Activities Board Budget

FY2014 (July 1, 2013 - June 30, 2014)

The Activities Board is the primary event programming organization on campus. We are a subcommittee formed by Student Senate and charged with providing a breadth of programming to the campus community. We provide the campus with year-round films, concerts, speakers, comedians, publications, technical assistance, in addition to special events. We strive to reach a broad set of students with our programming choices as well as provide quality entertainment on campus.

JFC Rep: Divya Krishnan (divyak)

Summary

Requested
Expenditures $10,986.00
Capital $0.00
Revenue ($0.00)
Final $10,986.00
Recommended
Expenditures $4,906.00
Capital $0.00
Revenue ($730.00)
Final $4,176.00
Final
Expenditures $4,906.00
Capital $0.00
Revenue ($730.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $4,176.00
FY14 Starting Balance $4,176.00

Office Supplies

Object Code Requested Recommended Final Description
Ops-Non-Promotional Paper, Printing, and Pub. (+) $1,500.00 $230.00 $230.00

Toner and ink for ab printer

Based on actual cost.

Ops-General Supplies (+) $550.00 $200.00 $200.00

Pens, paint, duct tape, gaffer tape, scotch tape, staples, dry-erase markers, button maker, etc. Cost estimated based on the fact that AB is responsible for keeping all 11 AB committees office supplies in stock.

Gaff tape comes from AB Tech budget.

Ops-Non-Promotional Paper, Printing, and Pub. (+) $400.00 $25.00 $25.00

Letter and Tabloid paper for in-office printing.

Based on actual cost.

Ops-General Supplies (+) $100.00 $100.00 $100.00

Cleaning supplies for office maintenance

Ops-Telecommunications (+) $1,300.00 $1,050.00 $1,050.00

Telecom payment for phone equipment. Agents regularly call the office to arrange details, etc. and it's not viable for these calls to be tied to one person's cellphone, particularly when that person might be graduating with a set of fixed contacts.

Based on actual costs. See if you can get it still lower.

Ops-Telecommunications (+) $40.00 $25.00 $25.00

Telecom local calls.

Based on actual cost.

Ops-Telecommunications (+) $400.00 $0.00 $0.00

Telecom long distance calls with artists and agencies

Based on actual cost.

Sub-Total $4,290.00 $1,630.00 $1,630.00

Advertising and Branding

Object Code Requested Recommended Final Description
Food-Meals for Members (+) $2,400.00 $1,500.00 $1,500.00

Refreshments for weekly ab general body meetings. In line with last year's final budget.

Keep food costs down a bit this year, especially if it is the same people eating every week.

Food-Refreshments for General Body Meetings (+) $1,650.00 $1,000.00 $1,000.00

Refreshments for each of the 11 ab committees' general body meetings

Try to keep costs down.

Ops-Gifts and Prizes (+) $1,000.00 $0.00 $0.00

ab giveaways for activities fair and member recruitment

Revenue-Donations/Other Income (-) $0.00 $730.00 $730.00

The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals.

Sub-Total $5,050.00 $1,770.00 $1,770.00

Technological Expenses

Object Code Requested Recommended Final Description
Ops-Operational Computing Expenses (+) $150.00 $0.00 $0.00

Network access to AB Server rack

Not currently paying for this.

Ops-Operational Computing Expenses (+) $16.00 $16.00 $16.00

AB 1-year domain name renewal

Ops-Operational Computing Expenses (+) $100.00 $100.00 $100.00

Azure server space

Ops-Operational Computing Expenses (+) $110.00 $110.00 $110.00

Operating system upgrades for 2 windows machines, 1 mac machine

Sub-Total $376.00 $226.00 $226.00

NACA

Object Code Requested Recommended Final Description
Ops-Program Expenses (+) $550.00 $550.00 $550.00

NACA membership fees. Keeps us connected with new artists and entertainment services.

Sub-Total $550.00 $550.00 $550.00

Professional Development

Object Code Requested Recommended Final Description
Ops-Registration and Tournaments (+) $720.00 $0.00 $0.00

To pay for co-chairs of different AB committees to attend shows in their genre to help them understand how to produce better quality events for the campus community. Cost estimated based on 18 co-chairs (all 11 committees except for ReadMe and AB Tech), with ticket prices for a comedy show costing approximately $40 per person.

JFC does not feel that this is the best use of student activities dollars.

Sub-Total $720.00 $0.00 $0.00

By Object Code

Object Code Requested Recommended Final Description
Food-Meals for Members (+) $2,400.00 $1,500.00 $1,500.00 Refreshments for weekly ab general body meetings. In line with last year's final budget.
Food-Refreshments for General Body Meetings (+) $1,650.00 $1,000.00 $1,000.00 Refreshments for each of the 11 ab committees' general body meetings
Ops-General Supplies (+) $550.00 $200.00 $200.00 Pens, paint, duct tape, gaffer tape, scotch tape, staples, dry-erase markers, button maker, etc. Cost estimated based on the fact that AB is responsible for keeping all 11 AB committees office supplies in stock.
Ops-General Supplies (+) $100.00 $100.00 $100.00 Cleaning supplies for office maintenance
Ops-Gifts and Prizes (+) $1,000.00 $0.00 $0.00 ab giveaways for activities fair and member recruitment
Ops-Non-Promotional Paper, Printing, and Pub. (+) $1,500.00 $230.00 $230.00 Toner and ink for ab printer
Ops-Non-Promotional Paper, Printing, and Pub. (+) $400.00 $25.00 $25.00 Letter and Tabloid paper for in-office printing.
Ops-Operational Computing Expenses (+) $150.00 $0.00 $0.00 Network access to AB Server rack
Ops-Operational Computing Expenses (+) $16.00 $16.00 $16.00 AB 1-year domain name renewal
Ops-Operational Computing Expenses (+) $100.00 $100.00 $100.00 Azure server space
Ops-Operational Computing Expenses (+) $110.00 $110.00 $110.00 Operating system upgrades for 2 windows machines, 1 mac machine
Ops-Program Expenses (+) $550.00 $550.00 $550.00 NACA membership fees. Keeps us connected with new artists and entertainment services.
Ops-Registration and Tournaments (+) $720.00 $0.00 $0.00 To pay for co-chairs of different AB committees to attend shows in their genre to help them understand how to produce better quality events for the campus community. Cost estimated based on 18 co-chairs (all 11 committees except for ReadMe and AB Tech), with ticket prices for a comedy show costing approximately $40 per person.
Ops-Telecommunications (+) $1,300.00 $1,050.00 $1,050.00 Telecom payment for phone equipment. Agents regularly call the office to arrange details, etc. and it's not viable for these calls to be tied to one person's cellphone, particularly when that person might be graduating with a set of fixed contacts.
Ops-Telecommunications (+) $40.00 $25.00 $25.00 Telecom local calls.
Ops-Telecommunications (+) $400.00 $0.00 $0.00 Telecom long distance calls with artists and agencies
Revenue-Donations/Other Income (-) $0.00 $730.00 $730.00

By Ocode

Requested
Food-Meals for Members $2,400.00
Food-Refreshments for General Body Meetings $1,650.00
Ops-General Supplies $650.00
Ops-Gifts and Prizes $1,000.00
Ops-Non-Promotional Paper, Printing, and Pub. $1,900.00
Ops-Operational Computing Expenses $376.00
Ops-Program Expenses $550.00
Ops-Registration and Tournaments $720.00
Ops-Telecommunications $1,740.00
Revenue-Donations/Other Income $0.00
Recommended
Food-Meals for Members $1,500.00
Food-Refreshments for General Body Meetings $1,000.00
Ops-General Supplies $300.00
Ops-Gifts and Prizes $0.00
Ops-Non-Promotional Paper, Printing, and Pub. $255.00
Ops-Operational Computing Expenses $226.00
Ops-Program Expenses $550.00
Ops-Registration and Tournaments $0.00
Ops-Telecommunications $1,075.00
Revenue-Donations/Other Income $730.00
Final
Food-Meals for Members $1,500.00
Food-Refreshments for General Body Meetings $1,000.00
Ops-General Supplies $300.00
Ops-Gifts and Prizes $0.00
Ops-Non-Promotional Paper, Printing, and Pub. $255.00
Ops-Operational Computing Expenses $226.00
Ops-Program Expenses $550.00
Ops-Registration and Tournaments $0.00
Ops-Telecommunications $1,075.00
Revenue-Donations/Other Income $730.00

Summary

Requested
Expenditures $10,986.00
Capital $0.00
Revenue ($0.00)
Final $10,986.00
Recommended
Expenditures $4,906.00
Capital $0.00
Revenue ($730.00)
Final $4,176.00
Final
Expenditures $4,906.00
Capital $0.00
Revenue ($730.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $4,176.00
FY14 Starting Balance $4,176.00