cmuTV Budget

FY2012 (July 1 2011 - June 30, 2012)

cmuTV exists to provide both an informational and creative outlet for the campus community and to act as an agent able to provide video services to other groups on the Carnegie Mellon campus. cmuTV is broadcast in SD on campus cable Channel 17 and in HD on campus cable Channel 18 to all dorms and academic buildings on campus. Channel 17 is also mirrored online for the rest of the campus community. Members of cmuTV have the ability to create content of their choosing ranging from comedy and art to news and information. The organization strives to provide coverage of important events on campus, including concerts, sports, speakers, and of course buggy. As a media outlet on campus, we will represent the views and interests of the student body, and will be open to content reflecting and comprised of these views. Channels 17 and 18 can also serve as an outlet for other clubs, student organizations, and academic departments to showcase any performances or projects that they may be exhibiting. Events can be broadcast live or on tape delay. For more information, visit http://www.cmutv.org/.

JFC Rep:

Summary

Requested
Expenditures $59,476.00
Capital $0.00
Revenue ($10,000.00)
Final $49,476.00
Recommended
Expenditures $52,307.00
Capital $0.00
Revenue ($10,500.00)
Final $41,807.00
Final
Expenditures $56,907.00
Capital $0.00
Revenue ($10,000.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $46,907.00
FY12 Starting Balance $46,907.00

Revenue

Object Code Requested Recommended Final Description
Events and Activities (-) $9,000.00 $9,000.00 $9,000.00

DVD Sales and Event Income

Rental Income (-) $1,000.00 $1,500.00 $1,000.00

Projector/Screen rentals

Sub-Total -$10,000.00 -$10,500.00 -$10,000.00

Staff Payments

Object Code Requested Recommended Final Description
Student Programs-Other Expense (+) $4,000.00 $4,000.00 $4,000.00

Payment for individuals at special events (PAID DIRECTLY OUT OF INCOME)

Sub-Total $4,000.00 $4,000.00 $4,000.00

cmuTV Buggy Coverage

Object Code Requested Recommended Final Description
Rental-Equipment (+) $21,000.00 $21,000.00 $21,000.00

Buggy rentals and associated expenses: with this, we rent a 8+ camera TV production truck to fully cover the Spring Buggy races as we have for the past 6 years. Broadcast live to channel & web.

Rental-Equipment (+) $650.00 $650.00 $650.00

Scaffolding required around the course for cameras during Buggy.

Rental-Equipment (+) $900.00 $900.00 $900.00

Scissor lift rental for Buggy (used to fly cables across the Buggy course and as a camera platform)

Rental-Equipment (+) $100.00 $100.00 $100.00

Rental truck insurance

Sub-Total $22,650.00 $22,650.00 $22,650.00

General Expenses

Object Code Requested Recommended Final Description
Internet Services - External (+) $40.00 $40.00 $40.00

Domain renewals (2 @ $20)

Student Programs-Other Expense (+) $350.00 $350.00 $350.00

Channel usage fee (required to broadcast channel 17 to all members of campus)

Student Programs-Other Expense (+) $350.00 $0.00 $0.00

Cable bill (required to broadcast channels 17 and 18 to all members of campus)

Duplicate Expense

Student Programs-Other Expense (+) $350.00 $350.00 $350.00

Cable bill (required to broadcast channels 17 and 18 to all members of campus)

Computing Supplies (+) $500.00 $500.00 $500.00

Random tech expenses (we often have random IT expenses: replace failed hard drive, add gigabit card, etc.) which we need to spend in order to keep doing events, keep the station running, etc.

Computing Supplies (+) $150.00 $150.00 $150.00

CD/DVD-Rs, data storage, cables, etc.

Office Supplies (+) $85.00 $85.00 $85.00

Labels, pens, pencils, Sharpies, staples, paper clips, binder clips, etc. (used both in the office/studio and for event productions)

Postage (+) $150.00 $150.00 $150.00

Padded mailers for DVD orders (required to support DVD sales income)

Office Supplies (+) $150.00 $150.00 $150.00

Paper, toner, and printing supplies to support office use and DVD mailing (invoices, receipts, etc..)

Other Supplies (+) $250.00 $250.00 $250.00

Facilities supplies (as we are not on UC 3rd Floor, we have to buy our own light bulbs, toilet paper, cleaning supplies, etc.)

Other Supplies (+) $1,800.00 $1,800.00 $1,800.00

DVCAM/MiniDV/DVD/Tape Stock (to support the 10+ live events we do per year, the 1000+ DVDs we burn and print per year).

Other Supplies (+) $500.00 $500.00 $500.00

Jewel Cases (DVD/CD) to support the 1000+ DVDs that we burn each year, and to organize our master DVDs for proper storage

Telephone External (+) $300.00 $300.00 $300.00

Campus telephone service, covering local and long distance charges (required for our space)

Internet Services - External (+) $150.00 $150.00 $150.00

Office network service (required as we are not on UC 3rd Floor)

Freight Charges (+) $100.00 $100.00 $100.00

Freight charges on large new equipment

Shipping (+) $200.00 $200.00 $200.00

Shipping charges on new equipment

Postage (+) $250.00 $250.00 $250.00

Product shipping (mailing DVD orders, required to support DVD Sales income)

Other Supplies (+) $50.00 $50.00 $50.00

Tie line: for tying up our cables during use, and to keep them in order and well-coiled for storage (this prevents us from having to replace and rapair broken cables as much each year)

Other Supplies (+) $300.00 $300.00 $300.00

Gaff Tape: for securing down cabling, holding things in position (required to be able to safely produce live events with any sort of crowd, basically everything we do)

Equipment Repair (+) $400.00 $400.00 $400.00

Projector lamp. We replace our projector lamps once per year, due to heavy use with rentals (the lamps burn out). USED TO SUPPORT INCOME

Travel Local (+) $75.00 $75.00 $75.00

Parking expenses (members use their cars to transport gear and personnel for events like Greek Sing and the Pittsburgh Auto Show, and we must pay for parking for our Buggy vehicle)

Refreshments (+) $200.00 $200.00 $200.00

Promotional events, recruitment

Non Travel Business Meals (+) $750.00 $750.00 $750.00

Our crews work long hours at events and productions, they need incentive to stick around and help rather than leaving for food. PAID DIRECTLY OUT OF INCOME

Office Supplies (+) $400.00 $400.00 $400.00

Ink for DVD Printer: In order to print roughly 1000 DVDs per year for clients, we need to purchase ink ($30/cartridge, rated at slightly under 90 discs)

Sub-Total $7,850.00 $7,500.00 $7,500.00

Project Management/Billing Services

Object Code Requested Recommended Final Description
Computing Services External (+) $144.00 $144.00 $144.00

Invoicing system to bill clients (automatically sends invoices to clients & Dave Ruvolo, to avoid payment problems in years past)

Computing Services External (+) $288.00 $288.00 $288.00

Basecamp Project Management system, to keep track of projects, shows, clients, files, historical purchases, etc.

Sub-Total $432.00 $432.00 $432.00

Printing and Advertising

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $150.00 $150.00 $150.00

Recruitment/postering supplies

Printing & Publishing External (+) $200.00 $200.00 $200.00

Stickers, labels, etc., both for promo and for equipment identification (saves us from having to replace expensive lost equipment)

Printing & Publishing External (+) $150.00 $150.00 $150.00

DVD/CD sleeve printing for Buggy and other event DVD cases (required to support DVD Sales income)

Printing & Publishing External (+) $400.00 $75.00 $75.00

Production Shirts: for ID of authorized personnel at events, also adds to professional appearance of club. Strong component of backstage security. Required by band riders for concerts

Get lams

Sub-Total $900.00 $575.00 $575.00

Non-Capital Equipment

Object Code Requested Recommended Final Description
Non-capital Equipment (+) $400.00 $0.00 $0.00

4x Ethernet to Fiber convertors for HD channel signal chain. Needed in order for us to start broadcasting in HD. http://www.amazon.com/STARTECH-Gigabit-Multi-Ethernet-Converter/dp/B002UANHKI/ref=sr_1_

Non-capital Equipment (+) $500.00 $500.00 $500.00

Props and show allocations

Non-capital Equipment (+) $200.00 $200.00 $200.00

Parts & tools for building/adjusting/repairing/extending equipment and cabling. What cabling we can make ourselves saves us from having to buy expensive pre-made cabling)

Non-capital Equipment (+) $350.00 $350.00 $350.00

Re-clocking video distribution amplifiers, to allow us to extend the maximum length of our cables to aid with large events like Fall concert and Lunar Gala.

Non-capital Equipment (+) $400.00 $400.00 $400.00

Video HD-SDI to HD/SD down converter required for Live Event Projection. We had to scale back Lunar Gala 2011 because we did not have this item to complete the signal chain.

Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00

Backup Hard-drives and Storage expansion for our server. With all digital workflow, this is the only storage medium we have. All our shows are now in full HD (6x Resolution from SD)).

Non-capital Equipment (+) $500.00 $0.00 $0.00

Wireless audio kit for content creation and additional audio coverage at Live events.

Non-capital Equipment (+) $200.00 $0.00 $0.00

Multi-Card Ingestion Desk to speed up video capture on our editing machines.

Non-capital Equipment (+) $600.00 $0.00 $0.00

2 upgrade copies of Final Cut Pro, required editing suite for video. All our work is done using these applications and we need to keep them updated and current.

Non-capital Equipment (+) $315.00 $0.00 $0.00

Volume License for Adobe CS5 After Effects required for making DVD menus and enhanced graphics to use for every event and TV show

Non-capital Equipment (+) $300.00 $0.00 $0.00

SD cards to increase our overall recording time on all our cameras

Non-capital Equipment (+) $500.00 $0.00 $0.00

Smaller tripods for more versatile event setup and for TV production.

Non-capital Equipment (+) $500.00 $0.00 $0.00

SSD upgrades to reduce production time on our editing machines.

Non-capital Equipment (+) $300.00 $300.00 $300.00

Lighting Gels, filters, reflectors.

Non-capital Equipment (+) $1,000.00 $1,000.00 $1,000.00

New High Resolution directors preview monitor to replace aged monitors. Necessary for operation of the camera crane with the new HD setup

Non-capital Equipment (+) $300.00 $0.00 $300.00

Power Backup for our editing machines. (Loss of power over break resulted us loosing projects files)

Non-capital Equipment (+) $500.00 $0.00 $0.00

Firmware upgrades for our cameras and switchers. Suppliers require us to pay for the upgrades and shipping.

Non-capital Equipment (+) $879.00 $0.00 $0.00

Camera truck dolly for live events and content creation.http://www.humblemonkeystore.com/index.php?route=product/product&product_id=50

Non-capital Equipment (+) $1,300.00 $0.00 $0.00

Teleprompter for TV show production. Allows camera to be mounted behind prompter, required for cmuTV to expand into a more sophisticated level of content creation.

Non-capital Equipment (+) $200.00 $0.00 $0.00

Kodak Zi8 camera for buggy package creation and rolls coverage.

Non-capital Equipment (+) $400.00 $400.00 $400.00

HD-SDI to HDMI converter. Based on the problems we encountered at Lunar Gala 2011, we had to scale back on the show because we did not have this converter.

Sub-Total $11,144.00 $4,650.00 $4,950.00

Repair

Object Code Requested Recommended Final Description
Equipment Repair (+) $500.00 $500.00 $500.00

Equipment Repair (spending on preventative maintenance and fixing the few things that break every year keeps us from having to buy new at great expense)

Sub-Total $500.00 $500.00 $500.00

Capital Equipment

Object Code Requested Recommended Final Description
Capital Equipment (+) $12,000.00 $12,000.00 $12,000.00

HD Replacement/Loan as discussed with JFC

Sub-Total $12,000.00 $12,000.00 $12,000.00

JFC Addition

Object Code Requested Recommended Final Description
Campus Security (+) $0.00 $0.00 $4,300.00

Safety scaffolding for Buggy

Came up between budget submissions and appeals

Sub-Total $0.00 $0.00 $4,300.00

By Object Code

Object Code Requested Recommended Final Description
Campus Security (+) $0.00 $0.00 $4,300.00 Safety scaffolding for Buggy
Capital Equipment (+) $12,000.00 $12,000.00 $12,000.00 HD Replacement/Loan as discussed with JFC
Computing Services External (+) $144.00 $144.00 $144.00 Invoicing system to bill clients (automatically sends invoices to clients & Dave Ruvolo, to avoid payment problems in years past)
Computing Services External (+) $288.00 $288.00 $288.00 Basecamp Project Management system, to keep track of projects, shows, clients, files, historical purchases, etc.
Computing Supplies (+) $500.00 $500.00 $500.00 Random tech expenses (we often have random IT expenses: replace failed hard drive, add gigabit card, etc.) which we need to spend in order to keep doing events, keep the station running, etc.
Computing Supplies (+) $150.00 $150.00 $150.00 CD/DVD-Rs, data storage, cables, etc.
Equipment Repair (+) $400.00 $400.00 $400.00 Projector lamp. We replace our projector lamps once per year, due to heavy use with rentals (the lamps burn out). USED TO SUPPORT INCOME
Equipment Repair (+) $500.00 $500.00 $500.00 Equipment Repair (spending on preventative maintenance and fixing the few things that break every year keeps us from having to buy new at great expense)
Events and Activities (-) $9,000.00 $9,000.00 $9,000.00 DVD Sales and Event Income
Freight Charges (+) $100.00 $100.00 $100.00 Freight charges on large new equipment
Internet Services - External (+) $40.00 $40.00 $40.00 Domain renewals (2 @ $20)
Internet Services - External (+) $150.00 $150.00 $150.00 Office network service (required as we are not on UC 3rd Floor)
Non Travel Business Meals (+) $750.00 $750.00 $750.00 Our crews work long hours at events and productions, they need incentive to stick around and help rather than leaving for food. PAID DIRECTLY OUT OF INCOME
Non-capital Equipment (+) $400.00 $0.00 $0.00 4x Ethernet to Fiber convertors for HD channel signal chain. Needed in order for us to start broadcasting in HD. http://www.amazon.com/STARTECH-Gigabit-Multi-Ethernet-Converter/dp/B002UANHKI/ref=sr_1_
Non-capital Equipment (+) $500.00 $500.00 $500.00 Props and show allocations
Non-capital Equipment (+) $200.00 $200.00 $200.00 Parts & tools for building/adjusting/repairing/extending equipment and cabling. What cabling we can make ourselves saves us from having to buy expensive pre-made cabling)
Non-capital Equipment (+) $350.00 $350.00 $350.00 Re-clocking video distribution amplifiers, to allow us to extend the maximum length of our cables to aid with large events like Fall concert and Lunar Gala.
Non-capital Equipment (+) $400.00 $400.00 $400.00 Video HD-SDI to HD/SD down converter required for Live Event Projection. We had to scale back Lunar Gala 2011 because we did not have this item to complete the signal chain.
Non-capital Equipment (+) $1,500.00 $1,500.00 $1,500.00 Backup Hard-drives and Storage expansion for our server. With all digital workflow, this is the only storage medium we have. All our shows are now in full HD (6x Resolution from SD)).
Non-capital Equipment (+) $500.00 $0.00 $0.00 Wireless audio kit for content creation and additional audio coverage at Live events.
Non-capital Equipment (+) $200.00 $0.00 $0.00 Multi-Card Ingestion Desk to speed up video capture on our editing machines.
Non-capital Equipment (+) $600.00 $0.00 $0.00 2 upgrade copies of Final Cut Pro, required editing suite for video. All our work is done using these applications and we need to keep them updated and current.
Non-capital Equipment (+) $315.00 $0.00 $0.00 Volume License for Adobe CS5 After Effects required for making DVD menus and enhanced graphics to use for every event and TV show
Non-capital Equipment (+) $300.00 $0.00 $0.00 SD cards to increase our overall recording time on all our cameras
Non-capital Equipment (+) $500.00 $0.00 $0.00 Smaller tripods for more versatile event setup and for TV production.
Non-capital Equipment (+) $500.00 $0.00 $0.00 SSD upgrades to reduce production time on our editing machines.
Non-capital Equipment (+) $300.00 $300.00 $300.00 Lighting Gels, filters, reflectors.
Non-capital Equipment (+) $1,000.00 $1,000.00 $1,000.00 New High Resolution directors preview monitor to replace aged monitors. Necessary for operation of the camera crane with the new HD setup
Non-capital Equipment (+) $300.00 $0.00 $300.00 Power Backup for our editing machines. (Loss of power over break resulted us loosing projects files)
Non-capital Equipment (+) $500.00 $0.00 $0.00 Firmware upgrades for our cameras and switchers. Suppliers require us to pay for the upgrades and shipping.
Non-capital Equipment (+) $879.00 $0.00 $0.00 Camera truck dolly for live events and content creation.http://www.humblemonkeystore.com/index.php?route=product/product&product_id=50
Non-capital Equipment (+) $1,300.00 $0.00 $0.00 Teleprompter for TV show production. Allows camera to be mounted behind prompter, required for cmuTV to expand into a more sophisticated level of content creation.
Non-capital Equipment (+) $200.00 $0.00 $0.00 Kodak Zi8 camera for buggy package creation and rolls coverage.
Non-capital Equipment (+) $400.00 $400.00 $400.00 HD-SDI to HDMI converter. Based on the problems we encountered at Lunar Gala 2011, we had to scale back on the show because we did not have this converter.
Office Supplies (+) $85.00 $85.00 $85.00 Labels, pens, pencils, Sharpies, staples, paper clips, binder clips, etc. (used both in the office/studio and for event productions)
Office Supplies (+) $150.00 $150.00 $150.00 Paper, toner, and printing supplies to support office use and DVD mailing (invoices, receipts, etc..)
Office Supplies (+) $400.00 $400.00 $400.00 Ink for DVD Printer: In order to print roughly 1000 DVDs per year for clients, we need to purchase ink ($30/cartridge, rated at slightly under 90 discs)
Other Supplies (+) $250.00 $250.00 $250.00 Facilities supplies (as we are not on UC 3rd Floor, we have to buy our own light bulbs, toilet paper, cleaning supplies, etc.)
Other Supplies (+) $1,800.00 $1,800.00 $1,800.00 DVCAM/MiniDV/DVD/Tape Stock (to support the 10+ live events we do per year, the 1000+ DVDs we burn and print per year).
Other Supplies (+) $500.00 $500.00 $500.00 Jewel Cases (DVD/CD) to support the 1000+ DVDs that we burn each year, and to organize our master DVDs for proper storage
Other Supplies (+) $50.00 $50.00 $50.00 Tie line: for tying up our cables during use, and to keep them in order and well-coiled for storage (this prevents us from having to replace and rapair broken cables as much each year)
Other Supplies (+) $300.00 $300.00 $300.00 Gaff Tape: for securing down cabling, holding things in position (required to be able to safely produce live events with any sort of crowd, basically everything we do)
Postage (+) $150.00 $150.00 $150.00 Padded mailers for DVD orders (required to support DVD sales income)
Postage (+) $250.00 $250.00 $250.00 Product shipping (mailing DVD orders, required to support DVD Sales income)
Printing & Publishing External (+) $150.00 $150.00 $150.00 Recruitment/postering supplies
Printing & Publishing External (+) $200.00 $200.00 $200.00 Stickers, labels, etc., both for promo and for equipment identification (saves us from having to replace expensive lost equipment)
Printing & Publishing External (+) $150.00 $150.00 $150.00 DVD/CD sleeve printing for Buggy and other event DVD cases (required to support DVD Sales income)
Printing & Publishing External (+) $400.00 $75.00 $75.00 Production Shirts: for ID of authorized personnel at events, also adds to professional appearance of club. Strong component of backstage security. Required by band riders for concerts
Refreshments (+) $200.00 $200.00 $200.00 Promotional events, recruitment
Rental Income (-) $1,000.00 $1,500.00 $1,000.00 Projector/Screen rentals
Rental-Equipment (+) $21,000.00 $21,000.00 $21,000.00 Buggy rentals and associated expenses: with this, we rent a 8+ camera TV production truck to fully cover the Spring Buggy races as we have for the past 6 years. Broadcast live to channel & web.
Rental-Equipment (+) $650.00 $650.00 $650.00 Scaffolding required around the course for cameras during Buggy.
Rental-Equipment (+) $900.00 $900.00 $900.00 Scissor lift rental for Buggy (used to fly cables across the Buggy course and as a camera platform)
Rental-Equipment (+) $100.00 $100.00 $100.00 Rental truck insurance
Shipping (+) $200.00 $200.00 $200.00 Shipping charges on new equipment
Student Programs-Other Expense (+) $4,000.00 $4,000.00 $4,000.00 Payment for individuals at special events (PAID DIRECTLY OUT OF INCOME)
Student Programs-Other Expense (+) $350.00 $350.00 $350.00 Channel usage fee (required to broadcast channel 17 to all members of campus)
Student Programs-Other Expense (+) $350.00 $0.00 $0.00 Cable bill (required to broadcast channels 17 and 18 to all members of campus)
Student Programs-Other Expense (+) $350.00 $350.00 $350.00 Cable bill (required to broadcast channels 17 and 18 to all members of campus)
Telephone External (+) $300.00 $300.00 $300.00 Campus telephone service, covering local and long distance charges (required for our space)
Travel Local (+) $75.00 $75.00 $75.00 Parking expenses (members use their cars to transport gear and personnel for events like Greek Sing and the Pittsburgh Auto Show, and we must pay for parking for our Buggy vehicle)

By Ocode

Requested
Campus Security $0.00
Capital Equipment $12,000.00
Computing Services External $432.00
Computing Supplies $650.00
Equipment Repair $900.00
Events and Activities $9,000.00
Freight Charges $100.00
Internet Services - External $190.00
Non Travel Business Meals $750.00
Non-capital Equipment $11,144.00
Office Supplies $635.00
Other Supplies $2,900.00
Postage $400.00
Printing & Publishing External $900.00
Refreshments $200.00
Rental Income $1,000.00
Rental-Equipment $22,650.00
Shipping $200.00
Student Programs-Other Expense $5,050.00
Telephone External $300.00
Travel Local $75.00
Recommended
Campus Security $0.00
Capital Equipment $12,000.00
Computing Services External $432.00
Computing Supplies $650.00
Equipment Repair $900.00
Events and Activities $9,000.00
Freight Charges $100.00
Internet Services - External $190.00
Non Travel Business Meals $750.00
Non-capital Equipment $4,650.00
Office Supplies $635.00
Other Supplies $2,900.00
Postage $400.00
Printing & Publishing External $575.00
Refreshments $200.00
Rental Income $1,500.00
Rental-Equipment $22,650.00
Shipping $200.00
Student Programs-Other Expense $4,700.00
Telephone External $300.00
Travel Local $75.00
Final
Campus Security $4,300.00
Capital Equipment $12,000.00
Computing Services External $432.00
Computing Supplies $650.00
Equipment Repair $900.00
Events and Activities $9,000.00
Freight Charges $100.00
Internet Services - External $190.00
Non Travel Business Meals $750.00
Non-capital Equipment $4,950.00
Office Supplies $635.00
Other Supplies $2,900.00
Postage $400.00
Printing & Publishing External $575.00
Refreshments $200.00
Rental Income $1,000.00
Rental-Equipment $22,650.00
Shipping $200.00
Student Programs-Other Expense $4,700.00
Telephone External $300.00
Travel Local $75.00

Summary

Requested
Expenditures $59,476.00
Capital $0.00
Revenue ($10,000.00)
Final $49,476.00
Recommended
Expenditures $52,307.00
Capital $0.00
Revenue ($10,500.00)
Final $41,807.00
Final
Expenditures $56,907.00
Capital $0.00
Revenue ($10,000.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $46,907.00
FY12 Starting Balance $46,907.00