Sweepstakes Budget

FY2014 (July 1, 2013 - June 30, 2014)

Buggy is a race held annually during Carnegie Mellon's Spring Carnival in April and is unique to CMU. While similar to a soap-box derby race during the downhill section, buggy gets a little more complicated as the drivers must navigate sharp turns. In addition, more than half of the race is uphill, during which pushers give the buggies their speed. Practice happens every weekend during most of the school year until carnival.

JFC Rep: Jonathan Mark (jemark)

Summary

Requested
Expenditures $61,647.40
Capital $230.00
Revenue ($2,340.00)
Final $59,307.40
Recommended
Expenditures $80,330.68
Capital $230.00
Revenue ($7,340.00)
Final $72,990.68
Final
Expenditures $80,330.68
Capital $230.00
Revenue ($7,340.00)
Debt ($0.00)
Rollover ($4,677.85)
Total Subsidy $72,990.68
FY14 Starting Balance $77,668.53

Debt/Rollover Explanation:

Remaining revenue (FY2013 revenue expectations were exceeded).

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Donations/Other Income (-) $1,740.00 $1,740.00 $1,740.00

Raceday entry fees. 10 teams competing. Average $174 per team (assuming 2 men's teams and 2 women's teams per team)

Cover food

Revenue-Donations/Other Income (-) $600.00 $600.00 $600.00

To cover cost of apparel for committee members and volunteers

Revenue-Donations/Other Income (-) $0.00 $5,000.00 $5,000.00

Seek corporate sponsorship to pay for cost of CMUtv production, including CMUtv fees and jumbotrons

Sub-Total -$2,340.00 -$7,340.00 -$7,340.00

Fall Free Roll Practice

Object Code Requested Recommended Final Description
Salary-Consulting Services (+) $13,239.36 $9,000.00 $9,000.00

Police officers for all fall free roll practices. $183.88 per officer per day, accounts for the 18 possible days of practice in the fall

On average, you spend 9,000 on police in the fall after factoring in missed roll days

Equip-Non-Capital Equipment (+) $1,875.00 $1,875.00 $1,875.00

300 straw bales to line the course for fall free roll practices. $6.25 per bale

Ops-Rental Equipment (+) $700.00 $700.00 $700.00

Rental of parking meters for all practices (fall and spring) to prevent cars from parking on the course

Salary-Consulting Services (+) $900.00 $500.00 $500.00

CMU EMT standby for each fall free roll practice. $50 per day for 18 days

Based on EMS's expected revenue

Ops-Non-Promotional Paper, Printing, and Pub. (+) $125.00 $125.00 $125.00

50 laminated No Parking signs for fall semester to be posted around the course listing the road closure dates. $2.50 per sign at FedEx Kinkos on campus

Ops-Non-Promotional Paper, Printing, and Pub. (+) $112.50 $112.50 $112.50

25 large No Parking signs purchased from City of Pittsburgh Police to close roads for each weekend. $.50 per sign for 9 weekends

Equip-Non-Capital Equipment (+) $15.00 $15.00 $15.00

Zipties to hold No Parking signs to poles

Ops-Charges, Fees and Fines (+) $125.00 $125.00 $125.00

Road Permit application fee

Capital Expense Fund (+) $15.00 $15.00 $15.00

Replacement safety vests for barricade guards

Capital Expense Fund (+) $90.00 $90.00 $90.00

6 two way radios for course communication between Sweepstakes and teams. Product life is low and replacements are critical. Quoted lowest number from Home Depot

Equip-Non-Capital Equipment (+) $15.00 $15.00 $15.00

Caution tape for blocking off areas of the course during practices and raceday. $6.99 per roll, one roll needed for each semester

Capital Expense Fund (+) $125.00 $125.00 $125.00

Tarp to cover straw bales from weather to keep bales lasting longer. Price quoted from Home Depot

Sub-Total $17,106.86 $12,467.50 $12,467.50

Spring Free Roll Practice

Object Code Requested Recommended Final Description
Salary-Consulting Services (+) $13,239.36 $11,000.00 $11,000.00

Police officers for all spring free roll practices. $183.88 per officer per day, accounts for the 18 possible days of practice in the fall

On average, you spend 11,000 on police in the spring after factoring in missed roll days

Equip-Non-Capital Equipment (+) $1,875.00 $1,875.00 $1,875.00

300 straw bales to line the course for fall free roll practices. $6.25 per bale

Salary-Consulting Services (+) $900.00 $500.00 $500.00

CMU EMT standby for each fall free roll practice. $50 per day for 18 days

Based on EMS's expected revenue

Ops-Non-Promotional Paper, Printing, and Pub. (+) $125.00 $125.00 $125.00

50 laminated No Parking signs for spring semester to be posted around the course listing the road closure dates. $2.50 per sign at FedEx Kinkos on campus

Ops-Non-Promotional Paper, Printing, and Pub. (+) $112.50 $112.50 $112.50

25 large No Parking signs purchased from City of Pittsburgh Police to close roads for each weekend. $.50 per sign for 9 weekends

Equip-Non-Capital Equipment (+) $15.00 $15.00 $15.00

Zipties to hold no parking signs to poles

Ops-Charges, Fees and Fines (+) $125.00 $125.00 $125.00

Road permit for late night spring push practices

Sub-Total $16,391.86 $13,752.50 $13,752.50

Design Competition

Object Code Requested Recommended Final Description
Food-Meals for Members (+) $77.50 $77.50 $77.50

Breakfast for 4 design competition judges and 6 Sweepstakes committee members

Covered by participation fees

Ops-Non-Promotional Paper, Printing, and Pub. (+) $200.00 $200.00 $200.00

Design competition pamphlets. Identifies buggies and judges

Food-Meals for Members (+) $119.50 $119.50 $119.50

Box lunches for 4 design competition judges and 6 Sweepstakes committee members. $11.95 each, priced through university catering services

Covered by participation fees

Ops-Rental Equipment (+) $350.00 $350.00 $350.00

Gym mats for the floor of Wiegand Gym

Ops-Rental Equipment (+) $334.47 $334.47 $334.47

Taylor Rental stanchions to rope off team areas

Food-Refreshments for Events (+) $142.96 $142.96 $142.96

Pizza for teams, for whose members will be there from 9am to 2pm and do not get an opportunity to leave the gym for lunch. Priced from Larry & Carols

Covered by participation fees

Food-Meals for Members (+) $71.95 $71.95 $71.95

Bagels and coffee for CMUTV's 5am setup

Covered by participation fees

Sub-Total $1,296.38 $1,296.38 $1,296.38

Raceday

Object Code Requested Recommended Final Description
Ops-Charges, Fees and Fines (+) $125.00 $125.00 $125.00

Road permit fee for Raceday

Salary-Consulting Services (+) $3,538.08 $3,538.08 $3,538.08

Police officers to man the outside barricades for 2 days of racing. $42.12 per hour for 7 hours each day, 6 officers per day. Part of the City of Pittsburgh permit (nonnegotiable)

Salary-Consulting Services (+) $3,362.00 $3,362.00 $3,362.00

4-6 Carnegie Mellon police officers for crowd control during 2 days of racing

Ops-Rental Equipment (+) $700.00 $700.00 $700.00

Rental of parking meters for 2 days of racing to prevent cars from parking on the course. More expensive because of the hours we need to reserve them

Salary-Consulting Services (+) $1,142.79 $1,142.79 $1,142.79

Pittsburgh Emergency Medical Services for Raceday. 2 ambulances and 2 people for 2 days of racing

Ops-Rental Equipment (+) $2,850.00 $2,850.00 $2,850.00

Official timing system for Raceday. Cost is for timing equipment and officials running the timing equipment

Equip-Clothing (+) $600.00 $600.00 $600.00

Apparel for judges, volunteers, Sweepstakes committee, and crowd control

Salary-Consulting Services (+) $560.00 $0.00 $0.00

CMU EMS standby for Raceday. Standard EMS fee unlike free roll practice, $40 per hour for 7 hours per 2 days of racing

EMS only has 1,000 budgeted to come from you guys, and that money is in your roll catagories. I guess they are going to do it for free.

Ops-Program Expenses (+) $10,000.00 $8,000.00 $8,000.00

Two Jumbotron screens, one for finish line, one for chute. Broadcast live video feed to spectators. Priced at $10,000 for 2 day rental based upon technology available that is compatable with cmuTV

Based on FY12 actual spending

Ops-General Supplies (+) $75.00 $75.00 $75.00

Binders, clipboards, and pens for judges and Sweepstakes committee

Ops-Gifts and Prizes (+) $1,859.00 $1,859.00 $1,859.00

Engravement (Men's and Women's first place) Trophies (2nd through 6th, men's and women's) Awards (Design comp 1st through 3rd, t-shirt award, Spirit of Buggy award, Chairman's choice, people's choice) Medals (6 per first place team, men's and women's)

Food-Meals for Members (+) $91.96 $91.96 $91.96

Bagels and coffee for volunteers for 2 days of racing

Covered by participation fees

Salary-Consulting Services (+) $1,348.63 $1,348.63 $1,348.63

FMS - electrical for truck weekend and Raceday plus power for Jumbotrons

Salary-Consulting Services (+) $87.34 $87.34 $87.34

FMS trash pickup

Equip-Non-Capital Equipment (+) $312.50 $312.50 $312.50

50 additional straw bales for line chute for Raceday

Food-Meals for Members (+) $200.00 $200.00 $200.00

Lunch delivery for Sweepstakes committee during tape review, noon-5pm, after each morning of races

Covered by participation fees

Ops-CMUTV (+) $0.00 $28,522.00 $28,522.00

Cost of CMU TV production of Raceday

Sub-Total $26,852.30 $52,814.30 $52,814.30

By Object Code

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $15.00 $15.00 $15.00 Replacement safety vests for barricade guards
Capital Expense Fund (+) $90.00 $90.00 $90.00 6 two way radios for course communication between Sweepstakes and teams. Product life is low and replacements are critical. Quoted lowest number from Home Depot
Capital Expense Fund (+) $125.00 $125.00 $125.00 Tarp to cover straw bales from weather to keep bales lasting longer. Price quoted from Home Depot
Equip-Clothing (+) $600.00 $600.00 $600.00 Apparel for judges, volunteers, Sweepstakes committee, and crowd control
Equip-Non-Capital Equipment (+) $1,875.00 $1,875.00 $1,875.00 300 straw bales to line the course for fall free roll practices. $6.25 per bale
Equip-Non-Capital Equipment (+) $15.00 $15.00 $15.00 Zipties to hold No Parking signs to poles
Equip-Non-Capital Equipment (+) $15.00 $15.00 $15.00 Caution tape for blocking off areas of the course during practices and raceday. $6.99 per roll, one roll needed for each semester
Equip-Non-Capital Equipment (+) $1,875.00 $1,875.00 $1,875.00 300 straw bales to line the course for fall free roll practices. $6.25 per bale
Equip-Non-Capital Equipment (+) $15.00 $15.00 $15.00 Zipties to hold no parking signs to poles
Equip-Non-Capital Equipment (+) $312.50 $312.50 $312.50 50 additional straw bales for line chute for Raceday
Food-Meals for Members (+) $77.50 $77.50 $77.50 Breakfast for 4 design competition judges and 6 Sweepstakes committee members
Food-Meals for Members (+) $119.50 $119.50 $119.50 Box lunches for 4 design competition judges and 6 Sweepstakes committee members. $11.95 each, priced through university catering services
Food-Meals for Members (+) $71.95 $71.95 $71.95 Bagels and coffee for CMUTV's 5am setup
Food-Meals for Members (+) $91.96 $91.96 $91.96 Bagels and coffee for volunteers for 2 days of racing
Food-Meals for Members (+) $200.00 $200.00 $200.00 Lunch delivery for Sweepstakes committee during tape review, noon-5pm, after each morning of races
Food-Refreshments for Events (+) $142.96 $142.96 $142.96 Pizza for teams, for whose members will be there from 9am to 2pm and do not get an opportunity to leave the gym for lunch. Priced from Larry & Carols
Ops-CMUTV (+) $0.00 $28,522.00 $28,522.00
Ops-Charges, Fees and Fines (+) $125.00 $125.00 $125.00 Road Permit application fee
Ops-Charges, Fees and Fines (+) $125.00 $125.00 $125.00 Road permit for late night spring push practices
Ops-Charges, Fees and Fines (+) $125.00 $125.00 $125.00 Road permit fee for Raceday
Ops-General Supplies (+) $75.00 $75.00 $75.00 Binders, clipboards, and pens for judges and Sweepstakes committee
Ops-Gifts and Prizes (+) $1,859.00 $1,859.00 $1,859.00 Engravement (Men's and Women's first place) Trophies (2nd through 6th, men's and women's) Awards (Design comp 1st through 3rd, t-shirt award, Spirit of Buggy award, Chairman's choice, people's choice) Medals (6 per first place team, men's and women's)
Ops-Non-Promotional Paper, Printing, and Pub. (+) $125.00 $125.00 $125.00 50 laminated No Parking signs for fall semester to be posted around the course listing the road closure dates. $2.50 per sign at FedEx Kinkos on campus
Ops-Non-Promotional Paper, Printing, and Pub. (+) $112.50 $112.50 $112.50 25 large No Parking signs purchased from City of Pittsburgh Police to close roads for each weekend. $.50 per sign for 9 weekends
Ops-Non-Promotional Paper, Printing, and Pub. (+) $125.00 $125.00 $125.00 50 laminated No Parking signs for spring semester to be posted around the course listing the road closure dates. $2.50 per sign at FedEx Kinkos on campus
Ops-Non-Promotional Paper, Printing, and Pub. (+) $112.50 $112.50 $112.50 25 large No Parking signs purchased from City of Pittsburgh Police to close roads for each weekend. $.50 per sign for 9 weekends
Ops-Non-Promotional Paper, Printing, and Pub. (+) $200.00 $200.00 $200.00 Design competition pamphlets. Identifies buggies and judges
Ops-Program Expenses (+) $10,000.00 $8,000.00 $8,000.00 Two Jumbotron screens, one for finish line, one for chute. Broadcast live video feed to spectators. Priced at $10,000 for 2 day rental based upon technology available that is compatable with cmuTV
Ops-Rental Equipment (+) $700.00 $700.00 $700.00 Rental of parking meters for all practices (fall and spring) to prevent cars from parking on the course
Ops-Rental Equipment (+) $350.00 $350.00 $350.00 Gym mats for the floor of Wiegand Gym
Ops-Rental Equipment (+) $334.47 $334.47 $334.47 Taylor Rental stanchions to rope off team areas
Ops-Rental Equipment (+) $700.00 $700.00 $700.00 Rental of parking meters for 2 days of racing to prevent cars from parking on the course. More expensive because of the hours we need to reserve them
Ops-Rental Equipment (+) $2,850.00 $2,850.00 $2,850.00 Official timing system for Raceday. Cost is for timing equipment and officials running the timing equipment
Revenue-Donations/Other Income (-) $1,740.00 $1,740.00 $1,740.00 Raceday entry fees. 10 teams competing. Average $174 per team (assuming 2 men's teams and 2 women's teams per team)
Revenue-Donations/Other Income (-) $600.00 $600.00 $600.00 To cover cost of apparel for committee members and volunteers
Revenue-Donations/Other Income (-) $0.00 $5,000.00 $5,000.00
Salary-Consulting Services (+) $13,239.36 $9,000.00 $9,000.00 Police officers for all fall free roll practices. $183.88 per officer per day, accounts for the 18 possible days of practice in the fall
Salary-Consulting Services (+) $900.00 $500.00 $500.00 CMU EMT standby for each fall free roll practice. $50 per day for 18 days
Salary-Consulting Services (+) $13,239.36 $11,000.00 $11,000.00 Police officers for all spring free roll practices. $183.88 per officer per day, accounts for the 18 possible days of practice in the fall
Salary-Consulting Services (+) $900.00 $500.00 $500.00 CMU EMT standby for each fall free roll practice. $50 per day for 18 days
Salary-Consulting Services (+) $3,538.08 $3,538.08 $3,538.08 Police officers to man the outside barricades for 2 days of racing. $42.12 per hour for 7 hours each day, 6 officers per day. Part of the City of Pittsburgh permit (nonnegotiable)
Salary-Consulting Services (+) $3,362.00 $3,362.00 $3,362.00 4-6 Carnegie Mellon police officers for crowd control during 2 days of racing
Salary-Consulting Services (+) $1,142.79 $1,142.79 $1,142.79 Pittsburgh Emergency Medical Services for Raceday. 2 ambulances and 2 people for 2 days of racing
Salary-Consulting Services (+) $560.00 $0.00 $0.00 CMU EMS standby for Raceday. Standard EMS fee unlike free roll practice, $40 per hour for 7 hours per 2 days of racing
Salary-Consulting Services (+) $1,348.63 $1,348.63 $1,348.63 FMS - electrical for truck weekend and Raceday plus power for Jumbotrons
Salary-Consulting Services (+) $87.34 $87.34 $87.34 FMS trash pickup

By Ocode

Requested
Capital Expense Fund $230.00
Equip-Clothing $600.00
Equip-Non-Capital Equipment $4,107.50
Food-Meals for Members $560.91
Food-Refreshments for Events $142.96
Ops-CMUTV $0.00
Ops-Charges, Fees and Fines $375.00
Ops-General Supplies $75.00
Ops-Gifts and Prizes $1,859.00
Ops-Non-Promotional Paper, Printing, and Pub. $675.00
Ops-Program Expenses $10,000.00
Ops-Rental Equipment $4,934.47
Revenue-Donations/Other Income $2,340.00
Salary-Consulting Services $38,317.56
Recommended
Capital Expense Fund $230.00
Equip-Clothing $600.00
Equip-Non-Capital Equipment $4,107.50
Food-Meals for Members $560.91
Food-Refreshments for Events $142.96
Ops-CMUTV $28,522.00
Ops-Charges, Fees and Fines $375.00
Ops-General Supplies $75.00
Ops-Gifts and Prizes $1,859.00
Ops-Non-Promotional Paper, Printing, and Pub. $675.00
Ops-Program Expenses $8,000.00
Ops-Rental Equipment $4,934.47
Revenue-Donations/Other Income $7,340.00
Salary-Consulting Services $30,478.84
Final
Capital Expense Fund $230.00
Equip-Clothing $600.00
Equip-Non-Capital Equipment $4,107.50
Food-Meals for Members $560.91
Food-Refreshments for Events $142.96
Ops-CMUTV $28,522.00
Ops-Charges, Fees and Fines $375.00
Ops-General Supplies $75.00
Ops-Gifts and Prizes $1,859.00
Ops-Non-Promotional Paper, Printing, and Pub. $675.00
Ops-Program Expenses $8,000.00
Ops-Rental Equipment $4,934.47
Revenue-Donations/Other Income $7,340.00
Salary-Consulting Services $30,478.84

Summary

Requested
Expenditures $61,647.40
Capital $230.00
Revenue ($2,340.00)
Final $59,307.40
Recommended
Expenditures $80,330.68
Capital $230.00
Revenue ($7,340.00)
Final $72,990.68
Final
Expenditures $80,330.68
Capital $230.00
Revenue ($7,340.00)
Debt ($0.00)
Rollover ($4,677.85)
Total Subsidy $72,990.68
FY14 Starting Balance $77,668.53

Debt/Rollover Explanation:

Remaining revenue (FY2013 revenue expectations were exceeded).