AB Lectures Budget
FY2014 (July 1, 2013 - June 30, 2014)
A permanent committee whose purpose is to bring speakers of a variety of backgrounds to campus.
JFC Rep: Willy Elmore (welmore)
Summary
| Requested | |
|---|---|
| Expenditures | $46,980.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $46,480.00 |
| Recommended | |
|---|---|
| Expenditures | $53,215.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $52,715.00 |
| Final | |
|---|---|
| Expenditures | $53,215.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $52,715.00 |
| FY14 Starting Balance | $52,715.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $500.00 | $500.00 | $500.00 |
Lecture ticketing sales for non- CMU students. Reduced from 1500 to 500, as this more accurately reflects income actually received from selling tickets (historically). |
| Sub-Total | -$500.00 | -$500.00 | -$500.00 |
A: Contract-Based Expenditures
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Catering (+) | $600.00 | $300.00 | $300.00 |
Post-event dinners for lecturers, per contract requirements. |
| Travel-Airfare Domestic (+) | $1,500.00 | $1,000.00 | $1,000.00 |
Airfare accommodations for lecturers, per contract requirements. |
| Food-Catering (+) | $250.00 | $250.00 | $250.00 |
Light refreshment accommodations for lecturers, per contract agreements. |
| Travel-Professional Vehicle Services (+) | $400.00 | $400.00 | $400.00 |
Black car transportation of lecturers to and from airport. ($50 / (way*speaker)). |
| Travel-Hotel and Lodging (+) | $1,500.00 | $500.00 | $500.00 |
Hotel accommodations for lecturers, per contract requirements. |
| Ops-Professional Services and Performers (+) | $40,000.00 | $50,000.00 | $50,000.00 |
Speaker fees: 2 large events, 2-3 smaller events. Attempting to bring more well-known speakers to campus; they tend to be more expensive, so this requires additional funding. Speaker fees also increase yearly. |
| Sub-Total | $44,250.00 | $52,450.00 | $52,450.00 |
B: Advertisement / Publicity / Ticketing
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $350.00 | $300.00 | $300.00 |
Physical advertisements for lecture events (i.e. postering, etc.). |
| Ops-Advertising and Publicity (+) | $200.00 | $0.00 | $0.00 |
Advertisements in The Tartan. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $65.00 | $65.00 |
Ticket printing for event admissions. Based on purnell box office ticket pricing |
| Sub-Total | $750.00 | $365.00 | $365.00 |
C: Additional Event Expenditures
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $800.00 | $400.00 | $400.00 |
Campus security for the larger events to ensure order and the safety of the speakers. Based on actual cost |
| Ops-Rental Facilities (+) | $300.00 | $0.00 | $0.00 |
FMS rental charges (mats, cleaning, late night fees, and unforseen fees). No costs to date |
| Ops-Postal Services (+) | $30.00 | $0.00 | $0.00 |
To ship supplies to artist lecturer post-event. |
| Ops-Rental Equipment (+) | $750.00 | $0.00 | $0.00 |
Pertains to all necessary equipment not readily available from AB Tech (lighting, sound, etc.) |
| Sub-Total | $1,880.00 | $400.00 | $400.00 |
D: Member Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Gas (+) | $100.00 | $0.00 | $0.00 |
Member reimbursement for transport and parking. |
| Sub-Total | $100.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Catering (+) | $600.00 | $300.00 | $300.00 | Post-event dinners for lecturers, per contract requirements. |
| Food-Catering (+) | $250.00 | $250.00 | $250.00 | Light refreshment accommodations for lecturers, per contract agreements. |
| Ops-Advertising and Publicity (+) | $350.00 | $300.00 | $300.00 | Physical advertisements for lecture events (i.e. postering, etc.). |
| Ops-Advertising and Publicity (+) | $200.00 | $0.00 | $0.00 | Advertisements in The Tartan. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $65.00 | $65.00 | Ticket printing for event admissions. |
| Ops-Postal Services (+) | $30.00 | $0.00 | $0.00 | To ship supplies to artist lecturer post-event. |
| Ops-Professional Services and Performers (+) | $800.00 | $400.00 | $400.00 | Campus security for the larger events to ensure order and the safety of the speakers. |
| Ops-Professional Services and Performers (+) | $40,000.00 | $50,000.00 | $50,000.00 | Speaker fees: 2 large events, 2-3 smaller events. Attempting to bring more well-known speakers to campus; they tend to be more expensive, so this requires additional funding. Speaker fees also increase yearly. |
| Ops-Rental Equipment (+) | $750.00 | $0.00 | $0.00 | Pertains to all necessary equipment not readily available from AB Tech (lighting, sound, etc.) |
| Ops-Rental Facilities (+) | $300.00 | $0.00 | $0.00 | FMS rental charges (mats, cleaning, late night fees, and unforseen fees). |
| Revenue-Rental and Sales Income (-) | $500.00 | $500.00 | $500.00 | Lecture ticketing sales for non- CMU students. Reduced from 1500 to 500, as this more accurately reflects income actually received from selling tickets (historically). |
| Travel-Airfare Domestic (+) | $1,500.00 | $1,000.00 | $1,000.00 | Airfare accommodations for lecturers, per contract requirements. |
| Travel-Gas (+) | $100.00 | $0.00 | $0.00 | Member reimbursement for transport and parking. |
| Travel-Hotel and Lodging (+) | $1,500.00 | $500.00 | $500.00 | Hotel accommodations for lecturers, per contract requirements. |
| Travel-Professional Vehicle Services (+) | $400.00 | $400.00 | $400.00 | Black car transportation of lecturers to and from airport. ($50 / (way*speaker)). |
By Ocode
| Requested | |
|---|---|
| Food-Catering | $850.00 |
| Ops-Advertising and Publicity | $550.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $200.00 |
| Ops-Postal Services | $30.00 |
| Ops-Professional Services and Performers | $40,800.00 |
| Ops-Rental Equipment | $750.00 |
| Ops-Rental Facilities | $300.00 |
| Revenue-Rental and Sales Income | $500.00 |
| Travel-Airfare Domestic | $1,500.00 |
| Travel-Gas | $100.00 |
| Travel-Hotel and Lodging | $1,500.00 |
| Travel-Professional Vehicle Services | $400.00 |
| Recommended | |
|---|---|
| Food-Catering | $550.00 |
| Ops-Advertising and Publicity | $300.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $65.00 |
| Ops-Postal Services | $0.00 |
| Ops-Professional Services and Performers | $50,400.00 |
| Ops-Rental Equipment | $0.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Rental and Sales Income | $500.00 |
| Travel-Airfare Domestic | $1,000.00 |
| Travel-Gas | $0.00 |
| Travel-Hotel and Lodging | $500.00 |
| Travel-Professional Vehicle Services | $400.00 |
| Final | |
|---|---|
| Food-Catering | $550.00 |
| Ops-Advertising and Publicity | $300.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $65.00 |
| Ops-Postal Services | $0.00 |
| Ops-Professional Services and Performers | $50,400.00 |
| Ops-Rental Equipment | $0.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Rental and Sales Income | $500.00 |
| Travel-Airfare Domestic | $1,000.00 |
| Travel-Gas | $0.00 |
| Travel-Hotel and Lodging | $500.00 |
| Travel-Professional Vehicle Services | $400.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $46,980.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $46,480.00 |
| Recommended | |
|---|---|
| Expenditures | $53,215.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $52,715.00 |
| Final | |
|---|---|
| Expenditures | $53,215.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $52,715.00 |
| FY14 Starting Balance | $52,715.00 |