Sweepstakes Budget
FY2015 (July 1, 2014 - June 30, 2015)
Buggy is a race held annually during Carnegie Mellon's Spring Carnival in April and is unique to CMU. While similar to a soap-box derby race during the downhill section, buggy gets a little more complicated as the drivers must navigate sharp turns. In addition, more than half of the race is uphill, during which pushers give the buggies their speed. Practice happens every weekend during most of the school year until carnival.
JFC Rep: Divya Kothandapani (dkothand)
Summary
| Requested | |
|---|---|
| Expenditures | $83,481.00 |
| Capital | $15.00 |
| Revenue | ($1,740.00) |
| Final | $81,741.00 |
| Recommended | |
|---|---|
| Expenditures | $84,506.00 |
| Capital | $15.00 |
| Revenue | ($1,740.00) |
| Final | $82,766.00 |
| Final | |
|---|---|
| Expenditures | $55,456.04 |
| Capital | $15.00 |
| Revenue | ($1,740.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $53,716.04 |
| FY15 Starting Balance | $53,716.04 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Donations/Other Income (-) | $1,740.00 | $1,740.00 | $1,740.00 |
Raceday entry fees. 10 teams competing. Average $174 per team (assuming 2 men's teams and 2 women's teams per team) |
| Sub-Total | -$1,740.00 | -$1,740.00 | -$1,740.00 |
Fall Rolls
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $1,875.00 | $1,875.00 | $1,875.00 |
300 straw bales to line the course for fall free roll practices. $6.25 per bale |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $125.00 | $125.00 | $125.00 |
50 laminated No Parking signs for fall semester to be posted around the course listing the road closure dates. $2.50 per sign at FedEx Kinkos on campus |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $225.00 | $225.00 | $225.00 |
50 large No Parking signs purchased from City of Pittsburgh Police to close roads for each weekend. $.50 per sign for 9 weekends |
| Equip-Non-Capital Equipment (+) | $30.00 | $30.00 | $30.00 |
Zipties to hold No Parking signs to poles |
| Ops-Charges, Fees and Fines (+) | $125.00 | $125.00 | $125.00 |
Road Permit application fee |
| Capital Expense Fund (+) | $15.00 | $15.00 | $15.00 |
Replacement safety vests for barricade guards |
| Equip-Non-Capital Equipment (+) | $15.50 | $15.50 | $15.50 |
Caution tape to prevent and warn runners and bikers from entering the course during freerolls. Approximately $7.75 per roll, one roll needed per semester |
| Ops-Rental Equipment (+) | $700.00 | $700.00 | $700.00 |
Rental of parking meters for all practices (fall and spring) to prevent cars from parking on the course |
| Salary-Consulting Services (+) | $600.00 | $600.00 | $600.00 |
EMS charges $50 per day of rolls for an EMT standby, over 12 days of rolls |
| Salary-Consulting Services (+) | $8,989.44 | $8,989.44 | $8,989.44 |
4 Police officers per day, charging $187.28 each over 12 days of rolls |
| Salary-Consulting Services (+) | $172.34 | $172.34 | $172.34 |
FMS - Roadway & hay cleanup after fall rolls are completed |
| Sub-Total | $12,857.28 | $12,857.28 | $12,857.28 |
Spring Free Roll Practice
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Salary-Consulting Services (+) | $11,985.92 | $11,985.92 | $11,985.92 |
4 Police officers per day, charging $187.28 each over 16 days of rolls |
| Salary-Consulting Services (+) | $800.00 | $800.00 | $800.00 |
EMS charges $50 per day of rolls for an EMT standby, over 16 days of rolls |
| Equip-Non-Capital Equipment (+) | $1,875.00 | $1,875.00 | $1,875.00 |
300 straw hay bales to line the course for fall free roll practices. $6.25 per bale |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $125.00 | $125.00 | $125.00 |
50 laminated No Parking signs for spring semester to be posted around the course listing the road closure dates. $2.50 per sign at FedEx Kinkos on campus |
| Equip-Non-Capital Equipment (+) | $30.00 | $30.00 | $30.00 |
Zip ties to hold no parking signs to poles |
| Sub-Total | $14,815.92 | $14,815.92 | $14,815.92 |
Spring Push Practice
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Charges, Fees and Fines (+) | $125.00 | $125.00 | $125.00 |
Road permit for late night push practice |
| Sub-Total | $125.00 | $125.00 | $125.00 |
Design Competition
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Meals for Members (+) | $77.50 | $77.50 | $77.50 |
Breakfast for 4 design competition judges and 6 Sweepstakes committee members |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $200.00 | $200.00 |
Design competition pamphlets. Identifies buggies and judges |
| Food-Meals for Members (+) | $119.50 | $119.50 | $119.50 |
Box lunches for 4 design competition judges and 6 Sweepstakes committee members. $11.95 each, priced through university catering services |
| Ops-Rental Equipment (+) | $350.00 | $350.00 | $350.00 |
Gym mats for the floor of Wiegand Gym |
| Ops-Rental Equipment (+) | $336.59 | $336.59 | $336.59 |
Taylor Rental stanchions to rope of team areas |
| Food-Meals for Members (+) | $71.95 | $71.95 | $71.95 |
Bagels and coffee for CMUTV's 5am setup |
| Food-Refreshments for Events (+) | $142.96 | $142.96 | $142.96 |
Pizza for teams, for whose members will be there from 9am to 2pm and do not get an opportunity to leave the gym for lunch. Priced from Larry & Carols |
| Sub-Total | $1,298.50 | $1,298.50 | $1,298.50 |
Raceday
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Salary-Consulting Services (+) | $3,609.48 | $3,609.48 | $3,609.48 |
Police officers to man the outside barricades for 2 days of racing. $42.97 per hour for 7 hours each day, 6 officers per day. Part of the City of Pittsburgh permit (nonnegotiable) |
| Ops-Charges, Fees and Fines (+) | $125.00 | $125.00 | $125.00 |
Road permit for Raceday |
| Salary-Consulting Services (+) | $3,362.00 | $3,362.00 | $3,362.00 |
4-6 Carnegie Mellon police officers for crowd control during 2 days of racing |
| Salary-Consulting Services (+) | $1,213.12 | $1,213.12 | $1,213.12 |
Pittsburgh Emergency Medical Services for Raceday. 2 ambulances and 2 people for 2 days of racing |
| Ops-Rental Equipment (+) | $3,750.00 | $3,775.00 | $3,775.00 |
Official timing system for raceday. Cost is for equipment and officials running the equipment. Based on last year's price |
| Equip-Clothing (+) | $600.00 | $600.00 | $600.00 |
Apparel for judges, volunteers, Sweepstakes committee, and crowd control |
| Salary-Consulting Services (+) | $560.00 | $560.00 | $560.00 |
CMU EMS standby for Raceday. Standard EMS fee unlike free roll practice, $40 per hour for 7 hours per 2 days of racing |
| Ops-Program Expenses (+) | $8,000.00 | $9,000.00 | $9,000.00 |
Two Jumbotron screens, one for finish line, one for chute. Broadcast live video feed to spectators. Priced at $8,000.00 based upon previous year's expenditure |
| Ops-Gifts and Prizes (+) | $1,859.00 | $1,859.00 | $1,859.00 |
Engravement (Men's and Women's first place) Trophies (2nd through 6th, men's and women's) Awards (Design comp 1st through 3rd, t-shirt award, Spirit of Buggy award, Chairman's choice, people's choice) Medals (6 per first place team, men's and women's) |
| Food-Meals for Members (+) | $91.96 | $91.96 | $91.96 |
Bagels and coffee for volunteers for 2 days of racing |
| Salary-Consulting Services (+) | $1,478.94 | $1,478.94 | $1,478.94 |
FMS - electrical for truck weekend and Raceday plus power for Jumbotrons |
| Salary-Consulting Services (+) | $172.34 | $172.34 | $172.34 |
FMS - remove debris and hay from buggy course |
| Equip-Non-Capital Equipment (+) | $312.50 | $312.50 | $312.50 |
50 additional straw bales for line chute for Raceday |
| Food-Meals for Members (+) | $200.00 | $200.00 | $200.00 |
Lunch delivery for Sweepstakes committee during tape review, noon-5pm, after each morning of races |
| Ops-Charges, Fees and Fines (+) | $29,049.96 | $29,049.96 |
Appealed amount |
|
| Sub-Total | $54,384.30 | $55,409.30 | $26,359.34 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $15.00 | $15.00 | $15.00 | Replacement safety vests for barricade guards |
| Equip-Clothing (+) | $600.00 | $600.00 | $600.00 | Apparel for judges, volunteers, Sweepstakes committee, and crowd control |
| Equip-Non-Capital Equipment (+) | $1,875.00 | $1,875.00 | $1,875.00 | 300 straw bales to line the course for fall free roll practices. $6.25 per bale |
| Equip-Non-Capital Equipment (+) | $30.00 | $30.00 | $30.00 | Zipties to hold No Parking signs to poles |
| Equip-Non-Capital Equipment (+) | $15.50 | $15.50 | $15.50 | Caution tape to prevent and warn runners and bikers from entering the course during freerolls. Approximately $7.75 per roll, one roll needed per semester |
| Equip-Non-Capital Equipment (+) | $1,875.00 | $1,875.00 | $1,875.00 | 300 straw hay bales to line the course for fall free roll practices. $6.25 per bale |
| Equip-Non-Capital Equipment (+) | $30.00 | $30.00 | $30.00 | Zip ties to hold no parking signs to poles |
| Equip-Non-Capital Equipment (+) | $312.50 | $312.50 | $312.50 | 50 additional straw bales for line chute for Raceday |
| Food-Meals for Members (+) | $77.50 | $77.50 | $77.50 | Breakfast for 4 design competition judges and 6 Sweepstakes committee members |
| Food-Meals for Members (+) | $119.50 | $119.50 | $119.50 | Box lunches for 4 design competition judges and 6 Sweepstakes committee members. $11.95 each, priced through university catering services |
| Food-Meals for Members (+) | $71.95 | $71.95 | $71.95 | Bagels and coffee for CMUTV's 5am setup |
| Food-Meals for Members (+) | $91.96 | $91.96 | $91.96 | Bagels and coffee for volunteers for 2 days of racing |
| Food-Meals for Members (+) | $200.00 | $200.00 | $200.00 | Lunch delivery for Sweepstakes committee during tape review, noon-5pm, after each morning of races |
| Food-Refreshments for Events (+) | $142.96 | $142.96 | $142.96 | Pizza for teams, for whose members will be there from 9am to 2pm and do not get an opportunity to leave the gym for lunch. Priced from Larry & Carols |
| Ops-Charges, Fees and Fines (+) | $125.00 | $125.00 | $125.00 | Road Permit application fee |
| Ops-Charges, Fees and Fines (+) | $125.00 | $125.00 | $125.00 | Road permit for late night push practice |
| Ops-Charges, Fees and Fines (+) | $125.00 | $125.00 | $125.00 | Road permit for Raceday |
| Ops-Charges, Fees and Fines (+) | $29,049.96 | $29,049.96 | Appealed amount | |
| Ops-Gifts and Prizes (+) | $1,859.00 | $1,859.00 | $1,859.00 | Engravement (Men's and Women's first place) Trophies (2nd through 6th, men's and women's) Awards (Design comp 1st through 3rd, t-shirt award, Spirit of Buggy award, Chairman's choice, people's choice) Medals (6 per first place team, men's and women's) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $125.00 | $125.00 | $125.00 | 50 laminated No Parking signs for fall semester to be posted around the course listing the road closure dates. $2.50 per sign at FedEx Kinkos on campus |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $225.00 | $225.00 | $225.00 | 50 large No Parking signs purchased from City of Pittsburgh Police to close roads for each weekend. $.50 per sign for 9 weekends |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $125.00 | $125.00 | $125.00 | 50 laminated No Parking signs for spring semester to be posted around the course listing the road closure dates. $2.50 per sign at FedEx Kinkos on campus |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $200.00 | $200.00 | Design competition pamphlets. Identifies buggies and judges |
| Ops-Program Expenses (+) | $8,000.00 | $9,000.00 | $9,000.00 | Two Jumbotron screens, one for finish line, one for chute. Broadcast live video feed to spectators. Priced at $8,000.00 based upon previous year's expenditure |
| Ops-Rental Equipment (+) | $700.00 | $700.00 | $700.00 | Rental of parking meters for all practices (fall and spring) to prevent cars from parking on the course |
| Ops-Rental Equipment (+) | $350.00 | $350.00 | $350.00 | Gym mats for the floor of Wiegand Gym |
| Ops-Rental Equipment (+) | $336.59 | $336.59 | $336.59 | Taylor Rental stanchions to rope of team areas |
| Ops-Rental Equipment (+) | $3,750.00 | $3,775.00 | $3,775.00 | Official timing system for raceday. Cost is for equipment and officials running the equipment. Based on last year's price |
| Revenue-Donations/Other Income (-) | $1,740.00 | $1,740.00 | $1,740.00 | Raceday entry fees. 10 teams competing. Average $174 per team (assuming 2 men's teams and 2 women's teams per team) |
| Salary-Consulting Services (+) | $600.00 | $600.00 | $600.00 | EMS charges $50 per day of rolls for an EMT standby, over 12 days of rolls |
| Salary-Consulting Services (+) | $11,985.92 | $11,985.92 | $11,985.92 | 4 Police officers per day, charging $187.28 each over 16 days of rolls |
| Salary-Consulting Services (+) | $8,989.44 | $8,989.44 | $8,989.44 | 4 Police officers per day, charging $187.28 each over 12 days of rolls |
| Salary-Consulting Services (+) | $800.00 | $800.00 | $800.00 | EMS charges $50 per day of rolls for an EMT standby, over 16 days of rolls |
| Salary-Consulting Services (+) | $3,609.48 | $3,609.48 | $3,609.48 | Police officers to man the outside barricades for 2 days of racing. $42.97 per hour for 7 hours each day, 6 officers per day. Part of the City of Pittsburgh permit (nonnegotiable) |
| Salary-Consulting Services (+) | $3,362.00 | $3,362.00 | $3,362.00 | 4-6 Carnegie Mellon police officers for crowd control during 2 days of racing |
| Salary-Consulting Services (+) | $1,213.12 | $1,213.12 | $1,213.12 | Pittsburgh Emergency Medical Services for Raceday. 2 ambulances and 2 people for 2 days of racing |
| Salary-Consulting Services (+) | $560.00 | $560.00 | $560.00 | CMU EMS standby for Raceday. Standard EMS fee unlike free roll practice, $40 per hour for 7 hours per 2 days of racing |
| Salary-Consulting Services (+) | $172.34 | $172.34 | $172.34 | FMS - Roadway & hay cleanup after fall rolls are completed |
| Salary-Consulting Services (+) | $1,478.94 | $1,478.94 | $1,478.94 | FMS - electrical for truck weekend and Raceday plus power for Jumbotrons |
| Salary-Consulting Services (+) | $172.34 | $172.34 | $172.34 | FMS - remove debris and hay from buggy course |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $15.00 |
| Equip-Clothing | $600.00 |
| Equip-Non-Capital Equipment | $4,138.00 |
| Food-Meals for Members | $560.91 |
| Food-Refreshments for Events | $142.96 |
| Ops-Charges, Fees and Fines | $29,424.96 |
| Ops-Gifts and Prizes | $1,859.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $675.00 |
| Ops-Program Expenses | $8,000.00 |
| Ops-Rental Equipment | $5,136.59 |
| Revenue-Donations/Other Income | $1,740.00 |
| Salary-Consulting Services | $32,943.58 |
| Recommended | |
|---|---|
| Capital Expense Fund | $15.00 |
| Equip-Clothing | $600.00 |
| Equip-Non-Capital Equipment | $4,138.00 |
| Food-Meals for Members | $560.91 |
| Food-Refreshments for Events | $142.96 |
| Ops-Charges, Fees and Fines | $29,424.96 |
| Ops-Gifts and Prizes | $1,859.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $675.00 |
| Ops-Program Expenses | $9,000.00 |
| Ops-Rental Equipment | $5,161.59 |
| Revenue-Donations/Other Income | $1,740.00 |
| Salary-Consulting Services | $32,943.58 |
| Final | |
|---|---|
| Capital Expense Fund | $15.00 |
| Equip-Clothing | $600.00 |
| Equip-Non-Capital Equipment | $4,138.00 |
| Food-Meals for Members | $560.91 |
| Food-Refreshments for Events | $142.96 |
| Ops-Charges, Fees and Fines | $375.00 |
| Ops-Gifts and Prizes | $1,859.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $675.00 |
| Ops-Program Expenses | $9,000.00 |
| Ops-Rental Equipment | $5,161.59 |
| Revenue-Donations/Other Income | $1,740.00 |
| Salary-Consulting Services | $32,943.58 |
Summary
| Requested | |
|---|---|
| Expenditures | $83,481.00 |
| Capital | $15.00 |
| Revenue | ($1,740.00) |
| Final | $81,741.00 |
| Recommended | |
|---|---|
| Expenditures | $84,506.00 |
| Capital | $15.00 |
| Revenue | ($1,740.00) |
| Final | $82,766.00 |
| Final | |
|---|---|
| Expenditures | $55,456.04 |
| Capital | $15.00 |
| Revenue | ($1,740.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $53,716.04 |
| FY15 Starting Balance | $53,716.04 |
Debt/Rollover Explanation: