CMU Explorers Club Budget

FY2013 (July 1 2012 - June 30, 2013)

The Carnegie Mellon University Explorers Club is a meeting place for people interested in outdoor activities such as rock and ice climbing, mountaineering, caving, hiking, backpacking, flat and white water boating, sailing, skydiving, mountain biking, scuba diving, etc. We organize trips almost every weekend with nice weather. Our goal is to make it easy for students to get outside, by helping with logistics, equipment, and activity costs.

JFC Rep: Rishi Patel (rnpatel)

Summary

Requested
Expenditures $11,802.00
Capital $0.00
Revenue ($2,600.00)
Final $9,202.00
Recommended
Expenditures $11,084.00
Capital $0.00
Revenue ($4,500.00)
Final $6,584.00
Final
Expenditures $11,084.00
Capital $0.00
Revenue ($4,500.00)
Debt ($239.87)
Rollover ($0.00)
Total Subsidy $6,584.00
FY13 Starting Balance $6,344.13

Climbing

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $550.00 $550.00 $550.00

climbing shoes 5x$110

Non-capital Equipment (+) $120.00 $120.00 $120.00

Sport draws (10 @ $12) to replace worn-out equipment

Non-capital Equipment (+) $204.00 $204.00 $204.00

Trad draws (6 @ $34) to replace old worn-out equipment

Non-capital Equipment (+) $165.00 $165.00 $165.00

ice climbing crampons

Non-capital Equipment (+) $480.00 $480.00 $480.00

Rock protection - Aliens (6 @ $80)

Non-capital Equipment (+) $100.00 $100.00 $100.00

Slings (10x$10) - replace worn-out equipment

Non-capital Equipment (+) $80.00 $80.00 $80.00

New belaying devices (ATCs, self-belay, etc)

Sub-Total $1,699.00 $1,699.00 $1,699.00

Hiking

Object Code Requested Recommended Final Description
Capital Equipment (+) $180.00 $90.00 $90.00

sleeping pads, 6x$30

give you 3

Capital Furniture (+) $200.00 $200.00 $200.00

bivy - compact 1-person shelter. used a lot for superlight hiking/climbing trips

Capital Equipment (+) $450.00 $450.00 $450.00

new 4-man tents 3x$150

Non-capital Equipment (+) $80.00 $0.00 $0.00

sleeping bag stuff sacks 4x$20

Non-capital Equipment (+) $400.00 $0.00 $0.00

sleeping bags, 4x$100. Along with tents, these are our club's most popular pieces of equipment. People check them out almost every weekend, and we regularly run out.

personal expense

Sub-Total $1,310.00 $740.00 $740.00

Kayaking & Rafting

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $200.00 $200.00 $200.00

Waterproof first aid kits. 2x$100

Non-capital Equipment (+) $70.00 $70.00 $70.00

pogies - kayaking accessory to keep hands warm in cold weather. 2x$35

Non-capital Equipment (+) $320.00 $320.00 $320.00

Raft paddles 8x$40. The club currently has 2 rafts and a canoe, but not enough paddles to use them all at once!

Non-capital Equipment (+) $450.00 $450.00 $450.00

Drytops to keep kayakers warmer in cold weather. Very popular/needed for our big beginner trips in fall and spring. 3x$150

Sub-Total $1,040.00 $1,040.00 $1,040.00

Biking

Object Code Requested Recommended Final Description
Equipment Repair (+) $150.00 $150.00 $150.00

maintenance of the club bike: brake system (new cables, housing, levers, $85) and bottom bracket ($65)

Sub-Total $150.00 $150.00 $150.00

Books and Videos

Object Code Requested Recommended Final Description
Books (+) $25.00 $0.00 $0.00

The Combat Roll (teaching kayakers how to transition their roll from pool-only to in less favorable situations on the rivers)

Books (+) $25.00 $25.00 $25.00

River Rescue (handbook of whitewater rescue techniques)

Books (+) $30.00 $0.00 $0.00

gear loop topos maps of local climbing/hiking areas: $3 x 10

Books (+) $28.00 $0.00 $0.00

Joshua Tree Guidebook

Books (+) $25.00 $0.00 $0.00

Redpoint: self-coached climber's guide

Books (+) $15.00 $0.00 $0.00

The Ultralight Backpacker : The Complete Guide to Simplicity and Comfort on the Trail

Books (+) $10.00 $0.00 $0.00

West Virginia Hiking Trails, 2nd: Hiking the Mountain State

Books (+) $15.00 $0.00 $0.00

A Hiker's Guide to the Rachel Carson Trail

Sub-Total $173.00 $25.00 $25.00

Repair and Maintenance

Object Code Requested Recommended Final Description
Equipment Repair (+) $300.00 $300.00 $300.00

rebuilding our storeroom's kayak rack. Current one is falling apart, and insufficient to hold all of the club's gear.

Equipment Repair (+) $600.00 $600.00 $600.00

Misc. equipment repair as needed (e.g. kayak hull repair, patching rafts, ropes, tents, kayak paddle, etc. to save purchasing new equip.)

Sub-Total $900.00 $900.00 $900.00

Food and Travel

Object Code Requested Recommended Final Description
Travel Local (+) $3,000.00 $3,000.00 $3,000.00

Travel cost reimbursement for local trips. We reimburse members who offer to drive 50% of their expenses.

Refreshments (+) $150.00 $150.00 $150.00

After some of our general body meetings, we have a movie night or other social event. 5x$30. (s'mores night, cookies, etc)

Refreshments (+) $150.00 $150.00 $150.00

food for fall and spring recruitment barbecue (2x$75)

Sub-Total $3,300.00 $3,300.00 $3,300.00

Income and Revenue

Object Code Requested Recommended Final Description
Membership and Dues (-) $2,600.00 $3,000.00 $3,000.00

130 new/renewing members at $20 each

cover 50% of travel

Donations/Contributions (-) $0.00 $1,500.00 $1,500.00

subsidize trips

Sub-Total -$2,600.00 -$4,500.00 -$4,500.00

Gear Rental and Activity Fees

Object Code Requested Recommended Final Description
Rental-Equipment (+) $700.00 $700.00 $700.00

Subsidies for club skydiving trips. 35 people x $20/jump

Rental-Equipment (+) $200.00 $200.00 $200.00

Canoe trip rentals (4 boats for 2 days @ $25/day)

Rental-Equipment (+) $300.00 $300.00 $300.00

Basic SCUBA Certification ($60 subsidy x 5 people/yr)

Rental-Equipment (+) $200.00 $200.00 $200.00

Wilderness First Aid certification for individuals involved in leading club trips. $40 x 5 people

Rental-Equipment (+) $210.00 $210.00 $210.00

Subsidies for indoor climbing fees at The Climbing wall ($6 subsidy x 35 people)

Rental-Facilities (+) $240.00 $240.00 $240.00

Kayaking pool sessions at the South Hills JCC. 7 trips of 6 people each, $5/person

Rental-Facilities (+) $90.00 $90.00 $90.00

Kayaking pool sessions at CMU - 3 2-hour sessions at $30 each

Rental-Equipment (+) $100.00 $100.00 $100.00

Cross-Country ski gear ($20 x 5)

Sub-Total $2,040.00 $2,040.00 $2,040.00

Miscellaneous

Object Code Requested Recommended Final Description
Other Supplies (+) $40.00 $40.00 $40.00

first aid kit refills

Office Supplies (+) $100.00 $100.00 $100.00

office supplies

Non-capital Equipment (+) $150.00 $150.00 $150.00

water/shock/dust/freeze proof camera - Fujifilm FinePix XP20. used to document our trips / club promotion

Lecture Fees and Honorariums (+) $650.00 $650.00 $650.00

Reel Rock Film Tour screening fee. We screened it for the first time this year, which was hugely successful - we filled up McConomy

Lecture Fees and Honorariums (+) $250.00 $250.00 $250.00

National Paddling Film Festival screening fee

Sub-Total $1,190.00 $1,190.00 $1,190.00

By Object Code

Object Code Requested Recommended Final Description
Books (+) $25.00 $0.00 $0.00 The Combat Roll (teaching kayakers how to transition their roll from pool-only to in less favorable situations on the rivers)
Books (+) $25.00 $25.00 $25.00 River Rescue (handbook of whitewater rescue techniques)
Books (+) $30.00 $0.00 $0.00 gear loop topos maps of local climbing/hiking areas: $3 x 10
Books (+) $28.00 $0.00 $0.00 Joshua Tree Guidebook
Books (+) $25.00 $0.00 $0.00 Redpoint: self-coached climber's guide
Books (+) $15.00 $0.00 $0.00 The Ultralight Backpacker : The Complete Guide to Simplicity and Comfort on the Trail
Books (+) $10.00 $0.00 $0.00 West Virginia Hiking Trails, 2nd: Hiking the Mountain State
Books (+) $15.00 $0.00 $0.00 A Hiker's Guide to the Rachel Carson Trail
Capital Equipment (+) $180.00 $90.00 $90.00 sleeping pads, 6x$30
Capital Equipment (+) $450.00 $450.00 $450.00 new 4-man tents 3x$150
Capital Furniture (+) $200.00 $200.00 $200.00 bivy - compact 1-person shelter. used a lot for superlight hiking/climbing trips
Donations/Contributions (-) $0.00 $1,500.00 $1,500.00
Equipment Repair (+) $150.00 $150.00 $150.00 maintenance of the club bike: brake system (new cables, housing, levers, $85) and bottom bracket ($65)
Equipment Repair (+) $300.00 $300.00 $300.00 rebuilding our storeroom's kayak rack. Current one is falling apart, and insufficient to hold all of the club's gear.
Equipment Repair (+) $600.00 $600.00 $600.00 Misc. equipment repair as needed (e.g. kayak hull repair, patching rafts, ropes, tents, kayak paddle, etc. to save purchasing new equip.)
Lecture Fees and Honorariums (+) $650.00 $650.00 $650.00 Reel Rock Film Tour screening fee. We screened it for the first time this year, which was hugely successful - we filled up McConomy
Lecture Fees and Honorariums (+) $250.00 $250.00 $250.00 National Paddling Film Festival screening fee
Membership and Dues (-) $2,600.00 $3,000.00 $3,000.00 130 new/renewing members at $20 each
Non-capital Equipment (+) $550.00 $550.00 $550.00 climbing shoes 5x$110
Non-capital Equipment (+) $80.00 $0.00 $0.00 sleeping bag stuff sacks 4x$20
Non-capital Equipment (+) $400.00 $0.00 $0.00 sleeping bags, 4x$100. Along with tents, these are our club's most popular pieces of equipment. People check them out almost every weekend, and we regularly run out.
Non-capital Equipment (+) $200.00 $200.00 $200.00 Waterproof first aid kits. 2x$100
Non-capital Equipment (+) $70.00 $70.00 $70.00 pogies - kayaking accessory to keep hands warm in cold weather. 2x$35
Non-capital Equipment (+) $320.00 $320.00 $320.00 Raft paddles 8x$40. The club currently has 2 rafts and a canoe, but not enough paddles to use them all at once!
Non-capital Equipment (+) $450.00 $450.00 $450.00 Drytops to keep kayakers warmer in cold weather. Very popular/needed for our big beginner trips in fall and spring. 3x$150
Non-capital Equipment (+) $120.00 $120.00 $120.00 Sport draws (10 @ $12) to replace worn-out equipment
Non-capital Equipment (+) $204.00 $204.00 $204.00 Trad draws (6 @ $34) to replace old worn-out equipment
Non-capital Equipment (+) $165.00 $165.00 $165.00 ice climbing crampons
Non-capital Equipment (+) $480.00 $480.00 $480.00 Rock protection - Aliens (6 @ $80)
Non-capital Equipment (+) $100.00 $100.00 $100.00 Slings (10x$10) - replace worn-out equipment
Non-capital Equipment (+) $80.00 $80.00 $80.00 New belaying devices (ATCs, self-belay, etc)
Non-capital Equipment (+) $150.00 $150.00 $150.00 water/shock/dust/freeze proof camera - Fujifilm FinePix XP20. used to document our trips / club promotion
Office Supplies (+) $100.00 $100.00 $100.00 office supplies
Other Supplies (+) $40.00 $40.00 $40.00 first aid kit refills
Refreshments (+) $150.00 $150.00 $150.00 After some of our general body meetings, we have a movie night or other social event. 5x$30. (s'mores night, cookies, etc)
Refreshments (+) $150.00 $150.00 $150.00 food for fall and spring recruitment barbecue (2x$75)
Rental-Equipment (+) $700.00 $700.00 $700.00 Subsidies for club skydiving trips. 35 people x $20/jump
Rental-Equipment (+) $200.00 $200.00 $200.00 Canoe trip rentals (4 boats for 2 days @ $25/day)
Rental-Equipment (+) $300.00 $300.00 $300.00 Basic SCUBA Certification ($60 subsidy x 5 people/yr)
Rental-Equipment (+) $200.00 $200.00 $200.00 Wilderness First Aid certification for individuals involved in leading club trips. $40 x 5 people
Rental-Equipment (+) $210.00 $210.00 $210.00 Subsidies for indoor climbing fees at The Climbing wall ($6 subsidy x 35 people)
Rental-Equipment (+) $100.00 $100.00 $100.00 Cross-Country ski gear ($20 x 5)
Rental-Facilities (+) $240.00 $240.00 $240.00 Kayaking pool sessions at the South Hills JCC. 7 trips of 6 people each, $5/person
Rental-Facilities (+) $90.00 $90.00 $90.00 Kayaking pool sessions at CMU - 3 2-hour sessions at $30 each
Travel Local (+) $3,000.00 $3,000.00 $3,000.00 Travel cost reimbursement for local trips. We reimburse members who offer to drive 50% of their expenses.

By Ocode

Requested
Books $173.00
Capital Equipment $630.00
Capital Furniture $200.00
Donations/Contributions $0.00
Equipment Repair $1,050.00
Lecture Fees and Honorariums $900.00
Membership and Dues $2,600.00
Non-capital Equipment $3,369.00
Office Supplies $100.00
Other Supplies $40.00
Refreshments $300.00
Rental-Equipment $1,710.00
Rental-Facilities $330.00
Travel Local $3,000.00
Recommended
Books $25.00
Capital Equipment $540.00
Capital Furniture $200.00
Donations/Contributions $1,500.00
Equipment Repair $1,050.00
Lecture Fees and Honorariums $900.00
Membership and Dues $3,000.00
Non-capital Equipment $2,889.00
Office Supplies $100.00
Other Supplies $40.00
Refreshments $300.00
Rental-Equipment $1,710.00
Rental-Facilities $330.00
Travel Local $3,000.00
Final
Books $25.00
Capital Equipment $540.00
Capital Furniture $200.00
Donations/Contributions $1,500.00
Equipment Repair $1,050.00
Lecture Fees and Honorariums $900.00
Membership and Dues $3,000.00
Non-capital Equipment $2,889.00
Office Supplies $100.00
Other Supplies $40.00
Refreshments $300.00
Rental-Equipment $1,710.00
Rental-Facilities $330.00
Travel Local $3,000.00

Summary

Requested
Expenditures $11,802.00
Capital $0.00
Revenue ($2,600.00)
Final $9,202.00
Recommended
Expenditures $11,084.00
Capital $0.00
Revenue ($4,500.00)
Final $6,584.00
Final
Expenditures $11,084.00
Capital $0.00
Revenue ($4,500.00)
Debt ($239.87)
Rollover ($0.00)
Total Subsidy $6,584.00
FY13 Starting Balance $6,344.13