AB Special Events Budget
FY2013 (July 1 2012 - June 30, 2013)
A permanent committee whose purpose is to provide the campus community with various novelty events throughout the year.
JFC Rep: Seth Vargo (svargo)
Summary
| Requested | |
|---|---|
| Expenditures | $25,320.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $24,820.00 |
| Recommended | |
|---|---|
| Expenditures | $18,500.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $18,000.00 |
| Final | |
|---|---|
| Expenditures | $18,500.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $18,000.00 |
| FY13 Starting Balance | $18,000.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $500.00 | $500.00 | $500.00 |
Ticket sales from Valentine's Day Event. |
| Sub-Total | -$500.00 | -$500.00 | -$500.00 |
Food
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Campus Dining Services (+) | $2,000.00 | $500.00 | $500.00 |
Catering for Valentine's Day event. want to see you break even on this event |
| Refreshments (+) | $3,000.00 | $900.00 | $900.00 |
Food for various events (Oscars, LDOC x2, 100% Free x2, etc.). About 6 events at $500 each not well attended, $150/event x 6 events |
| Sub-Total | $5,000.00 | $1,400.00 | $1,400.00 |
Rentals & Fees
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Rental-Equipment (+) | $6,000.00 | $6,000.00 | $6,000.00 |
Inflatables for LDOC x2, ~$3.5k each event (each rental is ~1k) |
| Rental-Equipment (+) | $1,500.00 | $500.00 | $500.00 |
Equipment rentals through SDC, AB Tech and cmuTV for events. you are not charged by AB Tech or cmuTV |
| Rental-Facilities (+) | $900.00 | $900.00 | $900.00 |
Facilities and FMS charges for Wiegand / outdoor events (around 3) |
| Lodging Domestic (+) | $200.00 | $0.00 | $0.00 |
Hotel for inflatables rental company representative(s). can't fund this |
| Sub-Total | $8,600.00 | $7,400.00 | $7,400.00 |
Event Charges
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Lecture Fees and Honorariums (+) | $8,000.00 | $8,000.00 | $8,000.00 |
Bands/openers for events (LDOC x2, 100% Free x2, joint events, etc.), Singles Soiree, 3-4 events @ ~$2-3k each for (band + opener) |
| Capital Equipment (+) | $1,500.00 | $1,000.00 | $1,000.00 |
Toys and games for activities or competitions during Late Night or 100% Free events (at most 3 events) + silent rave same as last year |
| Capital Equipment (+) | $200.00 | $200.00 | $200.00 |
Decorations for Halloween Dance Party, WinterFest, Singles Soiree. |
| Sub-Total | $9,700.00 | $9,200.00 | $9,200.00 |
Printing, Advertising, and Brand Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Non-capital Equipment (+) | $1,500.00 | $300.00 | $300.00 |
Giveaways for WinterFest, Fiesta, and Activities Fair. $100/event |
| Printing & Publishing External (+) | $500.00 | $200.00 | $200.00 |
Poster and flyer printing at FedEx Office (incl. Doherty posters or banners for larger events) $20/show x 10 shows |
| Office Supplies (+) | $20.00 | $0.00 | $0.00 |
Tape, staples, batteries, and other such incidentals should come out of main's budget |
| Sub-Total | $2,020.00 | $500.00 | $500.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Campus Dining Services (+) | $2,000.00 | $500.00 | $500.00 | Catering for Valentine's Day event. |
| Capital Equipment (+) | $1,500.00 | $1,000.00 | $1,000.00 | Toys and games for activities or competitions during Late Night or 100% Free events (at most 3 events) + silent rave |
| Capital Equipment (+) | $200.00 | $200.00 | $200.00 | Decorations for Halloween Dance Party, WinterFest, Singles Soiree. |
| Events and Activities (-) | $500.00 | $500.00 | $500.00 | Ticket sales from Valentine's Day Event. |
| Lecture Fees and Honorariums (+) | $8,000.00 | $8,000.00 | $8,000.00 | Bands/openers for events (LDOC x2, 100% Free x2, joint events, etc.), Singles Soiree, 3-4 events @ ~$2-3k each for (band + opener) |
| Lodging Domestic (+) | $200.00 | $0.00 | $0.00 | Hotel for inflatables rental company representative(s). |
| Non-capital Equipment (+) | $1,500.00 | $300.00 | $300.00 | Giveaways for WinterFest, Fiesta, and Activities Fair. |
| Office Supplies (+) | $20.00 | $0.00 | $0.00 | Tape, staples, batteries, and other such incidentals |
| Printing & Publishing External (+) | $500.00 | $200.00 | $200.00 | Poster and flyer printing at FedEx Office (incl. Doherty posters or banners for larger events) |
| Refreshments (+) | $3,000.00 | $900.00 | $900.00 | Food for various events (Oscars, LDOC x2, 100% Free x2, etc.). About 6 events at $500 each |
| Rental-Equipment (+) | $6,000.00 | $6,000.00 | $6,000.00 | Inflatables for LDOC x2, ~$3.5k each event (each rental is ~1k) |
| Rental-Equipment (+) | $1,500.00 | $500.00 | $500.00 | Equipment rentals through SDC, AB Tech and cmuTV for events. |
| Rental-Facilities (+) | $900.00 | $900.00 | $900.00 | Facilities and FMS charges for Wiegand / outdoor events (around 3) |
By Ocode
| Requested | |
|---|---|
| Campus Dining Services | $2,000.00 |
| Capital Equipment | $1,700.00 |
| Events and Activities | $500.00 |
| Lecture Fees and Honorariums | $8,000.00 |
| Lodging Domestic | $200.00 |
| Non-capital Equipment | $1,500.00 |
| Office Supplies | $20.00 |
| Printing & Publishing External | $500.00 |
| Refreshments | $3,000.00 |
| Rental-Equipment | $7,500.00 |
| Rental-Facilities | $900.00 |
| Recommended | |
|---|---|
| Campus Dining Services | $500.00 |
| Capital Equipment | $1,200.00 |
| Events and Activities | $500.00 |
| Lecture Fees and Honorariums | $8,000.00 |
| Lodging Domestic | $0.00 |
| Non-capital Equipment | $300.00 |
| Office Supplies | $0.00 |
| Printing & Publishing External | $200.00 |
| Refreshments | $900.00 |
| Rental-Equipment | $6,500.00 |
| Rental-Facilities | $900.00 |
| Final | |
|---|---|
| Campus Dining Services | $500.00 |
| Capital Equipment | $1,200.00 |
| Events and Activities | $500.00 |
| Lecture Fees and Honorariums | $8,000.00 |
| Lodging Domestic | $0.00 |
| Non-capital Equipment | $300.00 |
| Office Supplies | $0.00 |
| Printing & Publishing External | $200.00 |
| Refreshments | $900.00 |
| Rental-Equipment | $6,500.00 |
| Rental-Facilities | $900.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $25,320.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $24,820.00 |
| Recommended | |
|---|---|
| Expenditures | $18,500.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $18,000.00 |
| Final | |
|---|---|
| Expenditures | $18,500.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $18,000.00 |
| FY13 Starting Balance | $18,000.00 |