Engineers Without Borders Budget

FY2014 (July 1, 2013 - June 30, 2014)

The Carnegie Mellon chapter of Engineers Without Borders (EWB) is part of a national, nonprofit organization with a network of over 1000 professionals and students working to reduce poverty and improve global sustainability. The CMU chapter of EWB works on local and international engineering and sustainability projects to provide communities with tailored solutions to development issues such as water distribution systems, water purification and infratstructure improvement.

JFC Rep: Jonathan Mark (jemark)

Summary

Requested
Expenditures $5,040.00
Capital $0.00
Revenue ($3,600.00)
Final $1,440.00
Recommended
Expenditures $4,820.00
Capital $0.00
Revenue ($3,600.00)
Final $1,220.00
Final
Expenditures $4,820.00
Capital $0.00
Revenue ($3,600.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $1,220.00
FY14 Starting Balance $1,220.00

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Fundraising Income (-) $400.00 $400.00 $400.00

Sales revenue for selling grilled cheese on campus for $1 once a week during the school year.

Cover cost of event & travel

Revenue-Fundraising Income (-) $1,200.00 $1,200.00 $1,200.00

Estimated revenues for the fall Annual Gala, an event where we invite past donors and sponsors in addition to prominent people in the CMU and Pittsburgh community. The purpose of the event is to thank them for the donations and present our successes, along with light entertainment and dinner. A silent auction is also held in order to raise funds from donated items (usually from our international trips). Each year the event is becoming bigger and better. Revenue comes from $20 for student attendees and $60 for professional attendees.

Cover cost of event & travel

Revenue-Fundraising Income (-) $1,400.00 $1,400.00 $1,400.00

Estimated revenues for our annual 5K race, H20K. The 5K is usually held in Schenley Park in April and has been growing each year in terms of participants.

Cover cost of event & travel

Revenue-Membership Dues (-) $400.00 $400.00 $400.00

Estimating $20 per person, 20 members. We will not be able to raise the full amount, and will need our dues to be partially subsidized.

Cover travel

Revenue-Donations/Other Income (-) $200.00 $200.00 $200.00

Revenue from end of the year holiday card campaign

Cover travel

Sub-Total -$3,600.00 -$3,600.00 -$3,600.00

Grilled Cheese

Object Code Requested Recommended Final Description
Ops-General Supplies (+) $175.00 $175.00 $175.00

Operational budget for Grilled cheese food supplies to sell on campus during the school year. This involves bread, butter, and cheese for the entire year. The purpose of this event is to promote our organization on campus and recruit new members.

Covered by revenue from event

Sub-Total $175.00 $175.00 $175.00

Annual Gala

Object Code Requested Recommended Final Description
Ops-Advertising and Publicity (+) $100.00 $40.00 $40.00

Invitations to send out to prospective guests for Annual Gala. Is important to have nice invitations as the event is a formal event for important people in the CMU and PIttsburgh community.

Covered by revenue from event and capped at 40

Ops-Rental Equipment (+) $50.00 $50.00 $50.00

Fee for AB tech to set up equipment for presentations during Annual Gala event

Covered by revenue from event

Ops-Charges, Fees and Fines (+) $140.00 $140.00 $140.00

FMS charge to set up room for the Annual Gala (based on last year's event).

Covered by revenue from event

Ops-Advertising and Publicity (+) $25.00 $0.00 $0.00

To print posters to advertise event to CMU students who are willing to attend

Covered by revenue from event

Ops-Event Supplies (+) $100.00 $100.00 $100.00

Expense to buy sustainable utensils for the event (integral part of organization's mission, as well as CMU's mission).

Covered by revenue from event

Food-Catering (+) $350.00 $350.00 $350.00

Catering for 25 people that are attending the event, as well as volunteers. The food varies year to year depending on the theme of the restaurant. The estimate given is from the past two years of Indian catering (to promote our trip to India).

Covered by revenue from event

Ops-Charges, Fees and Fines (+) $200.00 $200.00 $200.00

Fee to secure location (Roberts Hall or other related venues). Location must be a nice venue to host a gathering room, as well as room for dining and presentations.

Covered by revenue from event

Sub-Total $965.00 $880.00 $880.00

H20K

Object Code Requested Recommended Final Description
Ops-Charges, Fees and Fines (+) $125.00 $125.00 $125.00

Site fee for race location (Schenley Park)

Covered by revenue from event

Equip-Clothing (+) $500.00 $500.00 $500.00

Custom made T-Shirts for race participants, estimating for 50 participants. T-shirts are part of the registration packet in order to have more participants to sign up.

Covered by revenue from event

Ops-Advertising and Publicity (+) $50.00 $0.00 $0.00

To print posters to advertise event around the Pittsburgh area (including CMU). This is an important aspect as we want to include as much of the community as possible, so postering is needed to advertise the race.

Ops-Advertising and Publicity (+) $100.00 $40.00 $40.00

Advertising on various running sites and in the papers in order to increase area awareness about race. Many of our past participants found out about the race from these sources.

will only fund up to 40 per event. covered by revenue

Ops-Gifts and Prizes (+) $50.00 $25.00 $25.00

Awards given to top three runners in both women and men categories.

Covered by revenue from event

Ops-Charges, Fees and Fines (+) $200.00 $200.00 $200.00

EMS and Paramedic services for race (necessary for site location).

Covered by revenue from event

Ops-Charges, Fees and Fines (+) $200.00 $200.00 $200.00

Charge for Pittsburgh Police, as necessary by the Pittsburgh Parks.

Covered by revenue from event

Ops-Charges, Fees and Fines (+) $100.00 $100.00 $100.00

Insurance needed for race to be held in Schenley.

Covered by revenue from event

Sub-Total $1,325.00 $1,190.00 $1,190.00

National Membership Dues

Object Code Requested Recommended Final Description
Ops-Charges, Fees and Fines (+) $750.00 $750.00 $750.00

Dues to pay to EWB-USA for chapter membership. Integral part of the organization as it allows us to go on international trips and use the national logos. Without paying dues we will be unable to function as an organization.

Sub-Total $750.00 $750.00 $750.00

Northeast Regional Conference

Object Code Requested Recommended Final Description
Ops-Registration and Tournaments (+) $375.00 $375.00 $375.00

Registration for 5 people to attend the Northeast workshop under EWB-USA, estimating a fee of $75 per person. The purpose of the workshop is to share project details abd collaborate on solutions. Participants then share their notes and thoughts with the general body after the conference. In all, the workshop is an integral part of learning how to make our organization more effective, especially when travelling internationally and working with people who are in a different culture.

Travel-Hotel and Lodging (+) $400.00 $400.00 $400.00

Hotel for 2 rooms for a weekend, estimating $100/night as the location for the conference is TBD.

Travel-Gas (+) $150.00 $150.00 $150.00

Gasoline for travel to regional workshop. As location is TBD, this is an estimate from the past three years.

Sub-Total $925.00 $925.00 $925.00

Emerald View Park

Object Code Requested Recommended Final Description
Travel-Professional Vehicle Services (+) $480.00 $480.00 $480.00

$240 for bus to transport at least 40 people to the Emerald View Park on Mt. Washington for a weekend day twice a year. ASCE, AphiO and other campus organizations are also involved in this project and the estimate excludes their part in the bus rentals. Ideally we would like to have three trips per semester, but we are looking to secure funding for extra trips than the two mentioned. However, this is our biggest on campus contribution to service trips and we would like to continue to expand the project.

Ops-Program Expenses (+) $200.00 $200.00 $200.00

Cost to build a boardwalk/trail in the park. The trail building will become an essential part of these trips, so funds are necessary to keep the project moving.

Sub-Total $680.00 $680.00 $680.00

PR Budget

Object Code Requested Recommended Final Description
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

Amount for 100 holiday cards to be sent to donors for end of the year donation campaign. We are usually very successful in obtaining donations, which help to fund our international trip and other organization expenses.

Food-Refreshments for General Body Meetings (+) $100.00 $100.00 $100.00

Amount to buy refreshments and small bites for tri-chapter meetings (between CMU, PITT, and Professionals chapters) which our chapter hosts twice a year. We also have speakers who come and talk during these meetings.

Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

Amount to print about 400 flyers to advertise meetings, events, and general publicity about the organization.

Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

To buy candy/misc supplies to advertise organization on campus.

Sub-Total $220.00 $220.00 $220.00

International Trip

Object Code Requested Recommended Final Description
Travel-Other (+) $0.00 $0.00 $0.00

An essential part of our organization is our trips to a foreign country over 5 years to solve an engineering problem for a community in need. The past couple years we've travelled to Ecuador and India. We are currently looking for a new project and have no estimated expenses. However, for our past trips we fundraise through grants and sponsorships over $30,000 a year that is through our EWB-USA account. This account is separate from our JFC account and no money used through CMU is used to fundraise for our USA account. The purpose of the USA account is to spend money for capital purchases within our project. The money given is usually though grants from EWB-USA sponsors. We fundraise on campus to raise awareness and get new members for these intensive projects, as well as to pay airfare (which is not covered by grants).

Sub-Total $0.00 $0.00 $0.00

By Object Code

Object Code Requested Recommended Final Description
Equip-Clothing (+) $500.00 $500.00 $500.00 Custom made T-Shirts for race participants, estimating for 50 participants. T-shirts are part of the registration packet in order to have more participants to sign up.
Food-Catering (+) $350.00 $350.00 $350.00 Catering for 25 people that are attending the event, as well as volunteers. The food varies year to year depending on the theme of the restaurant. The estimate given is from the past two years of Indian catering (to promote our trip to India).
Food-Refreshments for General Body Meetings (+) $100.00 $100.00 $100.00 Amount to buy refreshments and small bites for tri-chapter meetings (between CMU, PITT, and Professionals chapters) which our chapter hosts twice a year. We also have speakers who come and talk during these meetings.
Ops-Advertising and Publicity (+) $100.00 $40.00 $40.00 Invitations to send out to prospective guests for Annual Gala. Is important to have nice invitations as the event is a formal event for important people in the CMU and PIttsburgh community.
Ops-Advertising and Publicity (+) $25.00 $0.00 $0.00 To print posters to advertise event to CMU students who are willing to attend
Ops-Advertising and Publicity (+) $50.00 $0.00 $0.00 To print posters to advertise event around the Pittsburgh area (including CMU). This is an important aspect as we want to include as much of the community as possible, so postering is needed to advertise the race.
Ops-Advertising and Publicity (+) $100.00 $40.00 $40.00 Advertising on various running sites and in the papers in order to increase area awareness about race. Many of our past participants found out about the race from these sources.
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 Amount for 100 holiday cards to be sent to donors for end of the year donation campaign. We are usually very successful in obtaining donations, which help to fund our international trip and other organization expenses.
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 Amount to print about 400 flyers to advertise meetings, events, and general publicity about the organization.
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 To buy candy/misc supplies to advertise organization on campus.
Ops-Charges, Fees and Fines (+) $140.00 $140.00 $140.00 FMS charge to set up room for the Annual Gala (based on last year's event).
Ops-Charges, Fees and Fines (+) $200.00 $200.00 $200.00 Fee to secure location (Roberts Hall or other related venues). Location must be a nice venue to host a gathering room, as well as room for dining and presentations.
Ops-Charges, Fees and Fines (+) $125.00 $125.00 $125.00 Site fee for race location (Schenley Park)
Ops-Charges, Fees and Fines (+) $200.00 $200.00 $200.00 EMS and Paramedic services for race (necessary for site location).
Ops-Charges, Fees and Fines (+) $200.00 $200.00 $200.00 Charge for Pittsburgh Police, as necessary by the Pittsburgh Parks.
Ops-Charges, Fees and Fines (+) $100.00 $100.00 $100.00 Insurance needed for race to be held in Schenley.
Ops-Charges, Fees and Fines (+) $750.00 $750.00 $750.00 Dues to pay to EWB-USA for chapter membership. Integral part of the organization as it allows us to go on international trips and use the national logos. Without paying dues we will be unable to function as an organization.
Ops-Event Supplies (+) $100.00 $100.00 $100.00 Expense to buy sustainable utensils for the event (integral part of organization's mission, as well as CMU's mission).
Ops-General Supplies (+) $175.00 $175.00 $175.00 Operational budget for Grilled cheese food supplies to sell on campus during the school year. This involves bread, butter, and cheese for the entire year. The purpose of this event is to promote our organization on campus and recruit new members.
Ops-Gifts and Prizes (+) $50.00 $25.00 $25.00 Awards given to top three runners in both women and men categories.
Ops-Program Expenses (+) $200.00 $200.00 $200.00 Cost to build a boardwalk/trail in the park. The trail building will become an essential part of these trips, so funds are necessary to keep the project moving.
Ops-Registration and Tournaments (+) $375.00 $375.00 $375.00 Registration for 5 people to attend the Northeast workshop under EWB-USA, estimating a fee of $75 per person. The purpose of the workshop is to share project details abd collaborate on solutions. Participants then share their notes and thoughts with the general body after the conference. In all, the workshop is an integral part of learning how to make our organization more effective, especially when travelling internationally and working with people who are in a different culture.
Ops-Rental Equipment (+) $50.00 $50.00 $50.00 Fee for AB tech to set up equipment for presentations during Annual Gala event
Revenue-Donations/Other Income (-) $200.00 $200.00 $200.00 Revenue from end of the year holiday card campaign
Revenue-Fundraising Income (-) $400.00 $400.00 $400.00 Sales revenue for selling grilled cheese on campus for $1 once a week during the school year.
Revenue-Fundraising Income (-) $1,200.00 $1,200.00 $1,200.00 Estimated revenues for the fall Annual Gala, an event where we invite past donors and sponsors in addition to prominent people in the CMU and Pittsburgh community. The purpose of the event is to thank them for the donations and present our successes, along with light entertainment and dinner. A silent auction is also held in order to raise funds from donated items (usually from our international trips). Each year the event is becoming bigger and better. Revenue comes from $20 for student attendees and $60 for professional attendees.
Revenue-Fundraising Income (-) $1,400.00 $1,400.00 $1,400.00 Estimated revenues for our annual 5K race, H20K. The 5K is usually held in Schenley Park in April and has been growing each year in terms of participants.
Revenue-Membership Dues (-) $400.00 $400.00 $400.00 Estimating $20 per person, 20 members. We will not be able to raise the full amount, and will need our dues to be partially subsidized.
Travel-Gas (+) $150.00 $150.00 $150.00 Gasoline for travel to regional workshop. As location is TBD, this is an estimate from the past three years.
Travel-Hotel and Lodging (+) $400.00 $400.00 $400.00 Hotel for 2 rooms for a weekend, estimating $100/night as the location for the conference is TBD.
Travel-Other (+) $0.00 $0.00 $0.00 An essential part of our organization is our trips to a foreign country over 5 years to solve an engineering problem for a community in need. The past couple years we've travelled to Ecuador and India. We are currently looking for a new project and have no estimated expenses. However, for our past trips we fundraise through grants and sponsorships over $30,000 a year that is through our EWB-USA account. This account is separate from our JFC account and no money used through CMU is used to fundraise for our USA account. The purpose of the USA account is to spend money for capital purchases within our project. The money given is usually though grants from EWB-USA sponsors. We fundraise on campus to raise awareness and get new members for these intensive projects, as well as to pay airfare (which is not covered by grants).
Travel-Professional Vehicle Services (+) $480.00 $480.00 $480.00 $240 for bus to transport at least 40 people to the Emerald View Park on Mt. Washington for a weekend day twice a year. ASCE, AphiO and other campus organizations are also involved in this project and the estimate excludes their part in the bus rentals. Ideally we would like to have three trips per semester, but we are looking to secure funding for extra trips than the two mentioned. However, this is our biggest on campus contribution to service trips and we would like to continue to expand the project.

By Ocode

Requested
Equip-Clothing $500.00
Food-Catering $350.00
Food-Refreshments for General Body Meetings $100.00
Ops-Advertising and Publicity $395.00
Ops-Charges, Fees and Fines $1,715.00
Ops-Event Supplies $100.00
Ops-General Supplies $175.00
Ops-Gifts and Prizes $50.00
Ops-Program Expenses $200.00
Ops-Registration and Tournaments $375.00
Ops-Rental Equipment $50.00
Revenue-Donations/Other Income $200.00
Revenue-Fundraising Income $3,000.00
Revenue-Membership Dues $400.00
Travel-Gas $150.00
Travel-Hotel and Lodging $400.00
Travel-Other $0.00
Travel-Professional Vehicle Services $480.00
Recommended
Equip-Clothing $500.00
Food-Catering $350.00
Food-Refreshments for General Body Meetings $100.00
Ops-Advertising and Publicity $200.00
Ops-Charges, Fees and Fines $1,715.00
Ops-Event Supplies $100.00
Ops-General Supplies $175.00
Ops-Gifts and Prizes $25.00
Ops-Program Expenses $200.00
Ops-Registration and Tournaments $375.00
Ops-Rental Equipment $50.00
Revenue-Donations/Other Income $200.00
Revenue-Fundraising Income $3,000.00
Revenue-Membership Dues $400.00
Travel-Gas $150.00
Travel-Hotel and Lodging $400.00
Travel-Other $0.00
Travel-Professional Vehicle Services $480.00
Final
Equip-Clothing $500.00
Food-Catering $350.00
Food-Refreshments for General Body Meetings $100.00
Ops-Advertising and Publicity $200.00
Ops-Charges, Fees and Fines $1,715.00
Ops-Event Supplies $100.00
Ops-General Supplies $175.00
Ops-Gifts and Prizes $25.00
Ops-Program Expenses $200.00
Ops-Registration and Tournaments $375.00
Ops-Rental Equipment $50.00
Revenue-Donations/Other Income $200.00
Revenue-Fundraising Income $3,000.00
Revenue-Membership Dues $400.00
Travel-Gas $150.00
Travel-Hotel and Lodging $400.00
Travel-Other $0.00
Travel-Professional Vehicle Services $480.00

Summary

Requested
Expenditures $5,040.00
Capital $0.00
Revenue ($3,600.00)
Final $1,440.00
Recommended
Expenditures $4,820.00
Capital $0.00
Revenue ($3,600.00)
Final $1,220.00
Final
Expenditures $4,820.00
Capital $0.00
Revenue ($3,600.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $1,220.00
FY14 Starting Balance $1,220.00