AB Special Events Budget
FY2010 (July 1, 2009 - June 30, 2010)
A permanent committee whose purpose is to provide the campus community with various novelty events throughout the year.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $25,950.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $25,950.00 |
| Recommended | |
|---|---|
| Expenditures | $22,950.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $22,950.00 |
| Final | |
|---|---|
| Expenditures | $22,950.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $22,950.00 |
| FY10 Starting Balance | $22,950.00 |
Food and Refreshments
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $250.00 | $250.00 | $250.00 |
Food for committee meetings (to attract/retain members). 10 meetings @ $25 each. |
| Refreshments (+) | $4,000.00 | $3,000.00 | $3,000.00 |
Food and refreshments for general events (Fiesta, Winterfest, etc.) |
| Sub-Total | $4,250.00 | $3,250.00 | $3,250.00 |
Rentals, Leases and Fees
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Rental-Facilities (+) | $800.00 | $800.00 | $800.00 |
FMS charges (setup, teardown, garbage boxes, maintenance, etc.) |
| Rental-Facilities (+) | $450.00 | $450.00 | $450.00 |
Facilities charges for Wiegand Gym and Rangos Ballroom |
| Rental-Equipment (+) | $800.00 | $800.00 | $800.00 |
Equipment rentals through SDC, AB Tech and cmuTV for events |
| Rental-Equipment (+) | $3,000.00 | $3,000.00 | $3,000.00 |
Novelty act and activity rentals for Fiesta |
| Other Travel Domestic (+) | $250.00 | $250.00 | $250.00 |
Zipcar fee and fuel reimbursement for event-related transportation costs (e.g. talent transportation to/from airport, picking up food for 500 from Giant Eagle) |
| Rental-Equipment (+) | $500.00 | $500.00 | $500.00 |
Taylor Rentals - staging, tables, chairs |
| Campus Security (+) | $800.00 | $800.00 | $800.00 |
Event security for larger events (two events) |
| Sub-Total | $6,600.00 | $6,600.00 | $6,600.00 |
Fees and Event Charges
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $200.00 | $200.00 | $200.00 |
Raw materials for event, game and activity construction (posterboard, markers, paint, etc.) |
| Lecture Fees and Honorariums (+) | $3,000.00 | $2,000.00 | $2,000.00 |
Fees and honorariums for string quartets, Elvis impersonators, magicians, etc. |
| Lecture Fees and Honorariums (+) | $3,000.00 | $2,000.00 | $2,000.00 |
Band for Fiesta, in collaboration with AB Coffeehouse |
| Lecture Fees and Honorariums (+) | $5,000.00 | $5,000.00 | $5,000.00 |
Fee and honorarium pool for collaborative event weeks (one per semester) with other AB Committees |
| Capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Toys, games and raw materials for contests and competitions during Late Night or 100% Free events |
| Sub-Total | $12,700.00 | $10,700.00 | $10,700.00 |
Printing, Advertising and Brand Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $600.00 | $600.00 | $600.00 |
Poster printing at FedEx Office (incl. Doherty posters or banners for larger events) |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Giveaways for Fiesta |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 |
Giveaways for Winterfest |
| Printing & Publishing External (+) | $350.00 | $350.00 | $350.00 |
Advertisements in The Tartan (three events) |
| Sub-Total | $1,950.00 | $1,950.00 | $1,950.00 |
Office Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Office Supplies (+) | $50.00 | $50.00 | $50.00 |
Pens, pencils, duct tape, batteries |
| Non-capital Equipment (+) | $400.00 | $400.00 | $400.00 |
2 inch buttonmaker - Very popular and successful publicity mechanism for all ab committees. We almost always provide it and supplies to other organizations, but was stolen when one such organization l |
| Sub-Total | $450.00 | $450.00 | $450.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Campus Security (+) | $800.00 | $800.00 | $800.00 | Event security for larger events (two events) |
| Capital Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Toys, games and raw materials for contests and competitions during Late Night or 100% Free events |
| Lecture Fees and Honorariums (+) | $3,000.00 | $2,000.00 | $2,000.00 | Fees and honorariums for string quartets, Elvis impersonators, magicians, etc. |
| Lecture Fees and Honorariums (+) | $3,000.00 | $2,000.00 | $2,000.00 | Band for Fiesta, in collaboration with AB Coffeehouse |
| Lecture Fees and Honorariums (+) | $5,000.00 | $5,000.00 | $5,000.00 | Fee and honorarium pool for collaborative event weeks (one per semester) with other AB Committees |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Giveaways for Fiesta |
| Non-capital Equipment (+) | $500.00 | $500.00 | $500.00 | Giveaways for Winterfest |
| Non-capital Equipment (+) | $400.00 | $400.00 | $400.00 | 2 inch buttonmaker - Very popular and successful publicity mechanism for all ab committees. We almost always provide it and supplies to other organizations, but was stolen when one such organization l |
| Office Supplies (+) | $50.00 | $50.00 | $50.00 | Pens, pencils, duct tape, batteries |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 | Raw materials for event, game and activity construction (posterboard, markers, paint, etc.) |
| Other Travel Domestic (+) | $250.00 | $250.00 | $250.00 | Zipcar fee and fuel reimbursement for event-related transportation costs (e.g. talent transportation to/from airport, picking up food for 500 from Giant Eagle) |
| Printing & Publishing External (+) | $600.00 | $600.00 | $600.00 | Poster printing at FedEx Office (incl. Doherty posters or banners for larger events) |
| Printing & Publishing External (+) | $350.00 | $350.00 | $350.00 | Advertisements in The Tartan (three events) |
| Refreshments (+) | $250.00 | $250.00 | $250.00 | Food for committee meetings (to attract/retain members). 10 meetings @ $25 each. |
| Refreshments (+) | $4,000.00 | $3,000.00 | $3,000.00 | Food and refreshments for general events (Fiesta, Winterfest, etc.) |
| Rental-Equipment (+) | $800.00 | $800.00 | $800.00 | Equipment rentals through SDC, AB Tech and cmuTV for events |
| Rental-Equipment (+) | $3,000.00 | $3,000.00 | $3,000.00 | Novelty act and activity rentals for Fiesta |
| Rental-Equipment (+) | $500.00 | $500.00 | $500.00 | Taylor Rentals - staging, tables, chairs |
| Rental-Facilities (+) | $800.00 | $800.00 | $800.00 | FMS charges (setup, teardown, garbage boxes, maintenance, etc.) |
| Rental-Facilities (+) | $450.00 | $450.00 | $450.00 | Facilities charges for Wiegand Gym and Rangos Ballroom |
By Ocode
| Requested | |
|---|---|
| Campus Security | $800.00 |
| Capital Equipment | $1,500.00 |
| Lecture Fees and Honorariums | $11,000.00 |
| Non-capital Equipment | $1,400.00 |
| Office Supplies | $50.00 |
| Other Supplies | $200.00 |
| Other Travel Domestic | $250.00 |
| Printing & Publishing External | $950.00 |
| Refreshments | $4,250.00 |
| Rental-Equipment | $4,300.00 |
| Rental-Facilities | $1,250.00 |
| Recommended | |
|---|---|
| Campus Security | $800.00 |
| Capital Equipment | $1,500.00 |
| Lecture Fees and Honorariums | $9,000.00 |
| Non-capital Equipment | $1,400.00 |
| Office Supplies | $50.00 |
| Other Supplies | $200.00 |
| Other Travel Domestic | $250.00 |
| Printing & Publishing External | $950.00 |
| Refreshments | $3,250.00 |
| Rental-Equipment | $4,300.00 |
| Rental-Facilities | $1,250.00 |
| Final | |
|---|---|
| Campus Security | $800.00 |
| Capital Equipment | $1,500.00 |
| Lecture Fees and Honorariums | $9,000.00 |
| Non-capital Equipment | $1,400.00 |
| Office Supplies | $50.00 |
| Other Supplies | $200.00 |
| Other Travel Domestic | $250.00 |
| Printing & Publishing External | $950.00 |
| Refreshments | $3,250.00 |
| Rental-Equipment | $4,300.00 |
| Rental-Facilities | $1,250.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $25,950.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $25,950.00 |
| Recommended | |
|---|---|
| Expenditures | $22,950.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $22,950.00 |
| Final | |
|---|---|
| Expenditures | $22,950.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $22,950.00 |
| FY10 Starting Balance | $22,950.00 |