Dancers' Symposium Budget
FY2014 (July 1, 2013 - June 30, 2014)
Dancers' Symposium provides an open and supportive environment to further the exposure of dance, music, student choreography, and student performance at Carnegie Mellon University. There are no requirements to audition; people of all backgrounds, cultures, majors, and genders are encouraged to participate. Diverse styles of choreography and lyrical content are encouraged. One two-act show is produced each semester, consisting of staging, lighting, and student costume design. All performances are open to the public. Furthermore, Dancers' Symposium seeks to be an active member of the university community by offering open dance classes taught by organization members and by working with local dance companies to bring additional classes and performances to campus. Dancers' Symposium is composed of Dancers, Choreographers, Directors, and the dance community.
JFC Rep: Brian Alderman (balderma)
Summary
| Requested | |
|---|---|
| Expenditures | $26,290.00 |
| Capital | $0.00 |
| Revenue | ($10,188.00) |
| Final | $16,102.00 |
| Recommended | |
|---|---|
| Expenditures | $16,970.00 |
| Capital | $0.00 |
| Revenue | ($11,568.00) |
| Final | $5,402.00 |
| Final | |
|---|---|
| Expenditures | $20,910.00 |
| Capital | $0.00 |
| Revenue | ($13,788.00) |
| Debt | ($2,090.55) |
| Rollover | ($0.00) |
| Total Subsidy | $7,122.00 |
| FY14 Starting Balance | $5,031.45 |
Debt/Rollover Explanation:
Gift covers debt.
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $720.00 | $720.00 | $720.00 |
Fall t-shirt sale revenue (selling to dancers at $12 a piece, costs ~$7 each to produce). Selling 60 shirts. Revenue allocated to $580 uniform expense. $125 allocated to cover balance of 75% of costume expenses. Remaining $15 covers security |
| Revenue-Rental and Sales Income (-) | $720.00 | $720.00 | $720.00 |
Spring t-shirt sale revenue (selling to dancers at $12 a piece, costs ~$7 each to produce). Selling 60 shirts. Revenue allocated to $580 uniform expense. $125 allocated to cover balance of 75% of costume expenses. Remaining $15 covers security |
| Revenue-Rental and Sales Income (-) | $99.00 | $99.00 | $99.00 |
Fall DVD order revenue (selling to dancers at $3 a piece). 33 DVD's sold. Allocated to cover security |
| Revenue-Rental and Sales Income (-) | $99.00 | $99.00 | $99.00 |
Spring DVD order revenue (selling to dancers at $3 a piece). 33 DVD's sold. Allocated to cover security |
| Revenue-Rental and Sales Income (-) | $4,000.00 | $4,000.00 | $4,000.00 |
Fall show ticket sales (selling tickets at $5 and $7--we believe that our affordable shows increase attendance, and we want to make sure that everyone who wants to attend is able to comfortably pay for admission). Estimate selling 800 tickets. $2000 allocated to ABTech fees, $1000 to CMUtv filming, and $1000 to 2/3 of the costumes expense |
| Revenue-Rental and Sales Income (-) | $4,000.00 | $4,000.00 | $4,000.00 |
Spring show ticket sales. (selling tickets at $5 and $7--we believe that our affordable shows increase attendance, and we want to make sure that everyone who wants to attend is able to comfortably pay for admission). Estimate selling 800 tickets. $2000 allocated to ABTech fees, $1000 to CMUtv filming, and $1000 to 2/3 of the costumes expense |
| Revenue-Rental and Sales Income (-) | $150.00 | $255.00 | $255.00 |
DS Company t-shirt sales. 15 Shirts at $10 each. JFC does not fund personal clothing. |
| Revenue-Rental and Sales Income (-) | $150.00 | $255.00 | $255.00 |
SoulStylz t-shirt sales. 15 Shirts at $10 each. JFC does not fund personal clothing. |
| Revenue-Rental and Sales Income (-) | $250.00 | $0.00 | $500.00 |
Dance Marathon t-shirt sale revenue (selling to staff members and AB Tech at a subsidized cost (50 @ $5)). T-shirts were given to staff for free in past years, but this year we encouraged the DM E-Board to sell at a subsidized cost Cover cost of T-Shirts |
| Revenue-Outside Funding (-) | $0.00 | $0.00 | $1,720.00 |
Dance Marathon donations and other fundraising activities (Five Guys fundraiser, Giant Eagle and Chipotle donations, etc., and gift card prize donations, DOSA funding). This fundraising helps to subsidize the cost of the event, but as all of the event's proceeds go to charity, the proceeds from admission do not go back to the University. The E-Board is very proactive about finding funding from groups like DOSA, academic departments, local businesses, etc., but may not be able to find the $4000 in revenue that was requested last year. Subsidize 50% of the event |
| Revenue-Membership Dues (-) | $0.00 | $600.00 | $600.00 |
Additional funding to have revenue cover 75% of uniforms/costumes. JFC only subsidizes 25% of uniforms/costumes. (75% each of the SoulStylz and Company costumes) |
| Revenue-Donations/Other Income (-) | $0.00 | $820.00 | $820.00 |
The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food (111 members on The Bridge), $200 per semester for food at events, and will not fund meals for members. |
| Sub-Total | -$10,188.00 | -$11,568.00 | -$13,788.00 |
Fall Auditions
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $25.00 | $25.00 | $25.00 |
Fall audition supplies (safety pins for audition numbers, printing audition numbers and lamination, pens for dancer ranking/choreographer preferences) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $30.00 | $30.00 | $30.00 |
Print fall audition preference sheets for auditioning dancers (200 copies) |
| Ops-AB Tech (+) | $75.00 | $60.00 | $60.00 |
Renting speakers and microphone from AB Tech for auditions Based on AB Tech actual costs |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 |
Printing fall audition posters for publicity |
| Food-Meals for Members (+) | $60.00 | $60.00 | $60.00 |
Director dinner for post-audition dancer placement (we are in Rangos from 10am-midnight running auditions and placing dancers). 6 people. |
| Sub-Total | $220.00 | $205.00 | $205.00 |
Fall Show
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-AB Tech (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Renting speakers, lighting equipment, man power, extra staging, sound system, equipment set up and clean up (in the past AB Tech has subsidized our costs significantly, and have met with us multiple times to request a larger budget for the high quality of production that they create for us). AB Tech and their services are vital to producing our shows, and thus this is one of our greatest priorities in increased funding. |
| Ops-CMUTV (+) | $1,000.00 | $1,000.00 | $1,000.00 |
CMUtv- Filming DS shows, live streaming, etc. |
| Ops-CMUTV (+) | $300.00 | $0.00 | $0.00 |
Show DVD production cost for cmuTV (33 DVDs) CMUtv included DVD costs in the $1000 event cost for their budget |
| Equip-Clothing (+) | $580.00 | $580.00 | $580.00 |
T-shirt printing for fall show promotional shirts (60 shirts at $8, plus rush shipping due to calendar constraints) |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 |
Printing a 3x5' banner for Doherty Hall publicity |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 |
Printing posters for show publicity (75 posters @ 1.25) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $300.00 | $300.00 | $300.00 |
Printing programs for fall show (800 programs). This cost was underestimated in past years, and this cost has been adjusted based on what we have been charged for the past semesters. |
| Ops-Advertising and Publicity (+) | $100.00 | $50.00 | $50.00 |
Printing promotional postcard fliers for publicity JFC will fund $250 for publicity for large events. Above poster and Doherty poster are $200, so this should be $50. |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 |
Laundry supplies for washing rented costumes from our costume closet |
| Equip-Uniforms (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Costumes for 20-25 dances (costumes are reused as well, and we encourage choreographers to visit our closet by holding various costume closet hours). Exact costs change per show. |
| Food-Refreshments for Events (+) | $75.00 | $75.00 | $75.00 |
Refreshments for audience members for fall show (cookies and other refreshments for intermission during our shows) |
| Ops-Professional Services and Performers (+) | $800.00 | $750.00 | $750.00 |
Hiring 2 security guards for each night of the show (Friday and Saturday). The campus has gotten stricter with us regarding security for our shows, and though we have talked them into having fewer guards per night (since the show is relatively tame), we are still required to have 2 guards per night in the case of an emergency. Based on actual costs |
| Salary-Payroll and Benefits (+) | $100.00 | $0.00 | $0.00 |
Payment for professional graphic designer (designs posters, DVDs, programs, t-shirts, promo cards, etc.) Find a desperate CFA major |
| Salary-Payroll and Benefits (+) | $100.00 | $0.00 | $0.00 |
Payment for professional photographers for Friday and Saturday night shows |
| Sub-Total | $7,065.00 | $6,465.00 | $6,465.00 |
Fall Afterparty
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 |
Refreshments for dancers and guests at fall afterparty on Saturday night. Appx. 100 attendees. |
| Ops-AB Tech (+) | $500.00 | $0.00 | $0.00 |
AB Tech, speakers and lighting for fall afterparty Not funding |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $0.00 |
Security for fall after party Part of your show security package |
| Ops-Professional Services and Performers (+) | $250.00 | $250.00 | $250.00 |
Professional afterparty DJ |
| Sub-Total | $1,300.00 | $550.00 | $550.00 |
Spring Auditions
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $25.00 | $25.00 | $25.00 |
Spring audition supplies (safety pins, printing audition numbers and lamination, pens) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $30.00 | $30.00 | $30.00 |
Printing preference sheets for auditions |
| Ops-AB Tech (+) | $75.00 | $60.00 | $60.00 |
Renting speakers and microphone from AB Tech Based on next year ab tech costs |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 |
Printing audition posters to advertise for auditions |
| Food-Meals for Members (+) | $60.00 | $60.00 | $60.00 |
Director dinner for post-audition dancer placement (again, we are in Rangos from 10am-midnight running auditions and placing dancers). 6 Attendees. |
| Sub-Total | $220.00 | $205.00 | $205.00 |
Spring Show
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-AB Tech (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Renting speakers, lighting equipment, man power, extra staging, sound system, equipment set up and clean up (in the past AB Tech has subsidized our costs significantly, and have met with us multiple times to request a larger budget for the high quality of production that they create for us). AB Tech and their services are vital to producing our shows, and thus this is one of our greatest priorities in increased funding. |
| Ops-CMUTV (+) | $1,000.00 | $1,000.00 | $1,000.00 |
CMUtv- Filming DS shows, live streaming, etc. |
| Ops-CMUTV (+) | $300.00 | $0.00 | $0.00 |
Show DVD production cost (33 DVD's) CMUtv included DVD costs in the $1000 event cost for their budget |
| Equip-Clothing (+) | $580.00 | $580.00 | $580.00 |
T-shirt printing for fall show promotional shirts (60 shirts at $8, plus rush shipping due to calendar constraints) |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 |
Doherty banner printing (3'x5') |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 |
Printing show posters for publicity (75 @ 1.25) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $300.00 | $300.00 | $300.00 |
Printing show programs for audience members. (800 programs) This cost was underestimated in past years, and this cost has been adjusted based on what we have been charged for the past semesters. |
| Ops-Advertising and Publicity (+) | $100.00 | $50.00 | $50.00 |
Printing promotional cards for publicity JFC will fund $250 for publicity for large events. Above poster and Doherty poster are $200, so this should be $50. |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 |
Laundry supplies for washing costumes that will be reused |
| Equip-Uniforms (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Costumes for 20-25 dances (costumes are reused as well, and we encourage choreographers to visit our closet by holding various costume closet hours). Exact costs change per show. |
| Food-Refreshments for Events (+) | $75.00 | $75.00 | $75.00 |
Refreshments for audience members for fall show (cookies and other refreshments for intermission during our shows) |
| Ops-Professional Services and Performers (+) | $800.00 | $750.00 | $750.00 |
Hiring 2 security guards for each night of the show (Friday and Saturday). The campus has gotten stricter with us regarding security for our shows, and though we have talked them into having fewer guards per night (since the show is relatively tame), we are still required to have 2 guards per night in the case of an emergency. Based on actual costs |
| Salary-Payroll and Benefits (+) | $100.00 | $0.00 | $0.00 |
Payment for professional graphic designer (designs posters, DVDs, programs, t-shirts, promo cards, etc.) Find desparate CFA major |
| Salary-Payroll and Benefits (+) | $100.00 | $0.00 | $0.00 |
Payment for professional photographers for Friday and Saturday night shows |
| Sub-Total | $7,065.00 | $6,465.00 | $6,465.00 |
Spring Afterparty
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 |
Refreshments for dancers and guests at fall afterparty on Saturday night. Appx. 100 attendees. |
| Ops-AB Tech (+) | $500.00 | $0.00 | $0.00 |
Afterparty AB Tech --lighting and sound Not funding |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $0.00 |
Security for spring afterparty |
| Ops-Professional Services and Performers (+) | $250.00 | $250.00 | $250.00 |
Professional afterparty DJ |
| Sub-Total | $1,300.00 | $550.00 | $550.00 |
DS Company/SoulStylz
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $255.00 | $255.00 | $255.00 |
Printing DS Company T-shirts (15 Shirts @ $17) |
| Equip-Clothing (+) | $255.00 | $255.00 | $255.00 |
SoulStylz t-shirts (15 Shirts @ $17) |
| Equip-Uniforms (+) | $400.00 | $400.00 | $400.00 |
DS Company costumes for shows (will be reused and put into our costume closet for future use), Changes based on shows. |
| Equip-Uniforms (+) | $400.00 | $400.00 | $400.00 |
SoulStylz costumes (will be reused and put into our costume closet for future use). Changes based on shows. |
| Salary-Instructors and Coaching (+) | $300.00 | $300.00 | $300.00 |
DS Company guest choreographers and lecturers. Helps strengthen the dance culture experience and introduce new styles and techniques to the dancers who otherwise wouldn't have had the opportunity to work with these choreographers. Appx. 2 workshops. Please put in next year's budget who you brought in |
| Ops-AB Tech (+) | $300.00 | $150.00 | $150.00 |
AB Tech for DS Company Show (lighting, sound, etc.) Based on AB Tech costs for next year |
| Ops-AB Tech (+) | $300.00 | $150.00 | $150.00 |
AB Tech for SoulStylz Show (lighting, sound, etc.) Based on AB Tech costs for next year |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 |
DS Company laundry supplies (washing used costumes) |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 |
SoulStylz laundry supplies |
| Sub-Total | $2,230.00 | $1,930.00 | $1,930.00 |
Special Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Salary-Instructors and Coaching (+) | $300.00 | $0.00 | $0.00 |
DS Company and SoulStylz master classes. Master classes are based on the experiences of the instructor, who are often well known in the industry. Helps strengthen the dance culture experience and introduce new styles and techniques to the dancers who otherwise wouldn't have had the opportunity to work with these choreographers. Appx 2 classes. If you actually bring people in (based on actual spending, it doesn't look like you do these), go to a mid year funding source |
| Salary-Instructors and Coaching (+) | $450.00 | $450.00 | $450.00 |
DS Company and SoulStylz workshop. Helps strengthen the dance culture experience and introduce new styles and techniques to the dancers who otherwise wouldn't have had the opportunity to work with these choreographers. Workshops are more specific for particular techniques. Appx 2 workshops, more expensive because they are longer and for more people. |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 |
Pizza and refreshments for fall "DVD social" (trying to encourage our dancers to socialize with one another outside of weekly rehearsals and foster a greater social community within our organization). Appx. 50 attendees. |
| Sub-Total | $900.00 | $600.00 | $600.00 |
Dance Marathon
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Facilities (+) | $350.00 | $0.00 | $0.00 |
Cost to rent Wiegand Gym JFC does not feel this event has enough impact to be funded.; appeal granted….don't screw it up. Throw a great event! |
| Ops-Rental Equipment (+) | $500.00 | $0.00 | $0.00 |
Cost to lay mats on floor of Wiegand Gym |
| Ops-AB Tech (+) | $1,500.00 | $0.00 | $1,500.00 |
AB Tech - lighting, sound, and projection during Dance Marathon event |
| Ops-CMUTV (+) | $1,000.00 | $0.00 | $700.00 |
cmuTV - filiming, recording, and projecting event cmuTV budgeted $700 for this income line. |
| Ops-Professional Services and Performers (+) | $800.00 | $0.00 | $750.00 |
Security for event - four guards for evening's events Based on actual cost |
| Food-Refreshments for Events (+) | $200.00 | $0.00 | $0.00 |
Refreshments for event, like chips and drinks (much of the food and drink for this event are donated, but this cost covers other refreshment items) |
| Ops-Rental Equipment (+) | $250.00 | $0.00 | $0.00 |
Taylor rental costs for renting chairs, partitions, etc. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $0.00 | $50.00 |
Printing Dance Marathon bibs (numbers) for event participants, safety pins |
| Ops-Rental Equipment (+) | $200.00 | $0.00 | $0.00 |
Rental fee for stage for emcee/DJ (SnS or Taylor Rental) |
| Ops-Decorations (+) | $300.00 | $0.00 | $150.00 |
Decorations including balloons, streamers, and others |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $250.00 |
Cost for professional DJ for event |
| Equip-Clothing (+) | $500.00 | $0.00 | $500.00 |
Printing t-shirts to be sold to staff members and AB Tech at a subsidized cost. T-shirts were not put into the budget in previous years, but this year we met with the DM E-Board to ask them what was missing from their budget, of which one item was t-shirts. (50 @ $10) |
| Ops-Gifts and Prizes (+) | $40.00 | $0.00 | $40.00 |
Trophy for Dance Marathon winner. The trophy was not put into the budget in previous years, but this year we met with the DM E-Board to ask them what was missing from their budget, of which one item was a trophy for the winner of the event |
| Sub-Total | $5,990.00 | $0.00 | $3,940.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $580.00 | $580.00 | $580.00 | T-shirt printing for fall show promotional shirts (60 shirts at $8, plus rush shipping due to calendar constraints) |
| Equip-Clothing (+) | $580.00 | $580.00 | $580.00 | T-shirt printing for fall show promotional shirts (60 shirts at $8, plus rush shipping due to calendar constraints) |
| Equip-Clothing (+) | $255.00 | $255.00 | $255.00 | Printing DS Company T-shirts (15 Shirts @ $17) |
| Equip-Clothing (+) | $255.00 | $255.00 | $255.00 | SoulStylz t-shirts (15 Shirts @ $17) |
| Equip-Clothing (+) | $500.00 | $0.00 | $500.00 | Printing t-shirts to be sold to staff members and AB Tech at a subsidized cost. T-shirts were not put into the budget in previous years, but this year we met with the DM E-Board to ask them what was missing from their budget, of which one item was t-shirts. (50 @ $10) |
| Equip-Uniforms (+) | $1,500.00 | $1,500.00 | $1,500.00 | Costumes for 20-25 dances (costumes are reused as well, and we encourage choreographers to visit our closet by holding various costume closet hours). Exact costs change per show. |
| Equip-Uniforms (+) | $1,500.00 | $1,500.00 | $1,500.00 | Costumes for 20-25 dances (costumes are reused as well, and we encourage choreographers to visit our closet by holding various costume closet hours). Exact costs change per show. |
| Equip-Uniforms (+) | $400.00 | $400.00 | $400.00 | DS Company costumes for shows (will be reused and put into our costume closet for future use), Changes based on shows. |
| Equip-Uniforms (+) | $400.00 | $400.00 | $400.00 | SoulStylz costumes (will be reused and put into our costume closet for future use). Changes based on shows. |
| Food-Meals for Members (+) | $60.00 | $60.00 | $60.00 | Director dinner for post-audition dancer placement (we are in Rangos from 10am-midnight running auditions and placing dancers). 6 people. |
| Food-Meals for Members (+) | $60.00 | $60.00 | $60.00 | Director dinner for post-audition dancer placement (again, we are in Rangos from 10am-midnight running auditions and placing dancers). 6 Attendees. |
| Food-Refreshments for Events (+) | $75.00 | $75.00 | $75.00 | Refreshments for audience members for fall show (cookies and other refreshments for intermission during our shows) |
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 | Refreshments for dancers and guests at fall afterparty on Saturday night. Appx. 100 attendees. |
| Food-Refreshments for Events (+) | $75.00 | $75.00 | $75.00 | Refreshments for audience members for fall show (cookies and other refreshments for intermission during our shows) |
| Food-Refreshments for Events (+) | $300.00 | $300.00 | $300.00 | Refreshments for dancers and guests at fall afterparty on Saturday night. Appx. 100 attendees. |
| Food-Refreshments for Events (+) | $200.00 | $0.00 | $0.00 | Refreshments for event, like chips and drinks (much of the food and drink for this event are donated, but this cost covers other refreshment items) |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 | Pizza and refreshments for fall "DVD social" (trying to encourage our dancers to socialize with one another outside of weekly rehearsals and foster a greater social community within our organization). Appx. 50 attendees. |
| Ops-AB Tech (+) | $75.00 | $60.00 | $60.00 | Renting speakers and microphone from AB Tech for auditions |
| Ops-AB Tech (+) | $2,000.00 | $2,000.00 | $2,000.00 | Renting speakers, lighting equipment, man power, extra staging, sound system, equipment set up and clean up (in the past AB Tech has subsidized our costs significantly, and have met with us multiple times to request a larger budget for the high quality of production that they create for us). AB Tech and their services are vital to producing our shows, and thus this is one of our greatest priorities in increased funding. |
| Ops-AB Tech (+) | $500.00 | $0.00 | $0.00 | AB Tech, speakers and lighting for fall afterparty |
| Ops-AB Tech (+) | $75.00 | $60.00 | $60.00 | Renting speakers and microphone from AB Tech |
| Ops-AB Tech (+) | $2,000.00 | $2,000.00 | $2,000.00 | Renting speakers, lighting equipment, man power, extra staging, sound system, equipment set up and clean up (in the past AB Tech has subsidized our costs significantly, and have met with us multiple times to request a larger budget for the high quality of production that they create for us). AB Tech and their services are vital to producing our shows, and thus this is one of our greatest priorities in increased funding. |
| Ops-AB Tech (+) | $500.00 | $0.00 | $0.00 | Afterparty AB Tech --lighting and sound |
| Ops-AB Tech (+) | $300.00 | $150.00 | $150.00 | AB Tech for DS Company Show (lighting, sound, etc.) |
| Ops-AB Tech (+) | $300.00 | $150.00 | $150.00 | AB Tech for SoulStylz Show (lighting, sound, etc.) |
| Ops-AB Tech (+) | $1,500.00 | $0.00 | $1,500.00 | AB Tech - lighting, sound, and projection during Dance Marathon event |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 | Printing fall audition posters for publicity |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 | Printing a 3x5' banner for Doherty Hall publicity |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 | Printing posters for show publicity (75 posters @ 1.25) |
| Ops-Advertising and Publicity (+) | $100.00 | $50.00 | $50.00 | Printing promotional postcard fliers for publicity |
| Ops-Advertising and Publicity (+) | $30.00 | $30.00 | $30.00 | Printing audition posters to advertise for auditions |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 | Doherty banner printing (3'x5') |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 | Printing show posters for publicity (75 @ 1.25) |
| Ops-Advertising and Publicity (+) | $100.00 | $50.00 | $50.00 | Printing promotional cards for publicity |
| Ops-CMUTV (+) | $1,000.00 | $1,000.00 | $1,000.00 | CMUtv- Filming DS shows, live streaming, etc. |
| Ops-CMUTV (+) | $300.00 | $0.00 | $0.00 | Show DVD production cost for cmuTV (33 DVDs) |
| Ops-CMUTV (+) | $1,000.00 | $1,000.00 | $1,000.00 | CMUtv- Filming DS shows, live streaming, etc. |
| Ops-CMUTV (+) | $300.00 | $0.00 | $0.00 | Show DVD production cost (33 DVD's) |
| Ops-CMUTV (+) | $1,000.00 | $0.00 | $700.00 | cmuTV - filiming, recording, and projecting event |
| Ops-Decorations (+) | $300.00 | $0.00 | $150.00 | Decorations including balloons, streamers, and others |
| Ops-General Supplies (+) | $25.00 | $25.00 | $25.00 | Fall audition supplies (safety pins for audition numbers, printing audition numbers and lamination, pens for dancer ranking/choreographer preferences) |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 | Laundry supplies for washing rented costumes from our costume closet |
| Ops-General Supplies (+) | $25.00 | $25.00 | $25.00 | Spring audition supplies (safety pins, printing audition numbers and lamination, pens) |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 | Laundry supplies for washing costumes that will be reused |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 | DS Company laundry supplies (washing used costumes) |
| Ops-General Supplies (+) | $10.00 | $10.00 | $10.00 | SoulStylz laundry supplies |
| Ops-Gifts and Prizes (+) | $40.00 | $0.00 | $40.00 | Trophy for Dance Marathon winner. The trophy was not put into the budget in previous years, but this year we met with the DM E-Board to ask them what was missing from their budget, of which one item was a trophy for the winner of the event |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $30.00 | $30.00 | $30.00 | Print fall audition preference sheets for auditioning dancers (200 copies) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $300.00 | $300.00 | $300.00 | Printing programs for fall show (800 programs). This cost was underestimated in past years, and this cost has been adjusted based on what we have been charged for the past semesters. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $30.00 | $30.00 | $30.00 | Printing preference sheets for auditions |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $300.00 | $300.00 | $300.00 | Printing show programs for audience members. (800 programs) This cost was underestimated in past years, and this cost has been adjusted based on what we have been charged for the past semesters. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $100.00 | $0.00 | $50.00 | Printing Dance Marathon bibs (numbers) for event participants, safety pins |
| Ops-Professional Services and Performers (+) | $800.00 | $750.00 | $750.00 | Hiring 2 security guards for each night of the show (Friday and Saturday). The campus has gotten stricter with us regarding security for our shows, and though we have talked them into having fewer guards per night (since the show is relatively tame), we are still required to have 2 guards per night in the case of an emergency. |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $0.00 | Security for fall after party |
| Ops-Professional Services and Performers (+) | $250.00 | $250.00 | $250.00 | Professional afterparty DJ |
| Ops-Professional Services and Performers (+) | $800.00 | $750.00 | $750.00 | Hiring 2 security guards for each night of the show (Friday and Saturday). The campus has gotten stricter with us regarding security for our shows, and though we have talked them into having fewer guards per night (since the show is relatively tame), we are still required to have 2 guards per night in the case of an emergency. |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $0.00 | Security for spring afterparty |
| Ops-Professional Services and Performers (+) | $250.00 | $250.00 | $250.00 | Professional afterparty DJ |
| Ops-Professional Services and Performers (+) | $800.00 | $0.00 | $750.00 | Security for event - four guards for evening's events |
| Ops-Professional Services and Performers (+) | $250.00 | $0.00 | $250.00 | Cost for professional DJ for event |
| Ops-Rental Equipment (+) | $500.00 | $0.00 | $0.00 | Cost to lay mats on floor of Wiegand Gym |
| Ops-Rental Equipment (+) | $250.00 | $0.00 | $0.00 | Taylor rental costs for renting chairs, partitions, etc. |
| Ops-Rental Equipment (+) | $200.00 | $0.00 | $0.00 | Rental fee for stage for emcee/DJ (SnS or Taylor Rental) |
| Ops-Rental Facilities (+) | $350.00 | $0.00 | $0.00 | Cost to rent Wiegand Gym |
| Revenue-Donations/Other Income (-) | $0.00 | $820.00 | $820.00 | |
| Revenue-Membership Dues (-) | $0.00 | $600.00 | $600.00 | |
| Revenue-Outside Funding (-) | $0.00 | $0.00 | $1,720.00 | Dance Marathon donations and other fundraising activities (Five Guys fundraiser, Giant Eagle and Chipotle donations, etc., and gift card prize donations, DOSA funding). This fundraising helps to subsidize the cost of the event, but as all of the event's proceeds go to charity, the proceeds from admission do not go back to the University. The E-Board is very proactive about finding funding from groups like DOSA, academic departments, local businesses, etc., but may not be able to find the $4000 in revenue that was requested last year. |
| Revenue-Rental and Sales Income (-) | $720.00 | $720.00 | $720.00 | Fall t-shirt sale revenue (selling to dancers at $12 a piece, costs ~$7 each to produce). Selling 60 shirts. |
| Revenue-Rental and Sales Income (-) | $720.00 | $720.00 | $720.00 | Spring t-shirt sale revenue (selling to dancers at $12 a piece, costs ~$7 each to produce). Selling 60 shirts. |
| Revenue-Rental and Sales Income (-) | $99.00 | $99.00 | $99.00 | Fall DVD order revenue (selling to dancers at $3 a piece). 33 DVD's sold. |
| Revenue-Rental and Sales Income (-) | $99.00 | $99.00 | $99.00 | Spring DVD order revenue (selling to dancers at $3 a piece). 33 DVD's sold. |
| Revenue-Rental and Sales Income (-) | $4,000.00 | $4,000.00 | $4,000.00 | Fall show ticket sales (selling tickets at $5 and $7--we believe that our affordable shows increase attendance, and we want to make sure that everyone who wants to attend is able to comfortably pay for admission). Estimate selling 800 tickets. |
| Revenue-Rental and Sales Income (-) | $4,000.00 | $4,000.00 | $4,000.00 | Spring show ticket sales. (selling tickets at $5 and $7--we believe that our affordable shows increase attendance, and we want to make sure that everyone who wants to attend is able to comfortably pay for admission). Estimate selling 800 tickets. |
| Revenue-Rental and Sales Income (-) | $150.00 | $255.00 | $255.00 | DS Company t-shirt sales. 15 Shirts at $10 each. |
| Revenue-Rental and Sales Income (-) | $150.00 | $255.00 | $255.00 | SoulStylz t-shirt sales. 15 Shirts at $10 each. |
| Revenue-Rental and Sales Income (-) | $250.00 | $0.00 | $500.00 | Dance Marathon t-shirt sale revenue (selling to staff members and AB Tech at a subsidized cost (50 @ $5)). T-shirts were given to staff for free in past years, but this year we encouraged the DM E-Board to sell at a subsidized cost |
| Salary-Instructors and Coaching (+) | $300.00 | $300.00 | $300.00 | DS Company guest choreographers and lecturers. Helps strengthen the dance culture experience and introduce new styles and techniques to the dancers who otherwise wouldn't have had the opportunity to work with these choreographers. Appx. 2 workshops. |
| Salary-Instructors and Coaching (+) | $300.00 | $0.00 | $0.00 | DS Company and SoulStylz master classes. Master classes are based on the experiences of the instructor, who are often well known in the industry. Helps strengthen the dance culture experience and introduce new styles and techniques to the dancers who otherwise wouldn't have had the opportunity to work with these choreographers. Appx 2 classes. |
| Salary-Instructors and Coaching (+) | $450.00 | $450.00 | $450.00 | DS Company and SoulStylz workshop. Helps strengthen the dance culture experience and introduce new styles and techniques to the dancers who otherwise wouldn't have had the opportunity to work with these choreographers. Workshops are more specific for particular techniques. Appx 2 workshops, more expensive because they are longer and for more people. |
| Salary-Payroll and Benefits (+) | $100.00 | $0.00 | $0.00 | Payment for professional graphic designer (designs posters, DVDs, programs, t-shirts, promo cards, etc.) |
| Salary-Payroll and Benefits (+) | $100.00 | $0.00 | $0.00 | Payment for professional photographers for Friday and Saturday night shows |
| Salary-Payroll and Benefits (+) | $100.00 | $0.00 | $0.00 | Payment for professional graphic designer (designs posters, DVDs, programs, t-shirts, promo cards, etc.) |
| Salary-Payroll and Benefits (+) | $100.00 | $0.00 | $0.00 | Payment for professional photographers for Friday and Saturday night shows |
By Ocode
| Requested | |
|---|---|
| Equip-Clothing | $2,170.00 |
| Equip-Uniforms | $3,800.00 |
| Food-Meals for Members | $120.00 |
| Food-Refreshments for Events | $1,100.00 |
| Ops-AB Tech | $7,250.00 |
| Ops-Advertising and Publicity | $660.00 |
| Ops-CMUTV | $3,600.00 |
| Ops-Decorations | $300.00 |
| Ops-General Supplies | $90.00 |
| Ops-Gifts and Prizes | $40.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $760.00 |
| Ops-Professional Services and Performers | $3,650.00 |
| Ops-Rental Equipment | $950.00 |
| Ops-Rental Facilities | $350.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Membership Dues | $0.00 |
| Revenue-Outside Funding | $0.00 |
| Revenue-Rental and Sales Income | $10,188.00 |
| Salary-Instructors and Coaching | $1,050.00 |
| Salary-Payroll and Benefits | $400.00 |
| Recommended | |
|---|---|
| Equip-Clothing | $1,670.00 |
| Equip-Uniforms | $3,800.00 |
| Food-Meals for Members | $120.00 |
| Food-Refreshments for Events | $900.00 |
| Ops-AB Tech | $4,420.00 |
| Ops-Advertising and Publicity | $560.00 |
| Ops-CMUTV | $2,000.00 |
| Ops-Decorations | $0.00 |
| Ops-General Supplies | $90.00 |
| Ops-Gifts and Prizes | $0.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $660.00 |
| Ops-Professional Services and Performers | $2,000.00 |
| Ops-Rental Equipment | $0.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Donations/Other Income | $820.00 |
| Revenue-Membership Dues | $600.00 |
| Revenue-Outside Funding | $0.00 |
| Revenue-Rental and Sales Income | $10,148.00 |
| Salary-Instructors and Coaching | $750.00 |
| Salary-Payroll and Benefits | $0.00 |
| Final | |
|---|---|
| Equip-Clothing | $2,170.00 |
| Equip-Uniforms | $3,800.00 |
| Food-Meals for Members | $120.00 |
| Food-Refreshments for Events | $900.00 |
| Ops-AB Tech | $5,920.00 |
| Ops-Advertising and Publicity | $560.00 |
| Ops-CMUTV | $2,700.00 |
| Ops-Decorations | $150.00 |
| Ops-General Supplies | $90.00 |
| Ops-Gifts and Prizes | $40.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $710.00 |
| Ops-Professional Services and Performers | $3,000.00 |
| Ops-Rental Equipment | $0.00 |
| Ops-Rental Facilities | $0.00 |
| Revenue-Donations/Other Income | $820.00 |
| Revenue-Membership Dues | $600.00 |
| Revenue-Outside Funding | $1,720.00 |
| Revenue-Rental and Sales Income | $10,648.00 |
| Salary-Instructors and Coaching | $750.00 |
| Salary-Payroll and Benefits | $0.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $26,290.00 |
| Capital | $0.00 |
| Revenue | ($10,188.00) |
| Final | $16,102.00 |
| Recommended | |
|---|---|
| Expenditures | $16,970.00 |
| Capital | $0.00 |
| Revenue | ($11,568.00) |
| Final | $5,402.00 |
| Final | |
|---|---|
| Expenditures | $20,910.00 |
| Capital | $0.00 |
| Revenue | ($13,788.00) |
| Debt | ($2,090.55) |
| Rollover | ($0.00) |
| Total Subsidy | $7,122.00 |
| FY14 Starting Balance | $5,031.45 |
Debt/Rollover Explanation:
Gift covers debt.