Activities Fair Budget
FY2015 (July 1, 2014 - June 30, 2015)
Activities Fair is designed to serve as an opportunity for all recognized student organizations to showcase their activities, events and focus, while recruiting membership. Activities Fair has traditionally been funded through the JFC process and planned by a staff member in the Student Activities office. Activities Fair occurs the second week of Fall and Spring semester.
JFC Rep: Milan Desai (mjdesai)
Summary
| Requested | |
|---|---|
| Expenditures | $8,260.50 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $8,260.50 |
| Recommended | |
|---|---|
| Expenditures | $8,260.50 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $8,260.50 |
| Final | |
|---|---|
| Expenditures | $8,260.50 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $8,260.50 |
| FY15 Starting Balance | $8,260.50 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Fundraising Income (-) | $0.00 | $0.00 | $0.00 |
Historically these two fairs have been 100% supported by the JFC because it supports student organization involvement and recruitment |
| Sub-Total | $0.00 | $0.00 | $0.00 |
General
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 |
Kinkos: two foam board signs (17 X 22.5") to use at both fairs to advertise fair. One is placed on an easel in UC during the week leading up to the fair and the other is to advertize student organization check-in. The current foam boards have been used the last two years and need to be replaced. |
| Ops-Event Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 |
I would love to continue to purchase bag giveaways to students attending the fair. This has been a great way to advertise getting involved and where to find organizations (thebridge.cmu.edu) that students will utilize past the fair. It also helps students to store all the items they get at the fair while they are walking around. 600 bags from epromos. |
| Sub-Total | $1,530.00 | $1,530.00 | $1,530.00 |
Fall Activities Fair: 9/3/2014
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $1,808.80 | $1,808.80 | $1,808.80 |
Fall ActFair occurs on the CFA Lawn (weather permitting). From TAYLOR RENTAL, we rent 190 tables at $7.22 per 6 ft table and 380 (two chairs per table) chairs at $1.15 |
| Ops-Rental Equipment (+) | $2,090.00 | $2,090.00 | $2,090.00 |
Labor costs for setting up and tearing down tables and chairs ($1.25/chair and $3.00/table) |
| Ops-Program Expenses (+) | $345.96 | $345.96 | $345.96 |
(Obj Code: IC FACILITIES MGMT SVCS) 10 Trash & 10 Recycling Boxes, plus trash removal. I have included what hit the budget in September 2013 from FMS. |
| Ops-Program Expenses (+) | $103.00 | $103.00 | $103.00 |
Balloons ordered from Balloons Instead to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons. |
| Ops-Advertising and Publicity (+) | $56.00 | $56.00 | $56.00 |
Kinkos: 160 Fliers (11X17, color) from Kinkos to hang up in Houses, Greek Community, and Academic buildings |
| Ops-Advertising and Publicity (+) | $63.00 | $63.00 | $63.00 |
Kinkos: 400 Postcards (100 sheets cut into 4, color) from Kinkos to distribute at Grad and 1st Year Orientation, plus to put in DOSA offices for students to grab. |
| Ops-Advertising and Publicity (+) | $20.22 | $20.22 | $20.22 |
Kinkos: 6 (24" X 36" ft, b&w) posters from Kinkos listing organizations by table #, alphabetically, and fair layout that are present at the Fall Act Fair. |
| Ops-Program Expenses (+) | $350.00 | $350.00 | $350.00 |
University Center charges $350 for the mat that is used to cover Wiegand Gym (this is charged if the fair is moved into the gym because of bad weather) |
| Sub-Total | $4,836.98 | $4,836.98 | $4,836.98 |
Winter Activities Fair
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $1,332.80 | $1,332.80 | $1,332.80 |
Winter ActFair occurs in the Wiegand Gym, UC. From TAYLOR RENTAL, we rent 140 tables at $7.22 per 6 ft table and 280 (two chairs per table) chairs at $1.15 (UC Staff set-up and tear down, so there are no labor costs) |
| Ops-Program Expenses (+) | $350.00 | $350.00 | $350.00 |
University Center charges $350 for the mat that is used to cover Wiegand Gym |
| Ops-Program Expenses (+) | $103.00 | $103.00 | $103.00 |
Balloons ordered from Balloons Instead to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons. |
| Ops-Advertising and Publicity (+) | $56.00 | $56.00 | $56.00 |
Kinkos: 160 Fliers (11X17, color) from Kinkos to hang up in Houses, Greek Community, and Academic buildings |
| Ops-Advertising and Publicity (+) | $31.50 | $31.50 | $31.50 |
Kinkos: 200 Postcards (50 sheets cut into 4, color) from Kinkos to distribute at DOSA offices for students to grab. |
| Ops-Advertising and Publicity (+) | $20.22 | $20.22 | $20.22 |
Kinkos: 6 (24" X 36" ft, b&w) posters from Kinkos listing organizations by table #, alphabetically, and fair layout that are present at the Fall Act Fair. |
| Sub-Total | $1,893.52 | $1,893.52 | $1,893.52 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 | Kinkos: two foam board signs (17 X 22.5") to use at both fairs to advertise fair. One is placed on an easel in UC during the week leading up to the fair and the other is to advertize student organization check-in. The current foam boards have been used the last two years and need to be replaced. |
| Ops-Advertising and Publicity (+) | $56.00 | $56.00 | $56.00 | Kinkos: 160 Fliers (11X17, color) from Kinkos to hang up in Houses, Greek Community, and Academic buildings |
| Ops-Advertising and Publicity (+) | $63.00 | $63.00 | $63.00 | Kinkos: 400 Postcards (100 sheets cut into 4, color) from Kinkos to distribute at Grad and 1st Year Orientation, plus to put in DOSA offices for students to grab. |
| Ops-Advertising and Publicity (+) | $20.22 | $20.22 | $20.22 | Kinkos: 6 (24" X 36" ft, b&w) posters from Kinkos listing organizations by table #, alphabetically, and fair layout that are present at the Fall Act Fair. |
| Ops-Advertising and Publicity (+) | $56.00 | $56.00 | $56.00 | Kinkos: 160 Fliers (11X17, color) from Kinkos to hang up in Houses, Greek Community, and Academic buildings |
| Ops-Advertising and Publicity (+) | $31.50 | $31.50 | $31.50 | Kinkos: 200 Postcards (50 sheets cut into 4, color) from Kinkos to distribute at DOSA offices for students to grab. |
| Ops-Advertising and Publicity (+) | $20.22 | $20.22 | $20.22 | Kinkos: 6 (24" X 36" ft, b&w) posters from Kinkos listing organizations by table #, alphabetically, and fair layout that are present at the Fall Act Fair. |
| Ops-Event Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 | I would love to continue to purchase bag giveaways to students attending the fair. This has been a great way to advertise getting involved and where to find organizations (thebridge.cmu.edu) that students will utilize past the fair. It also helps students to store all the items they get at the fair while they are walking around. 600 bags from epromos. |
| Ops-Program Expenses (+) | $345.96 | $345.96 | $345.96 | (Obj Code: IC FACILITIES MGMT SVCS) 10 Trash & 10 Recycling Boxes, plus trash removal. I have included what hit the budget in September 2013 from FMS. |
| Ops-Program Expenses (+) | $103.00 | $103.00 | $103.00 | Balloons ordered from Balloons Instead to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons. |
| Ops-Program Expenses (+) | $350.00 | $350.00 | $350.00 | University Center charges $350 for the mat that is used to cover Wiegand Gym (this is charged if the fair is moved into the gym because of bad weather) |
| Ops-Program Expenses (+) | $350.00 | $350.00 | $350.00 | University Center charges $350 for the mat that is used to cover Wiegand Gym |
| Ops-Program Expenses (+) | $103.00 | $103.00 | $103.00 | Balloons ordered from Balloons Instead to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons. |
| Ops-Rental Equipment (+) | $1,808.80 | $1,808.80 | $1,808.80 | Fall ActFair occurs on the CFA Lawn (weather permitting). From TAYLOR RENTAL, we rent 190 tables at $7.22 per 6 ft table and 380 (two chairs per table) chairs at $1.15 |
| Ops-Rental Equipment (+) | $2,090.00 | $2,090.00 | $2,090.00 | Labor costs for setting up and tearing down tables and chairs ($1.25/chair and $3.00/table) |
| Ops-Rental Equipment (+) | $1,332.80 | $1,332.80 | $1,332.80 | Winter ActFair occurs in the Wiegand Gym, UC. From TAYLOR RENTAL, we rent 140 tables at $7.22 per 6 ft table and 280 (two chairs per table) chairs at $1.15 (UC Staff set-up and tear down, so there are no labor costs) |
| Revenue-Fundraising Income (-) | $0.00 | $0.00 | $0.00 | Historically these two fairs have been 100% supported by the JFC because it supports student organization involvement and recruitment |
By Ocode
| Requested | |
|---|---|
| Ops-Advertising and Publicity | $276.94 |
| Ops-Event Supplies | $1,500.00 |
| Ops-Program Expenses | $1,251.96 |
| Ops-Rental Equipment | $5,231.60 |
| Revenue-Fundraising Income | $0.00 |
| Recommended | |
|---|---|
| Ops-Advertising and Publicity | $276.94 |
| Ops-Event Supplies | $1,500.00 |
| Ops-Program Expenses | $1,251.96 |
| Ops-Rental Equipment | $5,231.60 |
| Revenue-Fundraising Income | $0.00 |
| Final | |
|---|---|
| Ops-Advertising and Publicity | $276.94 |
| Ops-Event Supplies | $1,500.00 |
| Ops-Program Expenses | $1,251.96 |
| Ops-Rental Equipment | $5,231.60 |
| Revenue-Fundraising Income | $0.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $8,260.50 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $8,260.50 |
| Recommended | |
|---|---|
| Expenditures | $8,260.50 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $8,260.50 |
| Final | |
|---|---|
| Expenditures | $8,260.50 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $8,260.50 |
| FY15 Starting Balance | $8,260.50 |
Debt/Rollover Explanation: