AB Underground Budget

FY2014 (July 1, 2013 - June 30, 2014)

A permanent committee whose purpose is to provide the campus community with small nationally-touring artists, local talent, and student musical entertainment in The Morewood Underground.

JFC Rep: Divya Krishnan (divyak)

Summary

Requested
Expenditures $20,560.00
Capital $0.00
Revenue ($3,000.00)
Final $17,560.00
Recommended
Expenditures $16,310.00
Capital $0.00
Revenue ($3,000.00)
Final $13,310.00
Final
Expenditures $16,310.00
Capital $0.00
Revenue ($3,000.00)
Debt ($0.00)
Rollover ($3,000.00)
Total Subsidy $13,310.00
FY14 Starting Balance $16,310.00

Debt/Rollover Explanation:

University funding.

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $3,000.00 $3,000.00 $3,000.00

Subsidy from Housing and Dining. Will be used to cover Campus Dining Service meals that are provided to artists as well as future capital expenses such as equipment upgrades for The Underground.

Sub-Total -$3,000.00 -$3,000.00 -$3,000.00

Advertisements

Object Code Requested Recommended Final Description
Ops-Advertising and Publicity (+) $400.00 $400.00 $400.00

To print posters and fliers to promote shows. Around $40/show was spent per show this year (as opposed to $30/show which was budgeted), which is why we are increasing this expense from $300 last year to $400 this year. The increase in costs is thought to be from price increases from FedEx Kinkos. AB Underground has also increased the number of places we advertise, therefore we have to print more posters.

Sub-Total $400.00 $400.00 $400.00

Food

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $1,200.00 $1,200.00 $1,200.00

To provide meals for performers at the Underground. Will be covered by Housing & Dining Subsidy. In line with last year.

Sub-Total $1,200.00 $1,200.00 $1,200.00

Artist Compensation

Object Code Requested Recommended Final Description
Ops-Professional Services and Performers (+) $13,000.00 $13,500.00 $13,500.00

To compensate main act and opening artists for services provided. Expecting ~10-15 shows spending $400-2000 per show.

Sub-Total $13,000.00 $13,500.00 $13,500.00

Equipment Upgrades

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $5,000.00 $250.00 $250.00

This money is to be used for future upgrades to the equipment in The Underground such as new lighting and an "AB Underground" banner. The lighting in the Underground is old and outdated and hasn't been repaired or replaced in the last 4+ years. The AB Underground banner would help increase the publicity we get. The new lighting console AB Tech is recommending we buy costs ~$2,000 with the lights costing ~$800 each. They also recommend we buy 6 of these lights. The lights are also LED lights so they will last a lot longer than the ones we have right now. The artists have been complaining that the lights are too hot to perform comfortably and the new lights would offer more dynamic lighting possibilities and are more energy efficient. The banner is expected to cost a couple hundred dollars.

JFC doesn't want to fund improvements in a non-activities-funded space. You have been given the money for a banner.

Sub-Total $5,000.00 $250.00 $250.00

Show Security

Object Code Requested Recommended Final Description
Ops-Professional Services and Performers (+) $800.00 $800.00 $800.00

2 CMU Police Officers for 4 hours @ $50/hour for 2 larger shows.

Ops-Program Expenses (+) $160.00 $160.00 $160.00

CMU EMS charge for standbys at $40/hour for 2 larger shows of 2 hours each.

Sub-Total $960.00 $960.00 $960.00

By Object Code

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $5,000.00 $250.00 $250.00 This money is to be used for future upgrades to the equipment in The Underground such as new lighting and an "AB Underground" banner. The lighting in the Underground is old and outdated and hasn't been repaired or replaced in the last 4+ years. The AB Underground banner would help increase the publicity we get. The new lighting console AB Tech is recommending we buy costs ~$2,000 with the lights costing ~$800 each. They also recommend we buy 6 of these lights. The lights are also LED lights so they will last a lot longer than the ones we have right now. The artists have been complaining that the lights are too hot to perform comfortably and the new lights would offer more dynamic lighting possibilities and are more energy efficient. The banner is expected to cost a couple hundred dollars.
Food-Refreshments for Events (+) $1,200.00 $1,200.00 $1,200.00 To provide meals for performers at the Underground. Will be covered by Housing & Dining Subsidy. In line with last year.
Ops-Advertising and Publicity (+) $400.00 $400.00 $400.00 To print posters and fliers to promote shows. Around $40/show was spent per show this year (as opposed to $30/show which was budgeted), which is why we are increasing this expense from $300 last year to $400 this year. The increase in costs is thought to be from price increases from FedEx Kinkos. AB Underground has also increased the number of places we advertise, therefore we have to print more posters.
Ops-Professional Services and Performers (+) $13,000.00 $13,500.00 $13,500.00 To compensate main act and opening artists for services provided. Expecting ~10-15 shows spending $400-2000 per show.
Ops-Professional Services and Performers (+) $800.00 $800.00 $800.00 2 CMU Police Officers for 4 hours @ $50/hour for 2 larger shows.
Ops-Program Expenses (+) $160.00 $160.00 $160.00 CMU EMS charge for standbys at $40/hour for 2 larger shows of 2 hours each.
Revenue-Donations/Other Income (-) $3,000.00 $3,000.00 $3,000.00 Subsidy from Housing and Dining. Will be used to cover Campus Dining Service meals that are provided to artists as well as future capital expenses such as equipment upgrades for The Underground.

By Ocode

Requested
Equip-Non-Capital Equipment $5,000.00
Food-Refreshments for Events $1,200.00
Ops-Advertising and Publicity $400.00
Ops-Professional Services and Performers $13,800.00
Ops-Program Expenses $160.00
Revenue-Donations/Other Income $3,000.00
Recommended
Equip-Non-Capital Equipment $250.00
Food-Refreshments for Events $1,200.00
Ops-Advertising and Publicity $400.00
Ops-Professional Services and Performers $14,300.00
Ops-Program Expenses $160.00
Revenue-Donations/Other Income $3,000.00
Final
Equip-Non-Capital Equipment $250.00
Food-Refreshments for Events $1,200.00
Ops-Advertising and Publicity $400.00
Ops-Professional Services and Performers $14,300.00
Ops-Program Expenses $160.00
Revenue-Donations/Other Income $3,000.00

Summary

Requested
Expenditures $20,560.00
Capital $0.00
Revenue ($3,000.00)
Final $17,560.00
Recommended
Expenditures $16,310.00
Capital $0.00
Revenue ($3,000.00)
Final $13,310.00
Final
Expenditures $16,310.00
Capital $0.00
Revenue ($3,000.00)
Debt ($0.00)
Rollover ($3,000.00)
Total Subsidy $13,310.00
FY14 Starting Balance $16,310.00

Debt/Rollover Explanation:

University funding.