Activities Board Budget
FY2012 (July 1 2011 - June 30, 2012)
The Activities Board is the primary event programming organization on campus. We are a subcommittee formed by Student Senate and charged with providing a breadth of programming to the campus community. We provide the campus with year-round films, concerts, speakers, comedians, publications, technical assistance, in addition to special events. We strive to reach a broad set of students with our programming choices as well as provide quality entertainment on campus.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $15,230.00 |
| Capital | $0.00 |
| Revenue | ($640.00) |
| Final | $14,590.00 |
| Recommended | |
|---|---|
| Expenditures | $7,130.00 |
| Capital | $0.00 |
| Revenue | ($640.00) |
| Final | $6,490.00 |
| Final | |
|---|---|
| Expenditures | $8,430.00 |
| Capital | $0.00 |
| Revenue | ($640.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $7,790.00 |
| FY12 Starting Balance | $7,790.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Donations/Contributions (-) | $640.00 | $640.00 | $640.00 |
Member contributions for travel to NACA conference |
| Sub-Total | -$640.00 | -$640.00 | -$640.00 |
Office Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Office Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Toner and Print Cartridges for printer |
| Office Supplies (+) | $600.00 | $800.00 | $800.00 |
Pens, paint, duct tape, gaffer tape, scotch tape, staples, dry-erase markers, etc. In line with last year |
| Paper Supplies (+) | $400.00 | $400.00 | $400.00 |
Letter and Tabloid paper for in-office printing |
| Other Supplies (+) | $200.00 | $20.00 | $20.00 |
Cleaning supplies for office Cleaning supplies aren't expensive |
| Telephone External (+) | $40.00 | $40.00 | $40.00 |
Local calls to artists, agencies, and entertainment companies |
| Telephone External (+) | $400.00 | $400.00 | $400.00 |
Long distance calls to managers, booking agencies, and film distributors |
| Telephone External (+) | $1,300.00 | $0.00 | $1,300.00 |
Telecom payment for phone equipment not sure what this is, appeal if necessary |
| Postage (+) | $220.00 | $220.00 | $220.00 |
Stamps and package shipment |
| Professional Services (+) | $400.00 | $0.00 | $0.00 |
Fee to have office cleaned and the floor waxed clean your own office |
| Sub-Total | $5,060.00 | $3,380.00 | $4,680.00 |
Advertising and Branding
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $2,400.00 | $100.00 | $100.00 |
Refreshments for weekly AB chair meetings and semesterly new member info sessions We don't fund board meetings |
| Printing & Publishing External (+) | $400.00 | $50.00 | $50.00 |
Posters and Doherty banners for member recruitment posters, no banner; banners are not an effective way to recruit members |
| Non-capital Equipment (+) | $750.00 | $250.00 | $250.00 |
AB Givewayas for Activities Fair and general promotion |
| Sub-Total | $3,550.00 | $400.00 | $400.00 |
Technological Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Computing Supplies (+) | $400.00 | $400.00 | $400.00 |
Eiki Laser Projector replacement bulb |
| Computing Services External (+) | $150.00 | $150.00 | $150.00 |
Network Access charges in office |
| Computing Supplies (+) | $700.00 | $0.00 | $0.00 |
Laser Printer and Fax Machine Repair We gave you this last year |
| Computing Supplies (+) | $1,000.00 | $0.00 | $0.00 |
Server repairs and upgrades we funded this two years ago, not sure why this is necessary |
| Computing Services External (+) | $40.00 | $40.00 | $40.00 |
Domain purchase for "Activitiesboard.org" |
| Sub-Total | $2,290.00 | $590.00 | $590.00 |
NACA Conference
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Travel Domestic (+) | $800.00 | $800.00 | $800.00 |
Roundtrip flight for 4 chairs to travel to Boston for the NACA conference (at $200 each) |
| Conference/Tournament Reg Domestic (+) | $1,400.00 | $1,050.00 | $1,050.00 |
Registration for 4 chairs to attend the 4 day NACA conference (at $350 each) |
| Lodging Domestic (+) | $480.00 | $360.00 | $360.00 |
Hotel lodging for 4 chairs to stay 3 nights for the NACA conference (at $80 per room for 2 rooms - boys and girls room) $60/room/night |
| Meals Domestic (+) | $500.00 | $0.00 | $0.00 |
Meals for 4 chairs during the 4 day NACA conference (no meals are provided at the conference) We don't pay for food off campus |
| Sub-Total | $3,180.00 | $2,210.00 | $2,210.00 |
Uncategorized Items
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Memberships and Dues (+) | $550.00 | $550.00 | $550.00 |
NACA membership dues |
| Conference/Tournament Reg Domestic (+) | $600.00 | $0.00 | $0.00 |
Fall Semester Retreat: AB chairs and advisor meet to discuss plans, goals, and organization for the upcoming year Not sure why it's necessary to retreat for planning |
| Sub-Total | $1,150.00 | $550.00 | $550.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Computing Services External (+) | $150.00 | $150.00 | $150.00 | Network Access charges in office |
| Computing Services External (+) | $40.00 | $40.00 | $40.00 | Domain purchase for "Activitiesboard.org" |
| Computing Supplies (+) | $400.00 | $400.00 | $400.00 | Eiki Laser Projector replacement bulb |
| Computing Supplies (+) | $700.00 | $0.00 | $0.00 | Laser Printer and Fax Machine Repair |
| Computing Supplies (+) | $1,000.00 | $0.00 | $0.00 | Server repairs and upgrades |
| Conference/Tournament Reg Domestic (+) | $1,400.00 | $1,050.00 | $1,050.00 | Registration for 4 chairs to attend the 4 day NACA conference (at $350 each) |
| Conference/Tournament Reg Domestic (+) | $600.00 | $0.00 | $0.00 | Fall Semester Retreat: AB chairs and advisor meet to discuss plans, goals, and organization for the upcoming year |
| Donations/Contributions (-) | $640.00 | $640.00 | $640.00 | Member contributions for travel to NACA conference |
| Lodging Domestic (+) | $480.00 | $360.00 | $360.00 | Hotel lodging for 4 chairs to stay 3 nights for the NACA conference (at $80 per room for 2 rooms - boys and girls room) |
| Meals Domestic (+) | $500.00 | $0.00 | $0.00 | Meals for 4 chairs during the 4 day NACA conference (no meals are provided at the conference) |
| Memberships and Dues (+) | $550.00 | $550.00 | $550.00 | NACA membership dues |
| Non-capital Equipment (+) | $750.00 | $250.00 | $250.00 | AB Givewayas for Activities Fair and general promotion |
| Office Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 | Toner and Print Cartridges for printer |
| Office Supplies (+) | $600.00 | $800.00 | $800.00 | Pens, paint, duct tape, gaffer tape, scotch tape, staples, dry-erase markers, etc. |
| Other Supplies (+) | $200.00 | $20.00 | $20.00 | Cleaning supplies for office |
| Other Travel Domestic (+) | $800.00 | $800.00 | $800.00 | Roundtrip flight for 4 chairs to travel to Boston for the NACA conference (at $200 each) |
| Paper Supplies (+) | $400.00 | $400.00 | $400.00 | Letter and Tabloid paper for in-office printing |
| Postage (+) | $220.00 | $220.00 | $220.00 | Stamps and package shipment |
| Printing & Publishing External (+) | $400.00 | $50.00 | $50.00 | Posters and Doherty banners for member recruitment |
| Professional Services (+) | $400.00 | $0.00 | $0.00 | Fee to have office cleaned and the floor waxed |
| Refreshments (+) | $2,400.00 | $100.00 | $100.00 | Refreshments for weekly AB chair meetings and semesterly new member info sessions |
| Telephone External (+) | $40.00 | $40.00 | $40.00 | Local calls to artists, agencies, and entertainment companies |
| Telephone External (+) | $400.00 | $400.00 | $400.00 | Long distance calls to managers, booking agencies, and film distributors |
| Telephone External (+) | $1,300.00 | $0.00 | $1,300.00 | Telecom payment for phone equipment |
By Ocode
| Requested | |
|---|---|
| Computing Services External | $190.00 |
| Computing Supplies | $2,100.00 |
| Conference/Tournament Reg Domestic | $2,000.00 |
| Donations/Contributions | $640.00 |
| Lodging Domestic | $480.00 |
| Meals Domestic | $500.00 |
| Memberships and Dues | $550.00 |
| Non-capital Equipment | $750.00 |
| Office Supplies | $2,100.00 |
| Other Supplies | $200.00 |
| Other Travel Domestic | $800.00 |
| Paper Supplies | $400.00 |
| Postage | $220.00 |
| Printing & Publishing External | $400.00 |
| Professional Services | $400.00 |
| Refreshments | $2,400.00 |
| Telephone External | $1,740.00 |
| Recommended | |
|---|---|
| Computing Services External | $190.00 |
| Computing Supplies | $400.00 |
| Conference/Tournament Reg Domestic | $1,050.00 |
| Donations/Contributions | $640.00 |
| Lodging Domestic | $360.00 |
| Meals Domestic | $0.00 |
| Memberships and Dues | $550.00 |
| Non-capital Equipment | $250.00 |
| Office Supplies | $2,300.00 |
| Other Supplies | $20.00 |
| Other Travel Domestic | $800.00 |
| Paper Supplies | $400.00 |
| Postage | $220.00 |
| Printing & Publishing External | $50.00 |
| Professional Services | $0.00 |
| Refreshments | $100.00 |
| Telephone External | $440.00 |
| Final | |
|---|---|
| Computing Services External | $190.00 |
| Computing Supplies | $400.00 |
| Conference/Tournament Reg Domestic | $1,050.00 |
| Donations/Contributions | $640.00 |
| Lodging Domestic | $360.00 |
| Meals Domestic | $0.00 |
| Memberships and Dues | $550.00 |
| Non-capital Equipment | $250.00 |
| Office Supplies | $2,300.00 |
| Other Supplies | $20.00 |
| Other Travel Domestic | $800.00 |
| Paper Supplies | $400.00 |
| Postage | $220.00 |
| Printing & Publishing External | $50.00 |
| Professional Services | $0.00 |
| Refreshments | $100.00 |
| Telephone External | $1,740.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $15,230.00 |
| Capital | $0.00 |
| Revenue | ($640.00) |
| Final | $14,590.00 |
| Recommended | |
|---|---|
| Expenditures | $7,130.00 |
| Capital | $0.00 |
| Revenue | ($640.00) |
| Final | $6,490.00 |
| Final | |
|---|---|
| Expenditures | $8,430.00 |
| Capital | $0.00 |
| Revenue | ($640.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $7,790.00 |
| FY12 Starting Balance | $7,790.00 |