.43 |
366 Chairs are rented through Taylor Rental at $1.105 per chair. |
| Rental-Equipment (+) | $274.50 | $274.50 | $274.50 |
Taylor Rental provides set-up of tables and chairs (cheaper and more efficient than FMS) at $.50 per table, per chair. |
| Other Supplies (+) | $202.34 | $202.34 | $202.34 |
(Obj Code: IC FACILITIES MGMT SVCS) 10 Trash & 10 Recycling boxes (this amount can be seen on ActFair Report) |
| Student Programs-Other Expense (+) | $350.00 | $350.00 | $350.00 |
(Obj Code: IC SUPPORT SERVICES) This is the cost of the mat for using Wiegand Gym, UC. This site is our rain location and needs to be accounted for in the budget. Fall Fair 2011 was moved to the gym. |
| Printing & Publishing External (+) | $56.00 | $56.00 | $56.00 |
160 color fliers to be distributed to the RA/CA & Greek Communities, plus academic buildings |
| Printing & Publishing External (+) | $16.88 | $16.88 | $16.88 |
1 3'X5' Black & White poster of the Activities Flier to hang by sign stands in the UC during the couple of days leading up to the Fair. |
| Printing & Publishing External (+) | $108.00 | $108.00 | $108.00 |
3 3'X5' Black & White posters of Alpha, Numerical, & Categorical listings of the student organizations for participants. These are printed on sturdier paper. |
| Student Programs-Other Expense (+) | $97.60 | $97.60 | $97.60 |
Balloons ordered through Balloons Instead (the only decoration for the fair) to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons |
| Student Programs-Other Expense (+) | $500.00 | $500.00 | $500.00 |
Would like to purchase pens with the Collegiate Link (if it becomes final) website on them to help promote this site and how to contact/join student organizations through the site. There are typically around 2000 people who attend the fair (according to how much cups Rita's Italian Ice brings) |
| Sub-Total | $3,331.93 | $3,331.93 | $3,331.93 |
Winter Activities Fair
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Rental-Equipment (+) | $1,083.75 | $1,083.75 | $1,083.75 |
Winter ActFair occurs in the Wiegnad Gym, UC. This past year we rented 142 tables and each year the fair has increased in student organization participation. For Winter Fair 2013, I would like to rent 150 tables from Taylor Rental at $7.225 per 6' table. |
| Rental-Equipment (+) | $331.50 | $331.50 | $331.50 |
300 Chairs are rented through Taylor Rental at $1.105 per chair. Note: There is no set-up fee from Taylor Rental, because Marcia has UC ISS staff set them up. |
| Student Programs-Other Expense (+) | $350.00 | $350.00 | $350.00 |
(Obj Code: IC SUPPORT SERVICES) This is the cost of the mat for using Wiegand Gym, UC. |
| Student Programs-Other Expense (+) | $97.60 | $97.60 | $97.60 |
Balloons ordered through Balloons Instead (the only decoration for the fair) to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons |
| Printing & Publishing External (+) | $56.00 | $56.00 | $56.00 |
160 color fliers to be distributed to the RA/CA & Greek Communities, plus academic buildings |
| Printing & Publishing External (+) | $16.88 | $16.88 | $16.88 |
1 3'X5' Black & White poster of the Activities Flier to hang by sign stands in the UC during the couple of days leading up to the Fair. |
| Printing & Publishing External (+) | $108.00 | $108.00 | $108.00 |
3 3'X5' Black & White posters of Alpha, Numerical, & Categorical listings of the student organizations for participants. These are printed on sturdier paper. |
| Sub-Total | $2,043.73 | $2,043.73 | $2,043.73 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Agency Funding (-) | $0.00 | $0.00 | $0.00 | Sample Line Item |
| Other Supplies (+) | $202.34 | $202.34 | $202.34 | (Obj Code: IC FACILITIES MGMT SVCS) 10 Trash & 10 Recycling boxes (this amount can be seen on ActFair Report) |
| Printing & Publishing External (+) | $56.00 | $56.00 | $56.00 | 160 color fliers to be distributed to the RA/CA & Greek Communities, plus academic buildings |
| Printing & Publishing External (+) | $16.88 | $16.88 | $16.88 | 1 3'X5' Black & White poster of the Activities Flier to hang by sign stands in the UC during the couple of days leading up to the Fair. |
| Printing & Publishing External (+) | $108.00 | $108.00 | $108.00 | 3 3'X5' Black & White posters of Alpha, Numerical, & Categorical listings of the student organizations for participants. These are printed on sturdier paper. |
| Printing & Publishing External (+) | $56.00 | $56.00 | $56.00 | 160 color fliers to be distributed to the RA/CA & Greek Communities, plus academic buildings |
| Printing & Publishing External (+) | $16.88 | $16.88 | $16.88 | 1 3'X5' Black & White poster of the Activities Flier to hang by sign stands in the UC during the couple of days leading up to the Fair. |
| Printing & Publishing External (+) | $108.00 | $108.00 | $108.00 | 3 3'X5' Black & White posters of Alpha, Numerical, & Categorical listings of the student organizations for participants. These are printed on sturdier paper. |
| Rental-Equipment (+) | $1,322.18 | $1,322.18 | $1,322.18 | Fall ActFair occurs on the CFA Lawn (weather permitting). We rent 183 tables from Taylor Rental at $7.225 per 6' table. |
| Rental-Equipment (+) | $404.43 | $404.43 | $404.43 | 366 Chairs are rented through Taylor Rental at $1.105 per chair. |
| Rental-Equipment (+) | $274.50 | $274.50 | $274.50 | Taylor Rental provides set-up of tables and chairs (cheaper and more efficient than FMS) at $.50 per table, per chair. |
| Rental-Equipment (+) | $1,083.75 | $1,083.75 | $1,083.75 | Winter ActFair occurs in the Wiegnad Gym, UC. This past year we rented 142 tables and each year the fair has increased in student organization participation. For Winter Fair 2013, I would like to rent 150 tables from Taylor Rental at $7.225 per 6' table. |
| Rental-Equipment (+) | $331.50 | $331.50 | $331.50 | 300 Chairs are rented through Taylor Rental at $1.105 per chair. Note: There is no set-up fee from Taylor Rental, because Marcia has UC ISS staff set them up. |
| Student Programs-Other Expense (+) | $350.00 | $350.00 | $350.00 | (Obj Code: IC SUPPORT SERVICES) This is the cost of the mat for using Wiegand Gym, UC. This site is our rain location and needs to be accounted for in the budget. Fall Fair 2011 was moved to the gym. |
| Student Programs-Other Expense (+) | $97.60 | $97.60 | $97.60 | Balloons ordered through Balloons Instead (the only decoration for the fair) to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons |
| Student Programs-Other Expense (+) | $500.00 | $500.00 | $500.00 | Would like to purchase pens with the Collegiate Link (if it becomes final) website on them to help promote this site and how to contact/join student organizations through the site. There are typically around 2000 people who attend the fair (according to how much cups Rita's Italian Ice brings) |
| Student Programs-Other Expense (+) | $350.00 | $350.00 | $350.00 | (Obj Code: IC SUPPORT SERVICES) This is the cost of the mat for using Wiegand Gym, UC. |
| Student Programs-Other Expense (+) | $97.60 | $97.60 | $97.60 | Balloons ordered through Balloons Instead (the only decoration for the fair) to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons |
By Ocode
| Requested | |
|---|---|
| Agency Funding | $0.00 |
| Other Supplies | $202.34 |
| Printing & Publishing External | $361.76 |
| Rental-Equipment | $3,416.36 |
| Student Programs-Other Expense | $1,395.20 |
| Recommended | |
|---|---|
| Agency Funding | $0.00 |
| Other Supplies | $202.34 |
| Printing & Publishing External | $361.76 |
| Rental-Equipment | $3,416.36 |
| Student Programs-Other Expense | $1,395.20 |
| Final | |
|---|---|
| Agency Funding | $0.00 |
| Other Supplies | $202.34 |
| Printing & Publishing External | $361.76 |
| Rental-Equipment | $3,416.36 |
| Student Programs-Other Expense | $1,395.20 |
Summary
| Requested | |
|---|---|
| Expenditures | $5,375.66 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,375.66 |
| Recommended | |
|---|---|
| Expenditures | $5,375.66 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,375.66 |
| Final | |
|---|---|
| Expenditures | $5,375.66 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($1,056.60) |
| Total Subsidy | $5,375.66 |
| FY13 Starting Balance | $6,432.26 |