AB Tech Budget

Cover cost of t-shirts for our shows so we can be identified and get where we need to go

Included with 32425 revenue lump below.

Cover half the cost of trucks that are necessary to do our shows that aren't in the UC.

Included with 32425 revenue lump below.\

Cover the cost of food that we need to keep our crew working and happy.

Included with 32425 revenue lump below.

We charge organizations that use our services. Our rates are well below market. Events range in cost from $65 to over $2,000. We support over 300 events per year. We are reducing our costs this spring and next year to JFC organizations, thus decreasing our expected revenue. This has been discussed with Jon Mark. For example, we are cutting the cost of Late Night events by $50, of which we have about 30 a year.

This is all your expected revenue for next year. It covers cost of food, T-Shirts, transportation costs for events, expendables, and payroll.

JFC Addition

The JFC will fund hotels 80%, capped at $150 per room per night per four people, 50% of transportation, and up to $500 per person traveling for the year.

JFC Addition

The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. Exception made for you guys cause you work so darn hard to support other organizations' events

Copying and Printing - We create recruitment flyers to distribute to students on campus. We need to attract new members to join our crew and sustain the organization.

Sharpies, Pens, and Paper - Our events require significant planning and coordination. We provide basic office supplies to support the design and preparation required for shows. This includes sound input channel lists, lighting plots, equipment pull lists, truck packs, and others.

Web Application Maintenance - Our entire event schedule, equipment, personnel, communications, and finances are managed through a custom internal web application that we develop, support, and maintain. This application is mission-critical and integral to the operation of the organization. We must upgrade, repair, and maintain the hardware for the server running this application.

Technical Application Software - We use various computer programs that are essential to the preparation and operation of our events, such as QLab, Soundvision, Vectorworks, and various other digital modeling, visualization, and theatrical programs. We must purchase and obtain licenses to operate the latest editions of this software.

Funded last year

Food - We frequently support events that require our crew to work continuously for many hours, spanning multiple meals. We need to feed our crew so they can continue working.

JFC Addition

Our crew works long hours to enable us to support a large number of events -- often late at night, on weekends, and at inconvenient times. We pay our crew to keep them working.

Adjusted to include revenue brought in plus a 6k subsidy for AB event Payroll

Our equipment fails and we need to be able to maintain it, both by buying replacement parts and fixing ourselves, or sending gear out to be repaired. This is approximately how much repair costs are in a year. This is a lump sum as requested by Jon Mark.

Based on actual spending

We frequently need to send our equipment in for repair. Since much of our gear is very large and heavy, the freight shipping costs are significant.

Part of above expense

Per agreement with VP Murphy to pay back our 2010 loan of $50,000 to overhaul our intelligent lighting.

First Aid Supplies - We regularly work with large equipment and occasionally we get hurt.

Get supplies from EHS

Lams and Shirts - At large events, we provide lams and t-shirts to identify our crew members to security and event staff.

Covered by revenue

Hearing Protection - We frequently work events with high SPL. We provide disposable earplugs to give to crew and event staff during concerts to ensure personal safety.

Amazon has some great deals on earplugs

JFC Addition

Large Trucks - We need to rent large trucks to transport our equipment during events such as Greek Sing, Spring Carnival, and Orientation. Each rental costs over $400.

Small Rental Trucks - We need to safely transport our equipment to a number of smaller off-campus events. Each rental costs approximately $100.

Colored Gels for Lighting - We need to replenish our stock every year since the gels wear out when used. We go through about 30 sheets a year at $10 a sheet.

You can get gel sheets for $5. Just ask C. Todd Brown. Covered by revenue

Tape - We use a lot of tape to secure cables, mark equipment, and keep guests away from dangerous areas. We stock a large number of types, sizes, and colors of tape. Gaffer's tape alone costs over $20 a roll and we use nearly 50 rolls every year.

Based on actual spending; appeal granted. Covered by revenue

Lamps - Our conventional and intelligent lighting equipment requires specialized lamps with precision optics. We use incandescent tungsten, halogen, fluorescent, and arc source lamps. These regularly burn out and require replacement, and cost between $15 and $350 each.

Covered by revenue

Atmospheric Fluid - Our hazer machine is used frequently to enhance lighting at events and requires special fluid to operate. Replacement fluid bottles cost over $50 each.

Covered by revenue

Batteries - Our handheld and bodypack wireless microphones require AA alkaline batteries to operate. We consume approximately a dozen batteries during each mid-sized event, with large events such as Greek Sing consuming as many as 100 batteries. Batteries cost $165 per case of 500 plus shipping.

Based on actual spending. Covered by revenue

Airfare to Las Vegas from Pittsburgh for two people (round trip) based on costs incurred this year.

We want to send two people to LDI in October to help us as an organization stay current with modern products and technologies for our industry. This was the cost for a single room for 3 days for 2 people (sharing the room) at a low end hotel.

Registration to LDI is free if made far enough in advance.

2x Cisco SG300-20 - We need switching to go with our digital snake so we can interface multiple consoles into it (front of house and monitors). We need two so if one fails during a show, we can keep running off the second (and the show doesn't stop). Redundant switches is standard for the entertainment industry.

Category 6 Ethernet Cable - We need cables rated for high speed and long runs to work with our digital snake system. Otherwise, the signal could fail due to interference or lack of bandwidth.

appeal granted

Feeder Jumpers - We need short power cables to plug our equipment into the building mains. We need two sets of 5 cables, each capable of carrying 200A (which would melt anything smaller). This is to avoid using our 100ft runs, which require significantly more labor and time.

bought in FY13

Yamaha CL3 Sound Console - We need to replace and upgrade our analog 24 Channel console (Allen & Heath ML3K). We are having more shows where we are requested to have a 48+ Channel console, and this console would fit many riders (so we didn't have to rent). The ML3K isn't large enough to fill the role for many shows and isn't rider compliant. This new console would be compliant with riders for most shows and provide support for enough channels for be able to fully handle the acts.

Shiny

Yamaha Rio3224 Snake Box - A digital snake box would cut down costs for payroll, because they are faster and easier to deploy, and maintenance, because they fail less (instead of a large expensive 100-pin cable, we can use a standard ethernet cable). It would interface directly into the CL3 and our current two Yamaha LS9s, which simplifies setup and strike. Digital snakes are becoming standard in the entertainment industry, and this snake box uses the most popular standard.

appeal granted

8' 12"x12" GP Truss - We are asked to do more complex lighting for events, and often we need to put lights in locations where there often isn't a place to put them. 8' truss will give us more options for light placement to better suit the needs of the shows we do. This covers 4 "sticks" of truss.

Mac Mini - We are doing more shows that require coordinated timing, and we need a computer to run Qlab (show management software) backstage at the show.

Road Cases - The new console and cables need cases. Additionally, some of the cases we currently have are failing and need replacement.

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