Sweepstakes Budget
FY2012 (July 1 2011 - June 30, 2012)
Buggy is a race held annually during Carnegie Mellon's Spring Carnival in April and is unique to CMU. While similar to a soap-box derby race during the downhill section, buggy gets a little more complicated as the drivers must navigate sharp turns. In addition, more than half of the race is uphill, during which pushers give the buggies their speed. Practice happens every weekend during most of the school year until carnival.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $49,338.00 |
| Capital | $0.00 |
| Revenue | ($1,560.00) |
| Final | $47,778.00 |
| Recommended | |
|---|---|
| Expenditures | $44,738.00 |
| Capital | $0.00 |
| Revenue | ($1,810.00) |
| Final | $42,928.00 |
| Final | |
|---|---|
| Expenditures | $44,738.00 |
| Capital | $0.00 |
| Revenue | ($1,810.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $42,928.00 |
| FY12 Starting Balance | $42,928.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Application Fees (-) | $810.00 | $810.00 | $810.00 |
Raceday entry fees. 9 teams competing. Average about $90 per team (assums the average team enters 2 mens teams and 2 womens teams) |
| Other Sales (-) | $750.00 | $1,000.00 | $1,000.00 |
Buggy Book income. 150 books @ 5 dollars a book Should at least break even |
| Sub-Total | -$1,560.00 | -$1,810.00 | -$1,810.00 |
General Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $300.00 | $200.00 | $200.00 |
Marketing to advertise for Fall Free Roll practices. Includes advertising buggy during orientation week for a "What is buggy" event, and advertizing at the fall activities fair In line with advertising costs/impact |
| Printing & Publishing External (+) | $400.00 | $0.00 | $0.00 |
Marketing to advertise for spring practices, design competition, and raceday We don't see this as necessary |
| Advertising Public Relations (+) | $300.00 | $0.00 | $0.00 |
Advertisement, 1/4 Broadsheet Page, in The Tartan Announcing Road Closings for Fall Freeroll Practices We don't see this as necessary |
| Advertising Public Relations (+) | $300.00 | $0.00 | $0.00 |
Advertisement, 1/4 Broadsheet Page, in The Tartan Announcing Road Closings for Spring Freeroll Practices We don't see this as necessary |
| Printing & Publishing External (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Buggy books. Contains the raceday program and information regarding the participation teams and history of the sport. Plan to print 200 books at 5 dollars per book. (priced at FedEX Kinkos on campus). |
| Sub-Total | $2,300.00 | $1,200.00 | $1,200.00 |
Free Roll Practices
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Consulting Services (+) | $11,016.00 | $11,016.00 | $11,016.00 |
Police officers for fall free rolls practices. $162 dollars per officer per day (4 officers per day). Accounts for the 10 possible weekends of practices in the fall, assuming the cancelation of 3 prac |
| Consulting Services (+) | $9,720.00 | $9,720.00 | $9,720.00 |
Police officers for outer barricades for spring free roll practices and raceday. $162 per officer per day (4 officers per day). Accounts for the 9 possible weekends of practices in the spring, assumin |
| Non-capital Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Straw bales to line course for fall free roll practices. $7 per bale. 300 bales originally needed and 50-60 replacment bales needed towards end of the semester |
| Non-capital Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Straw bales to line course for spring free roll practices and raceday. $7 per bale. 300 bales originally needed and 50-60 replacment bales needed towards end of the semester |
| Rental-Equipment (+) | $700.00 | $700.00 | $700.00 |
Rental of parking meters for all practices to prevent cars from parking on the course |
| Consulting Services (+) | $1,300.00 | $1,300.00 | $1,300.00 |
CMU EMT standby for each free roll practice. $50 per practice for 26 practices. EMS |
| Printing & Publishing External (+) | $600.00 | $600.00 | $600.00 |
200 laminated black and white No Parking Signs for each semester. $1.50 per sign at FedEx Kinkos on campus. |
| Consulting Services (+) | $500.00 | $500.00 | $500.00 |
Radio Communications for Safety Around Course During Fall and Spring Practices and Raceday |
| Non-capital Equipment (+) | $30.00 | $30.00 | $30.00 |
Zipties to hold No Parking signs to the meters |
| Rental-Equipment (+) | $200.00 | $200.00 | $200.00 |
Road Permit Application Fee |
| Capital Equipment (+) | $15.00 | $15.00 | $15.00 |
Replacment Reflective Saftey vests for barricade guards |
| Capital Equipment (+) | $50.00 | $50.00 | $50.00 |
Two way radios for course communication between sweepstakes and teams |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 |
Caution tape for blocking off areas of the course during practices and raceday. 6.99 per roll at home depot. one roll needed for each semester. |
| Meals Domestic (+) | $400.00 | $0.00 | $0.00 |
Refreshments for participants at practices, fall and spring semesters. Includes "Welcome parents and alumni" breakfast during parents weekend. If they're not donating, don't feed them |
| Capital Equipment (+) | $160.00 | $160.00 | $160.00 |
Tarp to Cover Straw Bales from Weather to Keep Bales Lasting Longer, as Priced on www.homedepot.com And Competitors' Websites |
| Sub-Total | $29,706.00 | $29,306.00 | $29,306.00 |
Raceday
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Campus Security (+) | $1,800.00 | $1,800.00 | $1,800.00 |
Carnegie Mellon Police Officers for crowd control during 2 days of racing |
| Consulting Services (+) | $2,240.00 | $2,240.00 | $2,240.00 |
Police officers to man the outer barricades for 2 racedays. Rate of $40 dollar per hour for 7 hours each day. 4 officers each day |
| Rental-Equipment (+) | $650.00 | $650.00 | $650.00 |
Rental of parking meters for 2 days of racing to prevent cars from parking on the course. More expensive because of the hours which we need to reserve them for |
| Consulting Services (+) | $1,100.00 | $1,100.00 | $1,100.00 |
Pittsburgh Emergency Medical Services for Raceday - Preliminary and Final Races - 2 Ambulances and 2 People over 2 Days |
| Rental-Equipment (+) | $2,820.00 | $2,820.00 | $2,820.00 |
Official Timing System for Raceday - Preliminary and Final Races. Cost is for Timing Equipment and Officials Running the Equipment. Price increased from last year |
| Non-capital Equipment (+) | $600.00 | $600.00 | $600.00 |
T-Shirts for judges, volunteers, Sweepstakes committee, and crowd control. |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 |
Batteries for judges camcorders |
| Rental-Equipment (+) | $5,000.00 | $2,500.00 | $2,500.00 |
Two Jumbotron screens. 1 for the finish line and 1 for the "chute". Broadcast live video feed to spectators. Priced at $8000 for 2 day rental. 2.5k provided by CMU alumni association 1 Jumbotron |
| Office Supplies (+) | $75.00 | $75.00 | $75.00 |
Binders and Clipboards for judges and Sweepstakes committee. Pens for committee members and judges |
| Gifts Unallowable (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Trophies - Engravement (Mens and Womens First Place) Awards (Design Competition First through Third Place, T-Shirt Award, Chairmen's Choice Award, People's Choice Award), Medals (6 medals for winning) |
| Sub-Total | $16,335.00 | $13,835.00 | $13,835.00 |
Design Competition
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $77.50 | $77.50 | $77.50 |
Breakfast for 4 Design competition Judges and 6 Sweepstakes Committee Members. $7.75 each |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 |
Design Competition Pamphlets. Identifies buggies and judges |
| Meals Domestic (+) | $119.50 | $119.50 | $119.50 |
Box Lunches for 4 design competition judges and 6 sweepstakes committee members. $11.95 each. Priced through university catering services |
| Meals Domestic (+) | $600.00 | $0.00 | $0.00 |
Refreshments for Design Competition and Raceday participants We have to cut down somewhere and this seems the least necessary |
| Sub-Total | $997.00 | $397.00 | $397.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Public Relations (+) | $300.00 | $0.00 | $0.00 | Advertisement, 1/4 Broadsheet Page, in The Tartan Announcing Road Closings for Fall Freeroll Practices |
| Advertising Public Relations (+) | $300.00 | $0.00 | $0.00 | Advertisement, 1/4 Broadsheet Page, in The Tartan Announcing Road Closings for Spring Freeroll Practices |
| Application Fees (-) | $810.00 | $810.00 | $810.00 | Raceday entry fees. 9 teams competing. Average about $90 per team (assums the average team enters 2 mens teams and 2 womens teams) |
| Campus Security (+) | $1,800.00 | $1,800.00 | $1,800.00 | Carnegie Mellon Police Officers for crowd control during 2 days of racing |
| Capital Equipment (+) | $15.00 | $15.00 | $15.00 | Replacment Reflective Saftey vests for barricade guards |
| Capital Equipment (+) | $50.00 | $50.00 | $50.00 | Two way radios for course communication between sweepstakes and teams |
| Capital Equipment (+) | $160.00 | $160.00 | $160.00 | Tarp to Cover Straw Bales from Weather to Keep Bales Lasting Longer, as Priced on www.homedepot.com And Competitors' Websites |
| Consulting Services (+) | $11,016.00 | $11,016.00 | $11,016.00 | Police officers for fall free rolls practices. $162 dollars per officer per day (4 officers per day). Accounts for the 10 possible weekends of practices in the fall, assuming the cancelation of 3 prac |
| Consulting Services (+) | $9,720.00 | $9,720.00 | $9,720.00 | Police officers for outer barricades for spring free roll practices and raceday. $162 per officer per day (4 officers per day). Accounts for the 9 possible weekends of practices in the spring, assumin |
| Consulting Services (+) | $2,240.00 | $2,240.00 | $2,240.00 | Police officers to man the outer barricades for 2 racedays. Rate of $40 dollar per hour for 7 hours each day. 4 officers each day |
| Consulting Services (+) | $1,300.00 | $1,300.00 | $1,300.00 | CMU EMT standby for each free roll practice. $50 per practice for 26 practices. |
| Consulting Services (+) | $1,100.00 | $1,100.00 | $1,100.00 | Pittsburgh Emergency Medical Services for Raceday - Preliminary and Final Races - 2 Ambulances and 2 People over 2 Days |
| Consulting Services (+) | $500.00 | $500.00 | $500.00 | Radio Communications for Safety Around Course During Fall and Spring Practices and Raceday |
| Gifts Unallowable (+) | $2,000.00 | $2,000.00 | $2,000.00 | Trophies - Engravement (Mens and Womens First Place) Awards (Design Competition First through Third Place, T-Shirt Award, Chairmen's Choice Award, People's Choice Award), Medals (6 medals for winning) |
| Meals Domestic (+) | $77.50 | $77.50 | $77.50 | Breakfast for 4 Design competition Judges and 6 Sweepstakes Committee Members. $7.75 each |
| Meals Domestic (+) | $119.50 | $119.50 | $119.50 | Box Lunches for 4 design competition judges and 6 sweepstakes committee members. $11.95 each. Priced through university catering services |
| Meals Domestic (+) | $600.00 | $0.00 | $0.00 | Refreshments for Design Competition and Raceday participants |
| Meals Domestic (+) | $400.00 | $0.00 | $0.00 | Refreshments for participants at practices, fall and spring semesters. Includes "Welcome parents and alumni" breakfast during parents weekend. |
| Non-capital Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 | Straw bales to line course for fall free roll practices. $7 per bale. 300 bales originally needed and 50-60 replacment bales needed towards end of the semester |
| Non-capital Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 | Straw bales to line course for spring free roll practices and raceday. $7 per bale. 300 bales originally needed and 50-60 replacment bales needed towards end of the semester |
| Non-capital Equipment (+) | $30.00 | $30.00 | $30.00 | Zipties to hold No Parking signs to the meters |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 | Caution tape for blocking off areas of the course during practices and raceday. 6.99 per roll at home depot. one roll needed for each semester. |
| Non-capital Equipment (+) | $600.00 | $600.00 | $600.00 | T-Shirts for judges, volunteers, Sweepstakes committee, and crowd control. |
| Office Supplies (+) | $75.00 | $75.00 | $75.00 | Binders and Clipboards for judges and Sweepstakes committee. Pens for committee members and judges |
| Other Sales (-) | $750.00 | $1,000.00 | $1,000.00 | Buggy Book income. 150 books @ 5 dollars a book |
| Other Supplies (+) | $50.00 | $50.00 | $50.00 | Batteries for judges camcorders |
| Printing & Publishing External (+) | $300.00 | $200.00 | $200.00 | Marketing to advertise for Fall Free Roll practices. Includes advertising buggy during orientation week for a "What is buggy" event, and advertizing at the fall activities fair |
| Printing & Publishing External (+) | $400.00 | $0.00 | $0.00 | Marketing to advertise for spring practices, design competition, and raceday |
| Printing & Publishing External (+) | $1,000.00 | $1,000.00 | $1,000.00 | Buggy books. Contains the raceday program and information regarding the participation teams and history of the sport. Plan to print 200 books at 5 dollars per book. (priced at FedEX Kinkos on campus). |
| Printing & Publishing External (+) | $600.00 | $600.00 | $600.00 | 200 laminated black and white No Parking Signs for each semester. $1.50 per sign at FedEx Kinkos on campus. |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 | Design Competition Pamphlets. Identifies buggies and judges |
| Rental-Equipment (+) | $700.00 | $700.00 | $700.00 | Rental of parking meters for all practices to prevent cars from parking on the course |
| Rental-Equipment (+) | $650.00 | $650.00 | $650.00 | Rental of parking meters for 2 days of racing to prevent cars from parking on the course. More expensive because of the hours which we need to reserve them for |
| Rental-Equipment (+) | $2,820.00 | $2,820.00 | $2,820.00 | Official Timing System for Raceday - Preliminary and Final Races. Cost is for Timing Equipment and Officials Running the Equipment. Price increased from last year |
| Rental-Equipment (+) | $200.00 | $200.00 | $200.00 | Road Permit Application Fee |
| Rental-Equipment (+) | $5,000.00 | $2,500.00 | $2,500.00 | Two Jumbotron screens. 1 for the finish line and 1 for the "chute". Broadcast live video feed to spectators. Priced at $8000 for 2 day rental. 2.5k provided by CMU alumni association |
By Ocode
| Requested | |
|---|---|
| Advertising Public Relations | $600.00 |
| Application Fees | $810.00 |
| Campus Security | $1,800.00 |
| Capital Equipment | $225.00 |
| Consulting Services | $25,876.00 |
| Gifts Unallowable | $2,000.00 |
| Meals Domestic | $1,197.00 |
| Non-capital Equipment | $5,645.00 |
| Office Supplies | $75.00 |
| Other Sales | $750.00 |
| Other Supplies | $50.00 |
| Printing & Publishing External | $2,500.00 |
| Rental-Equipment | $9,370.00 |
| Recommended | |
|---|---|
| Advertising Public Relations | $0.00 |
| Application Fees | $810.00 |
| Campus Security | $1,800.00 |
| Capital Equipment | $225.00 |
| Consulting Services | $25,876.00 |
| Gifts Unallowable | $2,000.00 |
| Meals Domestic | $197.00 |
| Non-capital Equipment | $5,645.00 |
| Office Supplies | $75.00 |
| Other Sales | $1,000.00 |
| Other Supplies | $50.00 |
| Printing & Publishing External | $2,000.00 |
| Rental-Equipment | $6,870.00 |
| Final | |
|---|---|
| Advertising Public Relations | $0.00 |
| Application Fees | $810.00 |
| Campus Security | $1,800.00 |
| Capital Equipment | $225.00 |
| Consulting Services | $25,876.00 |
| Gifts Unallowable | $2,000.00 |
| Meals Domestic | $197.00 |
| Non-capital Equipment | $5,645.00 |
| Office Supplies | $75.00 |
| Other Sales | $1,000.00 |
| Other Supplies | $50.00 |
| Printing & Publishing External | $2,000.00 |
| Rental-Equipment | $6,870.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $49,338.00 |
| Capital | $0.00 |
| Revenue | ($1,560.00) |
| Final | $47,778.00 |
| Recommended | |
|---|---|
| Expenditures | $44,738.00 |
| Capital | $0.00 |
| Revenue | ($1,810.00) |
| Final | $42,928.00 |
| Final | |
|---|---|
| Expenditures | $44,738.00 |
| Capital | $0.00 |
| Revenue | ($1,810.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $42,928.00 |
| FY12 Starting Balance | $42,928.00 |