Greek Advisory Board Budget
FY2014 (July 1, 2013 - June 30, 2014)
Greek Activities Board (GAB) aims to stimulate philanthropic & community service efforts for the betterment of the Greek community, Carnegie Mellon campus community, and the Pittsburgh Community. Fundraisers preformed throughout the year generate thousands of dollars for various charitable organizations. Unlike the governing councils (InterFraternity Council and Panhellenic Council), GAB serves as a forum for both fraternities and sororities. As such, one of the purposes of GAB is to bridge that gap, stimulating InterFraternity/Sorority relations and cooperation. GAB is responsible for the planning of an annual Greek Week, as well as fostering positive public relations for the Greek Community. GAB has recently taken on the task of supplying a ‘Greek News’ newsletter, with the hope of properly informing both the Greeks as well as the campus as a whole about the goings on of the Greek community. GAB membership and participation in GAB events is open to all undergraduate students, however only IFC/Panhel/MGC recognized Greek Chapters have voting priviledges.
JFC Rep: Bat Man (pmasters)
Summary
| Requested | |
|---|---|
| Expenditures | $38,542.00 |
| Capital | $150.00 |
| Revenue | ($15,700.00) |
| Final | $22,842.00 |
| Recommended | |
|---|---|
| Expenditures | $23,094.43 |
| Capital | $150.00 |
| Revenue | ($16,450.00) |
| Final | $6,644.43 |
| Final | |
|---|---|
| Expenditures | $24,094.43 |
| Capital | $150.00 |
| Revenue | ($16,450.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $7,644.43 |
| FY14 Starting Balance | $7,644.43 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Fundraising Income (-) | $6,500.00 | $6,500.00 | $6,500.00 |
Advertisements sold to CMU departments and local businesses for Greek Sing Program |
| Revenue-Rental and Sales Income (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Greek Sing ticket sales - sold to Greek Organizations |
| Revenue-Rental and Sales Income (-) | $2,000.00 | $2,000.00 | $2,000.00 |
Greek Sing ticket sales - sold to SDC which are then sold to campus students and faculty |
| Revenue-Membership Dues (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Dues from each of the participating houses |
| Revenue-Rental and Sales Income (-) | $1,200.00 | $1,200.00 | $1,200.00 |
DVD sales, cost to be divided up amongst participating chapters |
| Revenue-Donations/Other Income (-) | $0.00 | $750.00 | $750.00 |
Make money on campus fundraising event |
| Sub-Total | -$15,700.00 | -$16,450.00 | -$16,450.00 |
Greek Sing Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Facilities (+) | $8,407.00 | $8,407.00 | $8,407.00 |
Renting Soldiers and Sailors for Friday and Saturday - used for AB Tech set up, set drop off, dry runs, and performance. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $1,400.00 | $1,400.00 | $1,400.00 |
Greek Sing program printing - program contains show descriptions, show order, and ads that were sold to departments and businesses |
| Ops-AB Tech (+) | $10,000.00 | $10,000.00 | $3,500.00 |
ABTech - Renting their equipment (including lights, sound board, speakers, mics, and instruments) and using their services of stage managing and running the equipment (8914 in 2011, 10480.75 in 2012) Adjusted based on AB Tech request. |
| Ops-Rental Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 |
CMU TV - Show recordings and DVD distribution to chapters |
| Ops-Gifts and Prizes (+) | $400.00 | $400.00 | $400.00 |
Trophies for winners - 12 total [1st - 3rd for singles, 1st - 3rd for doubles (1 trophy / house), Fraternity Philanthropy Award, Sorority Philanthropy Award, Chairmen's Choice Award] |
| Ops-General Supplies (+) | $110.00 | $35.00 | $35.00 |
Office Supplies - masking and painters tape for stage marking, big check to present to Children's Institute, flashlights (for judges) This isn't really office supplies, and you should reuse your flashlight. We'll give you $35 for your big check |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $400.00 | $419.97 | $419.97 |
Printing and packaging of sponsorship packages to be delivered to businesses and departments asking for donations (price will be updated-->(-REQUESTED: $400 for philanthropy printing -BREAKDOWN: (from Fed Ex Kinkos in the UC and Office Max online) 300 packets * 4 pages / packet in B&W * $0.14 / page = $168 300 packets * 2 pages / packet in color * $0.35 / page = $210 300 manila envelopes * $13.99 / 100 envelope = $41.97 -ADJUSTED: $419.97)) |
| Ops-Postal Services (+) | $100.00 | $168.00 | $168.00 |
Postage of sponsorship packages to be delivered to businesses and departments soliciting donations (price will be updated--->-REQUESTED: $100 for postage of packets -BREAKDOWN: (from USPS Postage Price Calculator) 150 packets * $1.12 / packet = $168.00 -ADJUSTED: $168.00) |
| Food-Refreshments for General Body Meetings (+) | $250.00 | $0.00 | $0.00 |
Water and light refreshments for GAB members during the Friday and Saturday of Greek Sing (15 hour dress rehearsals and 15 hour show day) Personal expense |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $0.00 | $0.00 |
Printing of judge's score sheets (price will be updated--->-REQUESTED: $25 for printing of judge's score sheets -BREAKDOWN: (From Fed Ex Kinkos in the UC) 7 judges * 2 sheets / show * 13 shows * $0.14 / page = $25.48 -ADJUSTED: $25.48) Printer quota or use Student Life printers |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 |
Supplies to host a community wide campus fundraising event (Host an event (wing-a-thon) so buy the food, then sell the food back as a fundraiser) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $88.50 | $88.50 |
Posters to publicize the event to non Greeks, faculty, and staff (prices will be updated-REQUESTED: $100 for promotional posters -BREAKDOWN: (From Fed Ex Kinkos in the UC) 150 posters * $0.59 / poster = $88.50 -ADJUSTED: $88.50) |
| Ops-Gifts and Prizes (+) | $150.00 | $0.00 | $0.00 |
Gifts for guest judges, including Pittsburgh community members, faculty, and staff at CMU (Giving them a little bit of food/drink, maybe buttons that say childrens institute etc.) Will not fund |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $75.96 | $75.96 |
Printing tickets to sell for the show (price will be updated-REQUESTED: $100 for ticket printing -BREAKDOWN: (From Fed Ex Kinkos in the UC and Walmart Online) 2300 tickets * 8 tickets / page = 288 pages 288 pages * $0.14 / page for printing = $40.32 288 pages * 100 pages / pack of cardstock * $11.88 / pack = $35.64 -ADJUSTED: $75.96 ) |
| Capital Expense Fund (+) | $150.00 | $150.00 | $150.00 |
clipboards (for score sheets), table cloths (for tables at the event), money boxes (for ticket sales) Will fund once |
| Ops-Program Expenses (+) | $0.00 | $7,500.00 |
Rental costs. |
|
| Sub-Total | $23,142.00 | $22,694.43 | $23,694.43 |
Community Event Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $5,000.00 | $0.00 | $0.00 |
Bring CampusSpeak speaker Corey Ciocchetti to give his keynote "Under the Influence... of STRESS!" as a campus wide event to promote the awareness of stress, discuss its negative impact, and discuss ways to eliminate it in our everyday lives Too much uncertainty in whether or not you will be able to get these people. If they are already confirmed, please appeal with additional information. You can always seek funding from mid year funding sources for these events if they are not yet confirmed |
| Ops-Professional Services and Performers (+) | $5,000.00 | $0.00 | $0.00 |
Bring CampusSpeak speaker Stacy Nadeau to give her keynote "Embracing Real Beauty" as a campus wide event to reinforce positive body image in our communities, bring awareness to eating disorders, and discuss solutions to these issues Too much uncertainty in whether or not you will be able to get these people. If they are already confirmed, please appeal with additional information. You can always seek funding from mid year funding sources for these events if they are not yet confirmed |
| Ops-Professional Services and Performers (+) | $5,000.00 | $0.00 | $0.00 |
Bring CampusSpeak speaker Dr. Kim Frazier to give her keynote "Living Well, Healthy & Whole: An Intentional Mindset for Student Success!" as a campus wide event to discuss prominent mental health issues on college campuses such as depression, anxiety, ADD, anorexia, bulimia, and antisocial personality disorder. This speech would empower students to take care of themselves and look our for their peers. Too much uncertainty in whether or not you will be able to get these people. If they are already confirmed, please appeal with additional information. You can always seek funding from mid year funding sources for these events if they are not yet confirmed |
| Food-Refreshments for Events (+) | $400.00 | $400.00 | $400.00 |
Hot dogs, hamburgers, buns, condiments, plates, and napkins to host a cook out at the first football game of the year (Getting attendance at the football game) “The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals.” |
| Sub-Total | $15,400.00 | $400.00 | $400.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $150.00 | $150.00 | $150.00 | clipboards (for score sheets), table cloths (for tables at the event), money boxes (for ticket sales) |
| Food-Refreshments for Events (+) | $400.00 | $400.00 | $400.00 | Hot dogs, hamburgers, buns, condiments, plates, and napkins to host a cook out at the first football game of the year (Getting attendance at the football game) |
| Food-Refreshments for General Body Meetings (+) | $250.00 | $0.00 | $0.00 | Water and light refreshments for GAB members during the Friday and Saturday of Greek Sing (15 hour dress rehearsals and 15 hour show day) |
| Ops-AB Tech (+) | $10,000.00 | $10,000.00 | $3,500.00 | ABTech - Renting their equipment (including lights, sound board, speakers, mics, and instruments) and using their services of stage managing and running the equipment (8914 in 2011, 10480.75 in 2012) |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 | Supplies to host a community wide campus fundraising event (Host an event (wing-a-thon) so buy the food, then sell the food back as a fundraiser) |
| Ops-General Supplies (+) | $110.00 | $35.00 | $35.00 | Office Supplies - masking and painters tape for stage marking, big check to present to Children's Institute, flashlights (for judges) |
| Ops-Gifts and Prizes (+) | $400.00 | $400.00 | $400.00 | Trophies for winners - 12 total [1st - 3rd for singles, 1st - 3rd for doubles (1 trophy / house), Fraternity Philanthropy Award, Sorority Philanthropy Award, Chairmen's Choice Award] |
| Ops-Gifts and Prizes (+) | $150.00 | $0.00 | $0.00 | Gifts for guest judges, including Pittsburgh community members, faculty, and staff at CMU (Giving them a little bit of food/drink, maybe buttons that say childrens institute etc.) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $1,400.00 | $1,400.00 | $1,400.00 | Greek Sing program printing - program contains show descriptions, show order, and ads that were sold to departments and businesses |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $400.00 | $419.97 | $419.97 | Printing and packaging of sponsorship packages to be delivered to businesses and departments asking for donations (price will be updated-->(-REQUESTED: $400 for philanthropy printing -BREAKDOWN: (from Fed Ex Kinkos in the UC and Office Max online) 300 packets * 4 pages / packet in B&W * $0.14 / page = $168 300 packets * 2 pages / packet in color * $0.35 / page = $210 300 manila envelopes * $13.99 / 100 envelope = $41.97 -ADJUSTED: $419.97)) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $0.00 | $0.00 | Printing of judge's score sheets (price will be updated--->-REQUESTED: $25 for printing of judge's score sheets -BREAKDOWN: (From Fed Ex Kinkos in the UC) 7 judges * 2 sheets / show * 13 shows * $0.14 / page = $25.48 -ADJUSTED: $25.48) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $88.50 | $88.50 | Posters to publicize the event to non Greeks, faculty, and staff (prices will be updated-REQUESTED: $100 for promotional posters -BREAKDOWN: (From Fed Ex Kinkos in the UC) 150 posters * $0.59 / poster = $88.50 -ADJUSTED: $88.50) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $75.96 | $75.96 | Printing tickets to sell for the show (price will be updated-REQUESTED: $100 for ticket printing -BREAKDOWN: (From Fed Ex Kinkos in the UC and Walmart Online) 2300 tickets * 8 tickets / page = 288 pages 288 pages * $0.14 / page for printing = $40.32 288 pages * 100 pages / pack of cardstock * $11.88 / pack = $35.64 -ADJUSTED: $75.96 ) |
| Ops-Postal Services (+) | $100.00 | $168.00 | $168.00 | Postage of sponsorship packages to be delivered to businesses and departments soliciting donations (price will be updated--->-REQUESTED: $100 for postage of packets -BREAKDOWN: (from USPS Postage Price Calculator) 150 packets * $1.12 / packet = $168.00 -ADJUSTED: $168.00) |
| Ops-Professional Services and Performers (+) | $5,000.00 | $0.00 | $0.00 | Bring CampusSpeak speaker Corey Ciocchetti to give his keynote "Under the Influence... of STRESS!" as a campus wide event to promote the awareness of stress, discuss its negative impact, and discuss ways to eliminate it in our everyday lives |
| Ops-Professional Services and Performers (+) | $5,000.00 | $0.00 | $0.00 | Bring CampusSpeak speaker Stacy Nadeau to give her keynote "Embracing Real Beauty" as a campus wide event to reinforce positive body image in our communities, bring awareness to eating disorders, and discuss solutions to these issues |
| Ops-Professional Services and Performers (+) | $5,000.00 | $0.00 | $0.00 | Bring CampusSpeak speaker Dr. Kim Frazier to give her keynote "Living Well, Healthy & Whole: An Intentional Mindset for Student Success!" as a campus wide event to discuss prominent mental health issues on college campuses such as depression, anxiety, ADD, anorexia, bulimia, and antisocial personality disorder. This speech would empower students to take care of themselves and look our for their peers. |
| Ops-Program Expenses (+) | $0.00 | $7,500.00 | ||
| Ops-Rental Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 | CMU TV - Show recordings and DVD distribution to chapters |
| Ops-Rental Facilities (+) | $8,407.00 | $8,407.00 | $8,407.00 | Renting Soldiers and Sailors for Friday and Saturday - used for AB Tech set up, set drop off, dry runs, and performance. |
| Revenue-Donations/Other Income (-) | $0.00 | $750.00 | $750.00 | |
| Revenue-Fundraising Income (-) | $6,500.00 | $6,500.00 | $6,500.00 | Advertisements sold to CMU departments and local businesses for Greek Sing Program |
| Revenue-Membership Dues (-) | $3,000.00 | $3,000.00 | $3,000.00 | Dues from each of the participating houses |
| Revenue-Rental and Sales Income (-) | $3,000.00 | $3,000.00 | $3,000.00 | Greek Sing ticket sales - sold to Greek Organizations |
| Revenue-Rental and Sales Income (-) | $2,000.00 | $2,000.00 | $2,000.00 | Greek Sing ticket sales - sold to SDC which are then sold to campus students and faculty |
| Revenue-Rental and Sales Income (-) | $1,200.00 | $1,200.00 | $1,200.00 | DVD sales, cost to be divided up amongst participating chapters |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $150.00 |
| Food-Refreshments for Events | $400.00 |
| Food-Refreshments for General Body Meetings | $250.00 |
| Ops-AB Tech | $10,000.00 |
| Ops-Event Supplies | $500.00 |
| Ops-General Supplies | $110.00 |
| Ops-Gifts and Prizes | $550.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $2,025.00 |
| Ops-Postal Services | $100.00 |
| Ops-Professional Services and Performers | $15,000.00 |
| Ops-Program Expenses | $0.00 |
| Ops-Rental Equipment | $1,200.00 |
| Ops-Rental Facilities | $8,407.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $6,500.00 |
| Revenue-Membership Dues | $3,000.00 |
| Revenue-Rental and Sales Income | $6,200.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $150.00 |
| Food-Refreshments for Events | $400.00 |
| Food-Refreshments for General Body Meetings | $0.00 |
| Ops-AB Tech | $10,000.00 |
| Ops-Event Supplies | $500.00 |
| Ops-General Supplies | $35.00 |
| Ops-Gifts and Prizes | $400.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $1,984.43 |
| Ops-Postal Services | $168.00 |
| Ops-Professional Services and Performers | $0.00 |
| Ops-Program Expenses | $0.00 |
| Ops-Rental Equipment | $1,200.00 |
| Ops-Rental Facilities | $8,407.00 |
| Revenue-Donations/Other Income | $750.00 |
| Revenue-Fundraising Income | $6,500.00 |
| Revenue-Membership Dues | $3,000.00 |
| Revenue-Rental and Sales Income | $6,200.00 |
| Final | |
|---|---|
| Capital Expense Fund | $150.00 |
| Food-Refreshments for Events | $400.00 |
| Food-Refreshments for General Body Meetings | $0.00 |
| Ops-AB Tech | $3,500.00 |
| Ops-Event Supplies | $500.00 |
| Ops-General Supplies | $35.00 |
| Ops-Gifts and Prizes | $400.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $1,984.43 |
| Ops-Postal Services | $168.00 |
| Ops-Professional Services and Performers | $0.00 |
| Ops-Program Expenses | $7,500.00 |
| Ops-Rental Equipment | $1,200.00 |
| Ops-Rental Facilities | $8,407.00 |
| Revenue-Donations/Other Income | $750.00 |
| Revenue-Fundraising Income | $6,500.00 |
| Revenue-Membership Dues | $3,000.00 |
| Revenue-Rental and Sales Income | $6,200.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $38,542.00 |
| Capital | $150.00 |
| Revenue | ($15,700.00) |
| Final | $22,842.00 |
| Recommended | |
|---|---|
| Expenditures | $23,094.43 |
| Capital | $150.00 |
| Revenue | ($16,450.00) |
| Final | $6,644.43 |
| Final | |
|---|---|
| Expenditures | $24,094.43 |
| Capital | $150.00 |
| Revenue | ($16,450.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $7,644.43 |
| FY14 Starting Balance | $7,644.43 |