Online Gaming Society Budget
FY2014 (July 1, 2013 - June 30, 2014)
OGS is a club that's aims to bring gamers together in a fun and relaxed setting. The club holds on-campus LANs, themed events, and tournaments for popular games from League of Legends to Super Smash Brothers.
JFC Rep: Pralav Bhansali (pbhansal)
Summary
| Requested | |
|---|---|
| Expenditures | $3,585.00 |
| Capital | $950.00 |
| Revenue | ($430.00) |
| Final | $3,155.00 |
| Recommended | |
|---|---|
| Expenditures | $3,060.00 |
| Capital | $600.00 |
| Revenue | ($1,650.00) |
| Final | $1,410.00 |
| Final | |
|---|---|
| Expenditures | $3,060.00 |
| Capital | $600.00 |
| Revenue | ($1,650.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $1,410.00 |
| FY14 Starting Balance | $1,410.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Membership Dues (-) | $100.00 | $100.00 | $100.00 |
Officer Contributions (depends on officers, completely voluntary). This is average over last couple of years. |
| Revenue-Fundraising Income (-) | $180.00 | $180.00 | $180.00 |
Bake Sales |
| Revenue-Membership Dues (-) | $150.00 | $150.00 | $150.00 |
Tournament Fees ($5 per person) |
| Sub-Total | -$430.00 | -$430.00 | -$430.00 |
General UC Usage Fees
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Equipment (+) | $100.00 | $100.00 | $100.00 |
Renting projector screens for UC events |
| Ops-Rental Facilities (+) | $150.00 | $150.00 | $150.00 |
Fees associated with facility usage and arrangement for UC Kirr Commons ($75 per semester) |
| Sub-Total | $250.00 | $250.00 | $250.00 |
General Event Expenditure
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Refreshments and energy drinks for events. 10 events per year - LOL event (done by demand) - 60 ppl average & Smash event - 30 ppl average. |
| Food-Refreshments for Events (+) | $800.00 | $800.00 | $800.00 |
Pizza for the above 10 events per year events. This last year, OGS has expanded our event times to cover both lunch and dinner. Combined with our newly increased membership, the amount of food we have been buying has increased exponentially.( about 8 pizzas per event * $10 per pizza * 10 events per academic year) This is a new expense, but a much needed one. We have already had to resort to buying food out of our own pockets for most of this year's events. |
| Ops-Gifts and Prizes (+) | $300.00 | $0.00 | $0.00 |
Money for raffle prizes. Our club has a long-standing tradition of holding raffles at many of our events. These raffles encourage participation in events, bring in new members, and give back to the CMU community by rewarding them with prizes. Any attendee can win prizes, increasing the incentive for gamers of all skill levels to come to our events and have a good time together. We've found that raffles are very effective at encouraging people to participate and remain active members throughout the year. Won't fund raffle prizes |
| Ops-General Supplies (+) | $25.00 | $25.00 | $25.00 |
Sign-up sheets, pens, pencils, pins, and tape, the usual office supplies for events. |
| Revenue-Donations/Other Income (-) | $0.00 | $1,170.00 | $1,170.00 |
JFC Addition The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. |
| Sub-Total | $2,125.00 | $655.00 | $655.00 |
Marketing and Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 |
Posters to publicize events, provide structure and image-branding during events, and draw attention to our events from the outside. |
| Ops-Advertising and Publicity (+) | $40.00 | $40.00 | $40.00 |
Business card-sized calendars and QR codes for handouts during tabling. |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 |
Tabling fees: Hot chocolate, lemonade, other goodies given out during tabling and activities fair. |
| Sub-Total | $110.00 | $110.00 | $110.00 |
Hardware and Software
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $300.00 | $150.00 | $150.00 |
New games and releases for Xbox 360, PS3, and Wii U. Over the course of each year, new and popular video games come out for every console. Since our club focuses on being a general community for gaming, it is important that we have up-to-date software and currently popular games that people want to play. NOTE: Last year we were denied this cost and suffered as a result. As a video game club, it is imperative that we receive funding for video games. These games stay in OGS storage at all times outside of events and are NOT for personal use. At 60 dollars per game in the standard market, we cannot afford to pay these out of our own pocket. 300 dollars will afford us roughly five new games. Will give you half |
| Capital Expense Fund (+) | $600.00 | $600.00 | $600.00 |
Finish plans to upgrade our displays. Two years ago we started to roll out a plan to phase out our old displays (CRT TVs) and replace them with new, flatscreen LCD monitors. At this point, our CRTs are dying, outdated and incompatible with modern consoles. They are also bulky, hard to transport, and difficult to store well. We will also need to purchase VGA boxes to ensure backward compatibility with older consoles. We now have another motivation: OGS's membership has grown quite significantly in the past year and we need more TV setups to meet demand at console events. |
| Ops-Equipment Repair (+) | $150.00 | $75.00 | $75.00 |
Replacing peripherals and technology required for events due to wear and tear. Every year, some console or piece of equipment develops issues. This money would help counter any issues that may occur. We are also hoping to purchase new equipment required to play the latest games, such as Wii U controllers or Rock Band equipment. In addition to that, we need to purchase more controllers in order to make it easier for members to participate in events. We also have to replace missing cables and worn-out tv boxes. Based on actuals from FY12 |
| Capital Expense Fund (+) | $350.00 | $0.00 | $0.00 |
With the Wii U's release, we would like to buy new consoles for OGS. Not a high priority |
| Sub-Total | $450.00 | $225.00 | $225.00 |
Annual LAN Party
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $250.00 | $250.00 | $250.00 |
Food and Refreshments for LAN Party. As our biggest event of the year, we like to provide our members with refreshments and snacks to make it more enjoyable. Biggest event of the year with attendance of over a 100 people. |
| Ops-Event Supplies (+) | $400.00 | $400.00 | $400.00 |
Electricity and power supply costs for LAN party. Due to the amount of power required to run a large amount of electronics (individuals' computers/laptops, routers and switches, monitors and other display peripherals), we need to rent out specific equipment to provide enough electricity to ensure smooth operation of the event. |
| Revenue-Donations/Other Income (-) | $0.00 | $50.00 | $50.00 |
JFC Addition The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. |
| Sub-Total | $650.00 | $600.00 | $600.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $600.00 | $600.00 | $600.00 | Finish plans to upgrade our displays. Two years ago we started to roll out a plan to phase out our old displays (CRT TVs) and replace them with new, flatscreen LCD monitors. At this point, our CRTs are dying, outdated and incompatible with modern consoles. They are also bulky, hard to transport, and difficult to store well. We will also need to purchase VGA boxes to ensure backward compatibility with older consoles. We now have another motivation: OGS's membership has grown quite significantly in the past year and we need more TV setups to meet demand at console events. |
| Capital Expense Fund (+) | $350.00 | $0.00 | $0.00 | With the Wii U's release, we would like to buy new consoles for OGS. |
| Equip-Non-Capital Equipment (+) | $300.00 | $150.00 | $150.00 | New games and releases for Xbox 360, PS3, and Wii U. Over the course of each year, new and popular video games come out for every console. Since our club focuses on being a general community for gaming, it is important that we have up-to-date software and currently popular games that people want to play. NOTE: Last year we were denied this cost and suffered as a result. As a video game club, it is imperative that we receive funding for video games. These games stay in OGS storage at all times outside of events and are NOT for personal use. At 60 dollars per game in the standard market, we cannot afford to pay these out of our own pocket. 300 dollars will afford us roughly five new games. |
| Food-Refreshments for Events (+) | $1,000.00 | $1,000.00 | $1,000.00 | Refreshments and energy drinks for events. 10 events per year - LOL event (done by demand) - 60 ppl average & Smash event - 30 ppl average. |
| Food-Refreshments for Events (+) | $800.00 | $800.00 | $800.00 | Pizza for the above 10 events per year events. This last year, OGS has expanded our event times to cover both lunch and dinner. Combined with our newly increased membership, the amount of food we have been buying has increased exponentially.( about 8 pizzas per event * $10 per pizza * 10 events per academic year) This is a new expense, but a much needed one. We have already had to resort to buying food out of our own pockets for most of this year's events. |
| Food-Refreshments for Events (+) | $250.00 | $250.00 | $250.00 | Food and Refreshments for LAN Party. As our biggest event of the year, we like to provide our members with refreshments and snacks to make it more enjoyable. Biggest event of the year with attendance of over a 100 people. |
| Ops-Advertising and Publicity (+) | $50.00 | $50.00 | $50.00 | Posters to publicize events, provide structure and image-branding during events, and draw attention to our events from the outside. |
| Ops-Advertising and Publicity (+) | $40.00 | $40.00 | $40.00 | Business card-sized calendars and QR codes for handouts during tabling. |
| Ops-Advertising and Publicity (+) | $20.00 | $20.00 | $20.00 | Tabling fees: Hot chocolate, lemonade, other goodies given out during tabling and activities fair. |
| Ops-Equipment Repair (+) | $150.00 | $75.00 | $75.00 | Replacing peripherals and technology required for events due to wear and tear. Every year, some console or piece of equipment develops issues. This money would help counter any issues that may occur. We are also hoping to purchase new equipment required to play the latest games, such as Wii U controllers or Rock Band equipment. In addition to that, we need to purchase more controllers in order to make it easier for members to participate in events. We also have to replace missing cables and worn-out tv boxes. |
| Ops-Event Supplies (+) | $400.00 | $400.00 | $400.00 | Electricity and power supply costs for LAN party. Due to the amount of power required to run a large amount of electronics (individuals' computers/laptops, routers and switches, monitors and other display peripherals), we need to rent out specific equipment to provide enough electricity to ensure smooth operation of the event. |
| Ops-General Supplies (+) | $25.00 | $25.00 | $25.00 | Sign-up sheets, pens, pencils, pins, and tape, the usual office supplies for events. |
| Ops-Gifts and Prizes (+) | $300.00 | $0.00 | $0.00 | Money for raffle prizes. Our club has a long-standing tradition of holding raffles at many of our events. These raffles encourage participation in events, bring in new members, and give back to the CMU community by rewarding them with prizes. Any attendee can win prizes, increasing the incentive for gamers of all skill levels to come to our events and have a good time together. We've found that raffles are very effective at encouraging people to participate and remain active members throughout the year. |
| Ops-Rental Equipment (+) | $100.00 | $100.00 | $100.00 | Renting projector screens for UC events |
| Ops-Rental Facilities (+) | $150.00 | $150.00 | $150.00 | Fees associated with facility usage and arrangement for UC Kirr Commons ($75 per semester) |
| Revenue-Donations/Other Income (-) | $0.00 | $1,170.00 | $1,170.00 | JFC Addition |
| Revenue-Donations/Other Income (-) | $0.00 | $50.00 | $50.00 | JFC Addition |
| Revenue-Fundraising Income (-) | $180.00 | $180.00 | $180.00 | Bake Sales |
| Revenue-Membership Dues (-) | $100.00 | $100.00 | $100.00 | Officer Contributions (depends on officers, completely voluntary). This is average over last couple of years. |
| Revenue-Membership Dues (-) | $150.00 | $150.00 | $150.00 | Tournament Fees ($5 per person) |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $950.00 |
| Equip-Non-Capital Equipment | $300.00 |
| Food-Refreshments for Events | $2,050.00 |
| Ops-Advertising and Publicity | $110.00 |
| Ops-Equipment Repair | $150.00 |
| Ops-Event Supplies | $400.00 |
| Ops-General Supplies | $25.00 |
| Ops-Gifts and Prizes | $300.00 |
| Ops-Rental Equipment | $100.00 |
| Ops-Rental Facilities | $150.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $180.00 |
| Revenue-Membership Dues | $250.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $600.00 |
| Equip-Non-Capital Equipment | $150.00 |
| Food-Refreshments for Events | $2,050.00 |
| Ops-Advertising and Publicity | $110.00 |
| Ops-Equipment Repair | $75.00 |
| Ops-Event Supplies | $400.00 |
| Ops-General Supplies | $25.00 |
| Ops-Gifts and Prizes | $0.00 |
| Ops-Rental Equipment | $100.00 |
| Ops-Rental Facilities | $150.00 |
| Revenue-Donations/Other Income | $1,220.00 |
| Revenue-Fundraising Income | $180.00 |
| Revenue-Membership Dues | $250.00 |
| Final | |
|---|---|
| Capital Expense Fund | $600.00 |
| Equip-Non-Capital Equipment | $150.00 |
| Food-Refreshments for Events | $2,050.00 |
| Ops-Advertising and Publicity | $110.00 |
| Ops-Equipment Repair | $75.00 |
| Ops-Event Supplies | $400.00 |
| Ops-General Supplies | $25.00 |
| Ops-Gifts and Prizes | $0.00 |
| Ops-Rental Equipment | $100.00 |
| Ops-Rental Facilities | $150.00 |
| Revenue-Donations/Other Income | $1,220.00 |
| Revenue-Fundraising Income | $180.00 |
| Revenue-Membership Dues | $250.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $3,585.00 |
| Capital | $950.00 |
| Revenue | ($430.00) |
| Final | $3,155.00 |
| Recommended | |
|---|---|
| Expenditures | $3,060.00 |
| Capital | $600.00 |
| Revenue | ($1,650.00) |
| Final | $1,410.00 |
| Final | |
|---|---|
| Expenditures | $3,060.00 |
| Capital | $600.00 |
| Revenue | ($1,650.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $1,410.00 |
| FY14 Starting Balance | $1,410.00 |