AB Coffeehouse Budget

FY2013 (July 1 2012 - June 30, 2013)

A permanent committee whose purpose is to provide medium-priced musical entertainment for the campus community as a whole at subsidized prices.

JFC Rep: Seth Vargo (svargo)

Summary

Requested
Expenditures $26,850.00
Capital $0.00
Revenue ($500.00)
Final $26,350.00
Recommended
Expenditures $25,950.00
Capital $0.00
Revenue ($4,000.00)
Final $21,950.00
Final
Expenditures $26,694.00
Capital $0.00
Revenue ($2,000.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $24,694.00
FY13 Starting Balance $24,694.00

Income and Revenue

Object Code Requested Recommended Final Description
Events and Activities (-) $500.00 $4,000.00 $2,000.00

Tickets sales from concerts.

spending more on artists. should bring in more $; $10 for non students, and $5 for students; appeal granted in part

Sub-Total -$500.00 -$4,000.00 -$2,000.00

Concert Fees and Honorariums

Object Code Requested Recommended Final Description
Lecture Fees and Honorariums (+) $20,000.00 $20,000.00 $20,000.00

Contractual payment for musical acts, based on average cost of $5000 per show for 4 shows.

Sub-Total $20,000.00 $20,000.00 $20,000.00

Advertising and Community Outreach

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $450.00 $100.00 $200.00

100 color tabloid prints per show, 2 large format prints per year

in line with other groups

Printing & Publishing External (+) $250.00 $100.00 $100.00

Tickets for shows, including both paper and printing costs.

in line with other groups

Sub-Total $700.00 $200.00 $300.00

Contractual Obligations

Object Code Requested Recommended Final Description
Airfare Domestic (+) $1,000.00 $1,000.00 $1,000.00

Airfare for artists when performance fee is non-inclusive.

Lodging Domestic (+) $500.00 $500.00 $500.00

Lodging for artists when performance fee is non-inclusive.

Meals Domestic (+) $700.00 $700.00 $700.00

Meal buyouts and green room supply for artists.

Travel Local (+) $500.00 $400.00 $744.00

Local transportation for artists to/from airport, as required by Student Activities.

appeal granted; required for insurance purposes

Sub-Total $2,700.00 $2,600.00 $2,944.00

Event Management

Object Code Requested Recommended Final Description
Rental-Equipment (+) $1,500.00 $1,200.00 $1,500.00

Crowd management equipment and backline rentals for perfomances, for both external and ABTech rentals.

appeal granted

Rental-Facilities (+) $350.00 $350.00 $350.00

FMS charges for outdoor power supply, etc.

Campus Security (+) $1,600.00 $1,600.00 $1,600.00

Fees for police presence at shows, based on average cost of $400 per show.

Sub-Total $3,450.00 $3,150.00 $3,450.00

By Object Code

Object Code Requested Recommended Final Description
Airfare Domestic (+) $1,000.00 $1,000.00 $1,000.00 Airfare for artists when performance fee is non-inclusive.
Campus Security (+) $1,600.00 $1,600.00 $1,600.00 Fees for police presence at shows, based on average cost of $400 per show.
Events and Activities (-) $500.00 $4,000.00 $2,000.00 Tickets sales from concerts.
Lecture Fees and Honorariums (+) $20,000.00 $20,000.00 $20,000.00 Contractual payment for musical acts, based on average cost of $5000 per show for 4 shows.
Lodging Domestic (+) $500.00 $500.00 $500.00 Lodging for artists when performance fee is non-inclusive.
Meals Domestic (+) $700.00 $700.00 $700.00 Meal buyouts and green room supply for artists.
Printing & Publishing External (+) $450.00 $100.00 $200.00 100 color tabloid prints per show, 2 large format prints per year
Printing & Publishing External (+) $250.00 $100.00 $100.00 Tickets for shows, including both paper and printing costs.
Rental-Equipment (+) $1,500.00 $1,200.00 $1,500.00 Crowd management equipment and backline rentals for perfomances, for both external and ABTech rentals.
Rental-Facilities (+) $350.00 $350.00 $350.00 FMS charges for outdoor power supply, etc.
Travel Local (+) $500.00 $400.00 $744.00 Local transportation for artists to/from airport, as required by Student Activities.

By Ocode

Requested
Airfare Domestic $1,000.00
Campus Security $1,600.00
Events and Activities $500.00
Lecture Fees and Honorariums $20,000.00
Lodging Domestic $500.00
Meals Domestic $700.00
Printing & Publishing External $700.00
Rental-Equipment $1,500.00
Rental-Facilities $350.00
Travel Local $500.00
Recommended
Airfare Domestic $1,000.00
Campus Security $1,600.00
Events and Activities $4,000.00
Lecture Fees and Honorariums $20,000.00
Lodging Domestic $500.00
Meals Domestic $700.00
Printing & Publishing External $200.00
Rental-Equipment $1,200.00
Rental-Facilities $350.00
Travel Local $400.00
Final
Airfare Domestic $1,000.00
Campus Security $1,600.00
Events and Activities $2,000.00
Lecture Fees and Honorariums $20,000.00
Lodging Domestic $500.00
Meals Domestic $700.00
Printing & Publishing External $300.00
Rental-Equipment $1,500.00
Rental-Facilities $350.00
Travel Local $744.00

Summary

Requested
Expenditures $26,850.00
Capital $0.00
Revenue ($500.00)
Final $26,350.00
Recommended
Expenditures $25,950.00
Capital $0.00
Revenue ($4,000.00)
Final $21,950.00
Final
Expenditures $26,694.00
Capital $0.00
Revenue ($2,000.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $24,694.00
FY13 Starting Balance $24,694.00