AB Coffeehouse Budget
FY2012 (July 1 2011 - June 30, 2012)
A permanent committee whose purpose is to provide medium-priced musical entertainment for the campus community as a whole at subsidized prices.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $25,350.00 |
| Capital | $0.00 |
| Revenue | ($1,000.00) |
| Final | $24,350.00 |
| Recommended | |
|---|---|
| Expenditures | $25,350.00 |
| Capital | $0.00 |
| Revenue | ($5,170.00) |
| Final | $20,180.00 |
| Final | |
|---|---|
| Expenditures | $25,350.00 |
| Capital | $0.00 |
| Revenue | ($5,170.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $20,180.00 |
| FY12 Starting Balance | $20,180.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Ticket sales from shows. We generally only charge non-CMU students because shows are funded by CMU student activities money. |
| Donations/Contributions (-) | $0.00 | $4,170.00 | $4,170.00 |
Fundraising for 5th event We'll subsidize 4 and you should fundraise for the fifth |
| Sub-Total | -$1,000.00 | -$5,170.00 | -$5,170.00 |
Lecture Fees and Honorariums
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Lecture Fees and Honorariums (+) | $17,500.00 | $17,500.00 | $17,500.00 |
Payment for musical acts (5 show per year at an average cost of 3500 per show |
| Sub-Total | $17,500.00 | $17,500.00 | $17,500.00 |
Advertising and Community Outreach
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $450.00 | $450.00 | $450.00 |
100 color tabloid prints per show, 2 large format prints per year |
| Advertising Public Relations (+) | $200.00 | $200.00 | $200.00 |
Newspaper, online, and radio promption (WRCT and WPTS) |
| Printing & Publishing External (+) | $250.00 | $250.00 | $250.00 |
Tickets for shows |
| Sub-Total | $900.00 | $900.00 | $900.00 |
Contractual Obligations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Airfare Domestic (+) | $1,400.00 | $1,400.00 | $1,400.00 |
Airfare for artists (as per contractual obligation) |
| Lodging Domestic (+) | $750.00 | $750.00 | $750.00 |
Hotels for artists (as per contractual obligation) |
| Meals Domestic (+) | $200.00 | $200.00 | $200.00 |
Meal buyouts for artists (as per contractual obligation) |
| Meals Domestic (+) | $600.00 | $600.00 | $600.00 |
Food and refreshments for green rooms (as per conractual obligation) |
| Travel Local (+) | $400.00 | $400.00 | $400.00 |
Total transportation for artists (to/from hotels, airport, campus) |
| Sub-Total | $3,350.00 | $3,350.00 | $3,350.00 |
Event Management
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $200.00 | $200.00 | $200.00 |
Refreshments for event staff (staff are unpaid) |
| Rental-Equipment (+) | $450.00 | $450.00 | $450.00 |
AB Tech fees |
| Rental-Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 |
Other rentals (crowd control fencing, backline equipment such as turntables/mixers for DJs) |
| Rental-Facilities (+) | $350.00 | $350.00 | $350.00 |
FMS charges (mostly power supply for outdoor shows) |
| Campus Security (+) | $1,400.00 | $1,400.00 | $1,400.00 |
Police/security for events. 1 officer suggested by student activities for every 200 attendees. Minimum 4 hours per officer at $50 an hour. 5 shows a year. Some show require at least two officers. |
| Sub-Total | $3,600.00 | $3,600.00 | $3,600.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $200.00 | $200.00 | $200.00 | Newspaper, online, and radio promption (WRCT and WPTS) |
| Airfare Domestic (+) | $1,400.00 | $1,400.00 | $1,400.00 | Airfare for artists (as per contractual obligation) |
| Campus Security (+) | $1,400.00 | $1,400.00 | $1,400.00 | Police/security for events. 1 officer suggested by student activities for every 200 attendees. Minimum 4 hours per officer at $50 an hour. 5 shows a year. Some show require at least two officers. |
| Donations/Contributions (-) | $0.00 | $4,170.00 | $4,170.00 | Fundraising for 5th event |
| Events and Activities (-) | $1,000.00 | $1,000.00 | $1,000.00 | Ticket sales from shows. We generally only charge non-CMU students because shows are funded by CMU student activities money. |
| Lecture Fees and Honorariums (+) | $17,500.00 | $17,500.00 | $17,500.00 | Payment for musical acts (5 show per year at an average cost of 3500 per show |
| Lodging Domestic (+) | $750.00 | $750.00 | $750.00 | Hotels for artists (as per contractual obligation) |
| Meals Domestic (+) | $200.00 | $200.00 | $200.00 | Meal buyouts for artists (as per contractual obligation) |
| Meals Domestic (+) | $600.00 | $600.00 | $600.00 | Food and refreshments for green rooms (as per conractual obligation) |
| Printing & Publishing External (+) | $450.00 | $450.00 | $450.00 | 100 color tabloid prints per show, 2 large format prints per year |
| Printing & Publishing External (+) | $250.00 | $250.00 | $250.00 | Tickets for shows |
| Refreshments (+) | $200.00 | $200.00 | $200.00 | Refreshments for event staff (staff are unpaid) |
| Rental-Equipment (+) | $450.00 | $450.00 | $450.00 | AB Tech fees |
| Rental-Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 | Other rentals (crowd control fencing, backline equipment such as turntables/mixers for DJs) |
| Rental-Facilities (+) | $350.00 | $350.00 | $350.00 | FMS charges (mostly power supply for outdoor shows) |
| Travel Local (+) | $400.00 | $400.00 | $400.00 | Total transportation for artists (to/from hotels, airport, campus) |
By Ocode
| Requested | |
|---|---|
| Advertising Public Relations | $200.00 |
| Airfare Domestic | $1,400.00 |
| Campus Security | $1,400.00 |
| Donations/Contributions | $0.00 |
| Events and Activities | $1,000.00 |
| Lecture Fees and Honorariums | $17,500.00 |
| Lodging Domestic | $750.00 |
| Meals Domestic | $800.00 |
| Printing & Publishing External | $700.00 |
| Refreshments | $200.00 |
| Rental-Equipment | $1,650.00 |
| Rental-Facilities | $350.00 |
| Travel Local | $400.00 |
| Recommended | |
|---|---|
| Advertising Public Relations | $200.00 |
| Airfare Domestic | $1,400.00 |
| Campus Security | $1,400.00 |
| Donations/Contributions | $4,170.00 |
| Events and Activities | $1,000.00 |
| Lecture Fees and Honorariums | $17,500.00 |
| Lodging Domestic | $750.00 |
| Meals Domestic | $800.00 |
| Printing & Publishing External | $700.00 |
| Refreshments | $200.00 |
| Rental-Equipment | $1,650.00 |
| Rental-Facilities | $350.00 |
| Travel Local | $400.00 |
| Final | |
|---|---|
| Advertising Public Relations | $200.00 |
| Airfare Domestic | $1,400.00 |
| Campus Security | $1,400.00 |
| Donations/Contributions | $4,170.00 |
| Events and Activities | $1,000.00 |
| Lecture Fees and Honorariums | $17,500.00 |
| Lodging Domestic | $750.00 |
| Meals Domestic | $800.00 |
| Printing & Publishing External | $700.00 |
| Refreshments | $200.00 |
| Rental-Equipment | $1,650.00 |
| Rental-Facilities | $350.00 |
| Travel Local | $400.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $25,350.00 |
| Capital | $0.00 |
| Revenue | ($1,000.00) |
| Final | $24,350.00 |
| Recommended | |
|---|---|
| Expenditures | $25,350.00 |
| Capital | $0.00 |
| Revenue | ($5,170.00) |
| Final | $20,180.00 |
| Final | |
|---|---|
| Expenditures | $25,350.00 |
| Capital | $0.00 |
| Revenue | ($5,170.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $20,180.00 |
| FY12 Starting Balance | $20,180.00 |