Carnegie Clan Budget

FY2013 (July 1 2012 - June 30, 2013)

The purpose of the Carnegie Clan is to raise awareness of Carnegie Mellon's varsity, club, and intramural sports programs in the university community. The Carnegie Clan will build school spirit and pride by holding events and providing give-aways such as t-shirts and towels to support our teams during home athletic competitions. We have held a number of very successful events which include the Annual Homecoming Chili Cookoff, the Annual Cake Bake-Off, Tartan Tailgates, and celebratory bonfires.

JFC Rep: Andrew Schultz (amschult)

Summary

Requested
Expenditures $13,394.00
Capital $0.00
Revenue ($5,400.00)
Final $7,994.00
Recommended
Expenditures $13,394.00
Capital $0.00
Revenue ($6,199.00)
Final $7,195.00
Final
Expenditures $13,394.00
Capital $0.00
Revenue ($6,199.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $7,195.00
FY13 Starting Balance $7,195.00

Income and Revenue

Object Code Requested Recommended Final Description
Donations/Contributions (-) $2,000.00 $2,000.00 $2,000.00

Division of Student Affairs

Donations/Contributions (-) $500.00 $500.00 $500.00

SDC

Donations/Contributions (-) $1,500.00 $1,500.00 $1,500.00

Alumni Relations

Donations/Contributions (-) $600.00 $600.00 $600.00

Office of Orientation and First Year Programs

Donations/Contributions (-) $800.00 $0.00 $0.00

GSA

not allowable funding in JFC budget

Other Sales (-) $0.00 $800.00 $800.00

additional fundraising

Other Sales (-) $0.00 $799.00 $799.00

Late Submission Penalty 10%

Sub-Total -$5,400.00 -$6,199.00 -$6,199.00

Tartan Tailgate

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $100.00 $100.00 $100.00

Charcoal, lighter fluid, lighter, aluminum trays, plates, cups, napkins, serving forks

Refreshments (+) $400.00 $400.00 $400.00

Burgers, hot dogs, veggie burgers, chips, condiments, cheese, smores

Sub-Total $500.00 $500.00 $500.00

Homecoming Chili Cook-Off

Object Code Requested Recommended Final Description
Other Supplies (+) $4,020.00 $4,020.00 $4,020.00

Mugs (2000)

Refreshments (+) $2,600.00 $2,600.00 $2,600.00

Supplemental Chili + serving ware

Other Supplies (+) $1,013.00 $1,013.00 $1,013.00

Chili t-shirts

Rental-Equipment (+) $600.00 $600.00 $600.00

FMS Charges (outlets/cords/trends/electricity)

Gifts Unallowable (+) $75.00 $75.00 $75.00

Prizes for Participants, Judges Items (nametags, folders)

Other Supplies (+) $100.00 $100.00 $100.00

Bowls, spoons, napkins

Other Supplies (+) $36.00 $36.00 $36.00

Advertising (Doherty Poster)

Rental-Equipment (+) $0.00 $0.00 $0.00

Table/Stage Rental

Rental-Equipment (+) $0.00 $0.00 $0.00

FMS Costs (trash cans, garbage bags)

Rental-Equipment (+) $0.00 $0.00 $0.00

AB Tech

Sub-Total $8,444.00 $8,444.00 $8,444.00

Cake Cook-Off

Object Code Requested Recommended Final Description
Rental-Equipment (+) $75.00 $75.00 $75.00

black chair removal: if event takes place in Kirr Commons

Refreshments (+) $200.00 $200.00 $200.00

Supplemental cake and milk from Costco

Other Supplies (+) $50.00 $50.00 $50.00

cups, plates, napkins, forks, serving forks from Costco

Gifts Unallowable (+) $200.00 $200.00 $200.00

cooking awards, certificates, prizes x 7 categories

Rental-Equipment (+) $75.00 $75.00 $75.00

AB Tech costs: microphone/speakers

Sub-Total $600.00 $600.00 $600.00

Basketball Season

Object Code Requested Recommended Final Description
Refreshments (+) $75.00 $75.00 $75.00

Pancakes for student spectators

Sub-Total $75.00 $75.00 $75.00

Spring Carnival

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $400.00 $400.00 $400.00

Bonfire: fire license, palettes, police security/fire marshall

Refreshments (+) $150.00 $150.00 $150.00

smore's ingredients, marshmallow roasters, milk, napkins, cups

Sub-Total $550.00 $550.00 $550.00

Soccer/Football Season

Object Code Requested Recommended Final Description
Refreshments (+) $150.00 $150.00 $150.00

lemonade (football) and hot chocolate x2 (soccer) for student spectators

Sub-Total $150.00 $150.00 $150.00

Uncategorized Items

Object Code Requested Recommended Final Description
Copying and Reproduction External (+) $75.00 $75.00 $75.00

For advertising our events

Student Programs-Other Expense (+) $3,000.00 $3,000.00 $3,000.00

1000 t-shirts to be handed out at all events

Sub-Total $3,075.00 $3,075.00 $3,075.00

By Object Code

Object Code Requested Recommended Final Description
Copying and Reproduction External (+) $75.00 $75.00 $75.00 For advertising our events
Donations/Contributions (-) $2,000.00 $2,000.00 $2,000.00 Division of Student Affairs
Donations/Contributions (-) $500.00 $500.00 $500.00 SDC
Donations/Contributions (-) $1,500.00 $1,500.00 $1,500.00 Alumni Relations
Donations/Contributions (-) $600.00 $600.00 $600.00 Office of Orientation and First Year Programs
Donations/Contributions (-) $800.00 $0.00 $0.00 GSA
Gifts Unallowable (+) $75.00 $75.00 $75.00 Prizes for Participants, Judges Items (nametags, folders)
Gifts Unallowable (+) $200.00 $200.00 $200.00 cooking awards, certificates, prizes x 7 categories
Non-capital Equipment (+) $100.00 $100.00 $100.00 Charcoal, lighter fluid, lighter, aluminum trays, plates, cups, napkins, serving forks
Non-capital Equipment (+) $400.00 $400.00 $400.00 Bonfire: fire license, palettes, police security/fire marshall
Other Sales (-) $0.00 $800.00 $800.00
Other Sales (-) $0.00 $799.00 $799.00
Other Supplies (+) $4,020.00 $4,020.00 $4,020.00 Mugs (2000)
Other Supplies (+) $1,013.00 $1,013.00 $1,013.00 Chili t-shirts
Other Supplies (+) $100.00 $100.00 $100.00 Bowls, spoons, napkins
Other Supplies (+) $36.00 $36.00 $36.00 Advertising (Doherty Poster)
Other Supplies (+) $50.00 $50.00 $50.00 cups, plates, napkins, forks, serving forks from Costco
Refreshments (+) $400.00 $400.00 $400.00 Burgers, hot dogs, veggie burgers, chips, condiments, cheese, smores
Refreshments (+) $2,600.00 $2,600.00 $2,600.00 Supplemental Chili + serving ware
Refreshments (+) $200.00 $200.00 $200.00 Supplemental cake and milk from Costco
Refreshments (+) $75.00 $75.00 $75.00 Pancakes for student spectators
Refreshments (+) $150.00 $150.00 $150.00 smore's ingredients, marshmallow roasters, milk, napkins, cups
Refreshments (+) $150.00 $150.00 $150.00 lemonade (football) and hot chocolate x2 (soccer) for student spectators
Rental-Equipment (+) $600.00 $600.00 $600.00 FMS Charges (outlets/cords/trends/electricity)
Rental-Equipment (+) $0.00 $0.00 $0.00 Table/Stage Rental
Rental-Equipment (+) $0.00 $0.00 $0.00 FMS Costs (trash cans, garbage bags)
Rental-Equipment (+) $0.00 $0.00 $0.00 AB Tech
Rental-Equipment (+) $75.00 $75.00 $75.00 black chair removal: if event takes place in Kirr Commons
Rental-Equipment (+) $75.00 $75.00 $75.00 AB Tech costs: microphone/speakers
Student Programs-Other Expense (+) $3,000.00 $3,000.00 $3,000.00 1000 t-shirts to be handed out at all events

By Ocode

Requested
Copying and Reproduction External $75.00
Donations/Contributions $5,400.00
Gifts Unallowable $275.00
Non-capital Equipment $500.00
Other Sales $0.00
Other Supplies $5,219.00
Refreshments $3,575.00
Rental-Equipment $750.00
Student Programs-Other Expense $3,000.00
Recommended
Copying and Reproduction External $75.00
Donations/Contributions $4,600.00
Gifts Unallowable $275.00
Non-capital Equipment $500.00
Other Sales $1,599.00
Other Supplies $5,219.00
Refreshments $3,575.00
Rental-Equipment $750.00
Student Programs-Other Expense $3,000.00
Final
Copying and Reproduction External $75.00
Donations/Contributions $4,600.00
Gifts Unallowable $275.00
Non-capital Equipment $500.00
Other Sales $1,599.00
Other Supplies $5,219.00
Refreshments $3,575.00
Rental-Equipment $750.00
Student Programs-Other Expense $3,000.00

Summary

Requested
Expenditures $13,394.00
Capital $0.00
Revenue ($5,400.00)
Final $7,994.00
Recommended
Expenditures $13,394.00
Capital $0.00
Revenue ($6,199.00)
Final $7,195.00
Final
Expenditures $13,394.00
Capital $0.00
Revenue ($6,199.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $7,195.00
FY13 Starting Balance $7,195.00