AB Tech Budget
FY2010 (July 1, 2009 - June 30, 2010)
The Activities Board Technical Committee, commonly known as AB Tech, is the student organization charged with handling the technical production of Carnegie Mellon sponsored events, including all events organized by the Activities Board. AB Tech provides high quality, professional grade entertainment production services, including sound reinforcement, lighting design, and event management at heavily subsidized rates to the Carnegie Mellon University community. Clients include student groups, university faculty & administration, and various independent companies and other organizations.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $107,600.00 |
| Capital | $0.00 |
| Revenue | ($17,500.00) |
| Final | $90,100.00 |
| Recommended | |
|---|---|
| Expenditures | $59,500.00 |
| Capital | $0.00 |
| Revenue | ($17,500.00) |
| Final | $42,000.00 |
| Final | |
|---|---|
| Expenditures | $59,500.00 |
| Capital | $0.00 |
| Revenue | ($17,500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $42,000.00 |
| FY10 Starting Balance | $42,000.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $17,500.00 | $17,500.00 | $17,500.00 |
Fees charged to organizations for shows. Ranges from $20 to $800+ depending on the size of the show. Non-senate funded organizations are more (includes rental reimbursements). |
| Sub-Total | -$17,500.00 | -$17,500.00 | -$17,500.00 |
Consumables
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Lamps - Lighting instruments burn out at various times, needing replacement lamps. |
| Other Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Tape - Needed to secure down cables, mark steps in the dark, all to prevent tripping. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Fogger/Hazer Fluid - Gets used on a regular basis, and fluid is needed to operate. |
| Sub-Total | $3,600.00 | $3,600.00 | $3,600.00 |
Repair/Maintenance
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 |
Lighting Instrument Parts - average yearly repair costs for repairing lighting instruments. |
| Equipment Repair (+) | $200.00 | $200.00 | $200.00 |
Microphone stand parts - average yearly cost of parts needed to fix broken microphone stands. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 |
Sound console parts - average yearly cost to repair various parts burning out in our sound consoles. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 |
Electrical Connectors - various electrical connectors needed throughout the year for repair of broken equipment. |
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Average yearly repair costs for speaker maintenance (all rigs). |
| Sub-Total | $2,700.00 | $2,700.00 | $2,700.00 |
Rentals
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Rental Car Domestic (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Trucks - sometimes we need to rent trucks to move our equipment around to events (such as Greek Sing and Carnival). |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Generators - sometimes we need to rent generators to power our equipment in places where there is not enough power. |
| Sub-Total | $2,500.00 | $2,500.00 | $2,500.00 |
Non-Capital Equipment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Non-capital Equipment (+) | $350.00 | $350.00 | $350.00 |
Security Equipment - laminates and t-shirts to identify our crew at events such as Orientation |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Safety Equipment - Ear plugs, first aid equipment, fall protection. |
| Non-capital Equipment (+) | $3,000.00 | $3,000.00 | $3,000.00 |
Cabling - cables deteriorate with use and need to be replaced |
| Sub-Total | $3,850.00 | $3,850.00 | $3,850.00 |
Capital Equipment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Equipment (+) | $12,000.00 | $12,000.00 | $12,000.00 |
Wireless microphones and receivers - This is the final four channels of receivers and microphones that gets us to our pre-August-2007-theft levels. |
| Capital Equipment (+) | $10,000.00 | $10,000.00 | $10,000.00 |
Loan Repayment - As per agreement with Dean Murphy, we need to allocate money to pay off the loan we have with him for the purchase of a new PA in Spring 2005. The total loan is $50k, to be repaid in |
| Capital Equipment (+) | $56,000.00 | $0.00 | $0.00 |
Eight (8) Moving Lights (VL2500 wash) - Moving lights are vital because they require less manhours to set up and expand our lighting design capabilities. Buy 4, or wait until you're done paying off the loan |
| Sub-Total | $78,000.00 | $22,000.00 | $22,000.00 |
JFC Addition
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equipment Repair (+) | $0.00 | $7,900.00 | $7,900.00 |
Repair for Lights |
| Sub-Total | $0.00 | $7,900.00 | $7,900.00 |
Uncategorized Items
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Student Employment (+) | $15,000.00 | $15,000.00 | $15,000.00 |
To keep running and maintaining our equipment, we need to employ people. |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 |
Binders, Markers, Labels |
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 |
Recruitment Flyers |
| Telephone External (+) | $250.00 | $250.00 | $250.00 |
We often need to call manufacturers, clients, and bands. |
| Postage (+) | $400.00 | $400.00 | $400.00 |
At various times, we need to send equipment back for repair, many times it is rather heavy, resulting in high shipping costs. |
| Refreshments (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Many times, we have long events, and to keep people at these events, if we provide food, they can continue working instead of leaving to find food on their own. (~30 people / 10 times a year) |
| Telephone External (+) | $200.00 | $200.00 | $200.00 |
Desk phone in AB Office. (should be under Telephone Internal?) |
| Sub-Total | $16,950.00 | $16,950.00 | $16,950.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Equipment (+) | $12,000.00 | $12,000.00 | $12,000.00 | Wireless microphones and receivers - This is the final four channels of receivers and microphones that gets us to our pre-August-2007-theft levels. |
| Capital Equipment (+) | $10,000.00 | $10,000.00 | $10,000.00 | Loan Repayment - As per agreement with Dean Murphy, we need to allocate money to pay off the loan we have with him for the purchase of a new PA in Spring 2005. The total loan is $50k, to be repaid in |
| Capital Equipment (+) | $56,000.00 | $0.00 | $0.00 | Eight (8) Moving Lights (VL2500 wash) - Moving lights are vital because they require less manhours to set up and expand our lighting design capabilities. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 | Lighting Instrument Parts - average yearly repair costs for repairing lighting instruments. |
| Equipment Repair (+) | $200.00 | $200.00 | $200.00 | Microphone stand parts - average yearly cost of parts needed to fix broken microphone stands. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 | Sound console parts - average yearly cost to repair various parts burning out in our sound consoles. |
| Equipment Repair (+) | $500.00 | $500.00 | $500.00 | Electrical Connectors - various electrical connectors needed throughout the year for repair of broken equipment. |
| Equipment Repair (+) | $1,000.00 | $1,000.00 | $1,000.00 | Average yearly repair costs for speaker maintenance (all rigs). |
| Equipment Repair (+) | $0.00 | $7,900.00 | $7,900.00 | Repair for Lights |
| Events and Activities (-) | $17,500.00 | $17,500.00 | $17,500.00 | Fees charged to organizations for shows. Ranges from $20 to $800+ depending on the size of the show. Non-senate funded organizations are more (includes rental reimbursements). |
| Non-capital Equipment (+) | $350.00 | $350.00 | $350.00 | Security Equipment - laminates and t-shirts to identify our crew at events such as Orientation |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Safety Equipment - Ear plugs, first aid equipment, fall protection. |
| Non-capital Equipment (+) | $3,000.00 | $3,000.00 | $3,000.00 | Cabling - cables deteriorate with use and need to be replaced |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 | Binders, Markers, Labels |
| Other Supplies (+) | $2,000.00 | $2,000.00 | $2,000.00 | Lamps - Lighting instruments burn out at various times, needing replacement lamps. |
| Other Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 | Tape - Needed to secure down cables, mark steps in the dark, all to prevent tripping. |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Fogger/Hazer Fluid - Gets used on a regular basis, and fluid is needed to operate. |
| Paper Supplies (+) | $50.00 | $50.00 | $50.00 | Recruitment Flyers |
| Postage (+) | $400.00 | $400.00 | $400.00 | At various times, we need to send equipment back for repair, many times it is rather heavy, resulting in high shipping costs. |
| Refreshments (+) | $1,000.00 | $1,000.00 | $1,000.00 | Many times, we have long events, and to keep people at these events, if we provide food, they can continue working instead of leaving to find food on their own. (~30 people / 10 times a year) |
| Rental Car Domestic (+) | $1,000.00 | $1,000.00 | $1,000.00 | Trucks - sometimes we need to rent trucks to move our equipment around to events (such as Greek Sing and Carnival). |
| Rental-Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Generators - sometimes we need to rent generators to power our equipment in places where there is not enough power. |
| Student Employment (+) | $15,000.00 | $15,000.00 | $15,000.00 | To keep running and maintaining our equipment, we need to employ people. |
| Telephone External (+) | $250.00 | $250.00 | $250.00 | We often need to call manufacturers, clients, and bands. |
| Telephone External (+) | $200.00 | $200.00 | $200.00 | Desk phone in AB Office. (should be under Telephone Internal?) |
By Ocode
| Requested | |
|---|---|
| Capital Equipment | $78,000.00 |
| Equipment Repair | $2,700.00 |
| Events and Activities | $17,500.00 |
| Non-capital Equipment | $3,850.00 |
| Office Supplies | $50.00 |
| Other Supplies | $3,600.00 |
| Paper Supplies | $50.00 |
| Postage | $400.00 |
| Refreshments | $1,000.00 |
| Rental Car Domestic | $1,000.00 |
| Rental-Equipment | $1,500.00 |
| Student Employment | $15,000.00 |
| Telephone External | $450.00 |
| Recommended | |
|---|---|
| Capital Equipment | $22,000.00 |
| Equipment Repair | $10,600.00 |
| Events and Activities | $17,500.00 |
| Non-capital Equipment | $3,850.00 |
| Office Supplies | $50.00 |
| Other Supplies | $3,600.00 |
| Paper Supplies | $50.00 |
| Postage | $400.00 |
| Refreshments | $1,000.00 |
| Rental Car Domestic | $1,000.00 |
| Rental-Equipment | $1,500.00 |
| Student Employment | $15,000.00 |
| Telephone External | $450.00 |
| Final | |
|---|---|
| Capital Equipment | $22,000.00 |
| Equipment Repair | $10,600.00 |
| Events and Activities | $17,500.00 |
| Non-capital Equipment | $3,850.00 |
| Office Supplies | $50.00 |
| Other Supplies | $3,600.00 |
| Paper Supplies | $50.00 |
| Postage | $400.00 |
| Refreshments | $1,000.00 |
| Rental Car Domestic | $1,000.00 |
| Rental-Equipment | $1,500.00 |
| Student Employment | $15,000.00 |
| Telephone External | $450.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $107,600.00 |
| Capital | $0.00 |
| Revenue | ($17,500.00) |
| Final | $90,100.00 |
| Recommended | |
|---|---|
| Expenditures | $59,500.00 |
| Capital | $0.00 |
| Revenue | ($17,500.00) |
| Final | $42,000.00 |
| Final | |
|---|---|
| Expenditures | $59,500.00 |
| Capital | $0.00 |
| Revenue | ($17,500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $42,000.00 |
| FY10 Starting Balance | $42,000.00 |