Activities Fair Budget
FY2014 (July 1, 2013 - June 30, 2014)
Activities Fair is designed to serve as an opportunity for all recognized student organizations to showcase their activities, events and focus, while recruiting membership. Activities Fair has traditionally been funded through the JFC process and planned by a staff member in the Student Activities office. Activities Fair occurs the second week of Fall and Spring semester.
JFC Rep: Bat Man (pmasters)
Summary
| Requested | |
|---|---|
| Expenditures | $5,894.49 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,894.49 |
| Recommended | |
|---|---|
| Expenditures | $5,894.49 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,894.49 |
| Final | |
|---|---|
| Expenditures | $5,894.49 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($753.16) |
| Total Subsidy | $5,894.49 |
| FY14 Starting Balance | $6,647.65 |
Debt/Rollover Explanation:
For activity fair tote bags.
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 |
This Fair is to support a large sampling of our 270+ recognized organizations and has been fully supported by Student Government in the past. |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Fall Activities Fair 2013
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $1,743.26 | $1,743.26 | $1,743.26 |
Fall ActFair occurs on the CFA Lawn (weather permitting). From Taylor Rental, we rent 184 tables at $7.225 per 6 ft table and 368 (two chairs per table) chairs at $1.105 |
| Ops-Program Expenses (+) | $273.94 | $273.94 | $273.94 |
(Obj Code: IC FACILITIES MGMT SVCS) 10 Trash & 10 Recycling Boxes, plus trash removal. I have included what hit the budget in September 2012 from FMS. |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 |
(Obj Code: IC SUPPORT SERVICES) Wiegand Gym Mat - only needed if Fall ActFair is moved to the Gym because of bad weather. |
| Ops-Advertising and Publicity (+) | $56.00 | $56.00 | $56.00 |
160 Fliers (11X17, color) from Kinkos to hang up in Houses, Greek Community, and Academic buildings |
| Ops-Advertising and Publicity (+) | $55.00 | $55.00 | $55.00 |
400 Postcards (100 sheets cut into 4, color) from Kinkos to distribute at Grad and 1st Year Orientation, plus to put in DOSA offices for students to grab. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $76.50 | $76.50 | $76.50 |
4 (3X5 ft, b&w) posters from Kinkos listing organizations by table # and alphabetically that are present at the Fall Act Fair. |
| Ops-Decorations (+) | $97.60 | $97.60 | $97.60 |
Balloons ordered from Balloons Instead to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons. |
| Ops-Gifts and Prizes (+) | $1,246.84 | $1,246.84 | $1,246.84 |
I would love to purchase bag giveaways to students attending the fair. This is another great way to advertise getting involved and where to find organizations (thebridge.cmu.edu) that students will utilize past the fair. It also helps students to store all the items they get at the fair while they are walking around. 1000 bags from epromos (with heavy discount). Get draw string bags, not tote bags |
| Sub-Total | $3,899.14 | $3,899.14 | $3,899.14 |
Winter Activities Fair 2014
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $1,415.25 | $1,415.25 | $1,415.25 |
Winter ActFair occurs in Wiegand Gym, UC. From Taylor Rental, we rent 150 tables at $7.225 per 6 ft table and 300 (two chairs per table) chairs at $1.105. Note: the Winter ActFair keeps expanding every year with more organizations wanting to recruit mid year. This is why there is an increase from last year. |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 |
(Obj Code: IC SUPPORT SERVICES) Wiegand Gym Mat |
| Ops-Advertising and Publicity (+) | $56.00 | $56.00 | $56.00 |
160 Fliers (11X17, color) from Kinkos to hang up in Houses, Greek Community, and Academic buildings |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $76.50 | $76.50 | $76.50 |
4 (3X5 ft, b&w) posters from Kinkos listing organizations by table # and alphabetically that are present at the Winter Act Fair. |
| Ops-Decorations (+) | $97.60 | $97.60 | $97.60 |
Balloons ordered from Balloons Instead to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons. |
| Sub-Total | $1,995.35 | $1,995.35 | $1,995.35 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $56.00 | $56.00 | $56.00 | 160 Fliers (11X17, color) from Kinkos to hang up in Houses, Greek Community, and Academic buildings |
| Ops-Advertising and Publicity (+) | $55.00 | $55.00 | $55.00 | 400 Postcards (100 sheets cut into 4, color) from Kinkos to distribute at Grad and 1st Year Orientation, plus to put in DOSA offices for students to grab. |
| Ops-Advertising and Publicity (+) | $56.00 | $56.00 | $56.00 | 160 Fliers (11X17, color) from Kinkos to hang up in Houses, Greek Community, and Academic buildings |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 | (Obj Code: IC SUPPORT SERVICES) Wiegand Gym Mat - only needed if Fall ActFair is moved to the Gym because of bad weather. |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 | (Obj Code: IC SUPPORT SERVICES) Wiegand Gym Mat |
| Ops-Decorations (+) | $97.60 | $97.60 | $97.60 | Balloons ordered from Balloons Instead to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons. |
| Ops-Decorations (+) | $97.60 | $97.60 | $97.60 | Balloons ordered from Balloons Instead to call attention to the fair and student organization check-in. 6 bunches of 6 (12") balloons. |
| Ops-Gifts and Prizes (+) | $1,246.84 | $1,246.84 | $1,246.84 | I would love to purchase bag giveaways to students attending the fair. This is another great way to advertise getting involved and where to find organizations (thebridge.cmu.edu) that students will utilize past the fair. It also helps students to store all the items they get at the fair while they are walking around. 1000 bags from epromos (with heavy discount). |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $76.50 | $76.50 | $76.50 | 4 (3X5 ft, b&w) posters from Kinkos listing organizations by table # and alphabetically that are present at the Fall Act Fair. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $76.50 | $76.50 | $76.50 | 4 (3X5 ft, b&w) posters from Kinkos listing organizations by table # and alphabetically that are present at the Winter Act Fair. |
| Ops-Program Expenses (+) | $273.94 | $273.94 | $273.94 | (Obj Code: IC FACILITIES MGMT SVCS) 10 Trash & 10 Recycling Boxes, plus trash removal. I have included what hit the budget in September 2012 from FMS. |
| Ops-Rental Equipment (+) | $1,743.26 | $1,743.26 | $1,743.26 | Fall ActFair occurs on the CFA Lawn (weather permitting). From Taylor Rental, we rent 184 tables at $7.225 per 6 ft table and 368 (two chairs per table) chairs at $1.105 |
| Ops-Rental Equipment (+) | $1,415.25 | $1,415.25 | $1,415.25 | Winter ActFair occurs in Wiegand Gym, UC. From Taylor Rental, we rent 150 tables at $7.225 per 6 ft table and 300 (two chairs per table) chairs at $1.105. Note: the Winter ActFair keeps expanding every year with more organizations wanting to recruit mid year. This is why there is an increase from last year. |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 | This Fair is to support a large sampling of our 270+ recognized organizations and has been fully supported by Student Government in the past. |
By Ocode
| Requested | |
|---|---|
| Ops-Advertising and Publicity | $167.00 |
| Ops-Charges, Fees and Fines | $700.00 |
| Ops-Decorations | $195.20 |
| Ops-Gifts and Prizes | $1,246.84 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $153.00 |
| Ops-Program Expenses | $273.94 |
| Ops-Rental Equipment | $3,158.51 |
| Revenue-Donations/Other Income | $0.00 |
| Recommended | |
|---|---|
| Ops-Advertising and Publicity | $167.00 |
| Ops-Charges, Fees and Fines | $700.00 |
| Ops-Decorations | $195.20 |
| Ops-Gifts and Prizes | $1,246.84 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $153.00 |
| Ops-Program Expenses | $273.94 |
| Ops-Rental Equipment | $3,158.51 |
| Revenue-Donations/Other Income | $0.00 |
| Final | |
|---|---|
| Ops-Advertising and Publicity | $167.00 |
| Ops-Charges, Fees and Fines | $700.00 |
| Ops-Decorations | $195.20 |
| Ops-Gifts and Prizes | $1,246.84 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $153.00 |
| Ops-Program Expenses | $273.94 |
| Ops-Rental Equipment | $3,158.51 |
| Revenue-Donations/Other Income | $0.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $5,894.49 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,894.49 |
| Recommended | |
|---|---|
| Expenditures | $5,894.49 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,894.49 |
| Final | |
|---|---|
| Expenditures | $5,894.49 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($753.16) |
| Total Subsidy | $5,894.49 |
| FY14 Starting Balance | $6,647.65 |
Debt/Rollover Explanation:
For activity fair tote bags.