Engineers Without Borders Budget

Sales revenue for selling grilled cheese on campus for $1 once a week during the school year.

Estimated revenues for the fall Annual Gala, an event where we invite past donors and sponsors in addition to prominent people in the CMU and Pittsburgh community. The purpose of the event is to thank them for the donations and present our successes, along with light entertainment and dinner. Each year the event is becoming bigger and better. Revenue comes from $20 for student attendees and $60 for professional attendees.

Estimated revenues for our annual 5K race, H20K. The 5K is usually held in Schenley Park in April and has been gaining more and more participants each year.

Estimating $20 per person, 30 members. We will not be able to raise the full amount (to reach the $1000 chapter dues required by EWB-nationals), and will need our chapter dues to be partially subsidized.

None

This money is used to fund the India Trip. The JFC will fund hotels and travel with a cap at $150 per hotel room per night per four people, and a total cap of $250 per person traveling for the year.

Operational budget for Grilled cheese food supplies to sell on campus during the school year. This involves bread, butter, and cheese for the entire year. The purpose of this event is to promote our organization on campus and recruit new members.

Invitations to send out to prospective guests for Annual Gala. Is important to have nice invitations as the event is a formal event for important people in the CMU and PIttsburgh community.

Fee for AB tech to set up equipment for presentations during Annual Gala event

FMS charge to set up room for the Annual Gala (based on last year's event)

Expense to buy sustainable utensils for the event (which is an integral part of our organization's mission, as well as CMU's mission).

Catering for 25+ people that are attending the event, as well as volunteers. The food varies year to year depending on the theme of the past year's projects. The estimate given is from the past two years of catering.

Fee to book a location (most likely Roberts Hall, but possibly another comparable venue). Location must be a suitable venue for this type of dinner, and there most be room for simultaneous dining and presentations.

Site fee for race location (Schenley Park)

Custom made T-Shirts for race participants, estimating for 50 participants. T-shirts are part of the registration packet in order to have more participants to sign up.

For advertising. This includes printing posters, posting on various running sites, and in newspapers.

Awards given to top three runners in both women's and men's divisions. In the past, these six prizes have usually been small and CMU- and/or EWB-themed. (For example, last year's winners were given an EWB pint glass)

EMS and Paramedic services for race (necessary for site location).

Charge for Pittsburgh Police, as necessary by the Pittsburgh Parks.

Insurance needed in order for race to be held in Schenley.

Dues to pay to EWB-USA for chapter membership. Integral part of the organization as it allows us to go on international trips and use the national logos. Without paying dues we will be unable to function as an organization.

Registration for 5 people to attend the Northeast Regional Conference put on by EWB-USA, estimating a fee of $75 per person. The purpose of the event is to share project details, collaborate on solutions, and learn about the different administrative aspects of EWB. After the conference, CMU's participants will share their notes and thoughts with our general body. In all, the workshop is an integral part of learning how to make our organization more effective, especially when travelling internationally and working with people who are in a different culture.

Hotel for 2 rooms for a weekend, estimating $100/night as the location for the conference is TBD.

Gasoline for travel to regional workshop. As location is TBD, this is an estimate from the past three years.

$240 for bus to transport at least 40 student vonluneers (either EWB members or others) to the Emerald View Park on Mt. Washington for a weekend day twice a year. In the past, these volunteers have cleared tons (literally) of trash from the park site. This year, volunteers will begin constructing a boardwalk that runs through a marshy area of the park, connecting two of the biggest trails on Mt. Washington.

Cost to build a boardwalk/trail in the park. The trail building will become an essential part of these trips, so funds are necessary to keep the project moving.

Amount to buy refreshments and small bites for tri-chapter meetings (between CMU, PITT, and Professionals chapters) which our chapter hosts twice a year. We also have speakers who come and talk during these meetings.

Amount to print about 400 flyers to advertise meetings, events, and general publicity about the organization.

To buy miscellaneous supplies to advertise the organization on campus.

Amount to buy supplies and refreshments for one BBQ-type event.

An essential part of our organization is our trips to a foreign country over 5 years to solve an engineering problem for a community in need. We have recently completed one project in Ecuador, and we are currently involved in a project in India. By next year, we should have the approval to start a project in Tanzania as well. For our past trips we raised over $30,000 per year through grants and sponsorships, all of which goes through our EWB-USA account. This account is separate from our JFC account and no money used through CMU is used to fundraise for our USA account. The purpose of the USA account is to spend money for capital purchases within our project. The money given is usually though grants from EWB-USA sponsors. We fundraise on campus to raise awareness and get new members for these intensive projects, as well as to pay airfare (which is not covered by grants).

Maintaining contact with the community we are helping is integral to the success of an EWB project. Many of these communities still do not have reliable access, so long-distance calls are necessary. A $15 prepaid calling card would make this communication much easier.

Travel is our one international expense that cannot be funded by the grants/sponsorships that we receive. This is the estimated cost for 4 members to travel round-trip for our ongoing project in Rampur, India.

Currently, our biggest project is PET Thatch, which is both an international service project and a local research project. A major portion of this project is the fusing of plastic strips (which are from recycled bottles) to make more useful objects, such as thatched roofing (for an Ecuadorian community) or temporary fencing (for the Pittsburgh Parks Conservancy). In order to ensure quality fuses, an ultrasonic fusing machine is necessary. Next year, we will need to purchase one of these machines, which usually cost more than $10,000. While we have received several smaller grants for this project, there is still a significant portion of the cost to be covered. Any contribution from the JFC (even if it is less than the needed $8,0000) would be incredibly helpful.

Appeal for this item with a detailed plan of (1) how you plan to use this; (2) who you plan on delivering these strips to; and (3) how you plan to get them there

Appealed amount