AB Tech Budget
FY2011 (July 1, 2010 - June 30, 2011)
The Activities Board Technical Committee, commonly known as AB Tech, is the student organization charged with handling the technical production of Carnegie Mellon sponsored events, including all events organized by the Activities Board. AB Tech provides high quality, professional grade entertainment production services, including sound reinforcement, lighting design, and event management at heavily subsidized rates to the Carnegie Mellon University community. Clients include student groups, university faculty & administration, and various independent companies and other organizations.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $103,950.00 |
| Capital | $0.00 |
| Revenue | ($29,500.00) |
| Final | $74,450.00 |
| Recommended | |
|---|---|
| Expenditures | $56,250.00 |
| Capital | $0.00 |
| Revenue | ($29,500.00) |
| Final | $26,750.00 |
| Final | |
|---|---|
| Expenditures | $56,250.00 |
| Capital | $0.00 |
| Revenue | ($29,500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $26,750.00 |
| FY11 Starting Balance | $26,750.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $17,500.00 | $17,500.00 | $17,500.00 |
We charge organization that use our services. Our rate are well below market. Events range in cost from $50 to $1000 with all but a few being under $500. |
| Other Sales (-) | $12,000.00 | $12,000.00 | $12,000.00 |
Sale of current moving lights |
| Sub-Total | -$29,500.00 | -$29,500.00 | -$29,500.00 |
Equipment Repair
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Sound Consoles - Average yearly cost of repairing sound console. A single professional repair cost at least $700. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 |
Audio Processors - Average Yearly cost of repairing audio processors such that we need to provide high quality services to musical acts. |
| Equipment Repair (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Speakers and Amps - Cost of repairing speaker and amplifiers. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 |
Electrical Connectors - New electrical connectors to replace broken ones that break during heavy use. |
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Lighting Consoles - A single professional repair costs at least $700. |
| Equipment Maint Contracts (+) | $300.00 | $300.00 | $300.00 |
Chain Motor Inspection - We need to get our chain motor inspected every year to insure they are safe to use. |
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Conventional Lighting - Part to repair conventional lighting instruments that break under heavy use. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 |
Microphones |
| Equipment Repair (+) | $200.00 | $200.00 | $200.00 |
Microphone Stands - Cost for replacement parts for microphone stands. |
| Equipment Repair (+) | $8,000.00 | $0.00 | $0.00 |
Repair and Upkeep of current Moving lights cut because we are giving the new moving lights |
| Freight Charges (+) | $1,000.00 | $0.00 | $0.00 |
Freight Shipping for Current Moving lights - The closest place to have our current moving lights serviced is in New York |
| Sub-Total | $15,500.00 | $6,500.00 | $6,500.00 |
Office Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Telephone External (+) | $250.00 | $250.00 | $250.00 |
Desk Phone in AB Office |
| Copying and Reproduction External (+) | $150.00 | $150.00 | $150.00 |
Copying for recruitment flyers |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 |
Binders, Paper, ect. So we can stay organized |
| Sub-Total | $450.00 | $450.00 | $450.00 |
Food
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $2,000.00 | $2,000.00 | $2,000.00 |
We often have events that span multiple meals and we need to feed our crew to keep them working. |
| Sub-Total | $2,000.00 | $2,000.00 | $2,000.00 |
Expendables
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $500.00 | $200.00 | $200.00 |
Colored Gels for lighting - We need to replenish our stock every year since the gels wear out over time. We go through about 50 sheets a year at $10 a sheet. |
| Other Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Tape to secure cable and other equipment |
| Other Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Lamps - Replacement lamps for theatrical lighting instruments. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Fogger and Hazer Fluid - Refills for fogger and hazer machines |
| Sub-Total | $3,600.00 | $3,300.00 | $3,300.00 |
Rentals
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Rental Car Domestic (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Rental Trucks for use during Carnival and Orientation |
| Sub-Total | $1,000.00 | $1,000.00 | $1,000.00 |
Safety and Security
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Disposable Earplugs to give to crew and other event workers during concerts |
| Other Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Security Equipment - Lams, and T-Shirt to identify crew at large events |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
First Aid Supplies |
| Sub-Total | $1,200.00 | $1,200.00 | $1,200.00 |
Payroll
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Student Employment (+) | $16,000.00 | $16,000.00 | $16,000.00 |
Payroll to crew so we can keep up staffing at events. |
| Sub-Total | $16,000.00 | $16,000.00 | $16,000.00 |
Non-Capital Equipment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Non-capital Equipment (+) | $800.00 | $800.00 | $800.00 |
Speaker Cable and Connectors - We need to expand our inventory of speaker cables to reduce the amount of rental equipment we need. |
| Non-capital Equipment (+) | $800.00 | $800.00 | $800.00 |
New Casters for Road Cases - Many of our road cases need new casters. (About 10 cases at $80 a case) |
| Non-capital Equipment (+) | $300.00 | $300.00 | $300.00 |
New Small Audio Mixer - Our current one has reach end of life due to heavy use. |
| Non-capital Equipment (+) | $1,300.00 | $1,300.00 | $1,300.00 |
Third Monitor for Underground - Most of the acts that preform there need three monitors and we only have two. |
| Sub-Total | $3,200.00 | $3,200.00 | $3,200.00 |
Capital Equipment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Equipment (+) | $48,000.00 | $9,600.00 | $9,600.00 |
New Moving Lights - New moving lights would increase our capability for all events and reduce cost for events that previously required expensive rentals (over $1000 per event). This is six lights 5-year loan |
| Capital Equipment (+) | $13,000.00 | $13,000.00 | $13,000.00 |
New Lighting Console - We would need a new lighting console to exploit the features of new moving lights. |
| Sub-Total | $61,000.00 | $22,600.00 | $22,600.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Equipment (+) | $48,000.00 | $9,600.00 | $9,600.00 | New Moving Lights - New moving lights would increase our capability for all events and reduce cost for events that previously required expensive rentals (over $1000 per event). This is six lights |
| Capital Equipment (+) | $13,000.00 | $13,000.00 | $13,000.00 | New Lighting Console - We would need a new lighting console to exploit the features of new moving lights. |
| Copying and Reproduction External (+) | $150.00 | $150.00 | $150.00 | Copying for recruitment flyers |
| Equipment Maint Contracts (+) | $300.00 | $300.00 | $300.00 | Chain Motor Inspection - We need to get our chain motor inspected every year to insure they are safe to use. |
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 | Sound Consoles - Average yearly cost of repairing sound console. A single professional repair cost at least $700. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 | Audio Processors - Average Yearly cost of repairing audio processors such that we need to provide high quality services to musical acts. |
| Equipment Repair (+) | $1,500.00 | $1,500.00 | $1,500.00 | Speakers and Amps - Cost of repairing speaker and amplifiers. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 | Electrical Connectors - New electrical connectors to replace broken ones that break during heavy use. |
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 | Lighting Consoles - A single professional repair costs at least $700. |
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 | Conventional Lighting - Part to repair conventional lighting instruments that break under heavy use. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 | Microphones |
| Equipment Repair (+) | $200.00 | $200.00 | $200.00 | Microphone Stands - Cost for replacement parts for microphone stands. |
| Equipment Repair (+) | $8,000.00 | $0.00 | $0.00 | Repair and Upkeep of current Moving lights |
| Events and Activities (-) | $17,500.00 | $17,500.00 | $17,500.00 | We charge organization that use our services. Our rate are well below market. Events range in cost from $50 to $1000 with all but a few being under $500. |
| Freight Charges (+) | $1,000.00 | $0.00 | $0.00 | Freight Shipping for Current Moving lights - The closest place to have our current moving lights serviced is in New York |
| Non-capital Equipment (+) | $800.00 | $800.00 | $800.00 | Speaker Cable and Connectors - We need to expand our inventory of speaker cables to reduce the amount of rental equipment we need. |
| Non-capital Equipment (+) | $800.00 | $800.00 | $800.00 | New Casters for Road Cases - Many of our road cases need new casters. (About 10 cases at $80 a case) |
| Non-capital Equipment (+) | $300.00 | $300.00 | $300.00 | New Small Audio Mixer - Our current one has reach end of life due to heavy use. |
| Non-capital Equipment (+) | $1,300.00 | $1,300.00 | $1,300.00 | Third Monitor for Underground - Most of the acts that preform there need three monitors and we only have two. |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 | Binders, Paper, ect. So we can stay organized |
| Other Sales (-) | $12,000.00 | $12,000.00 | $12,000.00 | Sale of current moving lights |
| Other Supplies (+) | $500.00 | $200.00 | $200.00 | Colored Gels for lighting - We need to replenish our stock every year since the gels wear out over time. We go through about 50 sheets a year at $10 a sheet. |
| Other Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 | Tape to secure cable and other equipment |
| Other Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 | Lamps - Replacement lamps for theatrical lighting instruments. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Disposable Earplugs to give to crew and other event workers during concerts |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Fogger and Hazer Fluid - Refills for fogger and hazer machines |
| Other Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 | Security Equipment - Lams, and T-Shirt to identify crew at large events |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | First Aid Supplies |
| Refreshments (+) | $2,000.00 | $2,000.00 | $2,000.00 | We often have events that span multiple meals and we need to feed our crew to keep them working. |
| Rental Car Domestic (+) | $1,000.00 | $1,000.00 | $1,000.00 | Rental Trucks for use during Carnival and Orientation |
| Student Employment (+) | $16,000.00 | $16,000.00 | $16,000.00 | Payroll to crew so we can keep up staffing at events. |
| Telephone External (+) | $250.00 | $250.00 | $250.00 | Desk Phone in AB Office |
By Ocode
| Requested | |
|---|---|
| Capital Equipment | $61,000.00 |
| Copying and Reproduction External | $150.00 |
| Equipment Maint Contracts | $300.00 |
| Equipment Repair | $14,200.00 |
| Events and Activities | $17,500.00 |
| Freight Charges | $1,000.00 |
| Non-capital Equipment | $3,200.00 |
| Office Supplies | $50.00 |
| Other Sales | $12,000.00 |
| Other Supplies | $4,800.00 |
| Refreshments | $2,000.00 |
| Rental Car Domestic | $1,000.00 |
| Student Employment | $16,000.00 |
| Telephone External | $250.00 |
| Recommended | |
|---|---|
| Capital Equipment | $22,600.00 |
| Copying and Reproduction External | $150.00 |
| Equipment Maint Contracts | $300.00 |
| Equipment Repair | $6,200.00 |
| Events and Activities | $17,500.00 |
| Freight Charges | $0.00 |
| Non-capital Equipment | $3,200.00 |
| Office Supplies | $50.00 |
| Other Sales | $12,000.00 |
| Other Supplies | $4,500.00 |
| Refreshments | $2,000.00 |
| Rental Car Domestic | $1,000.00 |
| Student Employment | $16,000.00 |
| Telephone External | $250.00 |
| Final | |
|---|---|
| Capital Equipment | $22,600.00 |
| Copying and Reproduction External | $150.00 |
| Equipment Maint Contracts | $300.00 |
| Equipment Repair | $6,200.00 |
| Events and Activities | $17,500.00 |
| Freight Charges | $0.00 |
| Non-capital Equipment | $3,200.00 |
| Office Supplies | $50.00 |
| Other Sales | $12,000.00 |
| Other Supplies | $4,500.00 |
| Refreshments | $2,000.00 |
| Rental Car Domestic | $1,000.00 |
| Student Employment | $16,000.00 |
| Telephone External | $250.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $103,950.00 |
| Capital | $0.00 |
| Revenue | ($29,500.00) |
| Final | $74,450.00 |
| Recommended | |
|---|---|
| Expenditures | $56,250.00 |
| Capital | $0.00 |
| Revenue | ($29,500.00) |
| Final | $26,750.00 |
| Final | |
|---|---|
| Expenditures | $56,250.00 |
| Capital | $0.00 |
| Revenue | ($29,500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $26,750.00 |
| FY11 Starting Balance | $26,750.00 |