Lunar Gala Budget
FY2014 (July 1, 2013 - June 30, 2014)
The Lunar Gala Fashion Show is an entirely student-run event held every February to celebrate the Chinese New Year. Student designers, models, and dancers audition and are chosen at the beginning of the school year. Then, as a collaboration of more than 100 students, they work to create an impressive show that displays their creativity, talents, and passions for fashion and dance. Students from all majors and interests are welcome, as each contributes a unique creative vision for the show. As part of the Carnegie Mellon community for over 10 years, Lunar Gala draws in nearly 1000 members each year, and is one of the biggest student-run events on campus.
JFC Rep: Brian Alderman (balderma)
Summary
| Requested | |
|---|---|
| Expenditures | $24,300.00 |
| Capital | $350.00 |
| Revenue | ($19,160.00) |
| Final | $5,140.00 |
| Recommended | |
|---|---|
| Expenditures | $24,320.00 |
| Capital | $0.00 |
| Revenue | ($19,160.00) |
| Final | $5,160.00 |
| Final | |
|---|---|
| Expenditures | $24,470.00 |
| Capital | $0.00 |
| Revenue | ($19,160.00) |
| Debt | ($24.48) |
| Rollover | ($0.00) |
| Total Subsidy | $5,310.00 |
| FY14 Starting Balance | $5,285.52 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $3,000.00 | $3,000.00 | $3,000.00 |
VIP Admission Sales ($30 per ticket, usually about 100 sold) Allocated to cover ABTech technical costs (17.14%) |
| Revenue-Rental and Sales Income (-) | $14,000.00 | $14,000.00 | $14,000.00 |
General Admission Sales ($20 per ticket, usually about 700) $100 allocated to cover rental car cost for errands around show time, $350 allocated to cover member meals on day of show, $1700 allocated to cover AB Tech, $500 allocated to cover security, $750 allocated to cover other event costs (see below), $10600 allocated to cover ABTech technical costs (60.57%) |
| Revenue-Rental and Sales Income (-) | $2,000.00 | $2,000.00 | $2,000.00 |
T-Shirts for members and performers. (100 shirts, $20 each) Revenue allocated to fund 100% of promotional shirts (Uniforms- $1000), 100% of dance troupe uniforms ($700) and 100% of General Body Meeting food ($300) |
| Revenue-Fundraising Income (-) | $160.00 | $160.00 | $160.00 |
After Party Revenue, expected to be greater with more timely scheduling and communication with club owners. Charge is only for those that didn't have tickets to the show (after party is usually included). Additional 20 people, $8 each. Revenue allocated to cover 20% of the cost of bus rental to and from after party |
| Revenue-Membership Dues (-) | $0.00 | $0.00 | $0.00 |
JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. |
| Sub-Total | -$19,160.00 | -$19,160.00 | -$19,160.00 |
Public Relations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 |
Posters and Flyers. Posters are particularly high cost to produce because the type of show (fashion) requires a higher quality, colored, photo quality in order to attract the proper crowd and fit the industry standard. JFC will fund large event promotion at $250 per instance |
| Ops-Advertising and Publicity (+) | $150.00 | $150.00 | $150.00 |
Doherty Banner JFC will fund up to $250 for cost of printing doherty banner. |
| Ops-Operational Computing Expenses (+) | $100.00 | $100.00 | $100.00 |
Development Resources required in creating a mobile app for LG promotional purposes and advertising for vendors in show. This money buys the domain name, server space, and external development costs. |
| Ops-Advertising and Publicity (+) | $0.00 | $120.00 | $120.00 |
JFC will fund $120 per instance for hanging Doherty banner. |
| Sub-Total | $600.00 | $620.00 | $620.00 |
Main Show Necessities
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Uniforms (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Promotional T-shirts for performers and members (100 shirts @ $10 per shirt) |
| Equip-Uniforms (+) | $700.00 | $700.00 | $700.00 |
Uniforms for dance troupes that are performing in the shows. Requesting slightly more since we are trying to reach out to more on-campus dance groups and getting more acts involved- those troupes have not budgeted to have costumes to fit in to the theme of Lunar Gala, so we provide them. |
| Ops-Rental Facilities (+) | $350.00 | $350.00 | $350.00 |
Wiegand Gym Rental |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $250.00 | $250.00 | $250.00 |
Paper Programs for Event. (1100 programs at $.23 per program) |
| Ops-Event Supplies (+) | $70.00 | $70.00 | $70.00 |
VIP Wristbands. Required for crowd control. |
| Ops-Event Supplies (+) | $30.00 | $30.00 | $30.00 |
Tape for mapping the show stage for rehearsal purposes. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 |
Ticket Printing (1000 tickets at Purnell) |
| Ops-AB Tech (+) | $17,500.00 | $17,500.00 | $1,500.00 |
AB Tech for the show. Based on usual cost, but slightly increased to allow for growth of show over the years. Also Includes AB Tech arranging for rental from (whichever provides better prices): Hughies (staging solutions, softgoods, etc). Requesting more because, again, the scope of the show is ever-increasing, as are prices in general in the economy. This year, we added some unconventional and innovative aspects to our show that we would like to further improve on as our producers and designers come up with more ideas that expand on the themes we would like to portray in our show. Taylor Rental (blacking windows, clothing racks, chairs) - increased for more designer line options, considering some articles need more space or special storage needs Benack Rental (curtain, projectors, screens) - more funding requested to provide more variety in order to accommodate the wide range of designer lines in show How unconventional and innovative was it?; Adjusted in consultation with ABTech- covers their labor for the event |
| Food-Meals for Members (+) | $350.00 | $350.00 | $350.00 |
Food for Models on Day of Event. They report at 11:30am and are required to stay the entire day, through the end of the show. Increased due to growth of show/number of models. (120 attendees) |
| Ops-Professional Services and Performers (+) | $500.00 | $500.00 | $500.00 |
Campus Police security. Required by UC for the event. |
| Ops-Program Expenses (+) | $800.00 | $800.00 | $800.00 |
Bus Service for after party transportation. Appx. 400 attendees use the bus. Every year, this costs $800. |
| Ops-CMUTV (+) | $1,700.00 | $1,700.00 | $1,700.00 |
cmuTV Live Video of the event. |
| Ops-Program Expenses (+) | $0.00 | $0.00 | $16,000.00 |
Rentals for show- Hughies, Taylor Rental (staging, chairs), etc. |
| Ops-Program Expenses (+) | $0.00 | $0.00 | $150.00 |
FMS Power cost; changed in consultation with ABTech |
| Sub-Total | $23,300.00 | $23,300.00 | $23,450.00 |
Weekly Meetings
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 |
No free tickets this year???? :( |
| Capital Expense Fund (+) | $350.00 | $0.00 | $0.00 |
Portable speaker system for rehearsals. We rehearse in large rooms and the models need to practice with music they can hear throughout the room. Looking at the Fender Passport P-150 Pro Portable Sound System. Classrooms have sound systems |
| Food-Refreshments for General Body Meetings (+) | $300.00 | $300.00 | $300.00 |
Reasonably increased given the growing size of the Lunar Gala community, and to promote stronger connections between designers, models, and dancers of the show through collaborative events. Appx. 120 people, multiple meetings throughout the year. |
| Ops-Program Expenses (+) | $100.00 | $100.00 | $100.00 |
We would like to expand our boutique selections to bring out some more obscure labels, and these negotiations require frequent travel and car usage. The negotiations tend to work out better in person, so the leadership requires renting ZipCars to get to the shops. This is also required for pickup and drop off of clothes around the time of the show. |
| Sub-Total | $400.00 | $400.00 | $400.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $350.00 | $0.00 | $0.00 | Portable speaker system for rehearsals. We rehearse in large rooms and the models need to practice with music they can hear throughout the room. Looking at the Fender Passport P-150 Pro Portable Sound System. |
| Equip-Uniforms (+) | $1,000.00 | $1,000.00 | $1,000.00 | Promotional T-shirts for performers and members (100 shirts @ $10 per shirt) |
| Equip-Uniforms (+) | $700.00 | $700.00 | $700.00 | Uniforms for dance troupes that are performing in the shows. Requesting slightly more since we are trying to reach out to more on-campus dance groups and getting more acts involved- those troupes have not budgeted to have costumes to fit in to the theme of Lunar Gala, so we provide them. |
| Food-Meals for Members (+) | $350.00 | $350.00 | $350.00 | Food for Models on Day of Event. They report at 11:30am and are required to stay the entire day, through the end of the show. Increased due to growth of show/number of models. (120 attendees) |
| Food-Refreshments for General Body Meetings (+) | $300.00 | $300.00 | $300.00 | Reasonably increased given the growing size of the Lunar Gala community, and to promote stronger connections between designers, models, and dancers of the show through collaborative events. Appx. 120 people, multiple meetings throughout the year. |
| Ops-AB Tech (+) | $17,500.00 | $17,500.00 | $1,500.00 | AB Tech for the show. Based on usual cost, but slightly increased to allow for growth of show over the years. Also Includes AB Tech arranging for rental from (whichever provides better prices): Hughies (staging solutions, softgoods, etc). Requesting more because, again, the scope of the show is ever-increasing, as are prices in general in the economy. This year, we added some unconventional and innovative aspects to our show that we would like to further improve on as our producers and designers come up with more ideas that expand on the themes we would like to portray in our show. Taylor Rental (blacking windows, clothing racks, chairs) - increased for more designer line options, considering some articles need more space or special storage needs Benack Rental (curtain, projectors, screens) - more funding requested to provide more variety in order to accommodate the wide range of designer lines in show |
| Ops-Advertising and Publicity (+) | $350.00 | $250.00 | $250.00 | Posters and Flyers. Posters are particularly high cost to produce because the type of show (fashion) requires a higher quality, colored, photo quality in order to attract the proper crowd and fit the industry standard. |
| Ops-Advertising and Publicity (+) | $150.00 | $150.00 | $150.00 | Doherty Banner |
| Ops-Advertising and Publicity (+) | $0.00 | $120.00 | $120.00 | |
| Ops-CMUTV (+) | $1,700.00 | $1,700.00 | $1,700.00 | cmuTV Live Video of the event. |
| Ops-Event Supplies (+) | $70.00 | $70.00 | $70.00 | VIP Wristbands. Required for crowd control. |
| Ops-Event Supplies (+) | $30.00 | $30.00 | $30.00 | Tape for mapping the show stage for rehearsal purposes. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $250.00 | $250.00 | $250.00 | Paper Programs for Event. (1100 programs at $.23 per program) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $50.00 | $50.00 | $50.00 | Ticket Printing (1000 tickets at Purnell) |
| Ops-Operational Computing Expenses (+) | $100.00 | $100.00 | $100.00 | Development Resources required in creating a mobile app for LG promotional purposes and advertising for vendors in show. This money buys the domain name, server space, and external development costs. |
| Ops-Professional Services and Performers (+) | $500.00 | $500.00 | $500.00 | Campus Police security. Required by UC for the event. |
| Ops-Program Expenses (+) | $800.00 | $800.00 | $800.00 | Bus Service for after party transportation. Appx. 400 attendees use the bus. Every year, this costs $800. |
| Ops-Program Expenses (+) | $100.00 | $100.00 | $100.00 | We would like to expand our boutique selections to bring out some more obscure labels, and these negotiations require frequent travel and car usage. The negotiations tend to work out better in person, so the leadership requires renting ZipCars to get to the shops. This is also required for pickup and drop off of clothes around the time of the show. |
| Ops-Program Expenses (+) | $0.00 | $0.00 | $16,000.00 | |
| Ops-Program Expenses (+) | $0.00 | $0.00 | $150.00 | |
| Ops-Rental Facilities (+) | $350.00 | $350.00 | $350.00 | Wiegand Gym Rental |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 | |
| Revenue-Fundraising Income (-) | $160.00 | $160.00 | $160.00 | After Party Revenue, expected to be greater with more timely scheduling and communication with club owners. Charge is only for those that didn't have tickets to the show (after party is usually included). Additional 20 people, $8 each. |
| Revenue-Membership Dues (-) | $0.00 | $0.00 | $0.00 | |
| Revenue-Rental and Sales Income (-) | $3,000.00 | $3,000.00 | $3,000.00 | VIP Admission Sales ($30 per ticket, usually about 100 sold) |
| Revenue-Rental and Sales Income (-) | $14,000.00 | $14,000.00 | $14,000.00 | General Admission Sales ($20 per ticket, usually about 700) |
| Revenue-Rental and Sales Income (-) | $2,000.00 | $2,000.00 | $2,000.00 | T-Shirts for members and performers. (100 shirts, $20 each) |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $350.00 |
| Equip-Uniforms | $1,700.00 |
| Food-Meals for Members | $350.00 |
| Food-Refreshments for General Body Meetings | $300.00 |
| Ops-AB Tech | $17,500.00 |
| Ops-Advertising and Publicity | $500.00 |
| Ops-CMUTV | $1,700.00 |
| Ops-Event Supplies | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $300.00 |
| Ops-Operational Computing Expenses | $100.00 |
| Ops-Professional Services and Performers | $500.00 |
| Ops-Program Expenses | $900.00 |
| Ops-Rental Facilities | $350.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $160.00 |
| Revenue-Membership Dues | $0.00 |
| Revenue-Rental and Sales Income | $19,000.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Uniforms | $1,700.00 |
| Food-Meals for Members | $350.00 |
| Food-Refreshments for General Body Meetings | $300.00 |
| Ops-AB Tech | $17,500.00 |
| Ops-Advertising and Publicity | $520.00 |
| Ops-CMUTV | $1,700.00 |
| Ops-Event Supplies | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $300.00 |
| Ops-Operational Computing Expenses | $100.00 |
| Ops-Professional Services and Performers | $500.00 |
| Ops-Program Expenses | $900.00 |
| Ops-Rental Facilities | $350.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $160.00 |
| Revenue-Membership Dues | $0.00 |
| Revenue-Rental and Sales Income | $19,000.00 |
| Final | |
|---|---|
| Capital Expense Fund | $0.00 |
| Equip-Uniforms | $1,700.00 |
| Food-Meals for Members | $350.00 |
| Food-Refreshments for General Body Meetings | $300.00 |
| Ops-AB Tech | $1,500.00 |
| Ops-Advertising and Publicity | $520.00 |
| Ops-CMUTV | $1,700.00 |
| Ops-Event Supplies | $100.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $300.00 |
| Ops-Operational Computing Expenses | $100.00 |
| Ops-Professional Services and Performers | $500.00 |
| Ops-Program Expenses | $17,050.00 |
| Ops-Rental Facilities | $350.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $160.00 |
| Revenue-Membership Dues | $0.00 |
| Revenue-Rental and Sales Income | $19,000.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $24,300.00 |
| Capital | $350.00 |
| Revenue | ($19,160.00) |
| Final | $5,140.00 |
| Recommended | |
|---|---|
| Expenditures | $24,320.00 |
| Capital | $0.00 |
| Revenue | ($19,160.00) |
| Final | $5,160.00 |
| Final | |
|---|---|
| Expenditures | $24,470.00 |
| Capital | $0.00 |
| Revenue | ($19,160.00) |
| Debt | ($24.48) |
| Rollover | ($0.00) |
| Total Subsidy | $5,310.00 |
| FY14 Starting Balance | $5,285.52 |
Debt/Rollover Explanation: