Activities Board Budget
FY2015 (July 1, 2014 - June 30, 2015)
The Activities Board is the primary event programming organization on campus. We are a subcommittee formed by Student Senate and charged with providing a breadth of programming to the campus community. We provide the campus with year-round films, concerts, speakers, comedians, publications, technical assistance, in addition to special events. We strive to reach a broad set of students with our programming choices as well as provide quality entertainment on campus.
JFC Rep: Milan Desai (mjdesai)
Summary
| Requested | |
|---|---|
| Expenditures | $7,960.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $7,960.00 |
| Recommended | |
|---|---|
| Expenditures | $5,910.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,910.00 |
| Final | |
|---|---|
| Expenditures | $4,770.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,770.00 |
| FY15 Starting Balance | $4,770.00 |
Debt/Rollover Explanation:
Office Expenses and Operational Costs
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $300.00 | $300.00 | $300.00 |
To purchase supplies for office. This constitutes of tape, scissors, box-openers, staples, staplers, pens, duct-tape, and paint. This is to buy supplies for all 11 sub-committees of AB. |
| Ops-Telecommunications (+) | $1,100.00 | $1,100.00 | $1,100.00 |
Funding for phone equipment and lines for the AB office. We need a phone number that agents can contact to coordinate day of event details and event planning coordination. Since our staff is constantly evolving as individuals leave and join our board it makes sense for us to have a stable phone number and line. Equipment, telephone lines, and local calls cost 90.00/month. |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 |
Cleaning supplies for office. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $300.00 | $300.00 | $300.00 |
Buying ink, toner and paper for the AB printer. Around ~230 for toner and ink, ~70 for paper. |
| Sub-Total | $1,800.00 | $1,800.00 | $1,800.00 |
Advertising and Branding
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Meals for Members (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Food for weekly AB general body meetings. In line with budget from last year. |
| Food-Refreshments for General Body Meetings (+) | $500.00 | $500.00 | $500.00 |
Food for AB committees. Read-me, Concerts, Comedy, and Special Events have all historically had committees in the past. They will hold meetings at their own discretion. Reduced from last year's budget because I don't think that we ended up using the full 1,000 at all. |
| Ops-Gifts and Prizes (+) | $500.00 | $100.00 | $100.00 |
Give-aways for both activities fair. We didn't receive a subsidy for this last year, and we've used old give-aways for both activities fairs this year. I would like to buy new ones for next year. This year we initially tried AB week, for which we raffled away prizes and gave away food. I used money from individual committees to purchase these items. However, since the purpose of this event is general publicity for AB I would like to have a budget for it in AB Main. I spent ~300 dollars total on AB week this year. JFC will fund $100 per year for general club/organization promotion. Use for give-aways/raffles. See below for AB Week food. |
| Ops-Advertising and Publicity (+) | $200.00 | $300.00 | $300.00 |
One of our aspirations this semester was to do a monthly calendar of events outside Doherty, which we did for one month. We would like to do this every month. $50 per poster. Modified on request. 6 posters * $50/poster |
| Sub-Total | $2,700.00 | $2,400.00 | $2,400.00 |
Technological Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Operational Computing Expenses (+) | $20.00 | $20.00 | $20.00 |
AB Domain renewal |
| Ops-Operational Computing Expenses (+) | $100.00 | $0.00 | $0.00 |
Paying for AB website Azure server space. Computer club provides hosting |
| Sub-Total | $120.00 | $20.00 | $20.00 |
NACA
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Registration and Tournaments (+) | $550.00 | $550.00 | $550.00 |
NACA (National Association for Campus Activities) membership helps us remain connected with agents, entertainment services and artists. This was in our budget for this year, but it fell through the cracks as we had an advisor change this year. |
| Travel-Rental Car (+) | $100.00 | $0.00 | $0.00 |
Rental car to drive out to regional NACA conference in Lancaster PA. The JFC does not feel that this an efficient allocation of resources. |
| Ops-Registration and Tournaments (+) | $1,400.00 | $0.00 | $0.00 |
Registration for 4 chairs to attend 4 day NACA conference (350 per person) |
| Travel-Gas (+) | $150.00 | $0.00 | $0.00 |
Gas for drive to Lancaster and back. |
| Ops-Charges, Fees and Fines (+) | $1,140.00 | $1,140.00 |
Appealed amount |
|
| Sub-Total | $3,340.00 | $1,690.00 | $550.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Meals for Members (+) | $1,500.00 | $1,500.00 | $1,500.00 | Food for weekly AB general body meetings. In line with budget from last year. |
| Food-Refreshments for General Body Meetings (+) | $500.00 | $500.00 | $500.00 | Food for AB committees. Read-me, Concerts, Comedy, and Special Events have all historically had committees in the past. They will hold meetings at their own discretion. Reduced from last year's budget because I don't think that we ended up using the full 1,000 at all. |
| Ops-Advertising and Publicity (+) | $200.00 | $300.00 | $300.00 | One of our aspirations this semester was to do a monthly calendar of events outside Doherty, which we did for one month. We would like to do this every month. $50 per poster. |
| Ops-Charges, Fees and Fines (+) | $1,140.00 | $1,140.00 | Appealed amount | |
| Ops-General Supplies (+) | $300.00 | $300.00 | $300.00 | To purchase supplies for office. This constitutes of tape, scissors, box-openers, staples, staplers, pens, duct-tape, and paint. This is to buy supplies for all 11 sub-committees of AB. |
| Ops-General Supplies (+) | $100.00 | $100.00 | $100.00 | Cleaning supplies for office. |
| Ops-Gifts and Prizes (+) | $500.00 | $100.00 | $100.00 | Give-aways for both activities fair. We didn't receive a subsidy for this last year, and we've used old give-aways for both activities fairs this year. I would like to buy new ones for next year. This year we initially tried AB week, for which we raffled away prizes and gave away food. I used money from individual committees to purchase these items. However, since the purpose of this event is general publicity for AB I would like to have a budget for it in AB Main. I spent ~300 dollars total on AB week this year. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $300.00 | $300.00 | $300.00 | Buying ink, toner and paper for the AB printer. Around ~230 for toner and ink, ~70 for paper. |
| Ops-Operational Computing Expenses (+) | $20.00 | $20.00 | $20.00 | AB Domain renewal |
| Ops-Operational Computing Expenses (+) | $100.00 | $0.00 | $0.00 | Paying for AB website Azure server space. |
| Ops-Registration and Tournaments (+) | $550.00 | $550.00 | $550.00 | NACA (National Association for Campus Activities) membership helps us remain connected with agents, entertainment services and artists. This was in our budget for this year, but it fell through the cracks as we had an advisor change this year. |
| Ops-Registration and Tournaments (+) | $1,400.00 | $0.00 | $0.00 | Registration for 4 chairs to attend 4 day NACA conference (350 per person) |
| Ops-Telecommunications (+) | $1,100.00 | $1,100.00 | $1,100.00 | Funding for phone equipment and lines for the AB office. We need a phone number that agents can contact to coordinate day of event details and event planning coordination. Since our staff is constantly evolving as individuals leave and join our board it makes sense for us to have a stable phone number and line. Equipment, telephone lines, and local calls cost 90.00/month. |
| Travel-Gas (+) | $150.00 | $0.00 | $0.00 | Gas for drive to Lancaster and back. |
| Travel-Rental Car (+) | $100.00 | $0.00 | $0.00 | Rental car to drive out to regional NACA conference in Lancaster PA. |
By Ocode
| Requested | |
|---|---|
| Food-Meals for Members | $1,500.00 |
| Food-Refreshments for General Body Meetings | $500.00 |
| Ops-Advertising and Publicity | $200.00 |
| Ops-Charges, Fees and Fines | $1,140.00 |
| Ops-General Supplies | $400.00 |
| Ops-Gifts and Prizes | $500.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $300.00 |
| Ops-Operational Computing Expenses | $120.00 |
| Ops-Registration and Tournaments | $1,950.00 |
| Ops-Telecommunications | $1,100.00 |
| Travel-Gas | $150.00 |
| Travel-Rental Car | $100.00 |
| Recommended | |
|---|---|
| Food-Meals for Members | $1,500.00 |
| Food-Refreshments for General Body Meetings | $500.00 |
| Ops-Advertising and Publicity | $300.00 |
| Ops-Charges, Fees and Fines | $1,140.00 |
| Ops-General Supplies | $400.00 |
| Ops-Gifts and Prizes | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $300.00 |
| Ops-Operational Computing Expenses | $20.00 |
| Ops-Registration and Tournaments | $550.00 |
| Ops-Telecommunications | $1,100.00 |
| Travel-Gas | $0.00 |
| Travel-Rental Car | $0.00 |
| Final | |
|---|---|
| Food-Meals for Members | $1,500.00 |
| Food-Refreshments for General Body Meetings | $500.00 |
| Ops-Advertising and Publicity | $300.00 |
| Ops-Charges, Fees and Fines | $0.00 |
| Ops-General Supplies | $400.00 |
| Ops-Gifts and Prizes | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $300.00 |
| Ops-Operational Computing Expenses | $20.00 |
| Ops-Registration and Tournaments | $550.00 |
| Ops-Telecommunications | $1,100.00 |
| Travel-Gas | $0.00 |
| Travel-Rental Car | $0.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $7,960.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $7,960.00 |
| Recommended | |
|---|---|
| Expenditures | $5,910.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Final | $5,910.00 |
| Final | |
|---|---|
| Expenditures | $4,770.00 |
| Capital | $0.00 |
| Revenue | ($0.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $4,770.00 |
| FY15 Starting Balance | $4,770.00 |
Debt/Rollover Explanation: