Greek Advisory Board Budget
FY2013 (July 1 2012 - June 30, 2013)
Greek Activities Board (GAB) aims to stimulate philanthropic & community service efforts for the betterment of the Greek community, Carnegie Mellon campus community, and the Pittsburgh Community. Fundraisers preformed throughout the year generate thousands of dollars for various charitable organizations. Unlike the governing councils (InterFraternity Council and Panhellenic Council), GAB serves as a forum for both fraternities and sororities. As such, one of the purposes of GAB is to bridge that gap, stimulating InterFraternity/Sorority relations and cooperation. GAB is responsible for the planning of an annual Greek Week, as well as fostering positive public relations for the Greek Community. GAB has recently taken on the task of supplying a ‘Greek News’ newsletter, with the hope of properly informing both the Greeks as well as the campus as a whole about the goings on of the Greek community. GAB membership and participation in GAB events is open to all undergraduate students, however only IFC/Panhel/MGC recognized Greek Chapters have voting priviledges.
JFC Rep: Andrew Schultz (amschult)
Summary
| Requested | |
|---|---|
| Expenditures | $23,785.00 |
| Capital | $0.00 |
| Revenue | ($11,690.00) |
| Final | $12,095.00 |
| Recommended | |
|---|---|
| Expenditures | $21,615.00 |
| Capital | $0.00 |
| Revenue | ($12,550.00) |
| Final | $9,065.00 |
| Final | |
|---|---|
| Expenditures | $21,615.00 |
| Capital | $0.00 |
| Revenue | ($12,550.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $9,065.00 |
| FY13 Starting Balance | $9,065.00 |
Other Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $300.00 | $300.00 | $300.00 |
Hot dogs, Hamburgers, buns, condiments, plates, napkins for home opening football game |
| Sub-Total | $300.00 | $300.00 | $300.00 |
Greek Week Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $160.00 | $0.00 | $0.00 |
Posters for Big Brother/Big Sister initiative – Charity event |
| Other Supplies (+) | $1,000.00 | $0.00 | $0.00 |
Craft supplies for capes, princess attire, make-up, sporting equiptment for day-of event |
| Rental-Equipment (+) | $250.00 | $0.00 | $0.00 |
Canoes for Greek Week battleship event |
| Rental-Equipment (+) | $250.00 | $0.00 | $0.00 |
Footballs, Flagged belts, dodgeballs |
| Printing & Publishing External (+) | $100.00 | $0.00 | $0.00 |
Banners for Community pride to hang at Tartan football Game |
| Sub-Total | $1,760.00 | $0.00 | $0.00 |
Greek Sing Income
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Sales (-) | $840.00 | $1,200.00 | $1,200.00 |
DVD Sales to audience members and performers should break even on DVD sales |
| Other Sales (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Greek Sing Ticket Sales - Greek Organizations |
| Advertising Income (-) | $5,850.00 | $5,850.00 | $5,850.00 |
Advertisements for Greek Sing Program |
| Other Sales (-) | $2,000.00 | $2,000.00 | $2,000.00 |
Greek Sing Ticket Sales - SDC |
| Other Sales (-) | $0.00 | $500.00 | $500.00 |
additional fundraising |
| Sub-Total | -$11,690.00 | -$12,550.00 | -$12,550.00 |
Greek Sing Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Rental-Facilities (+) | $8,480.00 | $8,480.00 | $8,480.00 |
Soldiers and Sailors (Greek Sing Facility) |
| Printing & Publishing External (+) | $1,200.00 | $1,200.00 | $1,200.00 |
Greek Sing Program Booklet (Contains ads, show descriptions) |
| Rental-Equipment (+) | $8,700.00 | $8,700.00 | $8,700.00 |
ABTech Lighting and Sound |
| Rental-Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 |
CMU TV - Show recordings & DVD production |
| Student Programs-Other Expense (+) | $310.00 | $310.00 | $310.00 |
Trophies for competition winners - 1st-3rd for both singles and doubles, and philanthropy and chairmans choice awards |
| Printing & Publishing External (+) | $500.00 | $500.00 | $500.00 |
Printing, packaging, and postage of sponsorship packages (sent to businesses to ask for donations). |
| Meals Domestic (+) | $200.00 | $0.00 | $0.00 |
Meals for Greek Sing committee during Greek Sing and the day before (for prep). 15-hour dress rehearsals and 15 hours day of show. personal meals |
| Office Supplies (+) | $200.00 | $200.00 | $200.00 |
Set supplies - masking & painters tape for marking staging areas, water, big check to present donation total, flashlights (for judges), stopwatches (to time performances), clipboards (for score sheets) |
| Other Supplies (+) | $150.00 | $0.00 | $0.00 |
Gifts for guest judges. Judges include Pittsburgh community members, faculty, and staff at Carnegie Mellon. Includes refreshments, cookies. cannot fund gifts, especially for non cmu students |
| Other Supplies (+) | $500.00 | $500.00 | $500.00 |
Supplies for community fundraising event |
| Printing & Publishing External (+) | $160.00 | $100.00 | $100.00 |
Posters to promote Greek Sing across the campus - encouraging non-Greeks to attend |
| Printing & Publishing External (+) | $25.00 | $25.00 | $25.00 |
Judge Score Sheets |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Printing tickets for the show |
| Sub-Total | $21,725.00 | $21,315.00 | $21,315.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Income (-) | $5,850.00 | $5,850.00 | $5,850.00 | Advertisements for Greek Sing Program |
| Meals Domestic (+) | $200.00 | $0.00 | $0.00 | Meals for Greek Sing committee during Greek Sing and the day before (for prep). 15-hour dress rehearsals and 15 hours day of show. |
| Meals Domestic (+) | $300.00 | $300.00 | $300.00 | Hot dogs, Hamburgers, buns, condiments, plates, napkins for home opening football game |
| Office Supplies (+) | $200.00 | $200.00 | $200.00 | Set supplies - masking & painters tape for marking staging areas, water, big check to present donation total, flashlights (for judges), stopwatches (to time performances), clipboards (for score sheets) |
| Other Sales (-) | $840.00 | $1,200.00 | $1,200.00 | DVD Sales to audience members and performers |
| Other Sales (-) | $3,000.00 | $3,000.00 | $3,000.00 | Greek Sing Ticket Sales - Greek Organizations |
| Other Sales (-) | $2,000.00 | $2,000.00 | $2,000.00 | Greek Sing Ticket Sales - SDC |
| Other Sales (-) | $0.00 | $500.00 | $500.00 | |
| Other Supplies (+) | $150.00 | $0.00 | $0.00 | Gifts for guest judges. Judges include Pittsburgh community members, faculty, and staff at Carnegie Mellon. Includes refreshments, cookies. |
| Other Supplies (+) | $500.00 | $500.00 | $500.00 | Supplies for community fundraising event |
| Other Supplies (+) | $1,000.00 | $0.00 | $0.00 | Craft supplies for capes, princess attire, make-up, sporting equiptment for day-of event |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Printing tickets for the show |
| Printing & Publishing External (+) | $1,200.00 | $1,200.00 | $1,200.00 | Greek Sing Program Booklet (Contains ads, show descriptions) |
| Printing & Publishing External (+) | $500.00 | $500.00 | $500.00 | Printing, packaging, and postage of sponsorship packages (sent to businesses to ask for donations). |
| Printing & Publishing External (+) | $160.00 | $0.00 | $0.00 | Posters for Big Brother/Big Sister initiative – Charity event |
| Printing & Publishing External (+) | $100.00 | $0.00 | $0.00 | Banners for Community pride to hang at Tartan football Game |
| Printing & Publishing External (+) | $160.00 | $100.00 | $100.00 | Posters to promote Greek Sing across the campus - encouraging non-Greeks to attend |
| Printing & Publishing External (+) | $25.00 | $25.00 | $25.00 | Judge Score Sheets |
| Rental-Equipment (+) | $8,700.00 | $8,700.00 | $8,700.00 | ABTech Lighting and Sound |
| Rental-Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 | CMU TV - Show recordings & DVD production |
| Rental-Equipment (+) | $250.00 | $0.00 | $0.00 | Canoes for Greek Week battleship event |
| Rental-Equipment (+) | $250.00 | $0.00 | $0.00 | Footballs, Flagged belts, dodgeballs |
| Rental-Facilities (+) | $8,480.00 | $8,480.00 | $8,480.00 | Soldiers and Sailors (Greek Sing Facility) |
| Student Programs-Other Expense (+) | $310.00 | $310.00 | $310.00 | Trophies for competition winners - 1st-3rd for both singles and doubles, and philanthropy and chairmans choice awards |
By Ocode
| Requested | |
|---|---|
| Advertising Income | $5,850.00 |
| Meals Domestic | $500.00 |
| Office Supplies | $200.00 |
| Other Sales | $5,840.00 |
| Other Supplies | $1,750.00 |
| Printing & Publishing External | $2,145.00 |
| Rental-Equipment | $10,400.00 |
| Rental-Facilities | $8,480.00 |
| Student Programs-Other Expense | $310.00 |
| Recommended | |
|---|---|
| Advertising Income | $5,850.00 |
| Meals Domestic | $300.00 |
| Office Supplies | $200.00 |
| Other Sales | $6,700.00 |
| Other Supplies | $600.00 |
| Printing & Publishing External | $1,825.00 |
| Rental-Equipment | $9,900.00 |
| Rental-Facilities | $8,480.00 |
| Student Programs-Other Expense | $310.00 |
| Final | |
|---|---|
| Advertising Income | $5,850.00 |
| Meals Domestic | $300.00 |
| Office Supplies | $200.00 |
| Other Sales | $6,700.00 |
| Other Supplies | $600.00 |
| Printing & Publishing External | $1,825.00 |
| Rental-Equipment | $9,900.00 |
| Rental-Facilities | $8,480.00 |
| Student Programs-Other Expense | $310.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $23,785.00 |
| Capital | $0.00 |
| Revenue | ($11,690.00) |
| Final | $12,095.00 |
| Recommended | |
|---|---|
| Expenditures | $21,615.00 |
| Capital | $0.00 |
| Revenue | ($12,550.00) |
| Final | $9,065.00 |
| Final | |
|---|---|
| Expenditures | $21,615.00 |
| Capital | $0.00 |
| Revenue | ($12,550.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $9,065.00 |
| FY13 Starting Balance | $9,065.00 |