AB Special Events Budget
FY2015 (July 1, 2014 - June 30, 2015)
A permanent committee whose purpose is to provide the campus community with various novelty events throughout the year.
JFC Rep: Milan Desai (mjdesai)
Summary
| Requested | |
|---|---|
| Expenditures | $39,600.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $39,600.00 |
| Recommended | |
|---|---|
| Expenditures | $30,530.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $30,530.00 |
| Final | |
|---|---|
| Expenditures | $30,330.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $30,330.00 |
| FY15 Starting Balance | $30,330.00 |
Debt/Rollover Explanation:
Petting Zoo and Pony Rides
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Cost of bringing a travelling petting zoo and pony rides to campus for a 4 hour event. Includes cost of Previous year's negotiated agreement included a 4 hour petting zoo, premium animals (baby zebra and baby camel), puppies and 2 hours of pony rides for a fee of $1,750. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 |
Posters and Advertising material. |
| Ops-Charges, Fees and Fines (+) | $100.00 | $100.00 | $100.00 |
Contingency for potential FMS Charges. We may get charged for the to turn on water supply and have hose set up. (Animals need to drink water) We weren't charged last year becuase the water supply had been set up earlier that week. |
| Sub-Total | $2,650.00 | $2,650.00 | $2,650.00 |
Halloween Dance Party
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $2,000.00 | $0.00 | $0.00 |
Cost of laser rental for performance. |
| Food-Refreshments for Events (+) | $500.00 | $0.00 | $0.00 |
Our yearly fixed budget for food distributed at event. Usually candy. |
| Sub-Total | $2,500.00 | $0.00 | $0.00 |
Fall Last Day of Classes Event
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $4,500.00 | $4,000.00 | $4,000.00 |
4-5 inflatables for $600-$1000 each + delivery charges. |
| Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 |
Food served at event. Varies from year to year. E.g. cake, pizza, Rita's italian ice, etc. |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 |
Cost of reserving Wiegand Gym and having mats put down. |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Posters and advertising materials. JFC will fund $40 per event for advertising. |
| Sub-Total | $5,400.00 | $4,890.00 | $4,890.00 |
Spring Last Day of Classes Event
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Facilities (+) | $5,500.00 | $4,500.00 | $4,500.00 |
5-6 inflatables and/or zipline for $700-$1000 each + delivery charges. Portable zipline costs $3500-$4000. |
| Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 |
Food served at event. Varies from year to year. E.g. cake, pizza, Rita's italian ice, etc. |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 |
Cost of reserving Wiegand Gym and having mats put down. |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 |
Posters and advertising materials. JFC will fund $40 per event for advertising. |
| Sub-Total | $6,400.00 | $5,390.00 | $5,390.00 |
Novelty Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Charges, Fees and Fines (+) | $300.00 | $300.00 | $300.00 |
Potential FMS charges for various work orders and use of outdoor space (Eg: This year we're charged $150 for having the UC Porch area cleaned after the chalk art) |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 |
Cost of reserving Wiegand Gym as rain location and having mats put down. |
| Ops-Advertising and Publicity (+) | $300.00 | $250.00 | $250.00 |
around $70 for each event: posters, fliers etc. for big event publicity JFC will fund $250 per event for large events |
| Ops-Professional Services and Performers (+) | $20,000.00 | $15,000.00 | $15,000.00 |
~3-4 Events, each costing $3-8K. Example Events and their Approximate Costs: Laser Tag: $3000 Portable Indoor Ice Skating Rink: $7000-10000 Silent Rave: $3000 3D Chalk Artist: $3500 We underestimated the cost of a well-sized indoor rink last year at $4500. The minimum rent from our contract this year was: (a) $6500 for 40' x 40' Ice Rink that accomodates ~50 people at a time. (b) $1200 for Delivery and Setup We received a discount of $650 for being a non-profit organization which brings down the cost to $7050. Includes rink, skate rentals, rubber flooring, fencing, benches, skate sharpening machine, professional rink attendants. Accompanied by complementary fog machine, lighting and music system. If you want to have the Halloween dance party take out of this amount. |
| Sub-Total | $20,950.00 | $15,900.00 | $15,900.00 |
Collaborative events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Program Expenses (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Working with other organizations/committees to put on campus wide events. ~500 Each. In the past: Oscar's Party with AB Films, water balloon fight with Fringe, CMUsic Festival with Turntables, and Extra Life Gaming Maration with Circle K and OGS |
| Ops-Charges, Fees and Fines (+) | $200.00 | $200.00 |
Appealed amount |
|
| Sub-Total | $1,700.00 | $1,700.00 | $1,500.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $500.00 | $0.00 | $0.00 | Our yearly fixed budget for food distributed at event. Usually candy. |
| Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 | Food served at event. Varies from year to year. E.g. cake, pizza, Rita's italian ice, etc. |
| Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 | Food served at event. Varies from year to year. E.g. cake, pizza, Rita's italian ice, etc. |
| Ops-Advertising and Publicity (+) | $300.00 | $250.00 | $250.00 | around $70 for each event: posters, fliers etc. for big event publicity |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 | Posters and Advertising material. |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Posters and advertising materials. |
| Ops-Advertising and Publicity (+) | $50.00 | $40.00 | $40.00 | Posters and advertising materials. |
| Ops-Charges, Fees and Fines (+) | $300.00 | $300.00 | $300.00 | Potential FMS charges for various work orders and use of outdoor space (Eg: This year we're charged $150 for having the UC Porch area cleaned after the chalk art) |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 | Cost of reserving Wiegand Gym as rain location and having mats put down. |
| Ops-Charges, Fees and Fines (+) | $100.00 | $100.00 | $100.00 | Contingency for potential FMS Charges. We may get charged for the to turn on water supply and have hose set up. (Animals need to drink water) We weren't charged last year becuase the water supply had been set up earlier that week. |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 | Cost of reserving Wiegand Gym and having mats put down. |
| Ops-Charges, Fees and Fines (+) | $350.00 | $350.00 | $350.00 | Cost of reserving Wiegand Gym and having mats put down. |
| Ops-Charges, Fees and Fines (+) | $200.00 | $200.00 | Appealed amount | |
| Ops-Professional Services and Performers (+) | $2,500.00 | $2,500.00 | $2,500.00 | Cost of bringing a travelling petting zoo and pony rides to campus for a 4 hour event. Includes cost of Previous year's negotiated agreement included a 4 hour petting zoo, premium animals (baby zebra and baby camel), puppies and 2 hours of pony rides for a fee of $1,750. |
| Ops-Professional Services and Performers (+) | $20,000.00 | $15,000.00 | $15,000.00 | ~3-4 Events, each costing $3-8K. Example Events and their Approximate Costs: Laser Tag: $3000 Portable Indoor Ice Skating Rink: $7000-10000 Silent Rave: $3000 3D Chalk Artist: $3500 We underestimated the cost of a well-sized indoor rink last year at $4500. The minimum rent from our contract this year was: (a) $6500 for 40' x 40' Ice Rink that accomodates ~50 people at a time. (b) $1200 for Delivery and Setup We received a discount of $650 for being a non-profit organization which brings down the cost to $7050. Includes rink, skate rentals, rubber flooring, fencing, benches, skate sharpening machine, professional rink attendants. Accompanied by complementary fog machine, lighting and music system. |
| Ops-Program Expenses (+) | $1,500.00 | $1,500.00 | $1,500.00 | Working with other organizations/committees to put on campus wide events. ~500 Each. In the past: Oscar's Party with AB Films, water balloon fight with Fringe, CMUsic Festival with Turntables, and Extra Life Gaming Maration with Circle K and OGS |
| Ops-Rental Equipment (+) | $2,000.00 | $0.00 | $0.00 | Cost of laser rental for performance. |
| Ops-Rental Equipment (+) | $4,500.00 | $4,000.00 | $4,000.00 | 4-5 inflatables for $600-$1000 each + delivery charges. |
| Ops-Rental Facilities (+) | $5,500.00 | $4,500.00 | $4,500.00 | 5-6 inflatables and/or zipline for $700-$1000 each + delivery charges. Portable zipline costs $3500-$4000. |
By Ocode
| Requested | |
|---|---|
| Food-Refreshments for Events | $1,500.00 |
| Ops-Advertising and Publicity | $450.00 |
| Ops-Charges, Fees and Fines | $1,650.00 |
| Ops-Professional Services and Performers | $22,500.00 |
| Ops-Program Expenses | $1,500.00 |
| Ops-Rental Equipment | $6,500.00 |
| Ops-Rental Facilities | $5,500.00 |
| Recommended | |
|---|---|
| Food-Refreshments for Events | $1,000.00 |
| Ops-Advertising and Publicity | $380.00 |
| Ops-Charges, Fees and Fines | $1,650.00 |
| Ops-Professional Services and Performers | $17,500.00 |
| Ops-Program Expenses | $1,500.00 |
| Ops-Rental Equipment | $4,000.00 |
| Ops-Rental Facilities | $4,500.00 |
| Final | |
|---|---|
| Food-Refreshments for Events | $1,000.00 |
| Ops-Advertising and Publicity | $380.00 |
| Ops-Charges, Fees and Fines | $1,450.00 |
| Ops-Professional Services and Performers | $17,500.00 |
| Ops-Program Expenses | $1,500.00 |
| Ops-Rental Equipment | $4,000.00 |
| Ops-Rental Facilities | $4,500.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $39,600.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $39,600.00 |
| Recommended | |
|---|---|
| Expenditures | $30,530.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $30,530.00 |
| Final | |
|---|---|
| Expenditures | $30,330.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $30,330.00 |
| FY15 Starting Balance | $30,330.00 |
Debt/Rollover Explanation: