AB Tech Budget

FY2015 (July 1, 2014 - June 30, 2015)

The Activities Board Technical Committee, commonly known as AB Tech, is the student organization charged with handling the technical production of Carnegie Mellon sponsored events, including all events organized by the Activities Board. AB Tech provides high quality, professional grade entertainment production services, including sound reinforcement, lighting design, and event management at heavily subsidized rates to the Carnegie Mellon University community. Clients include student groups, university faculty & administration, and various independent companies and other organizations.

JFC Rep: Divya Krishnan (divyak)

Summary

Requested
Expenditures $70,905.00
Capital $54,500.00
Revenue ($51,500.00)
Final $19,405.00
Recommended
Expenditures $70,905.00
Capital $44,429.00
Revenue ($52,400.00)
Final $18,505.00
Final
Expenditures $70,905.00
Capital $46,841.00
Revenue ($52,400.00)
Debt ($0.00)
Rollover ($8,534.80)
Total Subsidy $18,505.00
FY15 Starting Balance $27,039.80

Debt/Rollover Explanation:

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $45,000.00 $45,000.00 $45,000.00

JFC Revenue - We charge organizations that use our services. Our rates are well below market. Events range in cost from $15 to over $10,000. We support over 200 events per year. This number should be the sum of all abtech o-codes in the JFC budget, as well as FMS costs as noted for certain events (see FMS line item)

Revenue-Rental and Sales Income (-) $5,000.00 $5,000.00 $5,000.00

Non-JFC Revenue - We also run events for non-JFC organzations, including greek organizations and administration. This number includes all expected revenue from those events but NOT including external rentals such as trucks, generators, staging, lighting, FMS, etc.

Revenue-Rental and Sales Income (-) $1,500.00 $1,500.00 $1,500.00

Equipment Sale - We are selling some of our older equipment to Scotch 'n' Soda. We only use this equipment for rentals to their organization, and both groups would rather keep the equipment internal to the university than for us to sell it to an external organization.

Revenue-Fundraising Income (-) $0.00 $900.00 $900.00

None

The JFC will fund hotels and travel with a cap at $150 per hotel room per night per four people, and a total cap of $250 per person traveling for the year.

Sub-Total -$51,500.00 -$52,400.00 -$52,400.00

Office Supplies

Object Code Requested Recommended Final Description
Ops-Non-Promotional Paper, Printing, and Pub. (+) $40.00 $40.00 $40.00

Business Cards - We print business cards for each year's head(s) of tech to leave with equipment at events for emergency contact numbers. Covered by revenue.

Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00

Publicity - We create recruitment flyers to distribute to students on campus. We need to attract new members to join our crew and sustain the organization. Covered by revenue.

Ops-General Supplies (+) $40.00 $40.00 $40.00

Sharpies, Pens, and Paper - Our events require significant planning and coordination. We provide basic office supplies to support the design and preparation required for shows. This includes sound input channel lists, lighting plots, equipment pull lists, truck packs, and others. Covered by revenue.

Ops-Operational Computing Expenses (+) $500.00 $500.00 $500.00

Web Application Maintenance - Our entire event schedule, equipment, personnel, communications, and finances are managed through a custom internal web application that we develop, support, and maintain. This application is mission-critical and integral to the operation of the organization. We must upgrade, repair, and maintain the hardware for the server running this application. This also needs to cover student payroll to maintain the application code base, fix bugs, add features, etc. Covered by revenue.

Sub-Total $620.00 $620.00 $620.00

Refreshments

Object Code Requested Recommended Final Description
Food-Refreshments for General Body Meetings (+) $240.00 $240.00 $240.00

GBM Food - We have two GBMs per year, and would like to provide food for them. We have an average of 60 members as shown on the Bridge.

Food-Meals for Members (+) $3,000.00 $3,000.00 $3,000.00

Food - We frequently support events that require our crew to work continuously for many hours, spanning multiple meals. We need to feed our crew so they can continue working. This increase is based on actual spending in FY14. Covered by revenue.

Sub-Total $3,240.00 $3,240.00 $3,240.00

Safety and Security

Object Code Requested Recommended Final Description
Equip-Uniforms (+) $400.00 $400.00 $400.00

We provide t-shirts to identify our crew members to security and event staff. We need shirts for identification and security purposes. Additionally, we very often work multiple days in a row; we provide shirts every year as the old ones are worn out and doing laundry every night is not feasible.

Equip-Uniforms (+) $100.00 $100.00 $100.00

Lams - We provide lams (identification badges) for all members at larger events. This is necessary for security purposes, so that only the correct people will be given access. Additionally, custom badges are necessary for each large event, in order to ensure security (and often required by bands). Covered by revenue.

Ops-Event Supplies (+) $75.00 $75.00 $75.00

Earplugs - We frequently work events with high SPL. We provide disposable earplugs to give to crew and event staff during concerts to ensure personal safety. We also provide earplugs to police, EMS, and other staff members working the event. Each container is $75. Covered by revenue.

Sub-Total $575.00 $575.00 $575.00

Trucks

Object Code Requested Recommended Final Description
Travel-Rental Car (+) $1,500.00 $1,500.00 $1,500.00

Trucks - We rent trucks to transport our equipment for Bhangra in the Burgh, Greek Sing, and Spring Carnival. Covered by revenue.

Travel-Gas (+) $150.00 $150.00 $150.00

Fuel - We need fuel for the rental trucks noted above, as well as member vehicles used to transport personnel between campus and off-campus events. Covered by revenue.

Sub-Total $1,650.00 $1,650.00 $1,650.00

Rental Equipment

Object Code Requested Recommended Final Description
Ops-Rental Equipment (+) $3,600.00 $3,600.00 $3,600.00

Generators - We use generators for Bhangra in the Burgh, Greek Sing, and Spring Concert. Each rental costs $800-$1600. This cost includes fuel to run the generator (refueled by the rental company; we do not pay). Covered by revenue.

Ops-Rental Equipment (+) $10,600.00 $10,600.00 $10,600.00

Equipment Rentals - Organizations often need external rentals for lights. This may happen if they request types of lights that we do not own, or if we simply need more fixtures to supplement our stock. This number includes two Dancers' Symposium shows, at $1000/show, Bhangra in the Burgh, for $100, Greek sing, for $5500, and Lunar Gala, for $3000. Due to the highly technical nature of these rentals and the necessity for the equipment to work directly with ours, we need to handle all aspects of these rentals. This does not include non-JFC events. Covered by revenue.

Ops-Professional Services and Performers (+) $2,000.00 $2,000.00 $2,000.00

FMS - Many organizations requre FMS support for their events, for power access, HVAC control, and others needs. Due to the technical nature of these requests, the need for planning far ahead of time, and the need for integrating closely with our power distribution systems, we handle all FMS power requests and some other requests in Weigand. These charges change drastically per show, but from the last decade of data we estimate $500/Weigand show for power, genie access, HVAC control, and lighting control; and $500/outdoor show for just power access. Shows included: AB Concerts fall concert, spring concert, Lunar Gala, and Relay 4 Life. Covered by revenue.

Sub-Total $16,200.00 $16,200.00 $16,200.00

Expendables

Object Code Requested Recommended Final Description
Ops-Event Supplies (+) $200.00 $200.00 $200.00

Colored Gels for Lighting - We need to replenish our stock every year since the gels wear out when used. We go through about 30 sheets a year at $5 - $8 a sheet. Buying from drama (as suggested last year) is not a feasible option. This increase is based on actual spending in FY14. Covered by revenue.

Ops-Event Supplies (+) $800.00 $800.00 $800.00

Tape - We use a lot of tape to secure cables, mark equipment, and keep guests away from dangerous areas. We stock a large number of types, sizes, and colors of tape. Gaffer's tape alone costs over $20 a roll and we use about 50 rolls every year. Covered by revenue.

Ops-Event Supplies (+) $2,000.00 $2,000.00 $2,000.00

Lamps and Lenses - Our conventional and intelligent lighting equipment requires specialized lamps with precision optics. We use incandescent tungsten, halogen, fluorescent, and arc source lamps. These regularly burn out and require replacement, and cost between $15 and $200 each. Covered by revenue.

Ops-Event Supplies (+) $250.00 $250.00 $250.00

Atmospheric Fluid - Our hazing and fogging machines are used frequently to enhance lighting at events and require special fluid to operate. Replacement fluid bottles cost $40 or more each. Covered by revenue.

Ops-Event Supplies (+) $375.00 $375.00 $375.00

Batteries - Our handheld and bodypack wireless microphones require AA alkaline batteries to operate. We consume approximately a dozen batteries during each mid-sized event, with large events such as Greek Sing consuming as many as 100 batteries. Batteries cost $165 per case of 500 plus shipping. This is based on actual spending in FY14. Covered by revenue.

Ops-Event Supplies (+) $125.00 $125.00 $125.00

Tieline - Every piece of cable we own (near a thousand) uses tieline to keep it nicely coiled. Additionally, tieline is used on truss, pipes, electrics, and in various locations to keep cables neat. As with other expendables, this wears out and needs to be replaced. This cost is for one 1000' roll, which lasts 1-2 years. Covered by revenue.

Ops-Event Supplies (+) $50.00 $50.00 $50.00

Condoms - When using body pack wireless microphones, we need to protect them from bodily fuilds. The industry standard (and most cost-effective) method for accomplishing this is to use non-lubed condoms. This is the cost for 96 condoms, which we use in a year. Covered by revenue.

Sub-Total $3,800.00 $3,800.00 $3,800.00

Payroll

Object Code Requested Recommended Final Description
Salary-Payroll and Benefits (+) $25,000.00 $25,000.00 $25,000.00

Payroll - Our crew work long hours to enable us to support a large number of events - often late at night, on weekends, and at inconvenient times. We pay our crew to keep them working. This includes labor for AB and non-AB events, and is based on actual personnel hours recorded at events over the last 5 years. Our yearly spending changes drastically depending on students' work study allocations, and willingness of some students to volunteer time without getting paid. Covered by revenue.

Sub-Total $25,000.00 $25,000.00 $25,000.00

Convention

Object Code Requested Recommended Final Description
Travel-Airfare Domestic (+) $1,000.00 $1,000.00 $1,000.00

Airfare to LA - Round-trip airfare for two people to Los Angeles for the Audio Engineering Society (AES) conference. Google Flights estimates $470/person.

Travel-Hotel and Lodging (+) $400.00 $400.00 $400.00

AES Lodging - Hotel lodging for two people in Los Angeles for the Audio Engineering Society (AES) conference. Google Flights estimates $200/person for 3 nights.

Ops-Registration and Tournaments (+) $420.00 $420.00 $420.00

AES Registration - Audio Engineering Society (AES) conference membership for 2 students. $210/person for non-member students.

Sub-Total $1,820.00 $1,820.00 $1,820.00

Equipment Repair

Object Code Requested Recommended Final Description
Ops-Equipment Repair (+) $8,000.00 $8,000.00 $8,000.00

Equipment Repair - Our equipment fails and we need to be able to maintain it, both by buying replacement parts and fixing ourselves, or sending gear out to be repaired. This amount will include tools for repair and shipping, as well as actual repair and supplies costs. Just shipping for some of our equipment can cost hundreds of dollars due to the weight and size.

Sub-Total $8,000.00 $8,000.00 $8,000.00

Capital Equipment

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $28,000.00 $20,929.00 $23,341.00

Sound Board - We need to replace and upgrade our analog 48 Channel console (Crest X-VCA 48). We are having more shows where we are requested to have a 48+ Channel console, and this console would fit many riders (so we don't have to rent). We have rented this same board 3 times in the last semester, at over $300/rental, and expect to rent it several more times in the coming semester. This board would work together with the board we just purchased and use the same shared equipment to work as one system.

Capital Expense Fund (+) $20,000.00 $20,000.00 $20,000.00

Lighting Loan - A loan was requested to purchase a new console that would better handle the type of events and lighting equipment we work with on a daily basis. This board is more powerful and more flexible than our previous lighting console, which makes it easier to train people to use it for a variety of events, which leads to decreased set-up times and better quality lighting for the organizations that are hiring us. A rental board would cost over $800/week, far out of the budget of most organizations. This is half of the requested loan coming from JFC; the other half is coming from DOSA.

Capital Expense Fund (+) $3,500.00 $3,500.00 $3,500.00

Road Cases - The new consoles we're buying need roadcases; this would cover the sound board ($2000) and a new case for microphone stands, our old one of which is broken and falling apart ($1500).

1500+2250

Capital Expense Fund (+) $2,500.00 $0.00 $0.00

Server - Our existing server is 7 years old. This machine runs all of our day-to-day operations, hosts our internal and external websites, and contains our wiki database and event database. The machine is in need of replacement to continue serving our needs. This cost is based on a quote from Dell for a new server roughly analogous to our current machine's specs, at $2456.25 plus shipping.

Capital Expense Fund (+) $500.00 $0.00 $0.00

iPad - This is for a 16GB iPad. 4 of our sound consoles have iPad apps. Owning an iPads would enable the audio engineer to control the console remotely, particularly on stage while the console is not on stage. We have frequently used members' iPads in the past to do the same. Additionally, our new lighting console has an iPad app for remote control for the same purposes.

Sub-Total $0.00 $0.00 $0.00

Loan Payment

Object Code Requested Recommended Final Description
Ops-Charges, Fees and Fines (+) $5,000.00 $5,000.00 $5,000.00

Lighting Loan - To pay off the loan requested starting in FY14. This amount will be paid to JFC each year.

Ops-Charges, Fees and Fines (+) $5,000.00 $5,000.00 $5,000.00

Lighting Loan - To pay off the loan requested starting in FY14. This amount will be paid to DOSA each year.

Sub-Total $10,000.00 $10,000.00 $10,000.00

By Object Code

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $28,000.00 $20,929.00 $23,341.00 Sound Board - We need to replace and upgrade our analog 48 Channel console (Crest X-VCA 48). We are having more shows where we are requested to have a 48+ Channel console, and this console would fit many riders (so we don't have to rent). We have rented this same board 3 times in the last semester, at over $300/rental, and expect to rent it several more times in the coming semester. This board would work together with the board we just purchased and use the same shared equipment to work as one system.
Capital Expense Fund (+) $20,000.00 $20,000.00 $20,000.00 Lighting Loan - A loan was requested to purchase a new console that would better handle the type of events and lighting equipment we work with on a daily basis. This board is more powerful and more flexible than our previous lighting console, which makes it easier to train people to use it for a variety of events, which leads to decreased set-up times and better quality lighting for the organizations that are hiring us. A rental board would cost over $800/week, far out of the budget of most organizations. This is half of the requested loan coming from JFC; the other half is coming from DOSA.
Capital Expense Fund (+) $3,500.00 $3,500.00 $3,500.00 Road Cases - The new consoles we're buying need roadcases; this would cover the sound board ($2000) and a new case for microphone stands, our old one of which is broken and falling apart ($1500).
Capital Expense Fund (+) $2,500.00 $0.00 $0.00 Server - Our existing server is 7 years old. This machine runs all of our day-to-day operations, hosts our internal and external websites, and contains our wiki database and event database. The machine is in need of replacement to continue serving our needs. This cost is based on a quote from Dell for a new server roughly analogous to our current machine's specs, at $2456.25 plus shipping.
Capital Expense Fund (+) $500.00 $0.00 $0.00 iPad - This is for a 16GB iPad. 4 of our sound consoles have iPad apps. Owning an iPads would enable the audio engineer to control the console remotely, particularly on stage while the console is not on stage. We have frequently used members' iPads in the past to do the same. Additionally, our new lighting console has an iPad app for remote control for the same purposes.
Equip-Uniforms (+) $400.00 $400.00 $400.00 We provide t-shirts to identify our crew members to security and event staff. We need shirts for identification and security purposes. Additionally, we very often work multiple days in a row; we provide shirts every year as the old ones are worn out and doing laundry every night is not feasible.
Equip-Uniforms (+) $100.00 $100.00 $100.00 Lams - We provide lams (identification badges) for all members at larger events. This is necessary for security purposes, so that only the correct people will be given access. Additionally, custom badges are necessary for each large event, in order to ensure security (and often required by bands). Covered by revenue.
Food-Meals for Members (+) $3,000.00 $3,000.00 $3,000.00 Food - We frequently support events that require our crew to work continuously for many hours, spanning multiple meals. We need to feed our crew so they can continue working. This increase is based on actual spending in FY14. Covered by revenue.
Food-Refreshments for General Body Meetings (+) $240.00 $240.00 $240.00 GBM Food - We have two GBMs per year, and would like to provide food for them. We have an average of 60 members as shown on the Bridge.
Ops-Advertising and Publicity (+) $40.00 $40.00 $40.00 Publicity - We create recruitment flyers to distribute to students on campus. We need to attract new members to join our crew and sustain the organization. Covered by revenue.
Ops-Charges, Fees and Fines (+) $5,000.00 $5,000.00 $5,000.00 Lighting Loan - To pay off the loan requested starting in FY14. This amount will be paid to JFC each year.
Ops-Charges, Fees and Fines (+) $5,000.00 $5,000.00 $5,000.00 Lighting Loan - To pay off the loan requested starting in FY14. This amount will be paid to DOSA each year.
Ops-Equipment Repair (+) $8,000.00 $8,000.00 $8,000.00 Equipment Repair - Our equipment fails and we need to be able to maintain it, both by buying replacement parts and fixing ourselves, or sending gear out to be repaired. This amount will include tools for repair and shipping, as well as actual repair and supplies costs. Just shipping for some of our equipment can cost hundreds of dollars due to the weight and size.
Ops-Event Supplies (+) $75.00 $75.00 $75.00 Earplugs - We frequently work events with high SPL. We provide disposable earplugs to give to crew and event staff during concerts to ensure personal safety. We also provide earplugs to police, EMS, and other staff members working the event. Each container is $75. Covered by revenue.
Ops-Event Supplies (+) $200.00 $200.00 $200.00 Colored Gels for Lighting - We need to replenish our stock every year since the gels wear out when used. We go through about 30 sheets a year at $5 - $8 a sheet. Buying from drama (as suggested last year) is not a feasible option. This increase is based on actual spending in FY14. Covered by revenue.
Ops-Event Supplies (+) $800.00 $800.00 $800.00 Tape - We use a lot of tape to secure cables, mark equipment, and keep guests away from dangerous areas. We stock a large number of types, sizes, and colors of tape. Gaffer's tape alone costs over $20 a roll and we use about 50 rolls every year. Covered by revenue.
Ops-Event Supplies (+) $2,000.00 $2,000.00 $2,000.00 Lamps and Lenses - Our conventional and intelligent lighting equipment requires specialized lamps with precision optics. We use incandescent tungsten, halogen, fluorescent, and arc source lamps. These regularly burn out and require replacement, and cost between $15 and $200 each. Covered by revenue.
Ops-Event Supplies (+) $250.00 $250.00 $250.00 Atmospheric Fluid - Our hazing and fogging machines are used frequently to enhance lighting at events and require special fluid to operate. Replacement fluid bottles cost $40 or more each. Covered by revenue.
Ops-Event Supplies (+) $375.00 $375.00 $375.00 Batteries - Our handheld and bodypack wireless microphones require AA alkaline batteries to operate. We consume approximately a dozen batteries during each mid-sized event, with large events such as Greek Sing consuming as many as 100 batteries. Batteries cost $165 per case of 500 plus shipping. This is based on actual spending in FY14. Covered by revenue.
Ops-Event Supplies (+) $125.00 $125.00 $125.00 Tieline - Every piece of cable we own (near a thousand) uses tieline to keep it nicely coiled. Additionally, tieline is used on truss, pipes, electrics, and in various locations to keep cables neat. As with other expendables, this wears out and needs to be replaced. This cost is for one 1000' roll, which lasts 1-2 years. Covered by revenue.
Ops-Event Supplies (+) $50.00 $50.00 $50.00 Condoms - When using body pack wireless microphones, we need to protect them from bodily fuilds. The industry standard (and most cost-effective) method for accomplishing this is to use non-lubed condoms. This is the cost for 96 condoms, which we use in a year. Covered by revenue.
Ops-General Supplies (+) $40.00 $40.00 $40.00 Sharpies, Pens, and Paper - Our events require significant planning and coordination. We provide basic office supplies to support the design and preparation required for shows. This includes sound input channel lists, lighting plots, equipment pull lists, truck packs, and others. Covered by revenue.
Ops-Non-Promotional Paper, Printing, and Pub. (+) $40.00 $40.00 $40.00 Business Cards - We print business cards for each year's head(s) of tech to leave with equipment at events for emergency contact numbers. Covered by revenue.
Ops-Operational Computing Expenses (+) $500.00 $500.00 $500.00 Web Application Maintenance - Our entire event schedule, equipment, personnel, communications, and finances are managed through a custom internal web application that we develop, support, and maintain. This application is mission-critical and integral to the operation of the organization. We must upgrade, repair, and maintain the hardware for the server running this application. This also needs to cover student payroll to maintain the application code base, fix bugs, add features, etc. Covered by revenue.
Ops-Professional Services and Performers (+) $2,000.00 $2,000.00 $2,000.00 FMS - Many organizations requre FMS support for their events, for power access, HVAC control, and others needs. Due to the technical nature of these requests, the need for planning far ahead of time, and the need for integrating closely with our power distribution systems, we handle all FMS power requests and some other requests in Weigand. These charges change drastically per show, but from the last decade of data we estimate $500/Weigand show for power, genie access, HVAC control, and lighting control; and $500/outdoor show for just power access. Shows included: AB Concerts fall concert, spring concert, Lunar Gala, and Relay 4 Life. Covered by revenue.
Ops-Registration and Tournaments (+) $420.00 $420.00 $420.00 AES Registration - Audio Engineering Society (AES) conference membership for 2 students. $210/person for non-member students.
Ops-Rental Equipment (+) $3,600.00 $3,600.00 $3,600.00 Generators - We use generators for Bhangra in the Burgh, Greek Sing, and Spring Concert. Each rental costs $800-$1600. This cost includes fuel to run the generator (refueled by the rental company; we do not pay). Covered by revenue.
Ops-Rental Equipment (+) $10,600.00 $10,600.00 $10,600.00 Equipment Rentals - Organizations often need external rentals for lights. This may happen if they request types of lights that we do not own, or if we simply need more fixtures to supplement our stock. This number includes two Dancers' Symposium shows, at $1000/show, Bhangra in the Burgh, for $100, Greek sing, for $5500, and Lunar Gala, for $3000. Due to the highly technical nature of these rentals and the necessity for the equipment to work directly with ours, we need to handle all aspects of these rentals. This does not include non-JFC events. Covered by revenue.
Revenue-Fundraising Income (-) $0.00 $900.00 $900.00 None
Revenue-Rental and Sales Income (-) $45,000.00 $45,000.00 $45,000.00 JFC Revenue - We charge organizations that use our services. Our rates are well below market. Events range in cost from $15 to over $10,000. We support over 200 events per year. This number should be the sum of all abtech o-codes in the JFC budget, as well as FMS costs as noted for certain events (see FMS line item)
Revenue-Rental and Sales Income (-) $5,000.00 $5,000.00 $5,000.00 Non-JFC Revenue - We also run events for non-JFC organzations, including greek organizations and administration. This number includes all expected revenue from those events but NOT including external rentals such as trucks, generators, staging, lighting, FMS, etc.
Revenue-Rental and Sales Income (-) $1,500.00 $1,500.00 $1,500.00 Equipment Sale - We are selling some of our older equipment to Scotch 'n' Soda. We only use this equipment for rentals to their organization, and both groups would rather keep the equipment internal to the university than for us to sell it to an external organization.
Salary-Payroll and Benefits (+) $25,000.00 $25,000.00 $25,000.00 Payroll - Our crew work long hours to enable us to support a large number of events - often late at night, on weekends, and at inconvenient times. We pay our crew to keep them working. This includes labor for AB and non-AB events, and is based on actual personnel hours recorded at events over the last 5 years. Our yearly spending changes drastically depending on students' work study allocations, and willingness of some students to volunteer time without getting paid. Covered by revenue.
Travel-Airfare Domestic (+) $1,000.00 $1,000.00 $1,000.00 Airfare to LA - Round-trip airfare for two people to Los Angeles for the Audio Engineering Society (AES) conference. Google Flights estimates $470/person.
Travel-Gas (+) $150.00 $150.00 $150.00 Fuel - We need fuel for the rental trucks noted above, as well as member vehicles used to transport personnel between campus and off-campus events. Covered by revenue.
Travel-Hotel and Lodging (+) $400.00 $400.00 $400.00 AES Lodging - Hotel lodging for two people in Los Angeles for the Audio Engineering Society (AES) conference. Google Flights estimates $200/person for 3 nights.
Travel-Rental Car (+) $1,500.00 $1,500.00 $1,500.00 Trucks - We rent trucks to transport our equipment for Bhangra in the Burgh, Greek Sing, and Spring Carnival. Covered by revenue.

By Ocode

Requested
Capital Expense Fund $54,500.00
Equip-Uniforms $500.00
Food-Meals for Members $3,000.00
Food-Refreshments for General Body Meetings $240.00
Ops-Advertising and Publicity $40.00
Ops-Charges, Fees and Fines $10,000.00
Ops-Equipment Repair $8,000.00
Ops-Event Supplies $3,875.00
Ops-General Supplies $40.00
Ops-Non-Promotional Paper, Printing, and Pub. $40.00
Ops-Operational Computing Expenses $500.00
Ops-Professional Services and Performers $2,000.00
Ops-Registration and Tournaments $420.00
Ops-Rental Equipment $14,200.00
Revenue-Fundraising Income $0.00
Revenue-Rental and Sales Income $51,500.00
Salary-Payroll and Benefits $25,000.00
Travel-Airfare Domestic $1,000.00
Travel-Gas $150.00
Travel-Hotel and Lodging $400.00
Travel-Rental Car $1,500.00
Recommended
Capital Expense Fund $44,429.00
Equip-Uniforms $500.00
Food-Meals for Members $3,000.00
Food-Refreshments for General Body Meetings $240.00
Ops-Advertising and Publicity $40.00
Ops-Charges, Fees and Fines $10,000.00
Ops-Equipment Repair $8,000.00
Ops-Event Supplies $3,875.00
Ops-General Supplies $40.00
Ops-Non-Promotional Paper, Printing, and Pub. $40.00
Ops-Operational Computing Expenses $500.00
Ops-Professional Services and Performers $2,000.00
Ops-Registration and Tournaments $420.00
Ops-Rental Equipment $14,200.00
Revenue-Fundraising Income $900.00
Revenue-Rental and Sales Income $51,500.00
Salary-Payroll and Benefits $25,000.00
Travel-Airfare Domestic $1,000.00
Travel-Gas $150.00
Travel-Hotel and Lodging $400.00
Travel-Rental Car $1,500.00
Final
Capital Expense Fund $46,841.00
Equip-Uniforms $500.00
Food-Meals for Members $3,000.00
Food-Refreshments for General Body Meetings $240.00
Ops-Advertising and Publicity $40.00
Ops-Charges, Fees and Fines $10,000.00
Ops-Equipment Repair $8,000.00
Ops-Event Supplies $3,875.00
Ops-General Supplies $40.00
Ops-Non-Promotional Paper, Printing, and Pub. $40.00
Ops-Operational Computing Expenses $500.00
Ops-Professional Services and Performers $2,000.00
Ops-Registration and Tournaments $420.00
Ops-Rental Equipment $14,200.00
Revenue-Fundraising Income $900.00
Revenue-Rental and Sales Income $51,500.00
Salary-Payroll and Benefits $25,000.00
Travel-Airfare Domestic $1,000.00
Travel-Gas $150.00
Travel-Hotel and Lodging $400.00
Travel-Rental Car $1,500.00

Summary

Requested
Expenditures $70,905.00
Capital $54,500.00
Revenue ($51,500.00)
Final $19,405.00
Recommended
Expenditures $70,905.00
Capital $44,429.00
Revenue ($52,400.00)
Final $18,505.00
Final
Expenditures $70,905.00
Capital $46,841.00
Revenue ($52,400.00)
Debt ($0.00)
Rollover ($8,534.80)
Total Subsidy $18,505.00
FY15 Starting Balance $27,039.80

Debt/Rollover Explanation: