Circle K Budget
FY2014 (July 1, 2013 - June 30, 2014)
Circle K is an international service organization that does a wide range of service projects. Our regular projects include Bingo Nights at the School for the Blind, raising money for UNICEF during Halloween, and cleaning up Oakland through Adopt-a-Block. We also host the annual Whatever Drive, which is a large-scale collection drive for donations to Goodwill at the end of the school year. General Body meetings are held every Tuesday @ 7:00 P.M. in UC 1987 room. E-mail cmuckiprez@gmail.com for more information.
JFC Rep: Jeff He (jmhe)
Summary
| Requested | |
|---|---|
| Expenditures | $9,305.00 |
| Capital | $90.00 |
| Revenue | ($6,450.00) |
| Final | $2,855.00 |
| Recommended | |
|---|---|
| Expenditures | $3,145.00 |
| Capital | $90.00 |
| Revenue | ($1,750.00) |
| Final | $1,395.00 |
| Final | |
|---|---|
| Expenditures | $3,210.00 |
| Capital | $90.00 |
| Revenue | ($1,747.50) |
| Debt | ($0.00) |
| Rollover | ($91.55) |
| Total Subsidy | $1,462.50 |
| FY14 Starting Balance | $1,554.05 |
Debt/Rollover Explanation:
To be used for the Extra Life video game fundraising marathon.
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Outside Funding (-) | $300.00 | $300.00 | $300.00 |
Money allocated to Circle K from the Oakland Kiwanis group. Cover cost of travel; appeal granted to have this count towards dues |
| Revenue-Membership Dues (-) | $350.00 | $650.00 | $350.00 |
Money collected from members ($25/person). Based on actual collected |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 |
Fundraiser for payment of Circle K dues. |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 |
Everything from here down are the revenues we make but for donation. Listed are the amount we raised for each event, and then right under each "revenue" we have an equal $$ of expense detailing where our donations go to. This is money raised from Boo Grams event. |
| Ops-Program Expenses (+) | $100.00 | $100.00 | $100.00 |
All proceeds go to UNICEF |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 |
Money raised from Extra Life event |
| Ops-Program Expenses (+) | $500.00 | $500.00 | $500.00 |
Goes to Children's Hospital of Pittsburgh |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 |
Money raised from Adopt A Family event |
| Ops-Program Expenses (+) | $100.00 | $100.00 | $100.00 |
Women's Center and Shelter of Greater Pittsburgh |
| Revenue-Fundraising Income (-) | $5,000.00 | $0.00 | $0.00 |
General Estimated value of donated goods (~500 articles of clothing, + electronics + textbooks + others) |
| Ops-Program Expenses (+) | $5,000.00 | $0.00 | $0.00 |
All goods go to Goodwill |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $197.50 |
The JFC will fund hotels 80%, capped at $150 per room per night per four people, 50% of transportation, and up to $500 per person traveling for the year.; raised during appeals because kiwanis money no longers counts towards travel |
| Sub-Total | -$750.00 | -$1,050.00 | -$947.50 |
Recruitment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $90.00 | $90.00 | $90.00 |
Snacks for our general body meetings (both fall and spring semester). |
| Ops-Advertising and Publicity (+) | $70.00 | $40.00 | $40.00 |
Printing posters recruitment year-round. |
| Ops-Advertising and Publicity (+) | $5.00 | $0.00 | $0.00 |
Developing and printing photographs for recruitment purposes. |
| Sub-Total | $165.00 | $130.00 | $130.00 |
Family House
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $400.00 | $0.00 | $100.00 |
To buy ingredients for making dinners at Family House, a program designed for medical patients and their families in Pittsburgh. $40 for each meal (for 30 Family House residents) * 10 visits per year) Usually 5-10 people go and make food for the families, 1-2 times a month. SAF is not intended for this |
| Revenue-Fundraising Income (-) | $0.00 | $0.00 | $100.00 |
Raise revenue to cover this event through fundraising |
| Sub-Total | $400.00 | $0.00 | $0.00 |
Boo Grams
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $40.00 | $40.00 | $40.00 |
Candy for Boo Grams, included with each card purchased. Boo Grams is a Halloween fundraiser with money to UNICEF. |
| Ops-Event Supplies (+) | $10.00 | $10.00 | $10.00 |
Construction paper for designing the Boo Gram cards. |
| Ops-Event Supplies (+) | $10.00 | $10.00 | $10.00 |
Markers for decorating the Boo Gram cards. |
| Sub-Total | $60.00 | $60.00 | $60.00 |
Extra Life gaming marathon - Children's Miracle Network
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Gifts and Prizes (+) | $30.00 | $0.00 | $0.00 |
Gift cards to GameStop and The Exchange as prizes for our video game tournaments. (Three primary purposes: 1. Building a large community of service oriented students and gamers across campus 2. Creating publicity for the Circle K club, and 3. Fundraising for a good cause with a unique event.) |
| Ops-Gifts and Prizes (+) | $500.00 | $0.00 | $0.00 |
Printing of T-shirts from Underground Printing. A t-shirt is included with each ticket purchased. Don't fund personal articles of clothing |
| Food-Refreshments for Events (+) | $250.00 | $100.00 | $100.00 |
Refreshments, including pizza and drinks, for participants. Generally about 60-70 people come to this event. |
| Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 |
Poster printing to advertise the event, through Kinko's ($0.59/color page). |
| Sub-Total | $880.00 | $140.00 | $140.00 |
Dues Fundraising Fees
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $75.00 | $0.00 | $75.00 |
Supplies to help fundraise money for our annual Circle K Dues. You need to explain this more. Please appeal with more information; appeal granted after finding out this is for baking supplies. |
| Sub-Total | $75.00 | $0.00 | $75.00 |
Whatever Drive (end-of-year clothing drive)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Program Expenses (+) | $100.00 | $100.00 | $100.00 |
U-Haul to carry donations (3 different days) I changed the O-code from Travel-Professional Vehical Services to Ops-Program Expenses. JFC can only fund 50% of travel and to catagorize this expense as travel for your org is not logical in terms of funding metrics. |
| Ops-Advertising and Publicity (+) | $60.00 | $40.00 | $40.00 |
Poster printing to advertise the event, through Kinko's ($0.59/color page). JFC Funds $40/event for advertisitng as per metric |
| Capital Expense Fund (+) | $90.00 | $90.00 | $90.00 |
Plastic storage bins, $15 each. |
| Sub-Total | $160.00 | $140.00 | $140.00 |
Annual dues
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Charges, Fees and Fines (+) | $750.00 | $860.00 | $750.00 |
Membership dues (each Circle K group is charged $600 per year, and each group at a school under 5000 students is charged $10 per member). Based on actual cost |
| Sub-Total | $750.00 | $860.00 | $750.00 |
Out-of-town service projects
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Gas (+) | $50.00 | $50.00 | $50.00 |
Gas for car to Fall Rally and InterPACK. |
| Ops-Registration and Tournaments (+) | $140.00 | $140.00 | $140.00 |
$35 registration for InterPACK (for 4 people). |
| Sub-Total | $190.00 | $190.00 | $190.00 |
District Convention
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Travel-Hotel and Lodging (+) | $300.00 | $300.00 | $300.00 |
Hotel for District Convention. $150 for a quad room per night for two nights. |
| Ops-Registration and Tournaments (+) | $270.00 | $270.00 | $270.00 |
$90 registration free for District Convention (for 3 members). |
| Travel-Gas (+) | $100.00 | $100.00 | $100.00 |
Gas price, based on distance to this year's District Convention (located in King of Prussia, PA). |
| Travel-Rental Car (+) | $125.00 | $125.00 | $125.00 |
Car rental for three days. |
| Sub-Total | $795.00 | $795.00 | $795.00 |
Adopt-a-Family fundraiser
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $10.00 | $10.00 | $10.00 |
Napkins, plates, and utensils for the bake sale. Raising money to buy holiday gifts for a family in Pittsburgh through the Women's Center and Shelter of Greater Pittsburgh. |
| Ops-Event Supplies (+) | $120.00 | $120.00 | $120.00 |
Food supplies for the bake sale. A large number of our members will be baking in order to cover a wide variety of foods. |
| Sub-Total | $130.00 | $130.00 | $130.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $90.00 | $90.00 | $90.00 | Plastic storage bins, $15 each. |
| Food-Refreshments for Events (+) | $250.00 | $100.00 | $100.00 | Refreshments, including pizza and drinks, for participants. Generally about 60-70 people come to this event. |
| Food-Refreshments for General Body Meetings (+) | $90.00 | $90.00 | $90.00 | Snacks for our general body meetings (both fall and spring semester). |
| Ops-Advertising and Publicity (+) | $70.00 | $40.00 | $40.00 | Printing posters recruitment year-round. |
| Ops-Advertising and Publicity (+) | $60.00 | $40.00 | $40.00 | Poster printing to advertise the event, through Kinko's ($0.59/color page). |
| Ops-Advertising and Publicity (+) | $5.00 | $0.00 | $0.00 | Developing and printing photographs for recruitment purposes. |
| Ops-Advertising and Publicity (+) | $100.00 | $40.00 | $40.00 | Poster printing to advertise the event, through Kinko's ($0.59/color page). |
| Ops-Charges, Fees and Fines (+) | $750.00 | $860.00 | $750.00 | Membership dues (each Circle K group is charged $600 per year, and each group at a school under 5000 students is charged $10 per member). |
| Ops-Event Supplies (+) | $400.00 | $0.00 | $100.00 | To buy ingredients for making dinners at Family House, a program designed for medical patients and their families in Pittsburgh. $40 for each meal (for 30 Family House residents) * 10 visits per year) Usually 5-10 people go and make food for the families, 1-2 times a month. |
| Ops-Event Supplies (+) | $40.00 | $40.00 | $40.00 | Candy for Boo Grams, included with each card purchased. Boo Grams is a Halloween fundraiser with money to UNICEF. |
| Ops-Event Supplies (+) | $10.00 | $10.00 | $10.00 | Napkins, plates, and utensils for the bake sale. Raising money to buy holiday gifts for a family in Pittsburgh through the Women's Center and Shelter of Greater Pittsburgh. |
| Ops-Event Supplies (+) | $120.00 | $120.00 | $120.00 | Food supplies for the bake sale. A large number of our members will be baking in order to cover a wide variety of foods. |
| Ops-Event Supplies (+) | $10.00 | $10.00 | $10.00 | Construction paper for designing the Boo Gram cards. |
| Ops-Event Supplies (+) | $10.00 | $10.00 | $10.00 | Markers for decorating the Boo Gram cards. |
| Ops-General Supplies (+) | $75.00 | $0.00 | $75.00 | Supplies to help fundraise money for our annual Circle K Dues. |
| Ops-Gifts and Prizes (+) | $30.00 | $0.00 | $0.00 | Gift cards to GameStop and The Exchange as prizes for our video game tournaments. (Three primary purposes: 1. Building a large community of service oriented students and gamers across campus 2. Creating publicity for the Circle K club, and 3. Fundraising for a good cause with a unique event.) |
| Ops-Gifts and Prizes (+) | $500.00 | $0.00 | $0.00 | Printing of T-shirts from Underground Printing. A t-shirt is included with each ticket purchased. |
| Ops-Program Expenses (+) | $100.00 | $100.00 | $100.00 | U-Haul to carry donations (3 different days) |
| Ops-Program Expenses (+) | $100.00 | $100.00 | $100.00 | All proceeds go to UNICEF |
| Ops-Program Expenses (+) | $500.00 | $500.00 | $500.00 | Goes to Children's Hospital of Pittsburgh |
| Ops-Program Expenses (+) | $100.00 | $100.00 | $100.00 | Women's Center and Shelter of Greater Pittsburgh |
| Ops-Program Expenses (+) | $5,000.00 | $0.00 | $0.00 | All goods go to Goodwill |
| Ops-Registration and Tournaments (+) | $140.00 | $140.00 | $140.00 | $35 registration for InterPACK (for 4 people). |
| Ops-Registration and Tournaments (+) | $270.00 | $270.00 | $270.00 | $90 registration free for District Convention (for 3 members). |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $197.50 | |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 | Fundraiser for payment of Circle K dues. |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 | Everything from here down are the revenues we make but for donation. Listed are the amount we raised for each event, and then right under each "revenue" we have an equal $$ of expense detailing where our donations go to. This is money raised from Boo Grams event. |
| Revenue-Fundraising Income (-) | $500.00 | $500.00 | $500.00 | Money raised from Extra Life event |
| Revenue-Fundraising Income (-) | $100.00 | $100.00 | $100.00 | Money raised from Adopt A Family event |
| Revenue-Fundraising Income (-) | $5,000.00 | $0.00 | $0.00 | General Estimated value of donated goods (~500 articles of clothing, + electronics + textbooks + others) |
| Revenue-Fundraising Income (-) | $0.00 | $0.00 | $100.00 | |
| Revenue-Membership Dues (-) | $350.00 | $650.00 | $350.00 | Money collected from members ($25/person). |
| Revenue-Outside Funding (-) | $300.00 | $300.00 | $300.00 | Money allocated to Circle K from the Oakland Kiwanis group. |
| Travel-Gas (+) | $50.00 | $50.00 | $50.00 | Gas for car to Fall Rally and InterPACK. |
| Travel-Gas (+) | $100.00 | $100.00 | $100.00 | Gas price, based on distance to this year's District Convention (located in King of Prussia, PA). |
| Travel-Hotel and Lodging (+) | $300.00 | $300.00 | $300.00 | Hotel for District Convention. $150 for a quad room per night for two nights. |
| Travel-Rental Car (+) | $125.00 | $125.00 | $125.00 | Car rental for three days. |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $90.00 |
| Food-Refreshments for Events | $250.00 |
| Food-Refreshments for General Body Meetings | $90.00 |
| Ops-Advertising and Publicity | $235.00 |
| Ops-Charges, Fees and Fines | $750.00 |
| Ops-Event Supplies | $590.00 |
| Ops-General Supplies | $75.00 |
| Ops-Gifts and Prizes | $530.00 |
| Ops-Program Expenses | $5,800.00 |
| Ops-Registration and Tournaments | $410.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $5,800.00 |
| Revenue-Membership Dues | $350.00 |
| Revenue-Outside Funding | $300.00 |
| Travel-Gas | $150.00 |
| Travel-Hotel and Lodging | $300.00 |
| Travel-Rental Car | $125.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $90.00 |
| Food-Refreshments for Events | $100.00 |
| Food-Refreshments for General Body Meetings | $90.00 |
| Ops-Advertising and Publicity | $120.00 |
| Ops-Charges, Fees and Fines | $860.00 |
| Ops-Event Supplies | $190.00 |
| Ops-General Supplies | $0.00 |
| Ops-Gifts and Prizes | $0.00 |
| Ops-Program Expenses | $800.00 |
| Ops-Registration and Tournaments | $410.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $800.00 |
| Revenue-Membership Dues | $650.00 |
| Revenue-Outside Funding | $300.00 |
| Travel-Gas | $150.00 |
| Travel-Hotel and Lodging | $300.00 |
| Travel-Rental Car | $125.00 |
| Final | |
|---|---|
| Capital Expense Fund | $90.00 |
| Food-Refreshments for Events | $100.00 |
| Food-Refreshments for General Body Meetings | $90.00 |
| Ops-Advertising and Publicity | $120.00 |
| Ops-Charges, Fees and Fines | $750.00 |
| Ops-Event Supplies | $290.00 |
| Ops-General Supplies | $75.00 |
| Ops-Gifts and Prizes | $0.00 |
| Ops-Program Expenses | $800.00 |
| Ops-Registration and Tournaments | $410.00 |
| Revenue-Donations/Other Income | $197.50 |
| Revenue-Fundraising Income | $900.00 |
| Revenue-Membership Dues | $350.00 |
| Revenue-Outside Funding | $300.00 |
| Travel-Gas | $150.00 |
| Travel-Hotel and Lodging | $300.00 |
| Travel-Rental Car | $125.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $9,305.00 |
| Capital | $90.00 |
| Revenue | ($6,450.00) |
| Final | $2,855.00 |
| Recommended | |
|---|---|
| Expenditures | $3,145.00 |
| Capital | $90.00 |
| Revenue | ($1,750.00) |
| Final | $1,395.00 |
| Final | |
|---|---|
| Expenditures | $3,210.00 |
| Capital | $90.00 |
| Revenue | ($1,747.50) |
| Debt | ($0.00) |
| Rollover | ($91.55) |
| Total Subsidy | $1,462.50 |
| FY14 Starting Balance | $1,554.05 |
Debt/Rollover Explanation:
To be used for the Extra Life video game fundraising marathon.