AB Coffeehouse Budget

FY2014 (July 1, 2013 - June 30, 2014)

A permanent committee whose purpose is to provide medium-priced musical entertainment for the campus community as a whole at subsidized prices.

JFC Rep: Willy Elmore (welmore)

Summary

Requested
Expenditures $30,754.00
Capital $0.00
Revenue ($500.00)
Final $30,254.00
Recommended
Expenditures $44,850.00
Capital $0.00
Revenue ($500.00)
Final $44,350.00
Final
Expenditures $44,850.00
Capital $0.00
Revenue ($500.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $44,350.00
FY14 Starting Balance $44,350.00

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $500.00 $500.00 $500.00

Ticket sales from concerts. We plan to charge $10 per ticket for non-CMU students while keeping shows free for CMU students.

Sub-Total -$500.00 -$500.00 -$500.00

Concert Fees and Honorariums

Object Code Requested Recommended Final Description
Ops-Professional Services and Performers (+) $24,000.00 $37,500.00 $37,500.00

Contractual payment for musical acts, based on average cost of $6000 per show for 4 shows.

Do 5 shows, and budget for 7500 of artist fees for each.

Sub-Total $24,000.00 $37,500.00 $37,500.00

Advertising and Community Outreach

Object Code Requested Recommended Final Description
Ops-Advertising and Publicity (+) $460.00 $500.00 $500.00

$100 advertising per show, including posters for on campus and off campus ($40 printing cost for 50 posters) and a larger poster for Doherty/special advertising purposes ($75 printing cost for 3x5ft poster).

Ops-Advertising and Publicity (+) $200.00 $250.00 $250.00

$50 per show to pay for printing pre-sale tickets and day-of-show materials (direction signs, extra posters, etc.). Includes paper and printing costs.

Sub-Total $660.00 $750.00 $750.00

Contractual Obligations

Object Code Requested Recommended Final Description
Travel-Airfare Domestic (+) $1,000.00 $1,000.00 $1,000.00

Airfare for artists when performance fee is non-inclusive.

Travel-Hotel and Lodging (+) $500.00 $500.00 $500.00

Lodging for artists when performance fee is non-inclusive.

Travel-Other (+) $500.00 $500.00 $500.00

Meal buyouts and green room supplies for artists.

Travel-Professional Vehicle Services (+) $744.00 $750.00 $750.00

Local transportation for artists to/from the airport in addition to insurance, as required by Student Activities.

Sub-Total $2,744.00 $2,750.00 $2,750.00

Event Management

Object Code Requested Recommended Final Description
Ops-Rental Equipment (+) $1,000.00 $1,000.00 $1,000.00

$200 per show for crowd management equipment and backline rentals for perfomances, for both external and ABTech rentals.

Ops-Rental Facilities (+) $350.00 $350.00 $350.00

FMS charges for outdoor power supply, etc.

Ops-Program Expenses (+) $2,000.00 $2,500.00 $2,500.00

Fees for Security and EMS Standby, based on an average cost of $500 per show.

Sub-Total $3,350.00 $3,850.00 $3,850.00

By Object Code

Object Code Requested Recommended Final Description
Ops-Advertising and Publicity (+) $460.00 $500.00 $500.00 $100 advertising per show, including posters for on campus and off campus ($40 printing cost for 50 posters) and a larger poster for Doherty/special advertising purposes ($75 printing cost for 3x5ft poster).
Ops-Advertising and Publicity (+) $200.00 $250.00 $250.00 $50 per show to pay for printing pre-sale tickets and day-of-show materials (direction signs, extra posters, etc.). Includes paper and printing costs.
Ops-Professional Services and Performers (+) $24,000.00 $37,500.00 $37,500.00 Contractual payment for musical acts, based on average cost of $6000 per show for 4 shows.
Ops-Program Expenses (+) $2,000.00 $2,500.00 $2,500.00 Fees for Security and EMS Standby, based on an average cost of $500 per show.
Ops-Rental Equipment (+) $1,000.00 $1,000.00 $1,000.00 $200 per show for crowd management equipment and backline rentals for perfomances, for both external and ABTech rentals.
Ops-Rental Facilities (+) $350.00 $350.00 $350.00 FMS charges for outdoor power supply, etc.
Revenue-Donations/Other Income (-) $500.00 $500.00 $500.00 Ticket sales from concerts. We plan to charge $10 per ticket for non-CMU students while keeping shows free for CMU students.
Travel-Airfare Domestic (+) $1,000.00 $1,000.00 $1,000.00 Airfare for artists when performance fee is non-inclusive.
Travel-Hotel and Lodging (+) $500.00 $500.00 $500.00 Lodging for artists when performance fee is non-inclusive.
Travel-Other (+) $500.00 $500.00 $500.00 Meal buyouts and green room supplies for artists.
Travel-Professional Vehicle Services (+) $744.00 $750.00 $750.00 Local transportation for artists to/from the airport in addition to insurance, as required by Student Activities.

By Ocode

Requested
Ops-Advertising and Publicity $660.00
Ops-Professional Services and Performers $24,000.00
Ops-Program Expenses $2,000.00
Ops-Rental Equipment $1,000.00
Ops-Rental Facilities $350.00
Revenue-Donations/Other Income $500.00
Travel-Airfare Domestic $1,000.00
Travel-Hotel and Lodging $500.00
Travel-Other $500.00
Travel-Professional Vehicle Services $744.00
Recommended
Ops-Advertising and Publicity $750.00
Ops-Professional Services and Performers $37,500.00
Ops-Program Expenses $2,500.00
Ops-Rental Equipment $1,000.00
Ops-Rental Facilities $350.00
Revenue-Donations/Other Income $500.00
Travel-Airfare Domestic $1,000.00
Travel-Hotel and Lodging $500.00
Travel-Other $500.00
Travel-Professional Vehicle Services $750.00
Final
Ops-Advertising and Publicity $750.00
Ops-Professional Services and Performers $37,500.00
Ops-Program Expenses $2,500.00
Ops-Rental Equipment $1,000.00
Ops-Rental Facilities $350.00
Revenue-Donations/Other Income $500.00
Travel-Airfare Domestic $1,000.00
Travel-Hotel and Lodging $500.00
Travel-Other $500.00
Travel-Professional Vehicle Services $750.00

Summary

Requested
Expenditures $30,754.00
Capital $0.00
Revenue ($500.00)
Final $30,254.00
Recommended
Expenditures $44,850.00
Capital $0.00
Revenue ($500.00)
Final $44,350.00
Final
Expenditures $44,850.00
Capital $0.00
Revenue ($500.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $44,350.00
FY14 Starting Balance $44,350.00