Sweepstakes Budget
FY2013 (July 1 2012 - June 30, 2013)
Buggy is a race held annually during Carnegie Mellon's Spring Carnival in April and is unique to CMU. While similar to a soap-box derby race during the downhill section, buggy gets a little more complicated as the drivers must navigate sharp turns. In addition, more than half of the race is uphill, during which pushers give the buggies their speed. Practice happens every weekend during most of the school year until carnival.
JFC Rep: My Le (mle)
Summary
| Requested | |
|---|---|
| Expenditures | $52,140.85 |
| Capital | $0.00 |
| Revenue | ($1,200.00) |
| Final | $50,940.85 |
| Recommended | |
|---|---|
| Expenditures | $50,040.85 |
| Capital | $0.00 |
| Revenue | ($4,200.00) |
| Final | $45,840.85 |
| Final | |
|---|---|
| Expenditures | $50,040.85 |
| Capital | $0.00 |
| Revenue | ($4,200.00) |
| Debt | ($310.31) |
| Rollover | ($0.00) |
| Total Subsidy | $45,840.85 |
| FY13 Starting Balance | $45,530.54 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Application Fees (-) | $1,200.00 | $1,200.00 | $1,200.00 |
Raceday entry fees. 10 teams competing. Average about $120 per team (assums the average team enters 2 mens teams and 2 womens teams) |
| Other Sales (-) | $0.00 | $3,000.00 | $3,000.00 | |
| Other Sales (-) | $0.00 | $0.00 | $0.00 | |
| Sub-Total | -$1,200.00 | -$4,200.00 | -$4,200.00 |
General Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $200.00 | $100.00 | $100.00 |
Marketing to advertise for Fall Free Roll practices. Includes advertising buggy during orientation week for a "What is buggy" event, and advertizing at the fall activities fair in line with other groups |
| Sub-Total | $200.00 | $100.00 | $100.00 |
Fall Free Roll Practices
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Consulting Services (+) | $11,558.00 | $11,558.00 | $11,558.00 |
Police officers for fall free rolls practices. $180.6 dollars per officer per day (4 officers per day). Accounts for the 19 possible days of practice in the fall, assuming the cancellation of 3 days. Part of the City Of Pittsburgh permit (nonnegotiable) |
| Non-capital Equipment (+) | $1,725.00 | $1,725.00 | $1,725.00 |
300 Straw bales to line course for fall free roll practices. $5.75 per bale. |
| Rental-Equipment (+) | $700.00 | $700.00 | $700.00 |
Rental of parking meters for all practices to prevent cars from parking on the course |
| Consulting Services (+) | $750.00 | $750.00 | $750.00 |
CMU EMT standby for each free roll practice. $50 per practice for 16 practices. |
| Printing & Publishing External (+) | $400.00 | $400.00 | $400.00 |
200 laminated, black and white No Parking Signs for each semester. $1.50 per sign at FedEx Kinkos on campus. As well as A-Frame "Road Closed" signs |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 |
Zipties to hold No Parking signs to the meters |
| Rental-Equipment (+) | $200.00 | $200.00 | $200.00 |
Road Permit Application Fee |
| Capital Equipment (+) | $15.00 | $15.00 | $15.00 |
Replacment Reflective Saftey vests for barricade guards |
| Capital Equipment (+) | $90.00 | $90.00 | $90.00 |
6-Two way radios for course communication between sweepstakes and teams. Product life is low and replacements are critical. Quoted lowest number from Home Depot |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 |
Caution tape for blocking off areas of the course during practices and raceday. 6.99 per roll at home depot. one roll needed for each semester. |
| Capital Equipment (+) | $100.00 | $100.00 | $100.00 |
Tarp to Cover Straw Bales from Weather to Keep Bales Lasting Longer, as Priced on Amazon.com |
| Sub-Total | $15,568.00 | $15,568.00 | $15,568.00 |
Spring Free Roll Practices
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Consulting Services (+) | $10,113.60 | $10,113.60 | $10,113.60 |
Police officers for Spring free rolls practices. $180.6 dollars per officer per day (4 officers per day). Accounts for the 19 possible days of practice in the fall, assuming the cancellation of 5 days of practice. Part of the City Of Pittsburgh permit (nonnegotiable) |
| Non-capital Equipment (+) | $1,811.25 | $1,811.25 | $1,811.25 |
315 Straw bales to line course for fall free roll practices. $5.75 per bale.(accounts for emergency bales for raceday) |
| Printing & Publishing External (+) | $350.00 | $350.00 | $350.00 |
200 laminated, black and white No Parking Signs for each semester. $1.50 per sign at FedEx Kinkos on campus. |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 |
Zipties to hold No Parking signs to the meters |
| Consulting Services (+) | $700.00 | $700.00 | $700.00 |
CMU EMT standby for each free roll practice. $50 per practice for 14 practices. |
| Sub-Total | $12,989.85 | $12,989.85 | $12,989.85 |
Raceday
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Consulting Services (+) | $3,780.00 | $3,780.00 | $3,780.00 |
Police officers to man the outer barricades for 2 racedays. Rate of $40 dollar per hour for 7 hours each day. 6 officers each day. Part of the City Of Pittsburgh permit (nonnegotiable) |
| Campus Security (+) | $1,800.00 | $1,800.00 | $1,800.00 |
Carnegie Mellon Police Officers for crowd control during 2 days of racing |
| Rental-Equipment (+) | $650.00 | $650.00 | $650.00 |
Rental of parking meters for 2 days of racing to prevent cars from parking on the course. More expensive because of the hours which we need to reserve them for |
| Consulting Services (+) | $1,150.00 | $1,150.00 | $1,150.00 |
Pittsburgh Emergency Medical Services for Raceday - Preliminary and Final Races - 2 Ambulances and 2 People over 2 Days |
| Rental-Equipment (+) | $2,931.00 | $2,931.00 | $2,931.00 |
Official Timing System for Raceday - Preliminary and Final Races. Cost is for Timing Equipment and Officials Running the Equipment. Price increased from last year |
| Non-capital Equipment (+) | $600.00 | $600.00 | $600.00 |
T-Shirts for judges, volunteers, Sweepstakes committee, and crowd control. do not get these customized, we're treating this like uniforms. which we only fund 25% of every 3 years; this is in line with similar groups (AB Tech/Concert); shirts should stay with org and not with members |
| Rental-Equipment (+) | $10,000.00 | $8,000.00 | $8,000.00 |
Two Jumbotron screens. 1 for the finish line and 1 for the "chute". Broadcast live video feed to spectators. Priced at $10,000 for 2 day rental. Community has been requesting this for years. Priced based upon technology available that is compatable with cmuTV. |
| Office Supplies (+) | $75.00 | $75.00 | $75.00 |
Binders and Clipboards for judges and Sweepstakes committee. Pens for committee members and judges |
| Gifts Unallowable (+) | $2,000.00 | $2,000.00 | $2,000.00 |
Trophies - Engravement (Mens and Womens First Place) Awards (Design Competition First through Third Place, T-Shirt Award, Chairmen's Choice Award, People's Choice Award), Medals (6 medals for winning) |
| Sub-Total | $22,986.00 | $20,986.00 | $20,986.00 |
Design Competition
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Meals Domestic (+) | $77.50 | $77.50 | $77.50 |
Breakfast for 4 Design competition Judges and 6 Sweepstakes Committee Members. $7.75 each |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 |
Design Competition Pamphlets. Identifies buggies and judges |
| Meals Domestic (+) | $119.50 | $119.50 | $119.50 |
Box Lunches for 4 design competition judges and 6 sweepstakes committee members. $11.95 each. Priced through university catering services |
| Sub-Total | $397.00 | $397.00 | $397.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Application Fees (-) | $1,200.00 | $1,200.00 | $1,200.00 | Raceday entry fees. 10 teams competing. Average about $120 per team (assums the average team enters 2 mens teams and 2 womens teams) |
| Campus Security (+) | $1,800.00 | $1,800.00 | $1,800.00 | Carnegie Mellon Police Officers for crowd control during 2 days of racing |
| Capital Equipment (+) | $15.00 | $15.00 | $15.00 | Replacment Reflective Saftey vests for barricade guards |
| Capital Equipment (+) | $90.00 | $90.00 | $90.00 | 6-Two way radios for course communication between sweepstakes and teams. Product life is low and replacements are critical. Quoted lowest number from Home Depot |
| Capital Equipment (+) | $100.00 | $100.00 | $100.00 | Tarp to Cover Straw Bales from Weather to Keep Bales Lasting Longer, as Priced on Amazon.com |
| Consulting Services (+) | $11,558.00 | $11,558.00 | $11,558.00 | Police officers for fall free rolls practices. $180.6 dollars per officer per day (4 officers per day). Accounts for the 19 possible days of practice in the fall, assuming the cancellation of 3 days. Part of the City Of Pittsburgh permit (nonnegotiable) |
| Consulting Services (+) | $750.00 | $750.00 | $750.00 | CMU EMT standby for each free roll practice. $50 per practice for 16 practices. |
| Consulting Services (+) | $10,113.60 | $10,113.60 | $10,113.60 | Police officers for Spring free rolls practices. $180.6 dollars per officer per day (4 officers per day). Accounts for the 19 possible days of practice in the fall, assuming the cancellation of 5 days of practice. Part of the City Of Pittsburgh permit (nonnegotiable) |
| Consulting Services (+) | $700.00 | $700.00 | $700.00 | CMU EMT standby for each free roll practice. $50 per practice for 14 practices. |
| Consulting Services (+) | $3,780.00 | $3,780.00 | $3,780.00 | Police officers to man the outer barricades for 2 racedays. Rate of $40 dollar per hour for 7 hours each day. 6 officers each day. Part of the City Of Pittsburgh permit (nonnegotiable) |
| Consulting Services (+) | $1,150.00 | $1,150.00 | $1,150.00 | Pittsburgh Emergency Medical Services for Raceday - Preliminary and Final Races - 2 Ambulances and 2 People over 2 Days |
| Gifts Unallowable (+) | $2,000.00 | $2,000.00 | $2,000.00 | Trophies - Engravement (Mens and Womens First Place) Awards (Design Competition First through Third Place, T-Shirt Award, Chairmen's Choice Award, People's Choice Award), Medals (6 medals for winning) |
| Meals Domestic (+) | $77.50 | $77.50 | $77.50 | Breakfast for 4 Design competition Judges and 6 Sweepstakes Committee Members. $7.75 each |
| Meals Domestic (+) | $119.50 | $119.50 | $119.50 | Box Lunches for 4 design competition judges and 6 sweepstakes committee members. $11.95 each. Priced through university catering services |
| Non-capital Equipment (+) | $1,725.00 | $1,725.00 | $1,725.00 | 300 Straw bales to line course for fall free roll practices. $5.75 per bale. |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 | Zipties to hold No Parking signs to the meters |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 | Caution tape for blocking off areas of the course during practices and raceday. 6.99 per roll at home depot. one roll needed for each semester. |
| Non-capital Equipment (+) | $1,811.25 | $1,811.25 | $1,811.25 | 315 Straw bales to line course for fall free roll practices. $5.75 per bale.(accounts for emergency bales for raceday) |
| Non-capital Equipment (+) | $15.00 | $15.00 | $15.00 | Zipties to hold No Parking signs to the meters |
| Non-capital Equipment (+) | $600.00 | $600.00 | $600.00 | T-Shirts for judges, volunteers, Sweepstakes committee, and crowd control. |
| Office Supplies (+) | $75.00 | $75.00 | $75.00 | Binders and Clipboards for judges and Sweepstakes committee. Pens for committee members and judges |
| Other Sales (-) | $0.00 | $3,000.00 | $3,000.00 | |
| Other Sales (-) | $0.00 | $0.00 | $0.00 | |
| Printing & Publishing External (+) | $200.00 | $100.00 | $100.00 | Marketing to advertise for Fall Free Roll practices. Includes advertising buggy during orientation week for a "What is buggy" event, and advertizing at the fall activities fair |
| Printing & Publishing External (+) | $400.00 | $400.00 | $400.00 | 200 laminated, black and white No Parking Signs for each semester. $1.50 per sign at FedEx Kinkos on campus. As well as A-Frame "Road Closed" signs |
| Printing & Publishing External (+) | $350.00 | $350.00 | $350.00 | 200 laminated, black and white No Parking Signs for each semester. $1.50 per sign at FedEx Kinkos on campus. |
| Printing & Publishing External (+) | $200.00 | $200.00 | $200.00 | Design Competition Pamphlets. Identifies buggies and judges |
| Rental-Equipment (+) | $700.00 | $700.00 | $700.00 | Rental of parking meters for all practices to prevent cars from parking on the course |
| Rental-Equipment (+) | $200.00 | $200.00 | $200.00 | Road Permit Application Fee |
| Rental-Equipment (+) | $650.00 | $650.00 | $650.00 | Rental of parking meters for 2 days of racing to prevent cars from parking on the course. More expensive because of the hours which we need to reserve them for |
| Rental-Equipment (+) | $2,931.00 | $2,931.00 | $2,931.00 | Official Timing System for Raceday - Preliminary and Final Races. Cost is for Timing Equipment and Officials Running the Equipment. Price increased from last year |
| Rental-Equipment (+) | $10,000.00 | $8,000.00 | $8,000.00 | Two Jumbotron screens. 1 for the finish line and 1 for the "chute". Broadcast live video feed to spectators. Priced at $10,000 for 2 day rental. Community has been requesting this for years. Priced based upon technology available that is compatable with cmuTV. |
By Ocode
| Requested | |
|---|---|
| Application Fees | $1,200.00 |
| Campus Security | $1,800.00 |
| Capital Equipment | $205.00 |
| Consulting Services | $28,051.60 |
| Gifts Unallowable | $2,000.00 |
| Meals Domestic | $197.00 |
| Non-capital Equipment | $4,181.25 |
| Office Supplies | $75.00 |
| Other Sales | $0.00 |
| Printing & Publishing External | $1,150.00 |
| Rental-Equipment | $14,481.00 |
| Recommended | |
|---|---|
| Application Fees | $1,200.00 |
| Campus Security | $1,800.00 |
| Capital Equipment | $205.00 |
| Consulting Services | $28,051.60 |
| Gifts Unallowable | $2,000.00 |
| Meals Domestic | $197.00 |
| Non-capital Equipment | $4,181.25 |
| Office Supplies | $75.00 |
| Other Sales | $3,000.00 |
| Printing & Publishing External | $1,050.00 |
| Rental-Equipment | $12,481.00 |
| Final | |
|---|---|
| Application Fees | $1,200.00 |
| Campus Security | $1,800.00 |
| Capital Equipment | $205.00 |
| Consulting Services | $28,051.60 |
| Gifts Unallowable | $2,000.00 |
| Meals Domestic | $197.00 |
| Non-capital Equipment | $4,181.25 |
| Office Supplies | $75.00 |
| Other Sales | $3,000.00 |
| Printing & Publishing External | $1,050.00 |
| Rental-Equipment | $12,481.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $52,140.85 |
| Capital | $0.00 |
| Revenue | ($1,200.00) |
| Final | $50,940.85 |
| Recommended | |
|---|---|
| Expenditures | $50,040.85 |
| Capital | $0.00 |
| Revenue | ($4,200.00) |
| Final | $45,840.85 |
| Final | |
|---|---|
| Expenditures | $50,040.85 |
| Capital | $0.00 |
| Revenue | ($4,200.00) |
| Debt | ($310.31) |
| Rollover | ($0.00) |
| Total Subsidy | $45,840.85 |
| FY13 Starting Balance | $45,530.54 |