cmuTV Budget

FY2014 (July 1, 2013 - June 30, 2014)

cmuTV exists to provide both an informational and creative outlet for the campus community and to act as an agent able to provide video services to other groups on the Carnegie Mellon campus. cmuTV is broadcast in SD on campus cable Channel 17 and in HD on campus cable Channel 18 to all dorms and academic buildings on campus. Channel 17 is also mirrored online for the rest of the campus community. Members of cmuTV have the ability to create content of their choosing ranging from comedy and art to news and information. The organization strives to provide coverage of important events on campus, including concerts, sports, speakers, and of course buggy. As a media outlet on campus, we will represent the views and interests of the student body, and will be open to content reflecting and comprised of these views. Channels 17 and 18 can also serve as an outlet for other clubs, student organizations, and academic departments to showcase any performances or projects that they may be exhibiting. Events can be broadcast live or on tape delay. For more information, visit http://www.cmutv.org/.

JFC Rep: Brian Alderman (balderma)

Summary

Requested
Expenditures $61,909.50
Capital $9,915.00
Revenue ($12,400.00)
Final $49,509.50
Recommended
Expenditures $48,677.00
Capital $5,665.00
Revenue ($40,022.00)
Final $8,655.00
Final
Expenditures $49,277.00
Capital $5,665.00
Revenue ($40,022.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $9,255.00
FY14 Starting Balance $9,255.00

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $1,700.00 $1,700.00 $1,700.00

Lunar Gala coverage: Five camera event recording (inc 2x track dollies and crane), promotional video creation, live webstreaming with live swicthing, digital distribution and editing

Revenue allocated to cover General Expenses category (not including food and uniforms). 59.5%

Revenue-Rental and Sales Income (-) $1,100.00 $1,100.00 $1,100.00

TEDx coverage: Four camera event recording, live webstreaming and live switching, digital distribution and editing Note: In the past, we have charged TEDx a highly discounted rate since they were a new organization and did not have allocation for our coverage, with the agreement that once they became better established, we would provide coverage for our usual rate.

Revenue allocated to cover General Expenses category (not including food and uniforms). 38.52%

Revenue-Rental and Sales Income (-) $1,500.00 $500.00 $500.00

Mayur Show coverage: Four camera event recording, live webstreaming and live switching, digital distribution and editing

Revenue allocated to cover remaining $55 in General Expenses category (not including food and uniforms), and more to DOSA loan

Revenue-Rental and Sales Income (-) $700.00 $700.00 $700.00

Bhangra in the Burgh coverage: single camera event recording, editing, and DVD distribution

Revenue allocated to cover DOSA Loan

Revenue-Rental and Sales Income (-) $1,000.00 $1,000.00 $1,000.00

Dancers' Symposium Spring coverage: single camera event recording, editing, and DVD / digital distribution

Revenue Allocated to cover DOSA Loan

Revenue-Rental and Sales Income (-) $1,000.00 $1,000.00 $1,000.00

Dancers' Symposium Fall coverage: single camera event recording, editing, and DVD / digital distribution

Revenue Allocated to cover DOSA loan

Revenue-Rental and Sales Income (-) $3,500.00 $3,500.00 $3,500.00

Building Virtual Worlds coverage: four camera event recording, live webstreaming, live switching, editing, digital / DVD / Blu-Ray distribution (price is higher since not a JFC funded org)

Revenue allocated to cover crew salaries at events (7/8).

Revenue-Rental and Sales Income (-) $700.00 $700.00 $700.00

Dance Marathon coverage: Single camera event recording, editing, and digital distribution

JFC Funds uniforms at 25% of cost. $300 allocated to cover 75% of uniform cost, $200 allocated to cover general inventory management supplies, $200 allocated to buggy

Revenue-Rental and Sales Income (-) $700.00 $300.00 $300.00

IGSA Holi: Single camera event recording, editing, and digital distribution

$600 of revenue allocated to member meals. $100 allocated to DOSA Loan

Revenue-Rental and Sales Income (-) $500.00 $1,000.00 $1,000.00

Projector and screen rentals. Various events throughout the year.

Revenue allocated to cover crew salaries at events (1/8)

Revenue-Rental and Sales Income (-) $0.00 $28,522.00 $28,522.00

Payment from Sweepstakes to cover cost of Buggy coverage. Sweepstakes should be responsible for raising money for this event, so that it works more like the other events that you guys do throughout the year.

Sub-Total -$12,400.00 -$40,022.00 -$40,022.00

cmuTV Buggy Coverage

Object Code Requested Recommended Final Description
Ops-Rental Equipment (+) $33,612.50 $22,770.00 $22,770.00

Buggy rentals and associated expenses: with this, we rent a 8+ camera TV production truck to fully cover the Spring Buggy races as we have for the past 6 years. Broadcast live to channel & web. Our goal for Buggy 2013 is to utilize Channel 18 and Blu-Ray Capabilities to produce the Buggy Races in full 1080p. Last year, the company that rents us a truck each year (Viewpoint) phased out their SD equipment, meaning that the only equipment they have available for rent now is HD. Being able to record in HD is crucial for quality buggy coverage as we cannot broadcast or distribute in HD without this equipment.

Based on FY13 actual costs

Ops-Rental Equipment (+) $1,450.00 $1,450.00 $1,450.00

Finish line truss required for top-down (overhead) camera shot (shot used as the Buggy and pusher cross the finish line)

Ops-Rental Equipment (+) $4,302.00 $4,302.00 $4,302.00

Safety scaffolding required around the course for cameras during Buggy. OSHA regulations dictate that we can no longer use the cheaper scissor lift for a camera platform.

Sub-Total $39,364.50 $28,522.00 $28,522.00

Staff Payments

Object Code Requested Recommended Final Description
Salary-Payroll and Benefits (+) $4,000.00 $4,000.00 $4,000.00

Payment for crew at special events (paid directly out of income).

Sub-Total $4,000.00 $4,000.00 $4,000.00

General Expenses

Object Code Requested Recommended Final Description
Ops-Operational Computing Expenses (+) $20.00 $20.00 $20.00

Domain Renewals - 1 for $20.00 each.

Ops-Telecommunications (+) $350.00 $350.00 $350.00

Channel usage fee - required to broadcast cable channels 17 and 18 to the campus.

Ops-General Supplies (+) $550.00 $250.00 $250.00

Miscellaneous tech expenses - used to support various maintenance activities: replacing failed hard drives, adding gigabit cards, etc. which we need to perform in order to keep doing events and to keep the station running.

Based on previous costs

Capital Expense Fund (+) $500.00 $500.00 $500.00

6 TB of hard drive space for archival purposes - After the transition to HD, the increased file size in captured footage requires 3TB of storage per semester.

Ops-General Supplies (+) $150.00 $50.00 $50.00

DVD / Blu Ray cases. Supports income. 1000+ DVDs per year.

Based on discussions and what other orgs are expecting of you in DVD's for next year, as well as actual costs. Moving away from DVD production (due to internet, etc), so funding less DVDs

Ops-General Supplies (+) $1,500.00 $500.00 $500.00

DVD/Blu-Ray stock - Used to support the 10+ live events we do per year, the 1000+ DVDs and 20+ Blu-Rays we burn and print per year. Mostly from Buggy DVD's.

Based on discussions and what other orgs are expecting of you in DVD's for next year, as well as actual costs. Moving away from DVD production (due to internet, etc), so funding less DVDs

Ops-Telecommunications (+) $150.00 $150.00 $150.00

Office network service - required as we are not on UC 3rd Floor.

Food Recruitment (+) $150.00 $150.00 $150.00

Refreshments for two interests meetings (one at the beginning of each semester). Appx. 30 attendes.

Food-Meals for Members (+) $600.00 $600.00 $600.00

Food at events - Run crews are often needed to stay at events for long hours, often over the course of one or more meals. We need to buy food for them in order to let them eat and also keep working. PAID DIRECTLY OUT OF INCOME

Ops-General Supplies (+) $250.00 $250.00 $250.00

Facilities supplies - as we are not on UC 3rd Floor, we have to buy our own light bulbs, toilet paper, cleaning supplies, and anything else required to keep our shared space livable. Have been covering this expense in the past (not shared with film club and other space users)

Ops-Operational Computing Expenses (+) $600.00 $0.00 $600.00

Livestream account, to enable live streaming for events that request it during the year (monthly charge of $50). Used to support income.

Find a free streaming service. You haven't spent money on this before.; appeal granted, but please continue to look into free streaming options

Equip-Uniforms (+) $400.00 $400.00 $400.00

Production crew uniforms: We need these so that security at events knows to let us backstage. Only purchase once per year (not for each event). Appx 10 crew per event (different people per event), multiple events.

Ops-General Supplies (+) $300.00 $300.00 $300.00

Gaff Tape - For securing cabling and holding equipment in position. This tape is required for us to be able to safely produce live events, in which large crowds frequently have to move around our equipment.

Ops-General Supplies (+) $150.00 $150.00 $150.00

DVD/CD sleeve printing for Buggy and other event DVD cases.

Ops-Non-Promotional Paper, Printing, and Pub. (+) $150.00 $150.00 $150.00

Paper, toner, and printing supplies to support office use and DVD mailing (invoices, receipts, etc.)

Ops-Equipment Repair (+) $400.00 $400.00 $400.00

Projector lamp. We replace our projector lamps once per year, due to heavy use with rentals (the lamps burn out). USED TO SUPPORT INCOME

Ops-Program Expenses (+) $75.00 $0.00 $0.00

Parking expenses - Members use their cars to transport gear and personnel for off-campus events like Greek Sing and Bhangra in the Burgh, and we must pay for parking for our Buggy truck.

Won't pay for member's parking

Ops-General Supplies (+) $400.00 $135.00 $135.00

Ink for DVD/Blu-ray Printer and Duplicator - In order to print roughly 1000 DVDs and 20+ Blu-rays per year for clients, we need to purchase ink ($30/cartridge, rated at slightly under 90 discs).

Based on discussions and what other orgs are expecting of you in DVD's for next year, as well as actual costs. Moving away from DVD production (due to internet, etc), so funding less DVDs

Sub-Total $6,195.00 $3,855.00 $4,455.00

Printing and Advertising

Object Code Requested Recommended Final Description
Ops-Advertising and Publicity (+) $150.00 $100.00 $100.00

Recruitment / postering supplies

JFC funds $100 per year for general club promotion

Ops-General Supplies (+) $200.00 $200.00 $200.00

Stickers, labels, etc., both for promotions and for equipment identification. This helps AB Tech and others return lost equipment to us, saving us from having to replace it at a high cost.

Sub-Total $350.00 $300.00 $300.00

Capital Equipment

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $200.00 $200.00 $200.00

Parts & tools for building/adjusting/repairing/extending equipment and cabling. What cabling we can make ourselves saves us from having to buy expensive pre-made cabling)

Capital Expense Fund (+) $2,350.00 $2,350.00 $2,350.00

Apple Mac Pro desktop computer (This represents 50% of the total $4,700 price. It will be a joint purchase for shared use with Filmmaking.) Need to keep up with current technology, which is required for new video formats.

Capital Expense Fund (+) $3,600.00 $0.00 $0.00

Sony NEX-EA 50 - Large sensor event camera, for use at events in which light is low or changes very quickly (e.g. stage lighting for Dancers' Symposium)

Appeal not granted, but noted that this is a purchase you are committed to making in the next couple years

Capital Expense Fund (+) $1,250.00 $1,250.00 $1,250.00

NAS Network storage server for video storage (This represents 50% of the total $2,500 price. It will be a joint purchase for shared use with Filmmaking.) . Currently we rely on copying files between editing machines. This significantly slows down our editing process. A NAS storage solution would allow multiple editors to access shared storage simultaneously, speeding up our editing process and enabling us to turn events around more quickly. This storage would also be shared with Filmmaking club, whose space is adjacent to ours.

Equip-Non-Capital Equipment (+) $12,000.00 $12,000.00 $12,000.00

HD DoSA Loan as discussed with JFC (Year 4 of 5)

Capital Expense Fund (+) $1,000.00 $1,000.00 $1,000.00

Graphics Card Update for one existing MacPro. Allows the computers to handle the increasingly advanced technology. Quadro 4000 Graphics Card.

Capital Expense Fund (+) $225.00 $225.00 $225.00

"Adobe CS6 Production Premium" software package, student edition (This represents 50% of the total $450 price. It will be a joint purchase for shared use with CMU TV.)

Capital Expense Fund (+) $650.00 $0.00 $0.00

Wireless microphone to allow us to better work with the other media groups to conduct professional interviews and add content.

Appeal not granted, go to CFA lending

Capital Expense Fund (+) $140.00 $140.00 $140.00

Microsoft Office for new Apple Mac Pro computer (see above line item). Required for CMUtv operations. Quoted from CMU Bookstore price

Sub-Total $12,000.00 $12,000.00 $12,000.00

Uncategorized Items

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $0.00 $0.00 $0.00

Sample Line Item

Sub-Total $0.00 $0.00 $0.00

By Object Code

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $500.00 $500.00 $500.00 6 TB of hard drive space for archival purposes - After the transition to HD, the increased file size in captured footage requires 3TB of storage per semester.
Capital Expense Fund (+) $200.00 $200.00 $200.00 Parts & tools for building/adjusting/repairing/extending equipment and cabling. What cabling we can make ourselves saves us from having to buy expensive pre-made cabling)
Capital Expense Fund (+) $2,350.00 $2,350.00 $2,350.00 Apple Mac Pro desktop computer (This represents 50% of the total $4,700 price. It will be a joint purchase for shared use with Filmmaking.) Need to keep up with current technology, which is required for new video formats.
Capital Expense Fund (+) $3,600.00 $0.00 $0.00 Sony NEX-EA 50 - Large sensor event camera, for use at events in which light is low or changes very quickly (e.g. stage lighting for Dancers' Symposium)
Capital Expense Fund (+) $1,250.00 $1,250.00 $1,250.00 NAS Network storage server for video storage (This represents 50% of the total $2,500 price. It will be a joint purchase for shared use with Filmmaking.) . Currently we rely on copying files between editing machines. This significantly slows down our editing process. A NAS storage solution would allow multiple editors to access shared storage simultaneously, speeding up our editing process and enabling us to turn events around more quickly. This storage would also be shared with Filmmaking club, whose space is adjacent to ours.
Capital Expense Fund (+) $1,000.00 $1,000.00 $1,000.00 Graphics Card Update for one existing MacPro. Allows the computers to handle the increasingly advanced technology. Quadro 4000 Graphics Card.
Capital Expense Fund (+) $225.00 $225.00 $225.00 "Adobe CS6 Production Premium" software package, student edition (This represents 50% of the total $450 price. It will be a joint purchase for shared use with CMU TV.)
Capital Expense Fund (+) $650.00 $0.00 $0.00 Wireless microphone to allow us to better work with the other media groups to conduct professional interviews and add content.
Capital Expense Fund (+) $0.00 $0.00 $0.00 Sample Line Item
Capital Expense Fund (+) $140.00 $140.00 $140.00 Microsoft Office for new Apple Mac Pro computer (see above line item). Required for CMUtv operations. Quoted from CMU Bookstore price
Equip-Non-Capital Equipment (+) $12,000.00 $12,000.00 $12,000.00 HD DoSA Loan as discussed with JFC (Year 4 of 5)
Equip-Uniforms (+) $400.00 $400.00 $400.00 Production crew uniforms: We need these so that security at events knows to let us backstage. Only purchase once per year (not for each event). Appx 10 crew per event (different people per event), multiple events.
Food Recruitment (+) $150.00 $150.00 $150.00 Refreshments for two interests meetings (one at the beginning of each semester). Appx. 30 attendes.
Food-Meals for Members (+) $600.00 $600.00 $600.00 Food at events - Run crews are often needed to stay at events for long hours, often over the course of one or more meals. We need to buy food for them in order to let them eat and also keep working. PAID DIRECTLY OUT OF INCOME
Ops-Advertising and Publicity (+) $150.00 $100.00 $100.00 Recruitment / postering supplies
Ops-Equipment Repair (+) $400.00 $400.00 $400.00 Projector lamp. We replace our projector lamps once per year, due to heavy use with rentals (the lamps burn out). USED TO SUPPORT INCOME
Ops-General Supplies (+) $550.00 $250.00 $250.00 Miscellaneous tech expenses - used to support various maintenance activities: replacing failed hard drives, adding gigabit cards, etc. which we need to perform in order to keep doing events and to keep the station running.
Ops-General Supplies (+) $150.00 $50.00 $50.00 DVD / Blu Ray cases. Supports income. 1000+ DVDs per year.
Ops-General Supplies (+) $1,500.00 $500.00 $500.00 DVD/Blu-Ray stock - Used to support the 10+ live events we do per year, the 1000+ DVDs and 20+ Blu-Rays we burn and print per year. Mostly from Buggy DVD's.
Ops-General Supplies (+) $250.00 $250.00 $250.00 Facilities supplies - as we are not on UC 3rd Floor, we have to buy our own light bulbs, toilet paper, cleaning supplies, and anything else required to keep our shared space livable. Have been covering this expense in the past (not shared with film club and other space users)
Ops-General Supplies (+) $300.00 $300.00 $300.00 Gaff Tape - For securing cabling and holding equipment in position. This tape is required for us to be able to safely produce live events, in which large crowds frequently have to move around our equipment.
Ops-General Supplies (+) $150.00 $150.00 $150.00 DVD/CD sleeve printing for Buggy and other event DVD cases.
Ops-General Supplies (+) $200.00 $200.00 $200.00 Stickers, labels, etc., both for promotions and for equipment identification. This helps AB Tech and others return lost equipment to us, saving us from having to replace it at a high cost.
Ops-General Supplies (+) $400.00 $135.00 $135.00 Ink for DVD/Blu-ray Printer and Duplicator - In order to print roughly 1000 DVDs and 20+ Blu-rays per year for clients, we need to purchase ink ($30/cartridge, rated at slightly under 90 discs).
Ops-Non-Promotional Paper, Printing, and Pub. (+) $150.00 $150.00 $150.00 Paper, toner, and printing supplies to support office use and DVD mailing (invoices, receipts, etc.)
Ops-Operational Computing Expenses (+) $20.00 $20.00 $20.00 Domain Renewals - 1 for $20.00 each.
Ops-Operational Computing Expenses (+) $600.00 $0.00 $600.00 Livestream account, to enable live streaming for events that request it during the year (monthly charge of $50). Used to support income.
Ops-Program Expenses (+) $75.00 $0.00 $0.00 Parking expenses - Members use their cars to transport gear and personnel for off-campus events like Greek Sing and Bhangra in the Burgh, and we must pay for parking for our Buggy truck.
Ops-Rental Equipment (+) $33,612.50 $22,770.00 $22,770.00 Buggy rentals and associated expenses: with this, we rent a 8+ camera TV production truck to fully cover the Spring Buggy races as we have for the past 6 years. Broadcast live to channel & web. Our goal for Buggy 2013 is to utilize Channel 18 and Blu-Ray Capabilities to produce the Buggy Races in full 1080p. Last year, the company that rents us a truck each year (Viewpoint) phased out their SD equipment, meaning that the only equipment they have available for rent now is HD. Being able to record in HD is crucial for quality buggy coverage as we cannot broadcast or distribute in HD without this equipment.
Ops-Rental Equipment (+) $1,450.00 $1,450.00 $1,450.00 Finish line truss required for top-down (overhead) camera shot (shot used as the Buggy and pusher cross the finish line)
Ops-Rental Equipment (+) $4,302.00 $4,302.00 $4,302.00 Safety scaffolding required around the course for cameras during Buggy. OSHA regulations dictate that we can no longer use the cheaper scissor lift for a camera platform.
Ops-Telecommunications (+) $350.00 $350.00 $350.00 Channel usage fee - required to broadcast cable channels 17 and 18 to the campus.
Ops-Telecommunications (+) $150.00 $150.00 $150.00 Office network service - required as we are not on UC 3rd Floor.
Revenue-Rental and Sales Income (-) $1,700.00 $1,700.00 $1,700.00 Lunar Gala coverage: Five camera event recording (inc 2x track dollies and crane), promotional video creation, live webstreaming with live swicthing, digital distribution and editing
Revenue-Rental and Sales Income (-) $1,100.00 $1,100.00 $1,100.00 TEDx coverage: Four camera event recording, live webstreaming and live switching, digital distribution and editing Note: In the past, we have charged TEDx a highly discounted rate since they were a new organization and did not have allocation for our coverage, with the agreement that once they became better established, we would provide coverage for our usual rate.
Revenue-Rental and Sales Income (-) $1,500.00 $500.00 $500.00 Mayur Show coverage: Four camera event recording, live webstreaming and live switching, digital distribution and editing
Revenue-Rental and Sales Income (-) $700.00 $700.00 $700.00 Bhangra in the Burgh coverage: single camera event recording, editing, and DVD distribution
Revenue-Rental and Sales Income (-) $1,000.00 $1,000.00 $1,000.00 Dancers' Symposium Spring coverage: single camera event recording, editing, and DVD / digital distribution
Revenue-Rental and Sales Income (-) $1,000.00 $1,000.00 $1,000.00 Dancers' Symposium Fall coverage: single camera event recording, editing, and DVD / digital distribution
Revenue-Rental and Sales Income (-) $3,500.00 $3,500.00 $3,500.00 Building Virtual Worlds coverage: four camera event recording, live webstreaming, live switching, editing, digital / DVD / Blu-Ray distribution (price is higher since not a JFC funded org)
Revenue-Rental and Sales Income (-) $700.00 $700.00 $700.00 Dance Marathon coverage: Single camera event recording, editing, and digital distribution
Revenue-Rental and Sales Income (-) $700.00 $300.00 $300.00 IGSA Holi: Single camera event recording, editing, and digital distribution
Revenue-Rental and Sales Income (-) $500.00 $1,000.00 $1,000.00 Projector and screen rentals. Various events throughout the year.
Revenue-Rental and Sales Income (-) $0.00 $28,522.00 $28,522.00
Salary-Payroll and Benefits (+) $4,000.00 $4,000.00 $4,000.00 Payment for crew at special events (paid directly out of income).

By Ocode

Requested
Capital Expense Fund $9,915.00
Equip-Non-Capital Equipment $12,000.00
Equip-Uniforms $400.00
Food Recruitment $150.00
Food-Meals for Members $600.00
Ops-Advertising and Publicity $150.00
Ops-Equipment Repair $400.00
Ops-General Supplies $3,500.00
Ops-Non-Promotional Paper, Printing, and Pub. $150.00
Ops-Operational Computing Expenses $620.00
Ops-Program Expenses $75.00
Ops-Rental Equipment $39,364.50
Ops-Telecommunications $500.00
Revenue-Rental and Sales Income $12,400.00
Salary-Payroll and Benefits $4,000.00
Recommended
Capital Expense Fund $5,665.00
Equip-Non-Capital Equipment $12,000.00
Equip-Uniforms $400.00
Food Recruitment $150.00
Food-Meals for Members $600.00
Ops-Advertising and Publicity $100.00
Ops-Equipment Repair $400.00
Ops-General Supplies $1,835.00
Ops-Non-Promotional Paper, Printing, and Pub. $150.00
Ops-Operational Computing Expenses $20.00
Ops-Program Expenses $0.00
Ops-Rental Equipment $28,522.00
Ops-Telecommunications $500.00
Revenue-Rental and Sales Income $40,022.00
Salary-Payroll and Benefits $4,000.00
Final
Capital Expense Fund $5,665.00
Equip-Non-Capital Equipment $12,000.00
Equip-Uniforms $400.00
Food Recruitment $150.00
Food-Meals for Members $600.00
Ops-Advertising and Publicity $100.00
Ops-Equipment Repair $400.00
Ops-General Supplies $1,835.00
Ops-Non-Promotional Paper, Printing, and Pub. $150.00
Ops-Operational Computing Expenses $620.00
Ops-Program Expenses $0.00
Ops-Rental Equipment $28,522.00
Ops-Telecommunications $500.00
Revenue-Rental and Sales Income $40,022.00
Salary-Payroll and Benefits $4,000.00

Summary

Requested
Expenditures $61,909.50
Capital $9,915.00
Revenue ($12,400.00)
Final $49,509.50
Recommended
Expenditures $48,677.00
Capital $5,665.00
Revenue ($40,022.00)
Final $8,655.00
Final
Expenditures $49,277.00
Capital $5,665.00
Revenue ($40,022.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $9,255.00
FY14 Starting Balance $9,255.00