Filmmaking Club Budget
FY2015 (July 1, 2014 - June 30, 2015)
Each semester, the filmmaking club teaches its new members the basics of HD video and super-8 mm film. We also host demonstrations on editing, lighting, sound, and animation. With these skills and this filmmaking vocabulary, we set out to produce at least one student-written/directed film each semester. We offer a venue for students to display their work, also, at our annual student film festival held in the spring, which anticipates a more national scale in the upcoming year.
JFC Rep: Mark Whiting (mwhiting)
Summary
| Requested | |
|---|---|
| Expenditures | $7,469.00 |
| Capital | $2,763.00 |
| Revenue | ($2,800.00) |
| Final | $4,669.00 |
| Recommended | |
|---|---|
| Expenditures | $7,419.00 |
| Capital | $2,590.00 |
| Revenue | ($2,800.00) |
| Final | $4,619.00 |
| Final | |
|---|---|
| Expenditures | $7,419.00 |
| Capital | $2,590.00 |
| Revenue | ($2,800.00) |
| Debt | ($104.72) |
| Rollover | ($0.00) |
| Total Subsidy | $4,619.00 |
| FY15 Starting Balance | $4,514.28 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $250.00 | $250.00 | $250.00 |
Sales from food and snacks at our Film Festival |
| Revenue-Membership Dues (-) | $400.00 | $400.00 | $400.00 |
Membership fees, $20 per person. 20 members. |
| Revenue-Rental and Sales Income (-) | $400.00 | $400.00 | $400.00 |
Clothing sales at Film Festival and throughout year (t-shirts & sweatshirts). $20 sweatshirts, $15 t-shirts. Based on previous sales and expressed interest. |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 |
Commissioned work (commercials and promotional videos for students and student organizations at Carnegie Mellon) |
| Revenue-Donations/Other Income (-) | $400.00 | $400.00 | $400.00 |
Submission fees for Film Festival films, $10 per film (early deadline), $15 per film (regular deadline), $20 per film (late deadline). Expecting 30 films. |
| Revenue-Rental and Sales Income (-) | $0.00 | $0.00 | $0.00 |
Sale of outdated equipment (light kit, audio recorders, DV camera, etc.) |
| Revenue-Membership Dues (-) | $1,250.00 | $1,250.00 | $1,250.00 |
Travel contributions for 5 members attending Sundance Film Festival. Equals the amount spent for housing at Sundance. $250 per person. |
| Sub-Total | -$2,800.00 | -$2,800.00 | -$2,800.00 |
Expenses - Film Festival
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $40.00 | $40.00 | $40.00 |
Film festival posters (promotional material printed at Kinkos) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $150.00 | $150.00 | $150.00 |
Festival programs (150 for $1 ea.) |
| Ops-General Supplies (+) | $650.00 | $650.00 | $650.00 |
Technical fees, depending on location of festival (could be multiple locations). Possible vendors: Media Tech (McConomy), ABTech, AB Films, CMUtv, etc. Includes sound and projection set-up and rental. It would be better to specify details here. |
| Ops-Gifts and Prizes (+) | $225.00 | $225.00 | $225.00 |
Film-related prizes for three Film Festival winners ($75 ea.) We have a 25 dollar cap on prizes unles you pay for it with revinue. |
| Food-Refreshments for Events (+) | $250.00 | $200.00 | $200.00 |
Soda and snacks to be sold at Film Festival (includes $45 popcorn machine rental) The JFC will fund $100 per semester for food for rush/recruitment, $200 per semester for food at events, $5 per person per semester for food for general body meetings, and $15 per person per event for food at a cultural event, at a cap to 2 events. |
| Equip-Clothing (+) | $240.00 | $240.00 | $240.00 |
T-shirts for sale (30 shirts for $8 ea. from customink.com) |
| Ops-Advertising and Publicity (+) | $90.00 | $90.00 | $90.00 |
Postcard mailers (Outreach to student filmmakers for festival submissions) |
| Sub-Total | $1,645.00 | $1,595.00 | $1,595.00 |
Expenses - Filmmaking Equipment (non-capital)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $54.00 | $54.00 | $54.00 |
Gaff tape (a special kind of tape used for light equipment) (3 rolls at $18 ea.) |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 |
DV Tape for use with the camcorders available through CCON lending |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 |
Gels for controlling temperature of lights, scrims and diffusion to decrease intensity of light (these eventually get worn after repeated use) |
| Sub-Total | $204.00 | $204.00 | $204.00 |
Expenses - Other
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 |
Print advertising for membership recruitment: posters ($50 at Kinkos for each Activities Fair) |
| Ops-General Supplies (+) | $30.00 | $30.00 | $30.00 |
Miscellaneous secretary needs |
| Travel-Airfare Domestic (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Airfare for annual Sundance Film Festival trip (5 round-trip tickets at $300 ea.). Required for networking with industry professionals, increasing the member's education of the industry and filmmaking techniques, etc. Also spreads CMU Film Name amongst the industry and other film schools. |
| Travel-Hotel and Lodging (+) | $1,200.00 | $1,200.00 | $1,200.00 |
Cost of staying at a hotel for annual Sundance Film Festival trip (2 rooms, 4 nights, $150 per room per night) |
| Travel-Other (+) | $1,250.00 | $1,250.00 | $1,250.00 |
Sundance Film Festival student passes (5 student discount festival passes for $250 ea.) Will be paid for partially by commissioned video work- listed in incomes above. |
| Food-Refreshments for General Body Meetings (+) | $300.00 | $300.00 | $300.00 |
Refreshments for club meetings. Appx. 20 people attend regularly. Funding for weekly meetings. |
| Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 |
Food for actors/crew during long film shoots (e.i. "craft services"). Appx. 10 people per shoot, occurring multiple times throughout the year. |
| Ops-General Supplies (+) | $600.00 | $600.00 | $600.00 |
Annual Pitch Project Fund (Film Club subsidizes the filmmaking expenses of up to three student film projects, with the purpose of involving members in larger movie productions than otherwise possible.) Expenses will be used for whatever the particular film requires, which varies per project. |
| Ops-Registration and Tournaments (+) | $140.00 | $140.00 | $140.00 |
Pittsburgh Filmmakers course fee for students who want to take filmmaking courses (2 courses for $70 course fee ea.) |
| Sub-Total | $5,620.00 | $5,620.00 | $5,620.00 |
Capital - Filmmaking Equipment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $98.00 | $0.00 | $0.00 |
Rechargeable battery pack for DSLR cameras (2 for $49 ea.) jfc bought this this year |
| Capital Expense Fund (+) | $75.00 | $0.00 | $0.00 |
SDHC Flash Memory cards, 32GB, for use with DLSR cameras (3 for $25 ea.) jfc bought this this year |
| Capital Expense Fund (+) | $225.00 | $225.00 | $225.00 |
Zoom H4N digital audio recorder |
| Capital Expense Fund (+) | $1,326.00 | $1,326.00 | $1,326.00 |
Redrock DSLR shoulder rig with Follow Focus (to stabilize the camera, and used to pull focus, necessary for nearly every shot in modern films.) |
| Capital Expense Fund (+) | $189.00 | $189.00 | $189.00 |
2TB "G-Drive" external hard drive, with USB and Firewire connections (For storing and transporting Film Club video files.) |
| Capital Expense Fund (+) | $750.00 | $750.00 | $750.00 |
NAS Network storage server for video storage (This represents 50% of the total $1500 price. It will be a joint purchase for shared use with Filmmaking). This represents a continuing effort to have up-to-date and safe storage for video for both Filmmaking and cmuTV which will save money in the long run. The price estimate of $2,500 for last years NAS storage system was too low. On average an efficient NAS storage systems costs $4000 based on advice from media organizations from Rice University and Central Michigan University prices. Computer Club and Computing Services were unable to provide NAS storage for our organizations. Currently we rely on copying files between editing machines. This significantly slows down our editing process. A NAS storage solution would allow multiple editors to access shared storage simultaneously, speeding up our editing process and enabling us to turn events around more quickly. This storage would also be shared with Filmmaking club, whose space is adjacent to ours |
| Capital Expense Fund (+) | $100.00 | $100.00 | $100.00 |
Extension cords to set up lighting & other equipment at remote locations for filming off campus |
| Sub-Total | $0.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $98.00 | $0.00 | $0.00 | Rechargeable battery pack for DSLR cameras (2 for $49 ea.) |
| Capital Expense Fund (+) | $75.00 | $0.00 | $0.00 | SDHC Flash Memory cards, 32GB, for use with DLSR cameras (3 for $25 ea.) |
| Capital Expense Fund (+) | $225.00 | $225.00 | $225.00 | Zoom H4N digital audio recorder |
| Capital Expense Fund (+) | $1,326.00 | $1,326.00 | $1,326.00 | Redrock DSLR shoulder rig with Follow Focus (to stabilize the camera, and used to pull focus, necessary for nearly every shot in modern films.) |
| Capital Expense Fund (+) | $189.00 | $189.00 | $189.00 | 2TB "G-Drive" external hard drive, with USB and Firewire connections (For storing and transporting Film Club video files.) |
| Capital Expense Fund (+) | $750.00 | $750.00 | $750.00 | NAS Network storage server for video storage (This represents 50% of the total $1500 price. It will be a joint purchase for shared use with Filmmaking). This represents a continuing effort to have up-to-date and safe storage for video for both Filmmaking and cmuTV which will save money in the long run. The price estimate of $2,500 for last years NAS storage system was too low. On average an efficient NAS storage systems costs $4000 based on advice from media organizations from Rice University and Central Michigan University prices. Computer Club and Computing Services were unable to provide NAS storage for our organizations. Currently we rely on copying files between editing machines. This significantly slows down our editing process. A NAS storage solution would allow multiple editors to access shared storage simultaneously, speeding up our editing process and enabling us to turn events around more quickly. This storage would also be shared with Filmmaking club, whose space is adjacent to ours |
| Capital Expense Fund (+) | $100.00 | $100.00 | $100.00 | Extension cords to set up lighting & other equipment at remote locations for filming off campus |
| Equip-Clothing (+) | $240.00 | $240.00 | $240.00 | T-shirts for sale (30 shirts for $8 ea. from customink.com) |
| Food-Refreshments for Events (+) | $250.00 | $200.00 | $200.00 | Soda and snacks to be sold at Film Festival (includes $45 popcorn machine rental) |
| Food-Refreshments for Events (+) | $500.00 | $500.00 | $500.00 | Food for actors/crew during long film shoots (e.i. "craft services"). Appx. 10 people per shoot, occurring multiple times throughout the year. |
| Food-Refreshments for General Body Meetings (+) | $300.00 | $300.00 | $300.00 | Refreshments for club meetings. Appx. 20 people attend regularly. Funding for weekly meetings. |
| Ops-Advertising and Publicity (+) | $40.00 | $40.00 | $40.00 | Film festival posters (promotional material printed at Kinkos) |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 | Print advertising for membership recruitment: posters ($50 at Kinkos for each Activities Fair) |
| Ops-Advertising and Publicity (+) | $90.00 | $90.00 | $90.00 | Postcard mailers (Outreach to student filmmakers for festival submissions) |
| Ops-General Supplies (+) | $650.00 | $650.00 | $650.00 | Technical fees, depending on location of festival (could be multiple locations). Possible vendors: Media Tech (McConomy), ABTech, AB Films, CMUtv, etc. Includes sound and projection set-up and rental. |
| Ops-General Supplies (+) | $54.00 | $54.00 | $54.00 | Gaff tape (a special kind of tape used for light equipment) (3 rolls at $18 ea.) |
| Ops-General Supplies (+) | $30.00 | $30.00 | $30.00 | Miscellaneous secretary needs |
| Ops-General Supplies (+) | $600.00 | $600.00 | $600.00 | Annual Pitch Project Fund (Film Club subsidizes the filmmaking expenses of up to three student film projects, with the purpose of involving members in larger movie productions than otherwise possible.) Expenses will be used for whatever the particular film requires, which varies per project. |
| Ops-General Supplies (+) | $50.00 | $50.00 | $50.00 | DV Tape for use with the camcorders available through CCON lending |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 | Gels for controlling temperature of lights, scrims and diffusion to decrease intensity of light (these eventually get worn after repeated use) |
| Ops-Gifts and Prizes (+) | $225.00 | $225.00 | $225.00 | Film-related prizes for three Film Festival winners ($75 ea.) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $150.00 | $150.00 | $150.00 | Festival programs (150 for $1 ea.) |
| Ops-Registration and Tournaments (+) | $140.00 | $140.00 | $140.00 | Pittsburgh Filmmakers course fee for students who want to take filmmaking courses (2 courses for $70 course fee ea.) |
| Revenue-Donations/Other Income (-) | $400.00 | $400.00 | $400.00 | Submission fees for Film Festival films, $10 per film (early deadline), $15 per film (regular deadline), $20 per film (late deadline). Expecting 30 films. |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 | Commissioned work (commercials and promotional videos for students and student organizations at Carnegie Mellon) |
| Revenue-Membership Dues (-) | $400.00 | $400.00 | $400.00 | Membership fees, $20 per person. 20 members. |
| Revenue-Membership Dues (-) | $1,250.00 | $1,250.00 | $1,250.00 | Travel contributions for 5 members attending Sundance Film Festival. Equals the amount spent for housing at Sundance. $250 per person. |
| Revenue-Rental and Sales Income (-) | $250.00 | $250.00 | $250.00 | Sales from food and snacks at our Film Festival |
| Revenue-Rental and Sales Income (-) | $400.00 | $400.00 | $400.00 | Clothing sales at Film Festival and throughout year (t-shirts & sweatshirts). $20 sweatshirts, $15 t-shirts. Based on previous sales and expressed interest. |
| Revenue-Rental and Sales Income (-) | $0.00 | $0.00 | $0.00 | Sale of outdated equipment (light kit, audio recorders, DV camera, etc.) |
| Travel-Airfare Domestic (+) | $1,500.00 | $1,500.00 | $1,500.00 | Airfare for annual Sundance Film Festival trip (5 round-trip tickets at $300 ea.). Required for networking with industry professionals, increasing the member's education of the industry and filmmaking techniques, etc. Also spreads CMU Film Name amongst the industry and other film schools. |
| Travel-Hotel and Lodging (+) | $1,200.00 | $1,200.00 | $1,200.00 | Cost of staying at a hotel for annual Sundance Film Festival trip (2 rooms, 4 nights, $150 per room per night) |
| Travel-Other (+) | $1,250.00 | $1,250.00 | $1,250.00 | Sundance Film Festival student passes (5 student discount festival passes for $250 ea.) Will be paid for partially by commissioned video work- listed in incomes above. |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $2,763.00 |
| Equip-Clothing | $240.00 |
| Food-Refreshments for Events | $750.00 |
| Food-Refreshments for General Body Meetings | $300.00 |
| Ops-Advertising and Publicity | $230.00 |
| Ops-General Supplies | $1,484.00 |
| Ops-Gifts and Prizes | $225.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $150.00 |
| Ops-Registration and Tournaments | $140.00 |
| Revenue-Donations/Other Income | $400.00 |
| Revenue-Fundraising Income | $100.00 |
| Revenue-Membership Dues | $1,650.00 |
| Revenue-Rental and Sales Income | $650.00 |
| Travel-Airfare Domestic | $1,500.00 |
| Travel-Hotel and Lodging | $1,200.00 |
| Travel-Other | $1,250.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $2,590.00 |
| Equip-Clothing | $240.00 |
| Food-Refreshments for Events | $700.00 |
| Food-Refreshments for General Body Meetings | $300.00 |
| Ops-Advertising and Publicity | $230.00 |
| Ops-General Supplies | $1,484.00 |
| Ops-Gifts and Prizes | $225.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $150.00 |
| Ops-Registration and Tournaments | $140.00 |
| Revenue-Donations/Other Income | $400.00 |
| Revenue-Fundraising Income | $100.00 |
| Revenue-Membership Dues | $1,650.00 |
| Revenue-Rental and Sales Income | $650.00 |
| Travel-Airfare Domestic | $1,500.00 |
| Travel-Hotel and Lodging | $1,200.00 |
| Travel-Other | $1,250.00 |
| Final | |
|---|---|
| Capital Expense Fund | $2,590.00 |
| Equip-Clothing | $240.00 |
| Food-Refreshments for Events | $700.00 |
| Food-Refreshments for General Body Meetings | $300.00 |
| Ops-Advertising and Publicity | $230.00 |
| Ops-General Supplies | $1,484.00 |
| Ops-Gifts and Prizes | $225.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $150.00 |
| Ops-Registration and Tournaments | $140.00 |
| Revenue-Donations/Other Income | $400.00 |
| Revenue-Fundraising Income | $100.00 |
| Revenue-Membership Dues | $1,650.00 |
| Revenue-Rental and Sales Income | $650.00 |
| Travel-Airfare Domestic | $1,500.00 |
| Travel-Hotel and Lodging | $1,200.00 |
| Travel-Other | $1,250.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $7,469.00 |
| Capital | $2,763.00 |
| Revenue | ($2,800.00) |
| Final | $4,669.00 |
| Recommended | |
|---|---|
| Expenditures | $7,419.00 |
| Capital | $2,590.00 |
| Revenue | ($2,800.00) |
| Final | $4,619.00 |
| Final | |
|---|---|
| Expenditures | $7,419.00 |
| Capital | $2,590.00 |
| Revenue | ($2,800.00) |
| Debt | ($104.72) |
| Rollover | ($0.00) |
| Total Subsidy | $4,619.00 |
| FY15 Starting Balance | $4,514.28 |
Debt/Rollover Explanation: