Sweepstakes Budget
FY2011 (July 1, 2010 - June 30, 2011)
Buggy is a race held annually during Carnegie Mellon's Spring Carnival in April and is unique to CMU. While similar to a soap-box derby race during the downhill section, buggy gets a little more complicated as the drivers must navigate sharp turns. In addition, more than half of the race is uphill, during which pushers give the buggies their speed. Practice happens every weekend during most of the school year until carnival.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $45,117.00 |
| Capital | $0.00 |
| Revenue | ($2,755.00) |
| Final | $42,362.00 |
| Recommended | |
|---|---|
| Expenditures | $43,617.00 |
| Capital | $0.00 |
| Revenue | ($4,755.00) |
| Final | $38,862.00 |
| Final | |
|---|---|
| Expenditures | $43,617.00 |
| Capital | $0.00 |
| Revenue | ($4,755.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $38,862.00 |
| FY11 Starting Balance | $38,862.00 |
General Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $300.00 | $300.00 | $300.00 |
Marketing Signs and Flyers to Advertise for Fall Freeroll Practices |
| Printing & Publishing External (+) | $600.00 | $600.00 | $600.00 |
Marketing Signs and Flyers to Advertise for Spring Freeroll Practices, Design Competition, and Raceday |
| Printing & Publishing External (+) | $2,000.00 | $1,500.00 | $1,500.00 |
Buggy Books - Raceday Programs Acknowledging Participating Teams and Their Members, Alumni, History of the Sport, Schedule, and Course Information. 400 books at $5 per book to print - and will sell fo |
| Advertising Public Relations (+) | $300.00 | $300.00 | $300.00 |
Advertisement, 1/4 Broadsheet Page, in The Tartan Announcing Road Closings for Fall Freeroll Practices |
| Advertising Public Relations (+) | $300.00 | $300.00 | $300.00 |
Advertisement, 1/4 Broadsheet Page, in The Tartan Announcing Road Closings for Spring Freeroll Practices |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 |
Design Competition Pamphlets Identifying Buggies and Judges |
| Sub-Total | $3,700.00 | $3,200.00 | $3,200.00 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Other Sales (-) | $1,000.00 | $1,000.00 | $1,000.00 |
T-Shirt Sales to Students and Alumni |
| Application Fees (-) | $1,155.00 | $1,155.00 | $1,155.00 |
Race Entry Fees |
| Other Sales (-) | $500.00 | $1,500.00 | $1,500.00 |
Buggy Book Sales to Students and Alumni Sell more books |
| Advertising Income (-) | $100.00 | $100.00 | $100.00 |
Advertisements in Buggy Book |
| Donations/Contributions (-) | $0.00 | $500.00 | $500.00 |
Alumni Donations |
| Donations/Contributions (-) | $0.00 | $500.00 | $500.00 |
Miscellaneous fundraising |
| Sub-Total | -$2,755.00 | -$4,755.00 | -$4,755.00 |
Safety
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Consulting Services (+) | $9,000.00 | $9,000.00 | $9,000.00 |
Police Officers for Outer Barricades at Fall Freeroll Practices |
| Consulting Services (+) | $9,000.00 | $9,000.00 | $9,000.00 |
Police Officers for Outer Barricades at Spring Freeroll Practices |
| Consulting Services (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Police Officers for Outer Barricades on Raceday (Preliminary and Final Races) |
| Consulting Services (+) | $900.00 | $900.00 | $900.00 |
Carnegie Mellon Police Officers for Crowd Control - Raceday, Preliminary Races |
| Consulting Services (+) | $900.00 | $900.00 | $900.00 |
Carnegie Mellon Police Officers for Crowd Control - Raceday, Final Races |
| Rental-Equipment (+) | $700.00 | $700.00 | $700.00 |
Rental of Parking Meters for All Practices to Prevent Cars from Parking on the Course |
| Non-capital Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Straw Bales to Line Course for Fall Freerolls, $7 per Bale plus Tax and Additional Replacements Towards End of Semester |
| Non-capital Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Straw Bales to Line Course for Spring Freerolls and Raceday, $7 per Bale plus Tax and Additional Replacements Towards End of Semester |
| Rental-Equipment (+) | $650.00 | $650.00 | $650.00 |
Rental of Parking Meters for Raceday - Preliminary and Final Races - to Prevent Cars from Parking on the Course |
| Consulting Services (+) | $1,100.00 | $1,100.00 | $1,100.00 |
Pittsburgh Emergency Medical Services for Raceday - Preliminary and Final Races - 2 Ambulances and 2 People over 2 Days |
| Printing & Publishing External (+) | $500.00 | $500.00 | $500.00 |
Laminated No-Parking Signs for Meters to Prevent Cars from Parking on the Course |
| Consulting Services (+) | $500.00 | $500.00 | $500.00 |
Radio Communications for Safety Around Course During Fall and Spring Practices and Raceday |
| Rental-Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Official Timing System for Raceday - Preliminary and Final Races. Cost is for Timing Equipment and Officials Running the Equipment. New Rental System is Much More Precise and Reliable Than Previous Sy |
| Non-capital Equipment (+) | $30.00 | $30.00 | $30.00 |
Zip Ties to Hold No-Parking Signs on Parking Meters on Course |
| Non-capital Equipment (+) | $60.00 | $60.00 | $60.00 |
Wood for Barricade Beams to Stop Cars from Entering Course During Freeroll and Push Practices |
| Non-capital Equipment (+) | $50.00 | $50.00 | $50.00 |
Yellow or Reflective Paint to Make Barricade Beams more Visible |
| Capital Equipment (+) | $100.00 | $100.00 | $100.00 |
Metal Barricade Legs for Barricades to Stop Cars from Entering Course During Freeroll and Push Practices |
| Rental-Equipment (+) | $200.00 | $200.00 | $200.00 |
Road Permit Application Fees |
| Non-capital Equipment (+) | $50.00 | $50.00 | $50.00 |
Adhesive Reflectors for Barricades to Increase Visibility to Cars |
| Capital Equipment (+) | $50.00 | $50.00 | $50.00 |
Reflective Safety Vests for Barricade Guards |
| Capital Equipment (+) | $50.00 | $50.00 | $50.00 |
Two-Way Radios for Course Communication |
| Non-capital Equipment (+) | $20.00 | $20.00 | $20.00 |
Caution Tape for Blocking Off Areas of Course during Freeroll Practices and Raceday |
| Sub-Total | $32,360.00 | $32,360.00 | $32,360.00 |
Race Logistics
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equipment Maint Contracts (+) | $2,100.00 | $2,100.00 | $2,100.00 |
Facilities Management Service (FMS) Cleanup and Power for Raceday |
| Meals Domestic (+) | $77.50 | $77.50 | $77.50 |
Breakfast for 4 Design Competition Judges and 6 Sweepstakes Committee, $7.75 each |
| Meals Domestic (+) | $119.50 | $119.50 | $119.50 |
Box Lunch for 4 Design Competition Judges and 6 Sweepstakes Committee, $11.95 each |
| Meals Domestic (+) | $600.00 | $600.00 | $600.00 |
Refreshments for Design Competition and Raceday Participants |
| Non-capital Equipment (+) | $600.00 | $600.00 | $600.00 |
T-Shirts for Judges, Volunteers, Sweepstakes Committee, and Crowd Control |
| Gifts Unallowable (+) | $2,000.00 | $1,000.00 | $1,000.00 |
Trophies - Engravement (Mens and Womens First Place) Awards (Design Competition First through Third Place, T-Shirt Award, Chairmen's Choice Award, People's Choice Award), Medals (6 medals for winning |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 |
Batteries for Judges' Camcorders |
| Capital Equipment (+) | $100.00 | $100.00 | $100.00 |
Stopwatches for Course Judges |
| Rental-Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Two Jumbotron Screens - 1 at Hill 2 and 1 in the Chute - for Displaying Times, Live Video Feed of Races, Interviews with Committees, and Other Crowd Involvement Media |
| Sub-Total | $8,297.00 | $7,297.00 | $7,297.00 |
Other Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $500.00 | $500.00 | $500.00 |
Refreshments for Participants at Freerolls, Fall and Spring Semesters |
| Capital Equipment (+) | $160.00 | $160.00 | $160.00 |
Tarp to Cover Straw Bales from Weather to Keep Bales Lasting Longer, as Priced on www.homedepot.com And Competitors' Websites |
| Office Supplies (+) | $100.00 | $100.00 | $100.00 |
Office Supplies - Binders and Clipboards for Committee and Judges, Pens for Committee and Judges |
| Sub-Total | $760.00 | $760.00 | $760.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Advertising Income (-) | $100.00 | $100.00 | $100.00 | Advertisements in Buggy Book |
| Advertising Public Relations (+) | $300.00 | $300.00 | $300.00 | Advertisement, 1/4 Broadsheet Page, in The Tartan Announcing Road Closings for Fall Freeroll Practices |
| Advertising Public Relations (+) | $300.00 | $300.00 | $300.00 | Advertisement, 1/4 Broadsheet Page, in The Tartan Announcing Road Closings for Spring Freeroll Practices |
| Application Fees (-) | $1,155.00 | $1,155.00 | $1,155.00 | Race Entry Fees |
| Capital Equipment (+) | $160.00 | $160.00 | $160.00 | Tarp to Cover Straw Bales from Weather to Keep Bales Lasting Longer, as Priced on www.homedepot.com And Competitors' Websites |
| Capital Equipment (+) | $100.00 | $100.00 | $100.00 | Metal Barricade Legs for Barricades to Stop Cars from Entering Course During Freeroll and Push Practices |
| Capital Equipment (+) | $50.00 | $50.00 | $50.00 | Reflective Safety Vests for Barricade Guards |
| Capital Equipment (+) | $50.00 | $50.00 | $50.00 | Two-Way Radios for Course Communication |
| Capital Equipment (+) | $100.00 | $100.00 | $100.00 | Stopwatches for Course Judges |
| Consulting Services (+) | $9,000.00 | $9,000.00 | $9,000.00 | Police Officers for Outer Barricades at Fall Freeroll Practices |
| Consulting Services (+) | $9,000.00 | $9,000.00 | $9,000.00 | Police Officers for Outer Barricades at Spring Freeroll Practices |
| Consulting Services (+) | $1,000.00 | $1,000.00 | $1,000.00 | Police Officers for Outer Barricades on Raceday (Preliminary and Final Races) |
| Consulting Services (+) | $900.00 | $900.00 | $900.00 | Carnegie Mellon Police Officers for Crowd Control - Raceday, Preliminary Races |
| Consulting Services (+) | $900.00 | $900.00 | $900.00 | Carnegie Mellon Police Officers for Crowd Control - Raceday, Final Races |
| Consulting Services (+) | $1,100.00 | $1,100.00 | $1,100.00 | Pittsburgh Emergency Medical Services for Raceday - Preliminary and Final Races - 2 Ambulances and 2 People over 2 Days |
| Consulting Services (+) | $500.00 | $500.00 | $500.00 | Radio Communications for Safety Around Course During Fall and Spring Practices and Raceday |
| Donations/Contributions (-) | $0.00 | $500.00 | $500.00 | Alumni Donations |
| Donations/Contributions (-) | $0.00 | $500.00 | $500.00 | Miscellaneous fundraising |
| Equipment Maint Contracts (+) | $2,100.00 | $2,100.00 | $2,100.00 | Facilities Management Service (FMS) Cleanup and Power for Raceday |
| Gifts Unallowable (+) | $2,000.00 | $1,000.00 | $1,000.00 | Trophies - Engravement (Mens and Womens First Place) Awards (Design Competition First through Third Place, T-Shirt Award, Chairmen's Choice Award, People's Choice Award), Medals (6 medals for winning |
| Meals Domestic (+) | $77.50 | $77.50 | $77.50 | Breakfast for 4 Design Competition Judges and 6 Sweepstakes Committee, $7.75 each |
| Meals Domestic (+) | $119.50 | $119.50 | $119.50 | Box Lunch for 4 Design Competition Judges and 6 Sweepstakes Committee, $11.95 each |
| Meals Domestic (+) | $600.00 | $600.00 | $600.00 | Refreshments for Design Competition and Raceday Participants |
| Meals Domestic (+) | $500.00 | $500.00 | $500.00 | Refreshments for Participants at Freerolls, Fall and Spring Semesters |
| Non-capital Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 | Straw Bales to Line Course for Fall Freerolls, $7 per Bale plus Tax and Additional Replacements Towards End of Semester |
| Non-capital Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 | Straw Bales to Line Course for Spring Freerolls and Raceday, $7 per Bale plus Tax and Additional Replacements Towards End of Semester |
| Non-capital Equipment (+) | $600.00 | $600.00 | $600.00 | T-Shirts for Judges, Volunteers, Sweepstakes Committee, and Crowd Control |
| Non-capital Equipment (+) | $30.00 | $30.00 | $30.00 | Zip Ties to Hold No-Parking Signs on Parking Meters on Course |
| Non-capital Equipment (+) | $60.00 | $60.00 | $60.00 | Wood for Barricade Beams to Stop Cars from Entering Course During Freeroll and Push Practices |
| Non-capital Equipment (+) | $50.00 | $50.00 | $50.00 | Yellow or Reflective Paint to Make Barricade Beams more Visible |
| Non-capital Equipment (+) | $50.00 | $50.00 | $50.00 | Adhesive Reflectors for Barricades to Increase Visibility to Cars |
| Non-capital Equipment (+) | $20.00 | $20.00 | $20.00 | Caution Tape for Blocking Off Areas of Course during Freeroll Practices and Raceday |
| Office Supplies (+) | $100.00 | $100.00 | $100.00 | Office Supplies - Binders and Clipboards for Committee and Judges, Pens for Committee and Judges |
| Other Sales (-) | $1,000.00 | $1,000.00 | $1,000.00 | T-Shirt Sales to Students and Alumni |
| Other Sales (-) | $500.00 | $1,500.00 | $1,500.00 | Buggy Book Sales to Students and Alumni |
| Other Supplies (+) | $200.00 | $200.00 | $200.00 | Batteries for Judges' Camcorders |
| Printing & Publishing External (+) | $500.00 | $500.00 | $500.00 | Laminated No-Parking Signs for Meters to Prevent Cars from Parking on the Course |
| Printing & Publishing External (+) | $300.00 | $300.00 | $300.00 | Marketing Signs and Flyers to Advertise for Fall Freeroll Practices |
| Printing & Publishing External (+) | $600.00 | $600.00 | $600.00 | Marketing Signs and Flyers to Advertise for Spring Freeroll Practices, Design Competition, and Raceday |
| Printing & Publishing External (+) | $2,000.00 | $1,500.00 | $1,500.00 | Buggy Books - Raceday Programs Acknowledging Participating Teams and Their Members, Alumni, History of the Sport, Schedule, and Course Information. 400 books at $5 per book to print - and will sell fo |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 | Design Competition Pamphlets Identifying Buggies and Judges |
| Rental-Equipment (+) | $700.00 | $700.00 | $700.00 | Rental of Parking Meters for All Practices to Prevent Cars from Parking on the Course |
| Rental-Equipment (+) | $650.00 | $650.00 | $650.00 | Rental of Parking Meters for Raceday - Preliminary and Final Races - to Prevent Cars from Parking on the Course |
| Rental-Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 | Official Timing System for Raceday - Preliminary and Final Races. Cost is for Timing Equipment and Officials Running the Equipment. New Rental System is Much More Precise and Reliable Than Previous Sy |
| Rental-Equipment (+) | $200.00 | $200.00 | $200.00 | Road Permit Application Fees |
| Rental-Equipment (+) | $2,500.00 | $2,500.00 | $2,500.00 | Two Jumbotron Screens - 1 at Hill 2 and 1 in the Chute - for Displaying Times, Live Video Feed of Races, Interviews with Committees, and Other Crowd Involvement Media |
By Ocode
| Requested | |
|---|---|
| Advertising Income | $100.00 |
| Advertising Public Relations | $600.00 |
| Application Fees | $1,155.00 |
| Capital Equipment | $460.00 |
| Consulting Services | $22,400.00 |
| Donations/Contributions | $0.00 |
| Equipment Maint Contracts | $2,100.00 |
| Gifts Unallowable | $2,000.00 |
| Meals Domestic | $1,297.00 |
| Non-capital Equipment | $5,810.00 |
| Office Supplies | $100.00 |
| Other Sales | $1,500.00 |
| Other Supplies | $200.00 |
| Printing & Publishing External | $3,600.00 |
| Rental-Equipment | $6,550.00 |
| Recommended | |
|---|---|
| Advertising Income | $100.00 |
| Advertising Public Relations | $600.00 |
| Application Fees | $1,155.00 |
| Capital Equipment | $460.00 |
| Consulting Services | $22,400.00 |
| Donations/Contributions | $1,000.00 |
| Equipment Maint Contracts | $2,100.00 |
| Gifts Unallowable | $1,000.00 |
| Meals Domestic | $1,297.00 |
| Non-capital Equipment | $5,810.00 |
| Office Supplies | $100.00 |
| Other Sales | $2,500.00 |
| Other Supplies | $200.00 |
| Printing & Publishing External | $3,100.00 |
| Rental-Equipment | $6,550.00 |
| Final | |
|---|---|
| Advertising Income | $100.00 |
| Advertising Public Relations | $600.00 |
| Application Fees | $1,155.00 |
| Capital Equipment | $460.00 |
| Consulting Services | $22,400.00 |
| Donations/Contributions | $1,000.00 |
| Equipment Maint Contracts | $2,100.00 |
| Gifts Unallowable | $1,000.00 |
| Meals Domestic | $1,297.00 |
| Non-capital Equipment | $5,810.00 |
| Office Supplies | $100.00 |
| Other Sales | $2,500.00 |
| Other Supplies | $200.00 |
| Printing & Publishing External | $3,100.00 |
| Rental-Equipment | $6,550.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $45,117.00 |
| Capital | $0.00 |
| Revenue | ($2,755.00) |
| Final | $42,362.00 |
| Recommended | |
|---|---|
| Expenditures | $43,617.00 |
| Capital | $0.00 |
| Revenue | ($4,755.00) |
| Final | $38,862.00 |
| Final | |
|---|---|
| Expenditures | $43,617.00 |
| Capital | $0.00 |
| Revenue | ($4,755.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $38,862.00 |
| FY11 Starting Balance | $38,862.00 |