Spring Carnival Committee Budget

FY2011 (July 1, 2010 - June 30, 2011)

Spring Carnival provides a break for students during the spring semester. During this event there are booths, rides, concerts, comedians, the Midway Marketplace, and much much more. Spring Carnival Committee works out the logistics to make sure that there is a safe and fun Carnival every year.

JFC Rep:

Summary

Requested
Expenditures $119,668.23
Capital $0.00
Revenue ($24,700.00)
Final $94,968.23
Recommended
Expenditures $113,960.00
Capital $0.00
Revenue ($24,700.00)
Final $89,260.00
Final
Expenditures $115,193.23
Capital $0.00
Revenue ($24,700.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $90,493.23
FY11 Starting Balance $90,493.23

Revenue

Object Code Requested Recommended Final Description
Advertising Income (-) $1,000.00 $1,000.00 $1,000.00

T-shirt sales

Events and Activities (-) $7,500.00 $7,500.00 $7,500.00

Security Deposits

Events and Activities (-) $12,000.00 $12,000.00 $12,000.00

Rides Revenue

Events and Activities (-) $1,700.00 $1,700.00 $1,700.00

Competition Booth Fees

Events and Activities (-) $500.00 $500.00 $500.00

Concession Booth Fees

Rental Income (-) $300.00 $300.00 $300.00

Radio Rentals

Other Sales (-) $1,600.00 $1,600.00 $1,600.00

Fireproofing Materials

Advertising Income (-) $100.00 $100.00 $100.00

Booklet Ads

Sub-Total -$24,700.00 -$24,700.00 -$24,700.00

Repair and Maintenance

Object Code Requested Recommended Final Description
Equipment Maint Contracts (+) $21,500.00 $21,500.00 $21,500.00

FMS Support

Equipment Maint Contracts (+) $10,200.00 $10,200.00 $10,200.00

Valet Parking Service

Equipment Maint Contracts (+) $175.00 $175.00 $175.00

Trash Cans

Equipment Maint Contracts (+) $6,500.00 $6,500.00 $6,500.00

Dumpsters

Equipment Maint Contracts (+) $300.00 $300.00 $300.00

Repair and Maintenance of Power Tools

Equipment Maint Contracts (+) $200.00 $200.00 $200.00

Repair of Computer Equipment

Equipment Maint Contracts (+) $100.00 $100.00 $100.00

Repair and Maintenance of Parking Signs

Sub-Total $38,975.00 $38,975.00 $38,975.00

Telephone/Networking

Object Code Requested Recommended Final Description
Telephone External (+) $150.00 $150.00 $150.00

Data Networking Charges

Telephone External (+) $320.00 $320.00 $320.00

Office Phone

Sub-Total $470.00 $470.00 $470.00

Rental and Leases

Object Code Requested Recommended Final Description
Rental-Equipment (+) $7,500.00 $7,500.00 $7,500.00

Return of Security Deposits for Booths

Rental-Equipment (+) $1,100.00 $1,100.00 $1,100.00

Security Barriers (Bike Rack)

Rental-Equipment (+) $12,000.00 $12,000.00 $12,000.00

Staging and Tents

Rental-Equipment (+) $1,200.00 $1,200.00 $1,200.00

Portable toilets

Rental-Equipment (+) $2,500.00 $2,500.00 $2,500.00

Trailer rentals

Rental-Equipment (+) $1,000.00 $1,000.00 $1,000.00

Pittsburgh Fire Escort for Fireworks

Rental-Equipment (+) $1,750.00 $875.00 $875.00

Hospitality Room (for performers)

cut in half since there is another line item for refreshments

Sub-Total $27,050.00 $26,175.00 $26,175.00

Consulting

Object Code Requested Recommended Final Description
Professional Services (+) $5,650.00 $5,650.00 $5,650.00

Fireworks

Professional Services (+) $800.00 $800.00 $800.00

Children's Entertainment

Professional Services (+) $2,000.00 $2,000.00 $2,000.00

Entertainment Performances (Bands and Dancers)

Sub-Total $8,450.00 $8,450.00 $8,450.00

Postage

Object Code Requested Recommended Final Description
Postage (+) $455.50 $0.00 $455.50

Mailroom services for Good Neighbor letter

appeal granted; these cannot be hand-delivered

Postage (+) $807.73 $30.00 $807.73

Postage for Good Neighbor letter

Sub-Total $1,263.23 $30.00 $1,263.23

Official Representation

Object Code Requested Recommended Final Description
Meals Foreign (+) $300.00 $300.00 $300.00

Dinner for Carnival Judges

Sub-Total $300.00 $300.00 $300.00

Security

Object Code Requested Recommended Final Description
Campus Security (+) $1,000.00 $1,000.00 $1,000.00

City Police Coverage

Student Employment (+) $2,320.00 $2,320.00 $2,320.00

Security Staff (232 hrs * 10/hr)

Campus Security (+) $15,500.00 $15,500.00 $15,500.00

University Police Coverage

Sub-Total $18,820.00 $18,820.00 $18,820.00

Office Supplies

Object Code Requested Recommended Final Description
Office Supplies (+) $75.00 $75.00 $75.00

Spray Paint for Parking Lot

Office Supplies (+) $20.00 $20.00 $20.00

Pens, labels, tape, etc

Office Supplies (+) $25.00 $25.00 $25.00

Calendars, Notepads, Notebooks, etc

Office Supplies (+) $250.00 $250.00 $250.00

Midway Supplies

Sub-Total $370.00 $370.00 $370.00

Supplies for Blitz Booths

Object Code Requested Recommended Final Description
Other Supplies (+) $960.00 $960.00 $960.00

Fire Retardant

Other Supplies (+) $600.00 $600.00 $600.00

Tools for Blitz Booths

Other Supplies (+) $1,200.00 $1,200.00 $1,200.00

Lumber for Blitz Booths

Other Supplies (+) $500.00 $500.00 $500.00

Hardware for Blitz Booths

Other Supplies (+) $500.00 $500.00 $500.00

Paint for Blitz Booths

Sub-Total $3,760.00 $3,760.00 $3,760.00

Lab Supplies

Object Code Requested Recommended Final Description
Other Supplies (+) $1,600.00 $1,600.00 $1,600.00

Fireproofing Materials

Other Supplies (+) $640.00 $640.00 $640.00

Beverages and Snacks for Trailer

Sub-Total $2,240.00 $2,240.00 $2,240.00

Printing and Advertising

Object Code Requested Recommended Final Description
Printing & Publishing External (+) $1,250.00 $1,250.00 $1,250.00

Trophy Engraving

Printing & Publishing External (+) $2,250.00 $1,000.00 $1,000.00

T-Shirts and Apparel for Sale

only make the amount of shirts you think you can sell

Printing & Publishing External (+) $600.00 $600.00 $600.00

Novelty Gifts

Printing & Publishing External (+) $1,000.00 $750.00 $750.00

Carnival Advertising

Printing & Publishing External (+) $600.00 $600.00 $600.00

Booklets

Printing & Publishing External (+) $1,000.00 $750.00 $750.00

Entertainment Advertising

Printing & Publishing External (+) $500.00 $150.00 $150.00

Posters for Campus

Sub-Total $7,200.00 $5,100.00 $5,100.00

Food and Travel

Object Code Requested Recommended Final Description
Meals Domestic (+) $400.00 $400.00 $400.00

Meals for Leadership Retreat

Meals Domestic (+) $2,000.00 $500.00 $500.00

Refreshments for Performers

cut since there is another line item for hospitality room

Sub-Total $2,400.00 $900.00 $900.00

Taxes

Object Code Requested Recommended Final Description
Rental-Facilities (+) $1,700.00 $1,700.00 $1,700.00

Taxes on Rides

Rental-Facilities (+) $3,500.00 $3,500.00 $3,500.00

Staging and Tech Support

Rental-Facilities (+) $100.00 $100.00 $100.00

Permits for Tents

Rental-Facilities (+) $200.00 $200.00 $200.00

Pittsburgh Event Permit

Sub-Total $5,500.00 $5,500.00 $5,500.00

Entranceway Supplies

Object Code Requested Recommended Final Description
Other Supplies (+) $800.00 $800.00 $800.00

Lumber for Entranceway

Other Supplies (+) $300.00 $300.00 $300.00

Hardware for Entranceway

Other Supplies (+) $300.00 $300.00 $300.00

Paint for Entranceway

Sub-Total $1,400.00 $1,400.00 $1,400.00

Photocopying

Object Code Requested Recommended Final Description
Copying and Reproduction External (+) $100.00 $100.00 $100.00

Good Neighbor Letters

Copying and Reproduction External (+) $100.00 $100.00 $100.00

Carnival Schedules

Copying and Reproduction External (+) $20.00 $20.00 $20.00

Booth Contracts

Copying and Reproduction External (+) $50.00 $50.00 $50.00

Meeting Handouts

Sub-Total $270.00 $270.00 $270.00

Uncategorized Items

Object Code Requested Recommended Final Description
Student Employment (+) $1,200.00 $1,200.00 $1,200.00

Ticket Sellers (20 hrs * 8 sellers * 7.50/hr)

Sub-Total $1,200.00 $1,200.00 $1,200.00

By Object Code

Object Code Requested Recommended Final Description
Advertising Income (-) $1,000.00 $1,000.00 $1,000.00 T-shirt sales
Advertising Income (-) $100.00 $100.00 $100.00 Booklet Ads
Campus Security (+) $1,000.00 $1,000.00 $1,000.00 City Police Coverage
Campus Security (+) $15,500.00 $15,500.00 $15,500.00 University Police Coverage
Copying and Reproduction External (+) $100.00 $100.00 $100.00 Good Neighbor Letters
Copying and Reproduction External (+) $100.00 $100.00 $100.00 Carnival Schedules
Copying and Reproduction External (+) $20.00 $20.00 $20.00 Booth Contracts
Copying and Reproduction External (+) $50.00 $50.00 $50.00 Meeting Handouts
Equipment Maint Contracts (+) $21,500.00 $21,500.00 $21,500.00 FMS Support
Equipment Maint Contracts (+) $10,200.00 $10,200.00 $10,200.00 Valet Parking Service
Equipment Maint Contracts (+) $175.00 $175.00 $175.00 Trash Cans
Equipment Maint Contracts (+) $6,500.00 $6,500.00 $6,500.00 Dumpsters
Equipment Maint Contracts (+) $300.00 $300.00 $300.00 Repair and Maintenance of Power Tools
Equipment Maint Contracts (+) $200.00 $200.00 $200.00 Repair of Computer Equipment
Equipment Maint Contracts (+) $100.00 $100.00 $100.00 Repair and Maintenance of Parking Signs
Events and Activities (-) $7,500.00 $7,500.00 $7,500.00 Security Deposits
Events and Activities (-) $12,000.00 $12,000.00 $12,000.00 Rides Revenue
Events and Activities (-) $1,700.00 $1,700.00 $1,700.00 Competition Booth Fees
Events and Activities (-) $500.00 $500.00 $500.00 Concession Booth Fees
Meals Domestic (+) $400.00 $400.00 $400.00 Meals for Leadership Retreat
Meals Domestic (+) $2,000.00 $500.00 $500.00 Refreshments for Performers
Meals Foreign (+) $300.00 $300.00 $300.00 Dinner for Carnival Judges
Office Supplies (+) $75.00 $75.00 $75.00 Spray Paint for Parking Lot
Office Supplies (+) $20.00 $20.00 $20.00 Pens, labels, tape, etc
Office Supplies (+) $25.00 $25.00 $25.00 Calendars, Notepads, Notebooks, etc
Office Supplies (+) $250.00 $250.00 $250.00 Midway Supplies
Other Sales (-) $1,600.00 $1,600.00 $1,600.00 Fireproofing Materials
Other Supplies (+) $1,600.00 $1,600.00 $1,600.00 Fireproofing Materials
Other Supplies (+) $640.00 $640.00 $640.00 Beverages and Snacks for Trailer
Other Supplies (+) $960.00 $960.00 $960.00 Fire Retardant
Other Supplies (+) $800.00 $800.00 $800.00 Lumber for Entranceway
Other Supplies (+) $300.00 $300.00 $300.00 Hardware for Entranceway
Other Supplies (+) $300.00 $300.00 $300.00 Paint for Entranceway
Other Supplies (+) $600.00 $600.00 $600.00 Tools for Blitz Booths
Other Supplies (+) $1,200.00 $1,200.00 $1,200.00 Lumber for Blitz Booths
Other Supplies (+) $500.00 $500.00 $500.00 Hardware for Blitz Booths
Other Supplies (+) $500.00 $500.00 $500.00 Paint for Blitz Booths
Postage (+) $455.50 $0.00 $455.50 Mailroom services for Good Neighbor letter
Postage (+) $807.73 $30.00 $807.73 Postage for Good Neighbor letter
Printing & Publishing External (+) $1,250.00 $1,250.00 $1,250.00 Trophy Engraving
Printing & Publishing External (+) $2,250.00 $1,000.00 $1,000.00 T-Shirts and Apparel for Sale
Printing & Publishing External (+) $600.00 $600.00 $600.00 Novelty Gifts
Printing & Publishing External (+) $1,000.00 $750.00 $750.00 Carnival Advertising
Printing & Publishing External (+) $600.00 $600.00 $600.00 Booklets
Printing & Publishing External (+) $1,000.00 $750.00 $750.00 Entertainment Advertising
Printing & Publishing External (+) $500.00 $150.00 $150.00 Posters for Campus
Professional Services (+) $5,650.00 $5,650.00 $5,650.00 Fireworks
Professional Services (+) $800.00 $800.00 $800.00 Children's Entertainment
Professional Services (+) $2,000.00 $2,000.00 $2,000.00 Entertainment Performances (Bands and Dancers)
Rental Income (-) $300.00 $300.00 $300.00 Radio Rentals
Rental-Equipment (+) $7,500.00 $7,500.00 $7,500.00 Return of Security Deposits for Booths
Rental-Equipment (+) $1,100.00 $1,100.00 $1,100.00 Security Barriers (Bike Rack)
Rental-Equipment (+) $12,000.00 $12,000.00 $12,000.00 Staging and Tents
Rental-Equipment (+) $1,200.00 $1,200.00 $1,200.00 Portable toilets
Rental-Equipment (+) $2,500.00 $2,500.00 $2,500.00 Trailer rentals
Rental-Equipment (+) $1,000.00 $1,000.00 $1,000.00 Pittsburgh Fire Escort for Fireworks
Rental-Equipment (+) $1,750.00 $875.00 $875.00 Hospitality Room (for performers)
Rental-Facilities (+) $1,700.00 $1,700.00 $1,700.00 Taxes on Rides
Rental-Facilities (+) $3,500.00 $3,500.00 $3,500.00 Staging and Tech Support
Rental-Facilities (+) $100.00 $100.00 $100.00 Permits for Tents
Rental-Facilities (+) $200.00 $200.00 $200.00 Pittsburgh Event Permit
Student Employment (+) $2,320.00 $2,320.00 $2,320.00 Security Staff (232 hrs * 10/hr)
Student Employment (+) $1,200.00 $1,200.00 $1,200.00 Ticket Sellers (20 hrs * 8 sellers * 7.50/hr)
Telephone External (+) $150.00 $150.00 $150.00 Data Networking Charges
Telephone External (+) $320.00 $320.00 $320.00 Office Phone

By Ocode

Requested
Advertising Income $1,100.00
Campus Security $16,500.00
Copying and Reproduction External $270.00
Equipment Maint Contracts $38,975.00
Events and Activities $21,700.00
Meals Domestic $2,400.00
Meals Foreign $300.00
Office Supplies $370.00
Other Sales $1,600.00
Other Supplies $7,400.00
Postage $1,263.23
Printing & Publishing External $7,200.00
Professional Services $8,450.00
Rental Income $300.00
Rental-Equipment $27,050.00
Rental-Facilities $5,500.00
Student Employment $3,520.00
Telephone External $470.00
Recommended
Advertising Income $1,100.00
Campus Security $16,500.00
Copying and Reproduction External $270.00
Equipment Maint Contracts $38,975.00
Events and Activities $21,700.00
Meals Domestic $900.00
Meals Foreign $300.00
Office Supplies $370.00
Other Sales $1,600.00
Other Supplies $7,400.00
Postage $30.00
Printing & Publishing External $5,100.00
Professional Services $8,450.00
Rental Income $300.00
Rental-Equipment $26,175.00
Rental-Facilities $5,500.00
Student Employment $3,520.00
Telephone External $470.00
Final
Advertising Income $1,100.00
Campus Security $16,500.00
Copying and Reproduction External $270.00
Equipment Maint Contracts $38,975.00
Events and Activities $21,700.00
Meals Domestic $900.00
Meals Foreign $300.00
Office Supplies $370.00
Other Sales $1,600.00
Other Supplies $7,400.00
Postage $1,263.23
Printing & Publishing External $5,100.00
Professional Services $8,450.00
Rental Income $300.00
Rental-Equipment $26,175.00
Rental-Facilities $5,500.00
Student Employment $3,520.00
Telephone External $470.00

Summary

Requested
Expenditures $119,668.23
Capital $0.00
Revenue ($24,700.00)
Final $94,968.23
Recommended
Expenditures $113,960.00
Capital $0.00
Revenue ($24,700.00)
Final $89,260.00
Final
Expenditures $115,193.23
Capital $0.00
Revenue ($24,700.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $90,493.23
FY11 Starting Balance $90,493.23