Carnegie Clan Budget
FY2015 (July 1, 2014 - June 30, 2015)
The purpose of the Carnegie Clan is to raise awareness of Carnegie Mellon's varsity, club, and intramural sports programs in the university community. The Carnegie Clan will build school spirit and pride by holding events and providing give-aways such as t-shirts and towels to support our teams during home athletic competitions. We have held a number of very successful events which include the Annual Homecoming Chili Cookoff, the Annual Cake Bake-Off, Tartan Tailgates, and celebratory bonfires.
JFC Rep: Milan Desai (mjdesai)
Summary
| Requested | |
|---|---|
| Expenditures | $9,471.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $8,971.00 |
| Recommended | |
|---|---|
| Expenditures | $9,171.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Final | $6,671.00 |
| Final | |
|---|---|
| Expenditures | $9,171.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $6,671.00 |
| FY15 Starting Balance | $6,671.00 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $500.00 | $500.00 | $500.00 |
Corporate Sponsorship. We plan to seek a donation from the caterer and from other local businesses. $225 covers all gifts & prizes |
| Revenue-Fundraising Income (-) | $0.00 | $2,000.00 | $2,000.00 | |
| Sub-Total | -$500.00 | -$2,500.00 | -$2,500.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $0.00 | $0.00 | $0.00 |
Budget tracker is not allowing me to delete this group. I apologize of this empty group in this budget. |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Chili Cook-Off
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Catering (+) | $2,850.00 | $2,850.00 | $2,850.00 |
Supplemental meat and vegetarian chili and corn bread to give to all participants and spectators of this chili cook-off event. |
| Ops-Gifts and Prizes (+) | $150.00 | $150.00 | $150.00 |
Gift bags and trophies to give to the four winning teams. Gift bags include event-related items such as wooden spoons, corn bread mix, spices, etc. Covered by revenue |
| Ops-Event Supplies (+) | $3,000.00 | $2,700.00 | $2,700.00 |
1000 event-designed 1-color mugs to give to the first 1000 attendees of the chili cook-off for free. These mugs are given to students, graduate students, alumni and parents. Based on actual costs. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 |
Advertising flyers from kinkos and/or poster to hang on Doherty. |
| Sub-Total | $6,050.00 | $5,750.00 | $5,750.00 |
Gingerbread House Contest
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 |
An assortment of candy to give away to attendees as well as to participating teams to use in their gingerbread house. |
| Ops-Gifts and Prizes (+) | $75.00 | $75.00 | $75.00 |
Gift bags to give away to the three winning teams. Bags will include event-related items such as cake batters, frosting, sprinkles, candy, etc. (This amount for prizes is less than amount of prizes for chili cook-off because this event only has 3 winning teams, instead of 4). Covered by revenue |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 |
Twelve gingerbread house kits to be given to the twelve participating teams in the gingerbread house contest. |
| Sub-Total | $275.00 | $275.00 | $275.00 |
Carnegie Clan Week
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $30.00 | $30.00 | $30.00 |
A few dozen homebaked cookies to be given away for free to students walking through the University Center on day 3 of Carnegie Clan week. |
| Food-Refreshments for Events (+) | $30.00 | $30.00 | $30.00 |
A few dozen mini-cupcakes to be given away for free to students walking to class on day 2 of Carnegie Clan week. |
| Food-Refreshments for Events (+) | $75.00 | $75.00 | $75.00 |
Nine dozen Dunkin Donuts to be given away for free to students walking to class on day 1 of Carnegie Clan week. |
| Ops-Event Supplies (+) | $700.00 | $700.00 | $700.00 |
350 stress balls to be given out to students for free in the library and walking to class on day 4 and 5 of Carnegie Clan week (the week before finals). Each stress ball is $1.75 each plus shipping and set-up charges. |
| Sub-Total | $835.00 | $835.00 | $835.00 |
Valentine's Day Goody Bags
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $30.00 | $30.00 | $30.00 |
200 plastic bags to be filled with candy and given away to students for free to give out to their friends on Valentine's Day. |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 |
Assortment of individually packed candy and lollipops to be distributed into the 200 plastic bags. These bags of candy are given out for free to students to give out to their friends on Valentine's Day. |
| Ops-Event Supplies (+) | $20.00 | $20.00 | $20.00 |
Assortment of small Valentine's Day cards for students to add to their goody bag and write a note to the person they are handing their goody bag to. |
| Ops-Event Supplies (+) | $6.00 | $6.00 | $6.00 |
Ribbon and stickers used to seal and decorate each goody bag. Stickers are used to promote Carnegie Clan and emphasize the fact that this goody bag is from a Carnegie Clan event. |
| Sub-Total | $156.00 | $156.00 | $156.00 |
Football Season
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Tartan towels "terrible towels" to be given away for free to CMU fans at home football games. |
| Sub-Total | $1,000.00 | $1,000.00 | $1,000.00 |
Ungrouped Items
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food Recruitment (+) | $25.00 | $25.00 | $25.00 |
Food for kick-off interest events. |
| Food-Refreshments for General Body Meetings (+) | $30.00 | $30.00 | $30.00 |
Food for general body meetings. Either will include pizza or cookies. |
| Ops-Event Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 |
T-shirts to be handed out for free at the assortment of Carnegie Clan events. These shirts will be either handed out to attendees of the event or to the team members participating in the event competitions. Approx 4.00 per shirt. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 |
Advertisement flyers for all other Carnegie Clan events. Chili cook-off event has its own section for advertisement because that is the one event that involves a Doherty poster as well as more extensive advertising. |
| Sub-Total | $1,155.00 | $1,155.00 | $1,155.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $0.00 | $0.00 | $0.00 | Budget tracker is not allowing me to delete this group. I apologize of this empty group in this budget. |
| Food Recruitment (+) | $25.00 | $25.00 | $25.00 | Food for kick-off interest events. |
| Food-Catering (+) | $2,850.00 | $2,850.00 | $2,850.00 | Supplemental meat and vegetarian chili and corn bread to give to all participants and spectators of this chili cook-off event. |
| Food-Refreshments for Events (+) | $30.00 | $30.00 | $30.00 | A few dozen homebaked cookies to be given away for free to students walking through the University Center on day 3 of Carnegie Clan week. |
| Food-Refreshments for Events (+) | $30.00 | $30.00 | $30.00 | A few dozen mini-cupcakes to be given away for free to students walking to class on day 2 of Carnegie Clan week. |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 | An assortment of candy to give away to attendees as well as to participating teams to use in their gingerbread house. |
| Food-Refreshments for Events (+) | $75.00 | $75.00 | $75.00 | Nine dozen Dunkin Donuts to be given away for free to students walking to class on day 1 of Carnegie Clan week. |
| Food-Refreshments for General Body Meetings (+) | $30.00 | $30.00 | $30.00 | Food for general body meetings. Either will include pizza or cookies. |
| Ops-Event Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 | Tartan towels "terrible towels" to be given away for free to CMU fans at home football games. |
| Ops-Event Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 | T-shirts to be handed out for free at the assortment of Carnegie Clan events. These shirts will be either handed out to attendees of the event or to the team members participating in the event competitions. Approx 4.00 per shirt. |
| Ops-Event Supplies (+) | $3,000.00 | $2,700.00 | $2,700.00 | 1000 event-designed 1-color mugs to give to the first 1000 attendees of the chili cook-off for free. These mugs are given to students, graduate students, alumni and parents. |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 | Twelve gingerbread house kits to be given to the twelve participating teams in the gingerbread house contest. |
| Ops-Event Supplies (+) | $700.00 | $700.00 | $700.00 | 350 stress balls to be given out to students for free in the library and walking to class on day 4 and 5 of Carnegie Clan week (the week before finals). Each stress ball is $1.75 each plus shipping and set-up charges. |
| Ops-Event Supplies (+) | $30.00 | $30.00 | $30.00 | 200 plastic bags to be filled with candy and given away to students for free to give out to their friends on Valentine's Day. |
| Ops-Event Supplies (+) | $100.00 | $100.00 | $100.00 | Assortment of individually packed candy and lollipops to be distributed into the 200 plastic bags. These bags of candy are given out for free to students to give out to their friends on Valentine's Day. |
| Ops-Event Supplies (+) | $20.00 | $20.00 | $20.00 | Assortment of small Valentine's Day cards for students to add to their goody bag and write a note to the person they are handing their goody bag to. |
| Ops-Event Supplies (+) | $6.00 | $6.00 | $6.00 | Ribbon and stickers used to seal and decorate each goody bag. Stickers are used to promote Carnegie Clan and emphasize the fact that this goody bag is from a Carnegie Clan event. |
| Ops-Gifts and Prizes (+) | $150.00 | $150.00 | $150.00 | Gift bags and trophies to give to the four winning teams. Gift bags include event-related items such as wooden spoons, corn bread mix, spices, etc. |
| Ops-Gifts and Prizes (+) | $75.00 | $75.00 | $75.00 | Gift bags to give away to the three winning teams. Bags will include event-related items such as cake batters, frosting, sprinkles, candy, etc. (This amount for prizes is less than amount of prizes for chili cook-off because this event only has 3 winning teams, instead of 4). |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 | Advertising flyers from kinkos and/or poster to hang on Doherty. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $100.00 | $100.00 | Advertisement flyers for all other Carnegie Clan events. Chili cook-off event has its own section for advertisement because that is the one event that involves a Doherty poster as well as more extensive advertising. |
| Revenue-Donations/Other Income (-) | $500.00 | $500.00 | $500.00 | Corporate Sponsorship. We plan to seek a donation from the caterer and from other local businesses. |
| Revenue-Fundraising Income (-) | $0.00 | $2,000.00 | $2,000.00 |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $0.00 |
| Food Recruitment | $25.00 |
| Food-Catering | $2,850.00 |
| Food-Refreshments for Events | $235.00 |
| Food-Refreshments for General Body Meetings | $30.00 |
| Ops-Event Supplies | $5,956.00 |
| Ops-Gifts and Prizes | $225.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $150.00 |
| Revenue-Donations/Other Income | $500.00 |
| Revenue-Fundraising Income | $0.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $0.00 |
| Food Recruitment | $25.00 |
| Food-Catering | $2,850.00 |
| Food-Refreshments for Events | $235.00 |
| Food-Refreshments for General Body Meetings | $30.00 |
| Ops-Event Supplies | $5,656.00 |
| Ops-Gifts and Prizes | $225.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $150.00 |
| Revenue-Donations/Other Income | $500.00 |
| Revenue-Fundraising Income | $2,000.00 |
| Final | |
|---|---|
| Capital Expense Fund | $0.00 |
| Food Recruitment | $25.00 |
| Food-Catering | $2,850.00 |
| Food-Refreshments for Events | $235.00 |
| Food-Refreshments for General Body Meetings | $30.00 |
| Ops-Event Supplies | $5,656.00 |
| Ops-Gifts and Prizes | $225.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $150.00 |
| Revenue-Donations/Other Income | $500.00 |
| Revenue-Fundraising Income | $2,000.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $9,471.00 |
| Capital | $0.00 |
| Revenue | ($500.00) |
| Final | $8,971.00 |
| Recommended | |
|---|---|
| Expenditures | $9,171.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Final | $6,671.00 |
| Final | |
|---|---|
| Expenditures | $9,171.00 |
| Capital | $0.00 |
| Revenue | ($2,500.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $6,671.00 |
| FY15 Starting Balance | $6,671.00 |
Debt/Rollover Explanation: