Greek Advisory Board Budget
FY2011 (July 1, 2010 - June 30, 2011)
Greek Activities Board (GAB) aims to stimulate philanthropic & community service efforts for the betterment of the Greek community, Carnegie Mellon campus community, and the Pittsburgh Community. Fundraisers preformed throughout the year generate thousands of dollars for various charitable organizations. Unlike the governing councils (InterFraternity Council and Panhellenic Council), GAB serves as a forum for both fraternities and sororities. As such, one of the purposes of GAB is to bridge that gap, stimulating InterFraternity/Sorority relations and cooperation. GAB is responsible for the planning of an annual Greek Week, as well as fostering positive public relations for the Greek Community. GAB has recently taken on the task of supplying a ‘Greek News’ newsletter, with the hope of properly informing both the Greeks as well as the campus as a whole about the goings on of the Greek community. GAB membership and participation in GAB events is open to all undergraduate students, however only IFC/Panhel/MGC recognized Greek Chapters have voting priviledges.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $54,562.90 |
| Capital | $0.00 |
| Revenue | ($23,400.00) |
| Final | $31,162.90 |
| Recommended | |
|---|---|
| Expenditures | $38,425.95 |
| Capital | $0.00 |
| Revenue | ($28,400.00) |
| Final | $10,025.95 |
| Final | |
|---|---|
| Expenditures | $38,425.95 |
| Capital | $0.00 |
| Revenue | ($28,400.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $10,025.95 |
| FY11 Starting Balance | $10,025.95 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $2,000.00 | $2,000.00 | $2,000.00 |
Greek Sing: Ticket Sales (presale: SLO: 200 @ $10) |
| Donations/Contributions (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Greek Sing: AD Income Generated by Greek Advisory Board |
| Donations/Contributions (-) | $2,500.00 | $2,500.00 | $2,500.00 |
Office of the Dean: Almost Midnight Breakfast Donation (Fall) |
| Donations/Contributions (-) | $2,500.00 | $2,500.00 | $2,500.00 |
Office of the Dean: Almost Midnight Breakfast Donation (Spring) |
| Donations/Contributions (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Student Life Office: Almost Midnight Breakfast Donation (Fall) |
| Donations/Contributions (-) | $1,000.00 | $1,000.00 | $1,000.00 |
Student Life Office: Almost Midnight Breakfast Donation (Spring) |
| Membership and Dues (-) | $1,600.00 | $1,600.00 | $1,600.00 |
Greek Sing: Chapter Deposits (16 @ $100) |
| Events and Activities (-) | $8,000.00 | $8,000.00 | $8,000.00 |
Greek Sing: Ticket Sales (chapter pre sale: 800 @ 10) |
| Events and Activities (-) | $500.00 | $500.00 | $500.00 |
Greek Sing: Ticket Sales (at the door: 50 @ $10) |
| Other Sales (-) | $1,300.00 | $1,300.00 | $1,300.00 |
Greek Sing: DVD Sales |
| Donations/Contributions (-) | $0.00 | $5,000.00 | $5,000.00 |
Other donations/allocations |
| Sub-Total | -$23,400.00 | -$28,400.00 | -$28,400.00 |
Greek Sing
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Greek Sing: Program Printing (1070 @ $1.87) |
| Rental-Facilities (+) | $8,480.00 | $8,480.00 | $8,480.00 |
Greek Sing: Soldiers & Sailor Lease |
| Rental-Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Greek Sing: AB Tech Equipment Rental |
| Rental-Equipment (+) | $6,445.95 | $6,445.95 | $6,445.95 |
Greek Sing: Cujko Brothers Equipmenther |
| Printing & Publishing External (+) | $150.00 | $150.00 | $150.00 |
Greek Sing: Ticket Printing |
| Rental-Equipment (+) | $200.00 | $200.00 | $200.00 |
Greek Sing: Uhaul Rental |
| Copying and Reproduction External (+) | $200.00 | $200.00 | $200.00 |
Greek Sing: Posters |
| Other Supplies (+) | $500.00 | $500.00 | $500.00 |
Greek Sing: Trophies (9) |
| Other Supplies (+) | $200.00 | $0.00 | $0.00 |
Greek Sing: Judges Gifts / Thank You's |
| Student Programs-Other Expense (+) | $300.00 | $300.00 | $300.00 |
Greek Sing: Incidentals |
| Sub-Total | $20,475.95 | $20,275.95 | $20,275.95 |
Almost Midnight Breakfast
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Campus Dining Services (+) | $7,000.00 | $7,000.00 | $7,000.00 |
Campus Catering (Fall) |
| Campus Dining Services (+) | $7,000.00 | $7,000.00 | $7,000.00 |
Campus Catering (Spring) |
| Rental-Equipment (+) | $75.00 | $75.00 | $75.00 |
AB Tech Speaker Rental (Fall) |
| Rental-Equipment (+) | $75.00 | $75.00 | $75.00 |
AB Tech Speaker Rental (Spring) |
| Sub-Total | $14,150.00 | $14,150.00 | $14,150.00 |
Orientation
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $150.00 | $150.00 | $150.00 |
Playfair Banner |
| Non Travel Business Meals (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Welcome Cookout: (20 Chapters @ $100) |
| Printing & Publishing External (+) | $2,335.00 | $0.00 | $0.00 |
Greek Brochure: 400 books @ $5.84 (New Image Press) this should be paid for by chapters |
| Sub-Total | $4,485.00 | $2,150.00 | $2,150.00 |
Greek Week
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $200.00 | $0.00 | $0.00 |
Supplies (napkins, plates, utensils) |
| Non Travel Business Meals (+) | $1,250.00 | $0.00 | $0.00 |
BBQ Food |
| Sub-Total | $1,450.00 | $0.00 | $0.00 |
Carnival Social / Reception
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Campus Dining Services (+) | $600.00 | $600.00 | $600.00 |
CMU Catering |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 |
Supplies |
| Sub-Total | $700.00 | $700.00 | $700.00 |
Greek Awards
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Campus Dining Services (+) | $2,500.00 | $0.00 | $0.00 |
Campus Catering |
| Other Supplies (+) | $250.00 | $0.00 | $0.00 |
Table Decorations - Flowers & Center Pieces |
| Other Supplies (+) | $700.00 | $0.00 | $0.00 |
Trophies and Plaques |
| Sub-Total | $3,450.00 | $0.00 | $0.00 |
Greek Advisory Board
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Copying and Reproduction External (+) | $150.00 | $150.00 | $150.00 |
GAB Events: Fliers and Posters (Meet the Greeks) |
| Professional Services (+) | $1,000.00 | $1,000.00 | $1,000.00 |
GAB: Sponsored Speakers |
| Refreshments (+) | $400.00 | $0.00 | $0.00 |
GAB: Meeting Refreshments (20 meetings @ $20) |
| Sub-Total | $1,550.00 | $1,150.00 | $1,150.00 |
Role-Model Reception
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Non Travel Business Meals (+) | $1,654.85 | $0.00 | $0.00 |
Campus Catering |
| Rental-Equipment (+) | $150.00 | $0.00 | $0.00 |
IT for Podium and Mic |
| Sub-Total | $1,804.85 | $0.00 | $0.00 |
Association of Fraternal Leadership Values (AFLV)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Professional Services (+) | $1,680.00 | $0.00 | $0.00 |
AFLV: Registration Fees (6 People @ 280) |
| Lodging Domestic (+) | $990.00 | $0.00 | $0.00 |
AFLV: Hotel (3 Rooms @ $330) |
| Sub-Total | $2,670.00 | $0.00 | $0.00 |
Halloween on the Quad
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Supplies (+) | $198.70 | $0.00 | $0.00 |
HOQ: Trick or Treat Bags |
| Other Travel Domestic (+) | $1,000.00 | $0.00 | $0.00 |
HOQ: Buses to transport students (4 @ $250) |
| Other Supplies (+) | $68.40 | $0.00 | $0.00 |
HOQ: Balloons |
| Sub-Total | $1,267.10 | $0.00 | $0.00 |
Greek Service Day
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Travel Domestic (+) | $750.00 | $0.00 | $0.00 |
GSD: Transportation to Service Site (3 @ $250) |
| Sub-Total | $750.00 | $0.00 | $0.00 |
North American Interfraternity Conference (NIC)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Professional Services (+) | $810.00 | $0.00 | $0.00 |
Registration Fees (6 people @ $135) |
| Other Travel Domestic (+) | $400.00 | $0.00 | $0.00 |
Travel by bus to Indianapolis |
| Lodging Domestic (+) | $600.00 | $0.00 | $0.00 |
NIC Hotel: 2 Rooms @ 300) |
| Sub-Total | $1,810.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $150.00 | $150.00 | $150.00 | Playfair Banner |
| Campus Dining Services (+) | $600.00 | $600.00 | $600.00 | CMU Catering |
| Campus Dining Services (+) | $7,000.00 | $7,000.00 | $7,000.00 | Campus Catering (Fall) |
| Campus Dining Services (+) | $7,000.00 | $7,000.00 | $7,000.00 | Campus Catering (Spring) |
| Campus Dining Services (+) | $2,500.00 | $0.00 | $0.00 | Campus Catering |
| Copying and Reproduction External (+) | $200.00 | $200.00 | $200.00 | Greek Sing: Posters |
| Copying and Reproduction External (+) | $150.00 | $150.00 | $150.00 | GAB Events: Fliers and Posters (Meet the Greeks) |
| Donations/Contributions (-) | $3,000.00 | $3,000.00 | $3,000.00 | Greek Sing: AD Income Generated by Greek Advisory Board |
| Donations/Contributions (-) | $2,500.00 | $2,500.00 | $2,500.00 | Office of the Dean: Almost Midnight Breakfast Donation (Fall) |
| Donations/Contributions (-) | $2,500.00 | $2,500.00 | $2,500.00 | Office of the Dean: Almost Midnight Breakfast Donation (Spring) |
| Donations/Contributions (-) | $1,000.00 | $1,000.00 | $1,000.00 | Student Life Office: Almost Midnight Breakfast Donation (Fall) |
| Donations/Contributions (-) | $1,000.00 | $1,000.00 | $1,000.00 | Student Life Office: Almost Midnight Breakfast Donation (Spring) |
| Donations/Contributions (-) | $0.00 | $5,000.00 | $5,000.00 | Other donations/allocations |
| Events and Activities (-) | $2,000.00 | $2,000.00 | $2,000.00 | Greek Sing: Ticket Sales (presale: SLO: 200 @ $10) |
| Events and Activities (-) | $8,000.00 | $8,000.00 | $8,000.00 | Greek Sing: Ticket Sales (chapter pre sale: 800 @ 10) |
| Events and Activities (-) | $500.00 | $500.00 | $500.00 | Greek Sing: Ticket Sales (at the door: 50 @ $10) |
| Lodging Domestic (+) | $990.00 | $0.00 | $0.00 | AFLV: Hotel (3 Rooms @ $330) |
| Lodging Domestic (+) | $600.00 | $0.00 | $0.00 | NIC Hotel: 2 Rooms @ 300) |
| Membership and Dues (-) | $1,600.00 | $1,600.00 | $1,600.00 | Greek Sing: Chapter Deposits (16 @ $100) |
| Non Travel Business Meals (+) | $2,000.00 | $2,000.00 | $2,000.00 | Welcome Cookout: (20 Chapters @ $100) |
| Non Travel Business Meals (+) | $1,250.00 | $0.00 | $0.00 | BBQ Food |
| Non Travel Business Meals (+) | $1,654.85 | $0.00 | $0.00 | Campus Catering |
| Other Sales (-) | $1,300.00 | $1,300.00 | $1,300.00 | Greek Sing: DVD Sales |
| Other Supplies (+) | $500.00 | $500.00 | $500.00 | Greek Sing: Trophies (9) |
| Other Supplies (+) | $200.00 | $0.00 | $0.00 | Greek Sing: Judges Gifts / Thank You's |
| Other Supplies (+) | $200.00 | $0.00 | $0.00 | Supplies (napkins, plates, utensils) |
| Other Supplies (+) | $100.00 | $100.00 | $100.00 | Supplies |
| Other Supplies (+) | $250.00 | $0.00 | $0.00 | Table Decorations - Flowers & Center Pieces |
| Other Supplies (+) | $700.00 | $0.00 | $0.00 | Trophies and Plaques |
| Other Supplies (+) | $198.70 | $0.00 | $0.00 | HOQ: Trick or Treat Bags |
| Other Supplies (+) | $68.40 | $0.00 | $0.00 | HOQ: Balloons |
| Other Travel Domestic (+) | $1,000.00 | $0.00 | $0.00 | HOQ: Buses to transport students (4 @ $250) |
| Other Travel Domestic (+) | $750.00 | $0.00 | $0.00 | GSD: Transportation to Service Site (3 @ $250) |
| Other Travel Domestic (+) | $400.00 | $0.00 | $0.00 | Travel by bus to Indianapolis |
| Printing & Publishing External (+) | $2,000.00 | $2,000.00 | $2,000.00 | Greek Sing: Program Printing (1070 @ $1.87) |
| Printing & Publishing External (+) | $150.00 | $150.00 | $150.00 | Greek Sing: Ticket Printing |
| Printing & Publishing External (+) | $2,335.00 | $0.00 | $0.00 | Greek Brochure: 400 books @ $5.84 (New Image Press) |
| Professional Services (+) | $1,000.00 | $1,000.00 | $1,000.00 | GAB: Sponsored Speakers |
| Professional Services (+) | $1,680.00 | $0.00 | $0.00 | AFLV: Registration Fees (6 People @ 280) |
| Professional Services (+) | $810.00 | $0.00 | $0.00 | Registration Fees (6 people @ $135) |
| Refreshments (+) | $400.00 | $0.00 | $0.00 | GAB: Meeting Refreshments (20 meetings @ $20) |
| Rental-Equipment (+) | $2,000.00 | $2,000.00 | $2,000.00 | Greek Sing: AB Tech Equipment Rental |
| Rental-Equipment (+) | $6,445.95 | $6,445.95 | $6,445.95 | Greek Sing: Cujko Brothers Equipmenther |
| Rental-Equipment (+) | $200.00 | $200.00 | $200.00 | Greek Sing: Uhaul Rental |
| Rental-Equipment (+) | $75.00 | $75.00 | $75.00 | AB Tech Speaker Rental (Fall) |
| Rental-Equipment (+) | $75.00 | $75.00 | $75.00 | AB Tech Speaker Rental (Spring) |
| Rental-Equipment (+) | $150.00 | $0.00 | $0.00 | IT for Podium and Mic |
| Rental-Facilities (+) | $8,480.00 | $8,480.00 | $8,480.00 | Greek Sing: Soldiers & Sailor Lease |
| Student Programs-Other Expense (+) | $300.00 | $300.00 | $300.00 | Greek Sing: Incidentals |
By Ocode
| Requested | |
|---|---|
| Advertising Public Relations | $150.00 |
| Campus Dining Services | $17,100.00 |
| Copying and Reproduction External | $350.00 |
| Donations/Contributions | $10,000.00 |
| Events and Activities | $10,500.00 |
| Lodging Domestic | $1,590.00 |
| Membership and Dues | $1,600.00 |
| Non Travel Business Meals | $4,904.85 |
| Other Sales | $1,300.00 |
| Other Supplies | $2,217.10 |
| Other Travel Domestic | $2,150.00 |
| Printing & Publishing External | $4,485.00 |
| Professional Services | $3,490.00 |
| Refreshments | $400.00 |
| Rental-Equipment | $8,945.95 |
| Rental-Facilities | $8,480.00 |
| Student Programs-Other Expense | $300.00 |
| Recommended | |
|---|---|
| Advertising Public Relations | $150.00 |
| Campus Dining Services | $14,600.00 |
| Copying and Reproduction External | $350.00 |
| Donations/Contributions | $15,000.00 |
| Events and Activities | $10,500.00 |
| Lodging Domestic | $0.00 |
| Membership and Dues | $1,600.00 |
| Non Travel Business Meals | $2,000.00 |
| Other Sales | $1,300.00 |
| Other Supplies | $600.00 |
| Other Travel Domestic | $0.00 |
| Printing & Publishing External | $2,150.00 |
| Professional Services | $1,000.00 |
| Refreshments | $0.00 |
| Rental-Equipment | $8,795.95 |
| Rental-Facilities | $8,480.00 |
| Student Programs-Other Expense | $300.00 |
| Final | |
|---|---|
| Advertising Public Relations | $150.00 |
| Campus Dining Services | $14,600.00 |
| Copying and Reproduction External | $350.00 |
| Donations/Contributions | $15,000.00 |
| Events and Activities | $10,500.00 |
| Lodging Domestic | $0.00 |
| Membership and Dues | $1,600.00 |
| Non Travel Business Meals | $2,000.00 |
| Other Sales | $1,300.00 |
| Other Supplies | $600.00 |
| Other Travel Domestic | $0.00 |
| Printing & Publishing External | $2,150.00 |
| Professional Services | $1,000.00 |
| Refreshments | $0.00 |
| Rental-Equipment | $8,795.95 |
| Rental-Facilities | $8,480.00 |
| Student Programs-Other Expense | $300.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $54,562.90 |
| Capital | $0.00 |
| Revenue | ($23,400.00) |
| Final | $31,162.90 |
| Recommended | |
|---|---|
| Expenditures | $38,425.95 |
| Capital | $0.00 |
| Revenue | ($28,400.00) |
| Final | $10,025.95 |
| Final | |
|---|---|
| Expenditures | $38,425.95 |
| Capital | $0.00 |
| Revenue | ($28,400.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $10,025.95 |
| FY11 Starting Balance | $10,025.95 |