Cycling Club Budget

FY2014 (July 1, 2013 - June 30, 2014)

Our goal is to provide an environment where cyclists can develop their cycling skills and fitness by participating and organizing cycling-related activities in and around Pittsburgh as well as competing in inter-collegiate and amateur races around the region.

JFC Rep: Mr. Patrick (pfoley)

Summary

Requested
Expenditures $10,296.00
Capital $600.00
Revenue ($6,825.00)
Final $3,471.00
Recommended
Expenditures $7,911.00
Capital $450.00
Revenue ($6,450.00)
Final $1,461.00
Final
Expenditures $10,196.00
Capital $450.00
Revenue ($7,825.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $2,371.00
FY14 Starting Balance $2,371.00

Training Units

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $600.00 $450.00 $450.00

4 Trainer units. They've had two in the past, which lasted about ten years. Trainers are resistance units - you mount your race bike in them and they turn your race bike into a stationary bike. Their two units broke down, and they'd like to replace them and add two more for their growing membership. They would be purchasing Blackburns, which start at $150 each.

Will fund 3

Sub-Total $0.00 $0.00 $0.00

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $2,500.00 $2,500.00 $2,500.00

Expected Donation from Weinberg Group and BAS Family Foundation

Revenue-Membership Dues (-) $1,500.00 $1,125.00 $1,500.00

Racing Membership Dues 15 * $100 = 1500

Dues lowered to $75

Revenue-Rental and Sales Income (-) $2,700.00 $2,700.00 $2,700.00

Uniform Sales, some sold at loss to members, others sold at profit to non-members and alumni, generally come out even

Revenue-Membership Dues (-) $125.00 $125.00 $125.00

General Membership Dues 5 * $25 = $125

Revenue-Donations/Other Income (-) $0.00 $1,000.00

Because we granted your appeal, you will need to find an additional 1,000 in fundraising or personal contributions

Sub-Total -$6,825.00 -$6,450.00 -$7,825.00

Fall Race Expenses

Object Code Requested Recommended Final Description
Travel-Hotel and Lodging (+) $400.00 $400.00 $400.00

2 Collegiate MTB race weekends, one night stay for each: 2 nights x 2 rooms x $100 per night (6 members expected to race MTB)

Travel-Gas (+) $250.00 $250.00 $250.00

Gas for 2 collegiate race weekends, 1 van, 15 mpg, $4 per gallon, 500 miles per weekend.

Travel-Rental Car (+) $440.00 $440.00 $440.00

Van rental for 2 collegiate race weekends x $220 van rental/weekend

Ops-Registration and Tournaments (+) $360.00 $360.00 $360.00

Collegiate race registration: 6 expected collegiate MTB racers, $15 per person per event, attending 4 collegiate events

Ops-Registration and Tournaments (+) $360.00 $360.00 $360.00

Local race registration: 3 Local MTB Races, $15 per person per race, 8 expected racers

Travel-Gas (+) $96.00 $96.00 $96.00

3 Local MTB Races, 2 student cars, 20 mpg, 80 miles per weekend, $4 per gallon

Sub-Total $1,906.00 $1,906.00 $1,906.00

Spring Race Expenses

Object Code Requested Recommended Final Description
Travel-Hotel and Lodging (+) $1,600.00 $800.00 $1,600.00

4 Collegiate road race away weekends, 2 nights per weekend, 2 rooms per night, $100 per night (8 expected road racers per weekend)

We cut your Spring races by half, as we could not support the requested subsidy on a $/person basis.; appeal granted. Good luck (or as we say in the theatre, break a leg!)!

Travel-Gas (+) $530.00 $265.00 $530.00

4 Collegiate road race away weekends, 1 van, 15 mpg, $4 per gallon, 600 miles per weekend

Travel-Rental Car (+) $880.00 $440.00 $880.00

Van rental for 4 collegiate race away weekends x $220 van rental/weekend

Ops-Registration and Tournaments (+) $1,560.00 $780.00 $1,560.00

Collegiate road race registration: 8 expected collegiate racers per event, $15 per person per event, attending 13 collegiate events

Ops-Registration and Tournaments (+) $600.00 $600.00 $600.00

Registration for local road races: 8 expected racers, 5 events per racer, $15 dollars per event

Travel-Gas (+) $120.00 $120.00 $120.00

Gas for 3 local road races: 2 student cars, 20 mpg, $4 per gallon, 100 miles per weekend

Sub-Total $5,290.00 $3,005.00 $5,290.00

Yearly Club Expenses

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $150.00 $150.00 $150.00

Race necessities (lube, tubes, first aid, race nutrition)

Travel-Other (+) $100.00 $100.00 $100.00

To attend fall conference meeting

Ops-Registration and Tournaments (+) $50.00 $50.00 $50.00

Club collegiate license covers road and MTB club membership in the Eastern Collegiate Cycling Conference

Equip-Uniforms (+) $2,700.00 $2,700.00 $2,700.00

Team Uniforms: Men's jersey 18 @ 60.50 per, Women’s jersey 6 @ 63.50 per, Men’s Shorts 15 @ 72.50 per, plus Licensing and design fees

Equip-Non-Capital Equipment (+) $100.00 $0.00 $0.00

Bike Safety and Maintenance Clinics

Sub-Total $3,100.00 $3,000.00 $3,000.00

COMMENTS

Object Code Requested Recommended Final Description
Equip-Clothing (+) $0.00

Sub-Total $0.00 $0.00 $0.00

By Object Code

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $600.00 $450.00 $450.00 4 Trainer units. They've had two in the past, which lasted about ten years. Trainers are resistance units - you mount your race bike in them and they turn your race bike into a stationary bike. Their two units broke down, and they'd like to replace them and add two more for their growing membership. They would be purchasing Blackburns, which start at $150 each.
Equip-Clothing (+) $0.00
Equip-Non-Capital Equipment (+) $150.00 $150.00 $150.00 Race necessities (lube, tubes, first aid, race nutrition)
Equip-Non-Capital Equipment (+) $100.00 $0.00 $0.00 Bike Safety and Maintenance Clinics
Equip-Uniforms (+) $2,700.00 $2,700.00 $2,700.00 Team Uniforms: Men's jersey 18 @ 60.50 per, Women’s jersey 6 @ 63.50 per, Men’s Shorts 15 @ 72.50 per, plus Licensing and design fees
Ops-Registration and Tournaments (+) $360.00 $360.00 $360.00 Collegiate race registration: 6 expected collegiate MTB racers, $15 per person per event, attending 4 collegiate events
Ops-Registration and Tournaments (+) $360.00 $360.00 $360.00 Local race registration: 3 Local MTB Races, $15 per person per race, 8 expected racers
Ops-Registration and Tournaments (+) $1,560.00 $780.00 $1,560.00 Collegiate road race registration: 8 expected collegiate racers per event, $15 per person per event, attending 13 collegiate events
Ops-Registration and Tournaments (+) $600.00 $600.00 $600.00 Registration for local road races: 8 expected racers, 5 events per racer, $15 dollars per event
Ops-Registration and Tournaments (+) $50.00 $50.00 $50.00 Club collegiate license covers road and MTB club membership in the Eastern Collegiate Cycling Conference
Revenue-Donations/Other Income (-) $2,500.00 $2,500.00 $2,500.00 Expected Donation from Weinberg Group and BAS Family Foundation
Revenue-Donations/Other Income (-) $0.00 $1,000.00
Revenue-Membership Dues (-) $1,500.00 $1,125.00 $1,500.00 Racing Membership Dues 15 * $100 = 1500
Revenue-Membership Dues (-) $125.00 $125.00 $125.00 General Membership Dues 5 * $25 = $125
Revenue-Rental and Sales Income (-) $2,700.00 $2,700.00 $2,700.00 Uniform Sales, some sold at loss to members, others sold at profit to non-members and alumni, generally come out even
Travel-Gas (+) $250.00 $250.00 $250.00 Gas for 2 collegiate race weekends, 1 van, 15 mpg, $4 per gallon, 500 miles per weekend.
Travel-Gas (+) $96.00 $96.00 $96.00 3 Local MTB Races, 2 student cars, 20 mpg, 80 miles per weekend, $4 per gallon
Travel-Gas (+) $530.00 $265.00 $530.00 4 Collegiate road race away weekends, 1 van, 15 mpg, $4 per gallon, 600 miles per weekend
Travel-Gas (+) $120.00 $120.00 $120.00 Gas for 3 local road races: 2 student cars, 20 mpg, $4 per gallon, 100 miles per weekend
Travel-Hotel and Lodging (+) $400.00 $400.00 $400.00 2 Collegiate MTB race weekends, one night stay for each: 2 nights x 2 rooms x $100 per night (6 members expected to race MTB)
Travel-Hotel and Lodging (+) $1,600.00 $800.00 $1,600.00 4 Collegiate road race away weekends, 2 nights per weekend, 2 rooms per night, $100 per night (8 expected road racers per weekend)
Travel-Other (+) $100.00 $100.00 $100.00 To attend fall conference meeting
Travel-Rental Car (+) $440.00 $440.00 $440.00 Van rental for 2 collegiate race weekends x $220 van rental/weekend
Travel-Rental Car (+) $880.00 $440.00 $880.00 Van rental for 4 collegiate race away weekends x $220 van rental/weekend

By Ocode

Requested
Capital Expense Fund $600.00
Equip-Clothing $0.00
Equip-Non-Capital Equipment $250.00
Equip-Uniforms $2,700.00
Ops-Registration and Tournaments $2,930.00
Revenue-Donations/Other Income $2,500.00
Revenue-Membership Dues $1,625.00
Revenue-Rental and Sales Income $2,700.00
Travel-Gas $996.00
Travel-Hotel and Lodging $2,000.00
Travel-Other $100.00
Travel-Rental Car $1,320.00
Recommended
Capital Expense Fund $450.00
Equip-Clothing $0.00
Equip-Non-Capital Equipment $150.00
Equip-Uniforms $2,700.00
Ops-Registration and Tournaments $2,150.00
Revenue-Donations/Other Income $2,500.00
Revenue-Membership Dues $1,250.00
Revenue-Rental and Sales Income $2,700.00
Travel-Gas $731.00
Travel-Hotel and Lodging $1,200.00
Travel-Other $100.00
Travel-Rental Car $880.00
Final
Capital Expense Fund $450.00
Equip-Clothing $0.00
Equip-Non-Capital Equipment $150.00
Equip-Uniforms $2,700.00
Ops-Registration and Tournaments $2,930.00
Revenue-Donations/Other Income $3,500.00
Revenue-Membership Dues $1,625.00
Revenue-Rental and Sales Income $2,700.00
Travel-Gas $996.00
Travel-Hotel and Lodging $2,000.00
Travel-Other $100.00
Travel-Rental Car $1,320.00

Summary

Requested
Expenditures $10,296.00
Capital $600.00
Revenue ($6,825.00)
Final $3,471.00
Recommended
Expenditures $7,911.00
Capital $450.00
Revenue ($6,450.00)
Final $1,461.00
Final
Expenditures $10,196.00
Capital $450.00
Revenue ($7,825.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $2,371.00
FY14 Starting Balance $2,371.00