AB Coffeehouse Budget

FY2012 (July 1 2011 - June 30, 2012)

A permanent committee whose purpose is to provide medium-priced musical entertainment for the campus community as a whole at subsidized prices.

JFC Rep:

Summary

Requested
Expenditures $25,350.00
Capital $0.00
Revenue ($1,000.00)
Final $24,350.00
Recommended
Expenditures $25,350.00
Capital $0.00
Revenue ($5,170.00)
Final $20,180.00
Final
Expenditures $25,350.00
Capital $0.00
Revenue ($5,170.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $20,180.00
FY12 Starting Balance $20,180.00

Revenue

Object Code Requested Recommended Final Description
Events and Activities (-) $1,000.00 $1,000.00 $1,000.00

Ticket sales from shows. We generally only charge non-CMU students because shows are funded by CMU student activities money.

Donations/Contributions (-) $0.00 $4,170.00 $4,170.00

Fundraising for 5th event

We'll subsidize 4 and you should fundraise for the fifth

Sub-Total -$1,000.00 -$5,170.00 -$5,170.00

Lecture Fees and Honorariums

Object Code Requested Recommended Final Description
Lecture Fees and Honorariums (+) $17,500.00 $17,500.00 $17,500.00

Payment for musical acts (5 show per year at an average cost of 3500 per show

Sub-Total $17,500.00 $17,500.00 $17,500.00

Advertising and Community Outreach

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $450.00 $450.00 $450.00

100 color tabloid prints per show, 2 large format prints per year

Advertising Public Relations (+) $200.00 $200.00 $200.00

Newspaper, online, and radio promption (WRCT and WPTS)

Printing & Publishing External (+) $250.00 $250.00 $250.00

Tickets for shows

Sub-Total $900.00 $900.00 $900.00

Contractual Obligations

Object Code Requested Recommended Final Description
Airfare Domestic (+) $1,400.00 $1,400.00 $1,400.00

Airfare for artists (as per contractual obligation)

Lodging Domestic (+) $750.00 $750.00 $750.00

Hotels for artists (as per contractual obligation)

Meals Domestic (+) $200.00 $200.00 $200.00

Meal buyouts for artists (as per contractual obligation)

Meals Domestic (+) $600.00 $600.00 $600.00

Food and refreshments for green rooms (as per conractual obligation)

Travel Local (+) $400.00 $400.00 $400.00

Total transportation for artists (to/from hotels, airport, campus)

Sub-Total $3,350.00 $3,350.00 $3,350.00

Event Management

Object Code Requested Recommended Final Description
Refreshments (+) $200.00 $200.00 $200.00

Refreshments for event staff (staff are unpaid)

Rental-Equipment (+) $450.00 $450.00 $450.00

AB Tech fees

Rental-Equipment (+) $1,200.00 $1,200.00 $1,200.00

Other rentals (crowd control fencing, backline equipment such as turntables/mixers for DJs)

Rental-Facilities (+) $350.00 $350.00 $350.00

FMS charges (mostly power supply for outdoor shows)

Campus Security (+) $1,400.00 $1,400.00 $1,400.00

Police/security for events. 1 officer suggested by student activities for every 200 attendees. Minimum 4 hours per officer at $50 an hour. 5 shows a year. Some show require at least two officers.

Sub-Total $3,600.00 $3,600.00 $3,600.00

By Object Code

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $200.00 $200.00 $200.00 Newspaper, online, and radio promption (WRCT and WPTS)
Airfare Domestic (+) $1,400.00 $1,400.00 $1,400.00 Airfare for artists (as per contractual obligation)
Campus Security (+) $1,400.00 $1,400.00 $1,400.00 Police/security for events. 1 officer suggested by student activities for every 200 attendees. Minimum 4 hours per officer at $50 an hour. 5 shows a year. Some show require at least two officers.
Donations/Contributions (-) $0.00 $4,170.00 $4,170.00 Fundraising for 5th event
Events and Activities (-) $1,000.00 $1,000.00 $1,000.00 Ticket sales from shows. We generally only charge non-CMU students because shows are funded by CMU student activities money.
Lecture Fees and Honorariums (+) $17,500.00 $17,500.00 $17,500.00 Payment for musical acts (5 show per year at an average cost of 3500 per show
Lodging Domestic (+) $750.00 $750.00 $750.00 Hotels for artists (as per contractual obligation)
Meals Domestic (+) $200.00 $200.00 $200.00 Meal buyouts for artists (as per contractual obligation)
Meals Domestic (+) $600.00 $600.00 $600.00 Food and refreshments for green rooms (as per conractual obligation)
Printing & Publishing External (+) $450.00 $450.00 $450.00 100 color tabloid prints per show, 2 large format prints per year
Printing & Publishing External (+) $250.00 $250.00 $250.00 Tickets for shows
Refreshments (+) $200.00 $200.00 $200.00 Refreshments for event staff (staff are unpaid)
Rental-Equipment (+) $450.00 $450.00 $450.00 AB Tech fees
Rental-Equipment (+) $1,200.00 $1,200.00 $1,200.00 Other rentals (crowd control fencing, backline equipment such as turntables/mixers for DJs)
Rental-Facilities (+) $350.00 $350.00 $350.00 FMS charges (mostly power supply for outdoor shows)
Travel Local (+) $400.00 $400.00 $400.00 Total transportation for artists (to/from hotels, airport, campus)

By Ocode

Requested
Advertising Public Relations $200.00
Airfare Domestic $1,400.00
Campus Security $1,400.00
Donations/Contributions $0.00
Events and Activities $1,000.00
Lecture Fees and Honorariums $17,500.00
Lodging Domestic $750.00
Meals Domestic $800.00
Printing & Publishing External $700.00
Refreshments $200.00
Rental-Equipment $1,650.00
Rental-Facilities $350.00
Travel Local $400.00
Recommended
Advertising Public Relations $200.00
Airfare Domestic $1,400.00
Campus Security $1,400.00
Donations/Contributions $4,170.00
Events and Activities $1,000.00
Lecture Fees and Honorariums $17,500.00
Lodging Domestic $750.00
Meals Domestic $800.00
Printing & Publishing External $700.00
Refreshments $200.00
Rental-Equipment $1,650.00
Rental-Facilities $350.00
Travel Local $400.00
Final
Advertising Public Relations $200.00
Airfare Domestic $1,400.00
Campus Security $1,400.00
Donations/Contributions $4,170.00
Events and Activities $1,000.00
Lecture Fees and Honorariums $17,500.00
Lodging Domestic $750.00
Meals Domestic $800.00
Printing & Publishing External $700.00
Refreshments $200.00
Rental-Equipment $1,650.00
Rental-Facilities $350.00
Travel Local $400.00

Summary

Requested
Expenditures $25,350.00
Capital $0.00
Revenue ($1,000.00)
Final $24,350.00
Recommended
Expenditures $25,350.00
Capital $0.00
Revenue ($5,170.00)
Final $20,180.00
Final
Expenditures $25,350.00
Capital $0.00
Revenue ($5,170.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $20,180.00
FY12 Starting Balance $20,180.00