Lunar Gala Budget
FY2015 (July 1, 2014 - June 30, 2015)
The Lunar Gala Fashion Show is an entirely student-run event held every February to celebrate the Chinese New Year. Student designers, models, and dancers audition and are chosen at the beginning of the school year. Then, as a collaboration of more than 100 students, they work to create an impressive show that displays their creativity, talents, and passions for fashion and dance. Students from all majors and interests are welcome, as each contributes a unique creative vision for the show. As part of the Carnegie Mellon community for over 10 years, Lunar Gala draws in nearly 1000 members each year, and is one of the biggest student-run events on campus.
JFC Rep: Jalen Poteat (jalenw)
Summary
| Requested | |
|---|---|
| Expenditures | $32,670.00 |
| Capital | $500.00 |
| Revenue | ($21,660.00) |
| Final | $11,010.00 |
| Recommended | |
|---|---|
| Expenditures | $28,570.00 |
| Capital | $500.00 |
| Revenue | ($21,660.00) |
| Final | $6,910.00 |
| Final | |
|---|---|
| Expenditures | $28,570.00 |
| Capital | $500.00 |
| Revenue | ($21,660.00) |
| Debt | ($0.00) |
| Rollover | ($100.00) |
| Total Subsidy | $6,910.00 |
| FY15 Starting Balance | $7,010.00 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $2,000.00 | $2,000.00 | $2,000.00 |
All members of Lunar Gala are required to pay $20 for a T-shirt. (we expect about 100 members) |
| Revenue-Rental and Sales Income (-) | $6,000.00 | $6,000.00 | $6,000.00 |
VIP Admission Sales ($30 per ticket, usually about 200 sold) |
| Revenue-Rental and Sales Income (-) | $13,000.00 | $13,000.00 | $13,000.00 |
General Admission Sales ($20 per ticket, usually about 650) |
| Revenue-Rental and Sales Income (-) | $160.00 | $160.00 | $160.00 |
After Party Revenue, expected to be greater with more timely scheduling and communication with club owners. Charge is only for those that didn't have tickets to the show (after party is usually included). Additional 20 people, $8 each. |
| Revenue-Rental and Sales Income (-) | $500.00 | $500.00 | $500.00 |
Ad space in the magazine |
| Sub-Total | -$21,660.00 | -$21,660.00 | -$21,660.00 |
Public Relations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 |
Posters and Flyers. Posters are particularly high cost to produce because the type of show (fashion) requires a higher quality, colored, photo quality in order to attract the proper crowd and fit the industry standard. JFC will fund large event promotion at $250 per instance |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 |
Doherty Banner |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 |
Development Resources required in creating a mobile app for LG promotional purposes and advertising for vendors in show. This money buys the domain name, server space, and external development costs. |
| Ops-Advertising and Publicity (+) | $120.00 | $120.00 | $120.00 |
Cost to have Doherty Banner hung. |
| Ops-Advertising and Publicity (+) | $3,500.00 | $1,500.00 | $1,500.00 |
Lunar Gala Magazine. The cost of printing and shipping the magazines, based on current year's quotes. |
| Sub-Total | $4,320.00 | $2,220.00 | $2,220.00 |
Main Show Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Promotional T-shirts for performers and members (100 shirts @ $10 per shirt) |
| Ops-Professional Services and Performers (+) | $600.00 | $600.00 | $600.00 |
Uniforms for dance troupes that are performing in the shows. Requesting the same as last year because we are trying to reach out to more on-campus dance groups and getting more acts involved- those troupes have not budgeted to have costumes to fit in to the theme of Lunar Gala, so we provide them. |
| Ops-Rental Facilities (+) | $350.00 | $350.00 | $350.00 |
Wiegand Gym Rental |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $250.00 | $250.00 | $250.00 |
Paper Programs for Event. (1100 programs at $.23 per program) |
| Equip-Non-Capital Equipment (+) | $70.00 | $70.00 | $70.00 |
VIP Wristbands. Required for crowd control. |
| Equip-Non-Capital Equipment (+) | $30.00 | $30.00 | $30.00 |
Tape for mapping the show stage for rehearsal purposes. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 |
Ticket Printing (1000 tickets at Purnell) |
| Ops-Professional Services and Performers (+) | $2,000.00 | $2,000.00 | $2,000.00 |
AB Tech for the show. Based on usual cost, but slightly increased to allow for growth of show over the years. Also Includes AB Tech arranging for rental from (whichever provides better prices): Hughies (staging solutions, softgoods, etc). Requesting more because, again, the scope of the show is ever-increasing, as are prices in general in the economy. This year, we added some unconventional and innovative aspects to our show that we would like to further improve on as our producers and designers come up with more ideas that expand on the themes we would like to portray in our show. Taylor Rental (blacking windows, clothing racks, chairs) - increased for more designer line options, considering some articles need more space or special storage needs Benack Rental (curtain, projectors, screens) - more funding requested to provide more variety in order to accommodate the wide range of designer lines in show |
| Food-Refreshments for Events (+) | $350.00 | $350.00 | $350.00 |
Food for Models on Day of Event. They report at 11:30am and are required to stay the entire day, through the end of the show. Increased due to growth of show/number of models. (120 attendees) |
| Ops-Program Expenses (+) | $500.00 | $500.00 | $500.00 |
Campus Police security. Required by UC for the event. |
| Ops-Rental Equipment (+) | $900.00 | $900.00 | $900.00 |
Bus Service for after party transportation. Appx. 500 attendees use the bus. Every year, this costs approx. $900. |
| Ops-CMUTV (+) | $1,700.00 | $1,700.00 | $1,700.00 |
cmuTV Live Video of the event. |
| Ops-Program Expenses (+) | $17,000.00 | $15,000.00 | $15,000.00 |
Rentals for show- Hughies, Taylor Rental (staging, chairs), etc. Increased due to higher rental expenses and to incorporate innovate staging designs (light installations, etc.). |
| Ops-Program Expenses (+) | $150.00 | $150.00 | $150.00 |
FMS Power cost |
| Ops-Rental Facilities (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Party Rental. Rental of a club space in order to host the annual after party. |
| Equip-Clothing (+) | $1,000.00 | $1,000.00 | $1,000.00 |
VIP Bags. Includes cost of bag plus extra goods for every VIP seat. |
| Sub-Total | $27,950.00 | $25,950.00 | $25,950.00 |
Weekly Meeting Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $300.00 | $300.00 | $300.00 |
To promote stronger connections between designers, models, and dancers of the show through collaborative events. Appx. 120 people, multiple meetings throughout the year. |
| Travel-Rental Car (+) | $100.00 | $100.00 | $100.00 |
We would like to expand our boutique selections to bring out some more obscure labels, and these negotiations require frequent travel and car usage. The negotiations tend to work out better in person, so the leadership requires renting ZipCars to get to the shops. This is also required for pickup and drop off of clothes around the time of the show. |
| Sub-Total | $400.00 | $400.00 | $400.00 |
Uncategorized Items
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $350.00 | $350.00 | $350.00 |
Portable speaker system for rehearsals. We rehearse in large rooms and the models need to practice with music they can hear throughout the room. Looking at the Fender Passport P-150 Pro Portable Sound System. |
| Capital Expense Fund (+) | $150.00 | $150.00 | $150.00 |
Five dress racks in order to take clothes back and forth from rehearsals, and to store the clothes before the show. |
| Sub-Total | $0.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $350.00 | $350.00 | $350.00 | Portable speaker system for rehearsals. We rehearse in large rooms and the models need to practice with music they can hear throughout the room. Looking at the Fender Passport P-150 Pro Portable Sound System. |
| Capital Expense Fund (+) | $150.00 | $150.00 | $150.00 | Five dress racks in order to take clothes back and forth from rehearsals, and to store the clothes before the show. |
| Equip-Clothing (+) | $1,000.00 | $1,000.00 | $1,000.00 | Promotional T-shirts for performers and members (100 shirts @ $10 per shirt) |
| Equip-Clothing (+) | $1,000.00 | $1,000.00 | $1,000.00 | VIP Bags. Includes cost of bag plus extra goods for every VIP seat. |
| Equip-Non-Capital Equipment (+) | $70.00 | $70.00 | $70.00 | VIP Wristbands. Required for crowd control. |
| Equip-Non-Capital Equipment (+) | $30.00 | $30.00 | $30.00 | Tape for mapping the show stage for rehearsal purposes. |
| Food-Refreshments for Events (+) | $350.00 | $350.00 | $350.00 | Food for Models on Day of Event. They report at 11:30am and are required to stay the entire day, through the end of the show. Increased due to growth of show/number of models. (120 attendees) |
| Food-Refreshments for General Body Meetings (+) | $300.00 | $300.00 | $300.00 | To promote stronger connections between designers, models, and dancers of the show through collaborative events. Appx. 120 people, multiple meetings throughout the year. |
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 | Posters and Flyers. Posters are particularly high cost to produce because the type of show (fashion) requires a higher quality, colored, photo quality in order to attract the proper crowd and fit the industry standard. |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 | Doherty Banner |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 | Development Resources required in creating a mobile app for LG promotional purposes and advertising for vendors in show. This money buys the domain name, server space, and external development costs. |
| Ops-Advertising and Publicity (+) | $120.00 | $120.00 | $120.00 | Cost to have Doherty Banner hung. |
| Ops-Advertising and Publicity (+) | $3,500.00 | $1,500.00 | $1,500.00 | Lunar Gala Magazine. The cost of printing and shipping the magazines, based on current year's quotes. |
| Ops-CMUTV (+) | $1,700.00 | $1,700.00 | $1,700.00 | cmuTV Live Video of the event. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $250.00 | $250.00 | $250.00 | Paper Programs for Event. (1100 programs at $.23 per program) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 | Ticket Printing (1000 tickets at Purnell) |
| Ops-Professional Services and Performers (+) | $600.00 | $600.00 | $600.00 | Uniforms for dance troupes that are performing in the shows. Requesting the same as last year because we are trying to reach out to more on-campus dance groups and getting more acts involved- those troupes have not budgeted to have costumes to fit in to the theme of Lunar Gala, so we provide them. |
| Ops-Professional Services and Performers (+) | $2,000.00 | $2,000.00 | $2,000.00 | AB Tech for the show. Based on usual cost, but slightly increased to allow for growth of show over the years. Also Includes AB Tech arranging for rental from (whichever provides better prices): Hughies (staging solutions, softgoods, etc). Requesting more because, again, the scope of the show is ever-increasing, as are prices in general in the economy. This year, we added some unconventional and innovative aspects to our show that we would like to further improve on as our producers and designers come up with more ideas that expand on the themes we would like to portray in our show. Taylor Rental (blacking windows, clothing racks, chairs) - increased for more designer line options, considering some articles need more space or special storage needs Benack Rental (curtain, projectors, screens) - more funding requested to provide more variety in order to accommodate the wide range of designer lines in show |
| Ops-Program Expenses (+) | $500.00 | $500.00 | $500.00 | Campus Police security. Required by UC for the event. |
| Ops-Program Expenses (+) | $17,000.00 | $15,000.00 | $15,000.00 | Rentals for show- Hughies, Taylor Rental (staging, chairs), etc. Increased due to higher rental expenses and to incorporate innovate staging designs (light installations, etc.). |
| Ops-Program Expenses (+) | $150.00 | $150.00 | $150.00 | FMS Power cost |
| Ops-Rental Equipment (+) | $900.00 | $900.00 | $900.00 | Bus Service for after party transportation. Appx. 500 attendees use the bus. Every year, this costs approx. $900. |
| Ops-Rental Facilities (+) | $350.00 | $350.00 | $350.00 | Wiegand Gym Rental |
| Ops-Rental Facilities (+) | $2,000.00 | $2,000.00 | $2,000.00 | Party Rental. Rental of a club space in order to host the annual after party. |
| Revenue-Rental and Sales Income (-) | $2,000.00 | $2,000.00 | $2,000.00 | All members of Lunar Gala are required to pay $20 for a T-shirt. (we expect about 100 members) |
| Revenue-Rental and Sales Income (-) | $6,000.00 | $6,000.00 | $6,000.00 | VIP Admission Sales ($30 per ticket, usually about 200 sold) |
| Revenue-Rental and Sales Income (-) | $13,000.00 | $13,000.00 | $13,000.00 | General Admission Sales ($20 per ticket, usually about 650) |
| Revenue-Rental and Sales Income (-) | $160.00 | $160.00 | $160.00 | After Party Revenue, expected to be greater with more timely scheduling and communication with club owners. Charge is only for those that didn't have tickets to the show (after party is usually included). Additional 20 people, $8 each. |
| Revenue-Rental and Sales Income (-) | $500.00 | $500.00 | $500.00 | Ad space in the magazine |
| Travel-Rental Car (+) | $100.00 | $100.00 | $100.00 | We would like to expand our boutique selections to bring out some more obscure labels, and these negotiations require frequent travel and car usage. The negotiations tend to work out better in person, so the leadership requires renting ZipCars to get to the shops. This is also required for pickup and drop off of clothes around the time of the show. |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $500.00 |
| Equip-Clothing | $2,000.00 |
| Equip-Non-Capital Equipment | $100.00 |
| Food-Refreshments for Events | $350.00 |
| Food-Refreshments for General Body Meetings | $300.00 |
| Ops-Advertising and Publicity | $4,320.00 |
| Ops-CMUTV | $1,700.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $300.00 |
| Ops-Professional Services and Performers | $2,600.00 |
| Ops-Program Expenses | $17,650.00 |
| Ops-Rental Equipment | $900.00 |
| Ops-Rental Facilities | $2,350.00 |
| Revenue-Rental and Sales Income | $21,660.00 |
| Travel-Rental Car | $100.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $500.00 |
| Equip-Clothing | $2,000.00 |
| Equip-Non-Capital Equipment | $100.00 |
| Food-Refreshments for Events | $350.00 |
| Food-Refreshments for General Body Meetings | $300.00 |
| Ops-Advertising and Publicity | $2,220.00 |
| Ops-CMUTV | $1,700.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $300.00 |
| Ops-Professional Services and Performers | $2,600.00 |
| Ops-Program Expenses | $15,650.00 |
| Ops-Rental Equipment | $900.00 |
| Ops-Rental Facilities | $2,350.00 |
| Revenue-Rental and Sales Income | $21,660.00 |
| Travel-Rental Car | $100.00 |
| Final | |
|---|---|
| Capital Expense Fund | $500.00 |
| Equip-Clothing | $2,000.00 |
| Equip-Non-Capital Equipment | $100.00 |
| Food-Refreshments for Events | $350.00 |
| Food-Refreshments for General Body Meetings | $300.00 |
| Ops-Advertising and Publicity | $2,220.00 |
| Ops-CMUTV | $1,700.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $300.00 |
| Ops-Professional Services and Performers | $2,600.00 |
| Ops-Program Expenses | $15,650.00 |
| Ops-Rental Equipment | $900.00 |
| Ops-Rental Facilities | $2,350.00 |
| Revenue-Rental and Sales Income | $21,660.00 |
| Travel-Rental Car | $100.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $32,670.00 |
| Capital | $500.00 |
| Revenue | ($21,660.00) |
| Final | $11,010.00 |
| Recommended | |
|---|---|
| Expenditures | $28,570.00 |
| Capital | $500.00 |
| Revenue | ($21,660.00) |
| Final | $6,910.00 |
| Final | |
|---|---|
| Expenditures | $28,570.00 |
| Capital | $500.00 |
| Revenue | ($21,660.00) |
| Debt | ($0.00) |
| Rollover | ($100.00) |
| Total Subsidy | $6,910.00 |
| FY15 Starting Balance | $7,010.00 |
Debt/Rollover Explanation: