AB Special Events Budget

Cost of bringing a travelling petting zoo to campus. They charge $600 hour (x 4 hours), plus a $100 premium for exotic animals. We paid very little last year because our contract was *heavily* negotiated. By allowing the company to sell animal food for profit we were able to receive a large discount. Given the popularity of the event, we would like students to not have to pay to feed the animals.

Actual cost was 900; appeal granted. JFC cannot wait to see baby zebras

Posters and advertising materials. Cost estimated based on the printing costs for 100 posters, at approximately $1 per poster.

The JFC will fund $40 for advertising per event.

FMS Charges to turn on water supply and have hose set up. (Animals need to drink water) We weren't charged last year becuase the water supply had been set up earlier that week.

Cost of laser rental for performance.

Food distributed at event. Cost estimated based on interest in having novelty foods, like chocolate fountains (rental costs approximately $300) as well as candy for participants.

4-5 inflatables for $600-$1100 each + delivery charges. Every semester we have an event on the last day of classes where we bring inflatables to campus (the fall's event was called WinterFest).

Food served at event. Cost estimated based on the need to feed as many people as possible over the course of about five hours. Varies from semester to semester. E.g. cake, pizza, Rita's italian ice, etc.

Cost of reserving Wiegand Gym and having mats put down.

Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster.

The JFC will fund $40 for advertising per event.

In February, we host an Oscars viewing party. We want to recreate the feel of the Oscars, and are planning to have red carpets, and have hors d'oeuvres, etc. Currently, while many students watch the Oscars, they do so in small groups primarily facilitated by their dorms. We feel that offering a larger event will offer the campus a great opportunity to watch the Oscars and participate in a cool event. Red carpets for this event cost approximately $60.

Backdrop for pictures to mimic the feel of the Oscars.

In line with our intention to recreate the feel of the Oscars, we want to serve food at the event and present it in a fancy way. Approximately 150 champagne flutes would cost $75 at $.50 per flute. Approximately 150 plates, napkins, forks, knives, and spoons would cost $40, with plates costing $20, plastic silverware costing $15, and napkins costing $5.

Tablecloths for tables to mimic the Oscars. We want three tablecloths, at approximately $10 per tablecloth.

Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster.

The JFC will fund $40 for advertising per event.

A significant portion of the evening will be hosting our own voting scheme for attendees' picks in each film category. We want to offer significant prizes based on the theme of the Oscars (cardboard cutout figures, movie posters, etc.) to our attendees who do well, as well as offering giveaways to those who attend the event. Specifically, we want to give out a grand prize amounting to approximately $100 to the individual(s) who have the largest number of correct guesses about the winners in each category. In addition, we want to have several smaller prizes, such as mini-Oscars, movie tickets to AMC, Netflix subscriptions, gift cards, etc. These prizes would cost approximately between $10-20 each in 10-12 categories of awards. The total cost of these is $340, at 1x$100 and 12x$20 = $340.

Printing costs for the voting ballots and vouchers for AB Films, etc. We intend to have several of these so that everyone attending can vote, as well as allowing attendees to participate in our raffles. Printing costs estimated based on the following: 3 movie vouchers per sheet, and 15 sheets total cost $15 dollars. 200 sheets of paper for the ballots at $.05 per sheet cost $10 dollars.

A cheese platter that serves 50 people costs $70. Hors d'oeuvres prices vary between $70-120, and we would want at least 3-4 platters. Sparkling white grape juice costs $60 per case, and we would like to buy 2 cases.

5-6 inflatables for $600-$1100 each + delivery charges.

Food served at event. Varies from semester to semester. E.g. cake, pizza, Rita's italian ice, etc.

Cost of reserving Wiegand Gym and having mats put down (in case of rain)

Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster.

The JFC will fund $40 for advertising per event.

Working with other organizations to put on campus wide events. ~ $500 each event. Last year: water balloon fight with Fringe, CMUsic Festival with Turntables, and Extra Life Gaming Maration with Circle K and OGS.

Covered by AB Main budget

Giveaway items to be distributed at events. These kinds of giveaways could range from bouncy balls to foam rockets, etc.

~3 Events, each costing $3-4K. Potential Events and their approximate costs: Laser Tag: $3000 Portable Indoor Ice Skating Rink: $4500 Silent Rave: $3000

Posters and advertising materials. Cost estimated based on printing 100 posters at approximately $1 per poster. ~ $100 each event

The JFC will fund $40 for advertising per event.

FMS charges for various work orders and use of outdoor space.

Cost of reserving Wiegand Gym and having mats put down, for an indoor event.

The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. Because your events serve such a wide audience, we will make an exception