CMU Explorers Club Budget
FY2014 (July 1, 2013 - June 30, 2014)
The Carnegie Mellon University Explorers Club is a meeting place for people interested in outdoor activities such as rock and ice climbing, mountaineering, caving, hiking, backpacking, flat and white water boating, sailing, skydiving, mountain biking, scuba diving, etc. We organize trips almost every weekend with nice weather. Our goal is to make it easy for students to get outside, by helping with logistics, equipment, and activity costs.
JFC Rep: Bat Man (pmasters)
Summary
| Requested | |
|---|---|
| Expenditures | $10,636.00 |
| Capital | $4,740.00 |
| Revenue | ($4,200.00) |
| Final | $6,436.00 |
| Recommended | |
|---|---|
| Expenditures | $9,103.00 |
| Capital | $2,930.00 |
| Revenue | ($3,100.00) |
| Final | $6,003.00 |
| Final | |
|---|---|
| Expenditures | $9,103.00 |
| Capital | $3,880.00 |
| Revenue | ($3,100.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $6,003.00 |
| FY14 Starting Balance | $6,003.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Membership Dues (-) | $2,500.00 | $2,500.00 | $2,500.00 |
125 new/renewing members x $20 membership/yr 1250 towards travel expenses |
| Revenue-Membership Dues (-) | $200.00 | $100.00 | $100.00 |
Officer contribution for Officer Training Weekend ($20 x 10 Officers) For 5 people |
| Revenue-Donations/Other Income (-) | $1,000.00 | $0.00 | $0.00 |
Expected Alumni donations This goes into your gift account. This budget refers to your agency account |
| Revenue-Donations/Other Income (-) | $500.00 | $500.00 | $500.00 |
Sum of member contributions for activity fees of individual trips (Camping reservations, shuttle fees for kayaking, park entrance fees, river permits)(If you go on a trip, you pay for half and the club pays for half of the fee up to 20$) |
| Sub-Total | -$4,200.00 | -$3,100.00 | -$3,100.00 |
Rental and Leases
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $700.00 | $700.00 | $700.00 |
Skydiving subsidies 35 jumps, $20/each |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 |
Canoe trip rentals (~1 trips) (4 boats for 2 days @ $25/day) |
| Ops-Rental Equipment (+) | $300.00 | $300.00 | $300.00 |
Basic SCUBA Certification ($60 subsidy x 5 people/yr) |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 |
Wilderness First Aid certification ($40 subsidy x 5) |
| Ops-Rental Equipment (+) | $210.00 | $210.00 | $210.00 |
Subsidies for indoor climbing fees ($6 subsidy x 35 people) |
| Ops-Rental Facilities (+) | $240.00 | $240.00 | $240.00 |
Kayaking pool sessions at JCC - assuming 7 trips of 6 people each, $5/person |
| Ops-Rental Facilities (+) | $90.00 | $90.00 | $90.00 |
kayaking pool sessions at CMU - 3x$30 (In past mainly JCC, but trying more for CMU) |
| Ops-Rental Equipment (+) | $100.00 | $100.00 | $100.00 |
Cross-Country ski rental ($20 x 5) |
| Sub-Total | $2,040.00 | $2,040.00 | $2,040.00 |
Food and Travel
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $150.00 | $150.00 | $150.00 |
Refreshments for general body meetings (lots of cookies and candy) “The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals." |
| Food Recruitment (+) | $100.00 | $100.00 | $100.00 |
Food for spring recruitment BBQ “The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals." |
| Food-Refreshments for Events (+) | $200.00 | $200.00 | $200.00 |
Food for fall recruitment camping trip “The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals." |
| Travel-Gas (+) | $3,000.00 | $2,500.00 | $2,500.00 |
Fuel reimbursement for outdoor trips (all) - Covers half of member cost Based on actual expenses |
| Ops-Registration and Tournaments (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Activity fees for all trips - Covers half of member cost (Camping reservations, shuttle fees for kayaking, park entrance fees, river permits) (This is where the 500$ of revenue references) |
| Sub-Total | $4,450.00 | $3,950.00 | $3,950.00 |
Repairs and Maintenance
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Equipment Repair (+) | $600.00 | $300.00 | $300.00 |
Misc. equipment repair (e.g. kayak hull repair, tents, kayak paddles, stoves, etc. to save purchasing new equip.) Haven't seen this expense in your actual reports. Will assume you will do some level of repair though |
| Ops-General Supplies (+) | $150.00 | $150.00 | $150.00 |
Building storeroom bike racks (storeroom is in the basement of stever) |
| Sub-Total | $750.00 | $450.00 | $450.00 |
Books, Digital Media, and Periodicals
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $25.00 | $25.00 | $25.00 |
The Combat Roll (teaching kayakers how to transition their roll from pool-only to in less favorable situations on the rivers) |
| Equip-Non-Capital Equipment (+) | $25.00 | $0.00 | $0.00 |
River Rescue (handbook of whitewater rescue techniques) Gave this to you last year |
| Equip-Non-Capital Equipment (+) | $28.00 | $28.00 | $28.00 |
Joshua Tree Guidebook |
| Equip-Non-Capital Equipment (+) | $15.00 | $15.00 | $15.00 |
The Ultralight Backpacker : The Complete Guide to Simplicity and Comfort on the Trail |
| Equip-Non-Capital Equipment (+) | $10.00 | $10.00 | $10.00 |
West Virginia Hiking Trails, 2nd: Hiking the Mountain State |
| Equip-Non-Capital Equipment (+) | $15.00 | $15.00 | $15.00 |
A Hiker's Guide to the Rachel Carson Trail |
| Equip-Non-Capital Equipment (+) | $30.00 | $30.00 | $30.00 |
Red Rocks guidebook |
| Sub-Total | $148.00 | $123.00 | $123.00 |
Biking
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $100.00 | $100.00 | $54.00 |
2 new helmets (2x$50), to replace unsafe equipment (GIRO helmet) Approved Line Item Change. 1 Helmet. |
| Capital Expense Fund (+) | $450.00 | $0.00 | $450.00 |
1 new mountain bike (Base Model of Novara Portal) |
| Capital Expense Fund (+) | $0.00 | $0.00 | $290.00 |
Approved Line Item Change. Cargo racks to mount bike panniers on (2*$145) |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Kayaking
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $720.00 | $720.00 | $360.00 |
6x$120 Werner Desperado paddles. For beginners trips, we still don't have enough paddles. Approved Line Item Change. 3 Paddles instead of 6. |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 |
Rescue ropes for trip leaders on club trips. |
| Capital Expense Fund (+) | $450.00 | $450.00 | $450.00 |
Cold weather dry tops (3x$150) |
| Equip-Non-Capital Equipment (+) | $60.00 | $60.00 | $60.00 |
2 pairs of pogies (2 x $30) (hand covers that also cover the paddle) |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 |
2 x waterproof first aid kit |
| Capital Expense Fund (+) | $1,000.00 | $500.00 | $1,000.00 |
2 x Jackson kayaks, for modernization of boats and boats to accomodate smaller paddlers. |
| Sub-Total | $360.00 | $360.00 | $360.00 |
Hiking/Camping
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $175.00 | $117.00 | $117.00 |
5 pairs of REI Yak Traks (5x$35) (like car tire chains for traction, but for shoes) Based on actual cost |
| Capital Expense Fund (+) | $60.00 | $60.00 | $210.00 |
3 gaiters (boot-pant covers for wet/cold weather) Approved Line Item Change. 6 Gaiters $35/each |
| Capital Expense Fund (+) | $100.00 | $100.00 | $100.00 |
Handheld GPS Receiver |
| Capital Expense Fund (+) | $300.00 | $300.00 | $300.00 |
Headlamps ($30 x 10), for camping trips (almost no-one will purchase one for a single trip) |
| Capital Expense Fund (+) | $450.00 | $0.00 | $0.00 |
Tents (3x$150) to replace broken equiptment (ripped tents, delaminated tents, unusable tents) Gave you this last year |
| Capital Expense Fund (+) | $80.00 | $0.00 | $0.00 |
2-way radios, to keep in communication on larger club trips Borrow from SCC |
| Capital Expense Fund (+) | $0.00 | $0.00 | $224.00 |
Approved Line Item Change. Cold weather sleeping pads (2*$112) |
| Capital Expense Fund (+) | $0.00 | $0.00 | $222.00 |
Approved Line Item Change. Cold weather sleeping bags (2*$111) |
| Sub-Total | $175.00 | $117.00 | $117.00 |
Climbing
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 |
Lead rope (replacing old unsafe equipment) |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 |
Static rope (replacing old unsafe equipment) |
| Capital Expense Fund (+) | $550.00 | $220.00 | $220.00 |
Climbing shoes (5 @ 110), to replace old used shoes Approved Line Item Change. |
| Equip-Non-Capital Equipment (+) | $144.00 | $144.00 | $144.00 |
Sport draws (12 @ $12) to replace worn-out equipment (Connects Rope to Bolts on the wall) |
| Equip-Non-Capital Equipment (+) | $204.00 | $204.00 | $204.00 |
Trad draws (6 @ $34) to replace old worn-out equipment (Connects Rope to safety thing) |
| Capital Expense Fund (+) | $480.00 | $480.00 | $0.00 |
Ice climbing screws (8 x $60) (Ice Climbing below phipps) Approved Line Item Change |
| Equip-Non-Capital Equipment (+) | $125.00 | $125.00 | $125.00 |
5 Chalk Bags @ $25 ea. |
| Sub-Total | $923.00 | $923.00 | $923.00 |
Miscellaneous
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Registration and Tournaments (+) | $1,000.00 | $500.00 | $500.00 |
"Officer Training Weekend/Wildness First Aid Training - Wilderness First Aid (WFA) Training ($100/person x 10 Officers) (@Nemacolin Woodlands) This will cover half of the cost per officer for WFA training, necessary for safe trip leading practice Take 5 people like you did last year |
| Equip-Non-Capital Equipment (+) | $40.00 | $40.00 | $40.00 |
Medical supplies - first aid kit refills, etc. (General Use over different activities) |
| Ops-General Supplies (+) | $100.00 | $0.00 | $0.00 |
Office supplies (Paper and Pens and paperclips) Students have pens, and you don't have an office |
| Ops-Professional Services and Performers (+) | $650.00 | $600.00 | $600.00 |
Reel Rock Film Tour screening fee, once again a huge success (Last two years running, filled out McConomy last year) Based on actual cost |
| Sub-Total | $1,790.00 | $1,140.00 | $1,140.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $100.00 | $100.00 | $54.00 | 2 new helmets (2x$50), to replace unsafe equipment (GIRO helmet) |
| Capital Expense Fund (+) | $450.00 | $0.00 | $450.00 | 1 new mountain bike (Base Model of Novara Portal) |
| Capital Expense Fund (+) | $720.00 | $720.00 | $360.00 | 6x$120 Werner Desperado paddles. For beginners trips, we still don't have enough paddles. |
| Capital Expense Fund (+) | $450.00 | $450.00 | $450.00 | Cold weather dry tops (3x$150) |
| Capital Expense Fund (+) | $1,000.00 | $500.00 | $1,000.00 | 2 x Jackson kayaks, for modernization of boats and boats to accomodate smaller paddlers. |
| Capital Expense Fund (+) | $60.00 | $60.00 | $210.00 | 3 gaiters (boot-pant covers for wet/cold weather) |
| Capital Expense Fund (+) | $100.00 | $100.00 | $100.00 | Handheld GPS Receiver |
| Capital Expense Fund (+) | $300.00 | $300.00 | $300.00 | Headlamps ($30 x 10), for camping trips (almost no-one will purchase one for a single trip) |
| Capital Expense Fund (+) | $450.00 | $0.00 | $0.00 | Tents (3x$150) to replace broken equiptment (ripped tents, delaminated tents, unusable tents) |
| Capital Expense Fund (+) | $80.00 | $0.00 | $0.00 | 2-way radios, to keep in communication on larger club trips |
| Capital Expense Fund (+) | $550.00 | $220.00 | $220.00 | Climbing shoes (5 @ 110), to replace old used shoes |
| Capital Expense Fund (+) | $480.00 | $480.00 | $0.00 | Ice climbing screws (8 x $60) (Ice Climbing below phipps) |
| Capital Expense Fund (+) | $0.00 | $0.00 | $290.00 | |
| Capital Expense Fund (+) | $0.00 | $0.00 | $224.00 | |
| Capital Expense Fund (+) | $0.00 | $0.00 | $222.00 | |
| Equip-Non-Capital Equipment (+) | $25.00 | $25.00 | $25.00 | The Combat Roll (teaching kayakers how to transition their roll from pool-only to in less favorable situations on the rivers) |
| Equip-Non-Capital Equipment (+) | $25.00 | $0.00 | $0.00 | River Rescue (handbook of whitewater rescue techniques) |
| Equip-Non-Capital Equipment (+) | $28.00 | $28.00 | $28.00 | Joshua Tree Guidebook |
| Equip-Non-Capital Equipment (+) | $15.00 | $15.00 | $15.00 | The Ultralight Backpacker : The Complete Guide to Simplicity and Comfort on the Trail |
| Equip-Non-Capital Equipment (+) | $10.00 | $10.00 | $10.00 | West Virginia Hiking Trails, 2nd: Hiking the Mountain State |
| Equip-Non-Capital Equipment (+) | $15.00 | $15.00 | $15.00 | A Hiker's Guide to the Rachel Carson Trail |
| Equip-Non-Capital Equipment (+) | $30.00 | $30.00 | $30.00 | Red Rocks guidebook |
| Equip-Non-Capital Equipment (+) | $100.00 | $100.00 | $100.00 | Rescue ropes for trip leaders on club trips. |
| Equip-Non-Capital Equipment (+) | $60.00 | $60.00 | $60.00 | 2 pairs of pogies (2 x $30) (hand covers that also cover the paddle) |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 | 2 x waterproof first aid kit |
| Equip-Non-Capital Equipment (+) | $175.00 | $117.00 | $117.00 | 5 pairs of REI Yak Traks (5x$35) (like car tire chains for traction, but for shoes) |
| Equip-Non-Capital Equipment (+) | $250.00 | $250.00 | $250.00 | Lead rope (replacing old unsafe equipment) |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 | Static rope (replacing old unsafe equipment) |
| Equip-Non-Capital Equipment (+) | $144.00 | $144.00 | $144.00 | Sport draws (12 @ $12) to replace worn-out equipment (Connects Rope to Bolts on the wall) |
| Equip-Non-Capital Equipment (+) | $204.00 | $204.00 | $204.00 | Trad draws (6 @ $34) to replace old worn-out equipment (Connects Rope to safety thing) |
| Equip-Non-Capital Equipment (+) | $125.00 | $125.00 | $125.00 | 5 Chalk Bags @ $25 ea. |
| Equip-Non-Capital Equipment (+) | $40.00 | $40.00 | $40.00 | Medical supplies - first aid kit refills, etc. (General Use over different activities) |
| Food Recruitment (+) | $100.00 | $100.00 | $100.00 | Food for spring recruitment BBQ |
| Food-Refreshments for Events (+) | $200.00 | $200.00 | $200.00 | Food for fall recruitment camping trip |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $150.00 | $150.00 | Refreshments for general body meetings (lots of cookies and candy) |
| Ops-Equipment Repair (+) | $600.00 | $300.00 | $300.00 | Misc. equipment repair (e.g. kayak hull repair, tents, kayak paddles, stoves, etc. to save purchasing new equip.) |
| Ops-General Supplies (+) | $150.00 | $150.00 | $150.00 | Building storeroom bike racks (storeroom is in the basement of stever) |
| Ops-General Supplies (+) | $100.00 | $0.00 | $0.00 | Office supplies (Paper and Pens and paperclips) |
| Ops-Professional Services and Performers (+) | $650.00 | $600.00 | $600.00 | Reel Rock Film Tour screening fee, once again a huge success (Last two years running, filled out McConomy last year) |
| Ops-Registration and Tournaments (+) | $1,000.00 | $500.00 | $500.00 | "Officer Training Weekend/Wildness First Aid Training - Wilderness First Aid (WFA) Training ($100/person x 10 Officers) (@Nemacolin Woodlands) This will cover half of the cost per officer for WFA training, necessary for safe trip leading practice |
| Ops-Registration and Tournaments (+) | $1,000.00 | $1,000.00 | $1,000.00 | Activity fees for all trips - Covers half of member cost (Camping reservations, shuttle fees for kayaking, park entrance fees, river permits) (This is where the 500$ of revenue references) |
| Ops-Rental Equipment (+) | $700.00 | $700.00 | $700.00 | Skydiving subsidies 35 jumps, $20/each |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 | Canoe trip rentals (~1 trips) (4 boats for 2 days @ $25/day) |
| Ops-Rental Equipment (+) | $300.00 | $300.00 | $300.00 | Basic SCUBA Certification ($60 subsidy x 5 people/yr) |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 | Wilderness First Aid certification ($40 subsidy x 5) |
| Ops-Rental Equipment (+) | $210.00 | $210.00 | $210.00 | Subsidies for indoor climbing fees ($6 subsidy x 35 people) |
| Ops-Rental Equipment (+) | $100.00 | $100.00 | $100.00 | Cross-Country ski rental ($20 x 5) |
| Ops-Rental Facilities (+) | $240.00 | $240.00 | $240.00 | Kayaking pool sessions at JCC - assuming 7 trips of 6 people each, $5/person |
| Ops-Rental Facilities (+) | $90.00 | $90.00 | $90.00 | kayaking pool sessions at CMU - 3x$30 (In past mainly JCC, but trying more for CMU) |
| Revenue-Donations/Other Income (-) | $1,000.00 | $0.00 | $0.00 | Expected Alumni donations |
| Revenue-Donations/Other Income (-) | $500.00 | $500.00 | $500.00 | Sum of member contributions for activity fees of individual trips (Camping reservations, shuttle fees for kayaking, park entrance fees, river permits)(If you go on a trip, you pay for half and the club pays for half of the fee up to 20$) |
| Revenue-Membership Dues (-) | $2,500.00 | $2,500.00 | $2,500.00 | 125 new/renewing members x $20 membership/yr |
| Revenue-Membership Dues (-) | $200.00 | $100.00 | $100.00 | Officer contribution for Officer Training Weekend ($20 x 10 Officers) |
| Travel-Gas (+) | $3,000.00 | $2,500.00 | $2,500.00 | Fuel reimbursement for outdoor trips (all) - Covers half of member cost |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $4,740.00 |
| Equip-Non-Capital Equipment | $1,646.00 |
| Food Recruitment | $100.00 |
| Food-Refreshments for Events | $200.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-Equipment Repair | $600.00 |
| Ops-General Supplies | $250.00 |
| Ops-Professional Services and Performers | $650.00 |
| Ops-Registration and Tournaments | $2,000.00 |
| Ops-Rental Equipment | $1,710.00 |
| Ops-Rental Facilities | $330.00 |
| Revenue-Donations/Other Income | $1,500.00 |
| Revenue-Membership Dues | $2,700.00 |
| Travel-Gas | $3,000.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $2,930.00 |
| Equip-Non-Capital Equipment | $1,563.00 |
| Food Recruitment | $100.00 |
| Food-Refreshments for Events | $200.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-Equipment Repair | $300.00 |
| Ops-General Supplies | $150.00 |
| Ops-Professional Services and Performers | $600.00 |
| Ops-Registration and Tournaments | $1,500.00 |
| Ops-Rental Equipment | $1,710.00 |
| Ops-Rental Facilities | $330.00 |
| Revenue-Donations/Other Income | $500.00 |
| Revenue-Membership Dues | $2,600.00 |
| Travel-Gas | $2,500.00 |
| Final | |
|---|---|
| Capital Expense Fund | $3,880.00 |
| Equip-Non-Capital Equipment | $1,563.00 |
| Food Recruitment | $100.00 |
| Food-Refreshments for Events | $200.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-Equipment Repair | $300.00 |
| Ops-General Supplies | $150.00 |
| Ops-Professional Services and Performers | $600.00 |
| Ops-Registration and Tournaments | $1,500.00 |
| Ops-Rental Equipment | $1,710.00 |
| Ops-Rental Facilities | $330.00 |
| Revenue-Donations/Other Income | $500.00 |
| Revenue-Membership Dues | $2,600.00 |
| Travel-Gas | $2,500.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $10,636.00 |
| Capital | $4,740.00 |
| Revenue | ($4,200.00) |
| Final | $6,436.00 |
| Recommended | |
|---|---|
| Expenditures | $9,103.00 |
| Capital | $2,930.00 |
| Revenue | ($3,100.00) |
| Final | $6,003.00 |
| Final | |
|---|---|
| Expenditures | $9,103.00 |
| Capital | $3,880.00 |
| Revenue | ($3,100.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $6,003.00 |
| FY14 Starting Balance | $6,003.00 |