AB Concerts Budget

FY2010 (July 1, 2009 - June 30, 2010)

A permanent committee whose purpose is to provide musical entertainment for the campus community as a whole at subsidized prices.

JFC Rep:

Summary

Requested
Expenditures $100,875.00
Capital $0.00
Revenue ($0.00)
Final $100,875.00
Recommended
Expenditures $100,875.00
Capital $0.00
Revenue ($0.00)
Final $100,875.00
Final
Expenditures $100,875.00
Capital $0.00
Revenue ($0.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $100,875.00
FY10 Starting Balance $100,875.00

Revenue

Object Code Requested Recommended Final Description
Events and Activities (-) $0.00 $0.00 $0.00

This is a change from last year as discussed with our JFC representative. It isn't possible to charge admission for our open air concerts

Sub-Total $0.00 $0.00 $0.00

Uncategorized Items

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $90.00 $90.00 $90.00

Towels for band members as required by contract

Office Supplies (+) $50.00 $50.00 $50.00

Pens, Pencils, Markers, posterboard, foamcore

Printing & Publishing External (+) $375.00 $375.00 $375.00

wristband printing fee for indoor shows (printed wristbands are rain location tickets)

Advertising Public Relations (+) $200.00 $200.00 $200.00

Advertisments in Tartan

Printing & Publishing External (+) $1,000.00 $1,000.00 $1,000.00

posters for show

Printing & Publishing External (+) $70.00 $70.00 $70.00

ticket printing fee for Fall show

Printing & Publishing External (+) $100.00 $100.00 $100.00

security laminate printing

Airfare Domestic (+) $1,500.00 $1,500.00 $1,500.00

airfare for artists, as required by contract

Lodging Domestic (+) $800.00 $800.00 $800.00

lodging for artists/ crew, as required by contract

Meals Domestic (+) $200.00 $200.00 $200.00

Cash buyout for meal, as required by contract

Rental Car Domestic (+) $500.00 $500.00 $500.00

van service to transport artist to campus, and back to airport

Refreshments (+) $1,000.00 $1,000.00 $1,000.00

food/ drink hospitality items, as required by rider

Refreshments (+) $250.00 $250.00 $250.00

catering for band/ crew, linen rental

Rental-Equipment (+) $800.00 $800.00 $800.00

Chujko bike rack for barricade

Rental-Equipment (+) $3,000.00 $3,000.00 $3,000.00

sound equipment not owned by AB Tech

Rental-Equipment (+) $4,000.00 $4,000.00 $4,000.00

lighting rental

Rental-Equipment (+) $6,000.00 $6,000.00 $6,000.00

staging rental

Rental-Equipment (+) $450.00 $450.00 $450.00

generator (for outdoor Carnival $450.00 show)

Rental-Facilities (+) $1,200.00 $1,200.00 $1,200.00

FMS charges (powers)

Rental-Facilities (+) $300.00 $300.00 $300.00

gym mat laying

Rental-Facilities (+) $300.00 $300.00 $300.00

extra fees for cleanup, as charged by UC

Rental-Facilities (+) $90.00 $90.00 $90.00

parking to bad the 9meters behind gym to clear lot for rental trucks/ tour buses

Campus Security (+) $1,500.00 $1,500.00 $1,500.00

security for fall show

Campus Security (+) $1,500.00 $1,500.00 $1,500.00

security for spring show

Campus Security (+) $150.00 $150.00 $150.00

CMU EMS charges for fall show

Campus Security (+) $150.00 $150.00 $150.00

CMU EMS charges for spring show

Consulting Services (+) $1,500.00 $1,500.00 $1,500.00

outside security, required by student affairs

Consulting Services (+) $700.00 $700.00 $700.00

Runner for day-of-show errands

Lecture Fees and Honorariums (+) $25,000.00 $25,000.00 $25,000.00

Band for fall show

Lecture Fees and Honorariums (+) $2,500.00 $2,500.00 $2,500.00

Agent fee for fall show

Lecture Fees and Honorariums (+) $40,000.00 $40,000.00 $40,000.00

Band for carnival

Lecture Fees and Honorariums (+) $4,000.00 $4,000.00 $4,000.00

Agent fee for carnival show

Non-capital Equipment (+) $1,600.00 $1,600.00 $1,600.00

T-Shirts to identify members of tech and concerts staff for security reasons

Sub-Total $100,875.00 $100,875.00 $100,875.00

By Object Code

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $200.00 $200.00 $200.00 Advertisments in Tartan
Airfare Domestic (+) $1,500.00 $1,500.00 $1,500.00 airfare for artists, as required by contract
Campus Security (+) $1,500.00 $1,500.00 $1,500.00 security for fall show
Campus Security (+) $1,500.00 $1,500.00 $1,500.00 security for spring show
Campus Security (+) $150.00 $150.00 $150.00 CMU EMS charges for fall show
Campus Security (+) $150.00 $150.00 $150.00 CMU EMS charges for spring show
Consulting Services (+) $1,500.00 $1,500.00 $1,500.00 outside security, required by student affairs
Consulting Services (+) $700.00 $700.00 $700.00 Runner for day-of-show errands
Events and Activities (-) $0.00 $0.00 $0.00 This is a change from last year as discussed with our JFC representative. It isn't possible to charge admission for our open air concerts
Lecture Fees and Honorariums (+) $25,000.00 $25,000.00 $25,000.00 Band for fall show
Lecture Fees and Honorariums (+) $2,500.00 $2,500.00 $2,500.00 Agent fee for fall show
Lecture Fees and Honorariums (+) $40,000.00 $40,000.00 $40,000.00 Band for carnival
Lecture Fees and Honorariums (+) $4,000.00 $4,000.00 $4,000.00 Agent fee for carnival show
Lodging Domestic (+) $800.00 $800.00 $800.00 lodging for artists/ crew, as required by contract
Meals Domestic (+) $200.00 $200.00 $200.00 Cash buyout for meal, as required by contract
Non-capital Equipment (+) $90.00 $90.00 $90.00 Towels for band members as required by contract
Non-capital Equipment (+) $1,600.00 $1,600.00 $1,600.00 T-Shirts to identify members of tech and concerts staff for security reasons
Office Supplies (+) $50.00 $50.00 $50.00 Pens, Pencils, Markers, posterboard, foamcore
Printing & Publishing External (+) $375.00 $375.00 $375.00 wristband printing fee for indoor shows (printed wristbands are rain location tickets)
Printing & Publishing External (+) $1,000.00 $1,000.00 $1,000.00 posters for show
Printing & Publishing External (+) $70.00 $70.00 $70.00 ticket printing fee for Fall show
Printing & Publishing External (+) $100.00 $100.00 $100.00 security laminate printing
Refreshments (+) $1,000.00 $1,000.00 $1,000.00 food/ drink hospitality items, as required by rider
Refreshments (+) $250.00 $250.00 $250.00 catering for band/ crew, linen rental
Rental Car Domestic (+) $500.00 $500.00 $500.00 van service to transport artist to campus, and back to airport
Rental-Equipment (+) $800.00 $800.00 $800.00 Chujko bike rack for barricade
Rental-Equipment (+) $3,000.00 $3,000.00 $3,000.00 sound equipment not owned by AB Tech
Rental-Equipment (+) $4,000.00 $4,000.00 $4,000.00 lighting rental
Rental-Equipment (+) $6,000.00 $6,000.00 $6,000.00 staging rental
Rental-Equipment (+) $450.00 $450.00 $450.00 generator (for outdoor Carnival $450.00 show)
Rental-Facilities (+) $1,200.00 $1,200.00 $1,200.00 FMS charges (powers)
Rental-Facilities (+) $300.00 $300.00 $300.00 gym mat laying
Rental-Facilities (+) $300.00 $300.00 $300.00 extra fees for cleanup, as charged by UC
Rental-Facilities (+) $90.00 $90.00 $90.00 parking to bad the 9meters behind gym to clear lot for rental trucks/ tour buses

By Ocode

Requested
Advertising Public Relations $200.00
Airfare Domestic $1,500.00
Campus Security $3,300.00
Consulting Services $2,200.00
Events and Activities $0.00
Lecture Fees and Honorariums $71,500.00
Lodging Domestic $800.00
Meals Domestic $200.00
Non-capital Equipment $1,690.00
Office Supplies $50.00
Printing & Publishing External $1,545.00
Refreshments $1,250.00
Rental Car Domestic $500.00
Rental-Equipment $14,250.00
Rental-Facilities $1,890.00
Recommended
Advertising Public Relations $200.00
Airfare Domestic $1,500.00
Campus Security $3,300.00
Consulting Services $2,200.00
Events and Activities $0.00
Lecture Fees and Honorariums $71,500.00
Lodging Domestic $800.00
Meals Domestic $200.00
Non-capital Equipment $1,690.00
Office Supplies $50.00
Printing & Publishing External $1,545.00
Refreshments $1,250.00
Rental Car Domestic $500.00
Rental-Equipment $14,250.00
Rental-Facilities $1,890.00
Final
Advertising Public Relations $200.00
Airfare Domestic $1,500.00
Campus Security $3,300.00
Consulting Services $2,200.00
Events and Activities $0.00
Lecture Fees and Honorariums $71,500.00
Lodging Domestic $800.00
Meals Domestic $200.00
Non-capital Equipment $1,690.00
Office Supplies $50.00
Printing & Publishing External $1,545.00
Refreshments $1,250.00
Rental Car Domestic $500.00
Rental-Equipment $14,250.00
Rental-Facilities $1,890.00

Summary

Requested
Expenditures $100,875.00
Capital $0.00
Revenue ($0.00)
Final $100,875.00
Recommended
Expenditures $100,875.00
Capital $0.00
Revenue ($0.00)
Final $100,875.00
Final
Expenditures $100,875.00
Capital $0.00
Revenue ($0.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $100,875.00
FY10 Starting Balance $100,875.00