IAESTE Carnegie Mellon Budget
FY2011 (July 1, 2010 - June 30, 2011)
IAESTE Carnegie Mellon is a non-profit leadership organization on campus, devoted to providing a viable way for Carnegie Mellon students to gain greater cultural awareness. We are one of many local chapters at different college and university campuses across the US, of the national organization IAESTE United States. Among our aims is to organize international internships for CMU students to further international exchange, leadership training, global skills development and technical education. Our Mission Statement is: “developing global skills in tomorrow’s technical leaders�?.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $6,694.00 |
| Capital | $0.00 |
| Revenue | ($2,125.00) |
| Final | $4,569.00 |
| Recommended | |
|---|---|
| Expenditures | $6,134.00 |
| Capital | $0.00 |
| Revenue | ($4,025.00) |
| Final | $2,109.00 |
| Final | |
|---|---|
| Expenditures | $6,134.00 |
| Capital | $0.00 |
| Revenue | ($4,025.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $2,109.00 |
| FY11 Starting Balance | $2,109.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Events and Activities (-) | $500.00 | $500.00 | $500.00 |
Approx Income for Culture Insight Dinner |
| Events and Activities (-) | $75.00 | $75.00 | $75.00 |
Approx income from Pasta fundraiser |
| Donations/Contributions (-) | $1,500.00 | $1,500.00 | $1,500.00 |
various donation from cmu departments |
| Events and Activities (-) | $50.00 | $50.00 | $50.00 |
Approx Income for Teas Around the World |
| Donations/Contributions (-) | $0.00 | $800.00 | $800.00 |
Travel to Regional Conference, we only fund half of travel half of hotel costs and half of airfare |
| Donations/Contributions (-) | $0.00 | $1,100.00 | $1,100.00 |
Travel to National Conference, we only cover half half of hotel costs and half of airfare |
| Sub-Total | -$2,125.00 | -$4,025.00 | -$4,025.00 |
East Regional Conference
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Airfare Domestic (+) | $1,200.00 | $1,200.00 | $1,200.00 |
the average airfare for one person is 300 dollars. there will be approximately four participants, so 3 X 400 = 1200. |
| Lodging Domestic (+) | $500.00 | $400.00 | $400.00 |
the average hotel fee for one night is 100 dollars. the conference will last for two nights and two rooms, so 100 X 2 X 2=400. Should be 400 |
| Conference/Tournament Reg Domestic (+) | $160.00 | $160.00 | $160.00 |
the conference fee is 40 dollars. 4 X 40 = 160 dollars. |
| Sub-Total | $1,860.00 | $1,760.00 | $1,760.00 |
National Conference
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Airfare Domestic (+) | $1,600.00 | $1,600.00 | $1,600.00 |
considering that the conference is going to be held in Salt Lake City again. the flight ticket is around 400 dollars. there will be approximately four participants. |
| Lodging Domestic (+) | $500.00 | $600.00 | $600.00 |
average hotel fee there is 100 dollars. we are going to rent two rooms for three nights. so 100 X 2 X 3 = 500. Should be 600 |
| Conference/Tournament Reg Domestic (+) | $400.00 | $400.00 | $400.00 |
the conference fee is averagely 100. |
| Sub-Total | $2,500.00 | $2,600.00 | $2,600.00 |
Fall General Body Meeting
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $15.00 | $15.00 | $15.00 |
printing advertisements in color to promote the event. include a hanging poster in front of the Doherty Hall |
| Refreshments (+) | $90.00 | $90.00 | $90.00 |
Food for general body meetings (2-3 in total) 60 dollars for each |
| Refreshments (+) | $25.00 | $25.00 | $25.00 |
Cost of Ice Cream Social held with other organizations |
| Paper Supplies (+) | $7.00 | $7.00 | $7.00 |
Expense for materials that will be distributed at the meeting (E.g. Internship application timeline, What to expect on an internship, etc) |
| Sub-Total | $137.00 | $137.00 | $137.00 |
Spring General Body Meeting
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $90.00 | $90.00 | $90.00 |
Food for general body meetings (2-3 in total) 60 dollars for each |
| Refreshments (+) | $25.00 | $25.00 | $25.00 |
Cost of Ice Cream Social held with other organizations |
| Paper Supplies (+) | $7.00 | $7.00 | $7.00 |
Expense for materials that will be distributed at the meeting (E.g. Internship application timeline, What to expect on an internship, etc) |
| Advertising Public Relations (+) | $15.00 | $15.00 | $15.00 |
printing advertisements in color to promote the event. include a hanging poster in front of the Doherty Hall |
| Sub-Total | $137.00 | $137.00 | $137.00 |
Pittsburgh Culture Trip with Interns
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $200.00 | $200.00 | $200.00 |
Introduce local cuisine in Pittsburgh to the international interns we host. |
| Other Travel Domestic (+) | $90.00 | $90.00 | $90.00 |
Tickets for Pittsburgh Pirates Game. Baseball is an important part of American Culture and we would like to introduce this to the Interns. |
| Sub-Total | $290.00 | $290.00 | $290.00 |
Social BBQ
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $10.00 | $10.00 | $10.00 |
Printing cost for black and white flyers and posters. |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 |
BBQ supplies: Coal, Lighters, etc. |
| Refreshments (+) | $100.00 | $100.00 | $100.00 |
Cost of food (bread, meat, drinks, condiments) |
| Sub-Total | $160.00 | $160.00 | $160.00 |
Global Resume Workshop
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $10.00 | $10.00 | $10.00 |
Refreshment for volunteers |
| Other Supplies (+) | $15.00 | $15.00 | $15.00 |
Copies of the Powerpoint slides to be handed out to the attendees |
| Advertising Public Relations (+) | $10.00 | $10.00 | $10.00 |
Advertising Cost |
| Sub-Total | $35.00 | $35.00 | $35.00 |
Fundraiser Event - Cultural Insight Dinner
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Paper Supplies (+) | $150.00 | $150.00 | $150.00 |
Cost of printing tickets from Kinko's. |
| Meals Foreign (+) | $400.00 | $400.00 | $400.00 |
Cost of food provided to attendees |
| Advertising Public Relations (+) | $70.00 | $70.00 | $70.00 |
Cost of printing color posters and flyers from Kinko's |
| Other Supplies (+) | $80.00 | $80.00 | $80.00 |
4 - 5 prizes related to the culture given out at raffle. |
| Student Programs-Other Expense (+) | $280.00 | $280.00 | $280.00 |
Cost of inviting speakers (to be determined) to present about the culture and its etiquettes |
| Sub-Total | $980.00 | $980.00 | $980.00 |
Fundraiser Event - Teas Around the World
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $10.00 | $10.00 | $10.00 |
Refreshment for volunteers |
| Other Supplies (+) | $15.00 | $15.00 | $15.00 |
Estimate expense for buying 5 kinds of tea, representing 5 regions of the world |
| Advertising Public Relations (+) | $10.00 | $10.00 | $10.00 |
Advertising Cost |
| Sub-Total | $35.00 | $35.00 | $35.00 |
Spring End of Semester Dinner
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $140.00 | $0.00 | $0.00 |
approximately 7 attendants. $20 per meal. 20*7 = 140 dollars in total |
| Sub-Total | $140.00 | $0.00 | $0.00 |
Fall End of Semester Officer Dinner
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $140.00 | $0.00 | $0.00 |
approximately 7 attendants. $20 per meal. 20*7 = 140 dollars in total too exclusive |
| Sub-Total | $140.00 | $0.00 | $0.00 |
Spring End of Semester Officer Dinner
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $140.00 | $0.00 | $0.00 |
approximately 7 attendants. $20 per meal. 20*7 = 140 dollars in total too exclusive |
| Sub-Total | $140.00 | $0.00 | $0.00 |
Uncategorized Items
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $140.00 | $0.00 | $0.00 |
approximately 7 attendants. $20 per meal. 20*7 = 140 dollars in total |
| Sub-Total | $140.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $15.00 | $15.00 | $15.00 | printing advertisements in color to promote the event. include a hanging poster in front of the Doherty Hall |
| Advertising Public Relations (+) | $10.00 | $10.00 | $10.00 | Printing cost for black and white flyers and posters. |
| Advertising Public Relations (+) | $70.00 | $70.00 | $70.00 | Cost of printing color posters and flyers from Kinko's |
| Advertising Public Relations (+) | $10.00 | $10.00 | $10.00 | Advertising Cost |
| Advertising Public Relations (+) | $10.00 | $10.00 | $10.00 | Advertising Cost |
| Advertising Public Relations (+) | $15.00 | $15.00 | $15.00 | printing advertisements in color to promote the event. include a hanging poster in front of the Doherty Hall |
| Airfare Domestic (+) | $1,200.00 | $1,200.00 | $1,200.00 | the average airfare for one person is 300 dollars. there will be approximately four participants, so 3 X 400 = 1200. |
| Airfare Domestic (+) | $1,600.00 | $1,600.00 | $1,600.00 | considering that the conference is going to be held in Salt Lake City again. the flight ticket is around 400 dollars. there will be approximately four participants. |
| Conference/Tournament Reg Domestic (+) | $160.00 | $160.00 | $160.00 | the conference fee is 40 dollars. 4 X 40 = 160 dollars. |
| Conference/Tournament Reg Domestic (+) | $400.00 | $400.00 | $400.00 | the conference fee is averagely 100. |
| Donations/Contributions (-) | $1,500.00 | $1,500.00 | $1,500.00 | various donation from cmu departments |
| Donations/Contributions (-) | $0.00 | $800.00 | $800.00 | Travel to Regional Conference, we only fund half of travel |
| Donations/Contributions (-) | $0.00 | $1,100.00 | $1,100.00 | Travel to National Conference, we only cover half |
| Events and Activities (-) | $500.00 | $500.00 | $500.00 | Approx Income for Culture Insight Dinner |
| Events and Activities (-) | $75.00 | $75.00 | $75.00 | Approx income from Pasta fundraiser |
| Events and Activities (-) | $50.00 | $50.00 | $50.00 | Approx Income for Teas Around the World |
| Lodging Domestic (+) | $500.00 | $400.00 | $400.00 | the average hotel fee for one night is 100 dollars. the conference will last for two nights and two rooms, so 100 X 2 X 2=400. |
| Lodging Domestic (+) | $500.00 | $600.00 | $600.00 | average hotel fee there is 100 dollars. we are going to rent two rooms for three nights. so 100 X 2 X 3 = 500. |
| Meals Domestic (+) | $200.00 | $200.00 | $200.00 | Introduce local cuisine in Pittsburgh to the international interns we host. |
| Meals Domestic (+) | $140.00 | $0.00 | $0.00 | approximately 7 attendants. $20 per meal. 20*7 = 140 dollars in total |
| Meals Domestic (+) | $140.00 | $0.00 | $0.00 | approximately 7 attendants. $20 per meal. 20*7 = 140 dollars in total |
| Meals Domestic (+) | $140.00 | $0.00 | $0.00 | approximately 7 attendants. $20 per meal. 20*7 = 140 dollars in total |
| Meals Domestic (+) | $140.00 | $0.00 | $0.00 | approximately 7 attendants. $20 per meal. 20*7 = 140 dollars in total |
| Meals Foreign (+) | $400.00 | $400.00 | $400.00 | Cost of food provided to attendees |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 | BBQ supplies: Coal, Lighters, etc. |
| Other Supplies (+) | $80.00 | $80.00 | $80.00 | 4 - 5 prizes related to the culture given out at raffle. |
| Other Supplies (+) | $15.00 | $15.00 | $15.00 | Estimate expense for buying 5 kinds of tea, representing 5 regions of the world |
| Other Supplies (+) | $15.00 | $15.00 | $15.00 | Copies of the Powerpoint slides to be handed out to the attendees |
| Other Travel Domestic (+) | $90.00 | $90.00 | $90.00 | Tickets for Pittsburgh Pirates Game. Baseball is an important part of American Culture and we would like to introduce this to the Interns. |
| Paper Supplies (+) | $7.00 | $7.00 | $7.00 | Expense for materials that will be distributed at the meeting (E.g. Internship application timeline, What to expect on an internship, etc) |
| Paper Supplies (+) | $7.00 | $7.00 | $7.00 | Expense for materials that will be distributed at the meeting (E.g. Internship application timeline, What to expect on an internship, etc) |
| Paper Supplies (+) | $150.00 | $150.00 | $150.00 | Cost of printing tickets from Kinko's. |
| Refreshments (+) | $90.00 | $90.00 | $90.00 | Food for general body meetings (2-3 in total) 60 dollars for each |
| Refreshments (+) | $25.00 | $25.00 | $25.00 | Cost of Ice Cream Social held with other organizations |
| Refreshments (+) | $90.00 | $90.00 | $90.00 | Food for general body meetings (2-3 in total) 60 dollars for each |
| Refreshments (+) | $25.00 | $25.00 | $25.00 | Cost of Ice Cream Social held with other organizations |
| Refreshments (+) | $100.00 | $100.00 | $100.00 | Cost of food (bread, meat, drinks, condiments) |
| Refreshments (+) | $10.00 | $10.00 | $10.00 | Refreshment for volunteers |
| Refreshments (+) | $10.00 | $10.00 | $10.00 | Refreshment for volunteers |
| Student Programs-Other Expense (+) | $280.00 | $280.00 | $280.00 | Cost of inviting speakers (to be determined) to present about the culture and its etiquettes |
By Ocode
| Requested | |
|---|---|
| Advertising Public Relations | $130.00 |
| Airfare Domestic | $2,800.00 |
| Conference/Tournament Reg Domestic | $560.00 |
| Donations/Contributions | $1,500.00 |
| Events and Activities | $625.00 |
| Lodging Domestic | $1,000.00 |
| Meals Domestic | $760.00 |
| Meals Foreign | $400.00 |
| Other Supplies | $160.00 |
| Other Travel Domestic | $90.00 |
| Paper Supplies | $164.00 |
| Refreshments | $350.00 |
| Student Programs-Other Expense | $280.00 |
| Recommended | |
|---|---|
| Advertising Public Relations | $130.00 |
| Airfare Domestic | $2,800.00 |
| Conference/Tournament Reg Domestic | $560.00 |
| Donations/Contributions | $3,400.00 |
| Events and Activities | $625.00 |
| Lodging Domestic | $1,000.00 |
| Meals Domestic | $200.00 |
| Meals Foreign | $400.00 |
| Other Supplies | $160.00 |
| Other Travel Domestic | $90.00 |
| Paper Supplies | $164.00 |
| Refreshments | $350.00 |
| Student Programs-Other Expense | $280.00 |
| Final | |
|---|---|
| Advertising Public Relations | $130.00 |
| Airfare Domestic | $2,800.00 |
| Conference/Tournament Reg Domestic | $560.00 |
| Donations/Contributions | $3,400.00 |
| Events and Activities | $625.00 |
| Lodging Domestic | $1,000.00 |
| Meals Domestic | $200.00 |
| Meals Foreign | $400.00 |
| Other Supplies | $160.00 |
| Other Travel Domestic | $90.00 |
| Paper Supplies | $164.00 |
| Refreshments | $350.00 |
| Student Programs-Other Expense | $280.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $6,694.00 |
| Capital | $0.00 |
| Revenue | ($2,125.00) |
| Final | $4,569.00 |
| Recommended | |
|---|---|
| Expenditures | $6,134.00 |
| Capital | $0.00 |
| Revenue | ($4,025.00) |
| Final | $2,109.00 |
| Final | |
|---|---|
| Expenditures | $6,134.00 |
| Capital | $0.00 |
| Revenue | ($4,025.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $2,109.00 |
| FY11 Starting Balance | $2,109.00 |