Spring Carnival Committee Budget
FY2015 (July 1, 2014 - June 30, 2015)
Spring Carnival provides a break for students during the spring semester. During this event there are booths, rides, concerts, comedians, the Midway Marketplace, and much much more. Spring Carnival Committee works out the logistics to make sure that there is a safe and fun Carnival every year.
JFC Rep: Divya Kothandapani (dkothand)
Summary
| Requested | |
|---|---|
| Expenditures | $142,676.00 |
| Capital | $87,621.00 |
| Revenue | ($14,300.00) |
| Final | $128,376.00 |
| Recommended | |
|---|---|
| Expenditures | $106,176.00 |
| Capital | $500.00 |
| Revenue | ($16,300.00) |
| Final | $89,876.00 |
| Final | |
|---|---|
| Expenditures | $123,776.00 |
| Capital | $50,500.00 |
| Revenue | ($16,300.00) |
| Debt | ($0.00) |
| Rollover | ($7,127.66) |
| Total Subsidy | $107,476.00 |
| FY15 Starting Balance | $114,603.66 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Fundraising Income (-) | $7,000.00 | $9,000.00 | $9,000.00 |
Rides Revenue (2013 brought in 10003, 2012 brought in 9700, 2011 brought in 9000, 2010 brought in 6000, this is 100% weather dependent). The decrease is due to having less rides for Carnival 101 when we move. |
| Revenue-Donations/Other Income (-) | $2,300.00 | $2,300.00 | $2,300.00 |
Entrance Fees - This includes all booth types |
| Revenue-Rental and Sales Income (-) | $1,500.00 | $1,500.00 | $1,500.00 |
T-Shirt Sales |
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 |
Radio Rentals |
| Revenue-Rental and Sales Income (-) | $1,700.00 | $1,700.00 | $1,700.00 |
Booth Supplies ordered by other Orgs |
| Revenue-Donations/Other Income (-) | $1,500.00 | $1,500.00 | $1,500.00 |
SCC Jackets Revenue spent towards SCC jackets. |
| Sub-Total | -$14,300.00 | -$16,300.00 | -$16,300.00 |
Telephone & Data
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $1.00 | $0.00 | $0.00 |
I cant remove this group from Budget Tracker.....I do not need this dollar. |
| Sub-Total | $0.00 | $0.00 | $0.00 |
Telecom
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 |
Radio Repairs and License Update |
| Ops-Telecommunications (+) | $450.00 | $450.00 | $450.00 |
Telephone Data Charges + Misc Calls. REQUIRED by University Administration. They want one number to call Midway, must be university extension. Long distance charge due to Administration having non-PA numbers. |
| Sub-Total | $700.00 | $700.00 | $700.00 |
Security
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Security Staff (250 hrs*$10/hr) (Fundraised for other student organizations). |
| Ops-Professional Services and Performers (+) | $13,000.00 | $11,000.00 | $12,500.00 |
CMU Police Department Coverage (Actual was over 10K in 2013. With Carnival closer to campus buildings we want to increase security.) REQUIRED by University Administration. The University Insurance Company will not allow carnival to happen without this. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $20.00 | $20.00 | $20.00 |
Laminated Instructions for Security Staff. This helps our midway coordinators explain the duties of the security staff and gives the security staff a quick cheat sheet when they are not near the coordinator. |
| Sub-Total | $15,520.00 | $13,520.00 | $15,020.00 |
Rides
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Charges, Fees and Fines (+) | $1,425.00 | $1,425.00 | $1,425.00 |
Taxes on Rides. We are required to pay this by our contract. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $15.00 | $15.00 | $15.00 |
Laminated Instructions for Ticket Sellers |
| Ops-Professional Services and Performers (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Ticket Sellers (Fundraising for other student organizations) |
| Ops-Professional Services and Performers (+) | $18,000.00 | $12,750.00 | $12,750.00 |
Inflatables! We are drasticly reducing the number of rides we have for 2015 given our new space requirements. We normally have 10-12 rides which will be reduced to 6. This is due to moving rides to the CFA lawn which has weight restrictions due to the steam tunnels. Thus we want to try and replace some of the rides with inflatables (think bouncy castles etc). This price includes all of the labor required as these require a "Certified Tech" to be there when the ride is open. The kid in all of us will love it! ($250 an hour per inflatable * 3 Inflatables * 8 hrs/day * 3 days). $7000 covered by Rides revenue. |
| Sub-Total | $20,440.00 | $15,190.00 | $15,190.00 |
Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Postal Services (+) | $850.00 | $850.00 | $850.00 |
Good Neighbor Letter. Includes printing, postage and USPS mailroom services. (This is required by the University and only USPS can do this for us.). Price increased due to postage cost increase. REQUIRED by Student Life Office. |
| Equip-Clothing (+) | $1,000.00 | $1,000.00 | $1,000.00 |
T-Shirts for sale |
| Ops-Event Supplies (+) | $1,000.00 | $0.00 | $700.00 |
Mementos for Students/Faculty. These are normally based around the themes and are a quality keepsake. Alumni also <3 these. What kinds of mementos would this be? How many people are you planning to give this for? |
| Ops-Advertising and Publicity (+) | $300.00 | $250.00 | $250.00 |
Carnival Advertising (Advertising for theme submission, logo selection, homecoming reveal and carnival) |
| Equip-Uniforms (+) | $2,500.00 | $2,500.00 | $2,500.00 |
Spring Carnival Committee Jackets- Jackets are used to identify SCC members during build week and operations as points for information. $1500 revenue from SCC Jackets to cover part of this. JFC will fund 25% of SCC Jackets. So you must bring in $375 to cover the cost. |
| Food-Refreshments for Events (+) | $400.00 | $0.00 | $350.00 |
SCC Alumni Brunch. Lots of Alumni come back for Carnival and we want to thank them for all the hard work they did when they were here. (Covered by Revenue) |
| Sub-Total | $6,050.00 | $4,600.00 | $5,650.00 |
Power and Safety
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Equipment Repair (+) | $200.00 | $200.00 | $200.00 |
Replace and Repair Electrical Test Equipment |
| Ops-Professional Services and Performers (+) | $508.00 | $508.00 | $508.00 |
FMS - Electrical Permits for Booth Power. REQUIRED. |
| Ops-Professional Services and Performers (+) | $1,388.00 | $1,388.00 | $1,388.00 |
FMS - Electrical Training for Booth Orgs. REQUIRED. |
| Ops-Professional Services and Performers (+) | $6,000.00 | $6,000.00 | $6,000.00 |
FMS - Electrical Panel Installation (This is an increase due to relocation. Expecting problems and possibly new panels/modifying additional ones) |
| Sub-Total | $8,096.00 | $8,096.00 | $8,096.00 |
Parking
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $7,500.00 | $7,500.00 | $7,500.00 |
Parking Services Company for Build Week and Carnival Operations. REQUIRED by CMU Parking Services. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $1,000.00 | $1,000.00 | $1,000.00 |
New Signage for closure of CFA parking lot and alternative walkways. (Due to relocation) |
| Ops-Professional Services and Performers (+) | $250.00 | $250.00 | $250.00 |
Tow Truck to move Cars (Less cars = less monies) |
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 |
Snow Fencing to isolate Midway as a construction zone during build week. |
| Sub-Total | $8,950.00 | $8,950.00 | $8,950.00 |
Operations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Charges, Fees and Fines (+) | $125.00 | $125.00 | $125.00 |
City of Pittsburgh Event Permit |
| Ops-Charges, Fees and Fines (+) | $100.00 | $100.00 | $100.00 |
Tent Permits |
| Ops-AB Tech (+) | $5,000.00 | $5,000.00 | $5,000.00 |
AB Tech Support |
| Ops-Rental Equipment (+) | $6,300.00 | $1,500.00 | $1,500.00 |
Mobile Toilet Trailers. (We want to replace the Port-a-Jons with mobile restroom trailers. CMU does not allow the Public into buildings to use the restroom. This is especially a problem on weekends. These allow more capacity per sq/ft and look much nicer in the middle of campus. Can be shared with Buggy/AB Concerts) |
| Ops-Rental Equipment (+) | $1,300.00 | $1,300.00 | $1,300.00 |
Mobile Office Trailers. |
| Ops-Rental Equipment (+) | $21,000.00 | $20,000.00 | $21,000.00 |
Taylor Rental for Tents, Tables, Chairs, Crowd Control fencing, etc. based on fy13 actuals |
| Ops-Professional Services and Performers (+) | $4,500.00 | $4,500.00 | $4,500.00 |
FMS - General Support for carnival. Includes dumpsters, CMU garbage bins, sink install, etc. |
| Ops-Professional Services and Performers (+) | $200.00 | $200.00 | $200.00 |
EMS Training for SCC. Allows us to respond to emergencies. |
| Ops-Rental Equipment (+) | $1,500.00 | $0.00 | $1,500.00 |
Tower Light Rental - Rental of lighting trucks to help illuminate Midway during build week. Current location is kinda dim. Tell organizations to provide their own lights |
| Ops-Rental Equipment (+) | $1,185.00 | $1,185.00 | $1,185.00 |
Golf Carts - We use these all the time during build week/ops to transport equipment/personnel. |
| Ops-General Supplies (+) | $500.00 | $250.00 | $250.00 |
Office Supplies... we do a lot of paperwork. We really want to do digital but other people (University booth plan reviews, most of our contractors) are not about that life. :( |
| Travel-Rental Car (+) | $1,500.00 | $500.00 | $500.00 |
Transport for building supplies. (For the past 3 year SCC has had a member with a light truck that was able to go out and buy supplies for organizations. This has been invaluable to may Booth Orgs, especially new ones. This personal model is unsustainable. We need a Pickup or even just rent the home depot truck.) rent a home depot truck |
| Sub-Total | $43,210.00 | $34,660.00 | $37,160.00 |
Midway
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $1,700.00 | $1,700.00 | $1,700.00 |
Building Supplies for Orgs |
| Food-Catering (+) | $400.00 | $400.00 | $400.00 |
Meals for Booth Judges(This is for faculty/staff who give up their whole day just for this dinner...) |
| Ops-Equipment Repair (+) | $450.00 | $450.00 | $450.00 |
Replace and Repair Power Tools we lend to Orgs. |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 |
Spray chalk to mark Booth Plots |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 |
Liquid Flame Retardant for Booth Orgs |
| Ops-Event Supplies (+) | $1,700.00 | $0.00 | $0.00 |
Blitz Booth Lumber (We Like to help out new Orgs) this is why booth grants exist |
| Ops-Event Supplies (+) | $1,200.00 | $1,200.00 | $1,200.00 |
Trophies! |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $125.00 | $125.00 | $125.00 |
Copies of Terms+Conditions + Booth Plans. |
| Sub-Total | $6,125.00 | $4,425.00 | $4,425.00 |
Logistics
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $175.00 | $175.00 | $175.00 |
Wristbands for Booth Building people |
| Ops-Rental Facilities (+) | $915.00 | $915.00 | $915.00 |
Hardhat Storage |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 |
POD rental for HardHat Distribution |
| Sub-Total | $1,290.00 | $1,290.00 | $1,290.00 |
Fireworks
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $10,000.00 | $0.00 | $8,000.00 |
Close Proximity Fireworks Show appeal approved |
| Ops-Professional Services and Performers (+) | $1,500.00 | $0.00 | $1,500.00 |
Pittsburgh Fire Escort. REQUIRED for Fireworks show (PA Law) |
| Ops-Program Expenses (+) | $400.00 | $0.00 | $400.00 |
Water down grass. REQUIRED. FMS requires that they do it. Required by PA Law |
| Ops-Program Expenses (+) | $150.00 | $0.00 | $150.00 |
Turn off outdoor campus lighting. REQUIRED. FMS requires that they do this. It is charged at overtime since it is at night. |
| Sub-Total | $12,050.00 | $0.00 | $10,050.00 |
Food
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Meals for Members (+) | $700.00 | $700.00 | $700.00 |
Trailer Snacks. We live in the trailer, we feed the people who do work for us at 4am. |
| Food Recruitment (+) | $200.00 | $200.00 | $200.00 |
Pizza for for the first general body meeting |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $150.00 | $150.00 |
Food for SCC retreat/pre-move on training. This will be covered by revenue. |
| Food-Meals for Members (+) | $145.00 | $145.00 | $145.00 |
We provide dinner for those helping with move-on since they are there from 5pm-11pm. Support us supporting you. |
| Food Recruitment (+) | $50.00 | $50.00 | $50.00 |
Candy for our table at the activities fair. |
| Sub-Total | $1,245.00 | $1,245.00 | $1,245.00 |
Environmental
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $350.00 | $350.00 | $350.00 |
Trash cans/boxes for Midway. Higher cost from FMS to cover more area and keep Midway clean. |
| Ops-Event Supplies (+) | $7,000.00 | $7,000.00 | $7,000.00 |
Waste Management Dumpsters. Dumpsters for tear down. The trash has to go somewhere. |
| Sub-Total | $7,350.00 | $7,350.00 | $7,350.00 |
Entrance Way
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $250.00 | $250.00 | $250.00 |
Lumber Replacement. We need more lumber to build entrance way since the wood gets old/warped/damaged overtime. We are also rebuilding the handicapped accessible ramp. The current one is unstable and unsafe to use. |
| Ops-Event Supplies (+) | $300.00 | $300.00 | $300.00 |
Paint. New paint to update entrance way for the current theme. |
| Ops-Advertising and Publicity (+) | $200.00 | $200.00 | $200.00 |
Marketing Materials. This is to advertise other events going on and a map of midway. NOTE: This is since we no longer have booklets. |
| Ops-Event Supplies (+) | $400.00 | $400.00 | $400.00 |
Lighting (boxes, wire, bulb, & connections). We want to make entrance way more visible and make it the obvious main entrance to midway so people aren't entering from unsafe areas or trying to find there way between trailers, booths, and tents. |
| Sub-Total | $1,150.00 | $1,150.00 | $1,150.00 |
Entertainment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Children's Entertainment. We have a lot of little kids on midway and this is to provide more fun things for them to do. They always love what we have. REQUIRED by Student Life Office. |
| Ops-Professional Services and Performers (+) | $3,500.00 | $3,000.00 | $3,000.00 |
Performances. Performers/Entertainment in the main tent on Midway. |
| Ops-Program Expenses (+) | $1,000.00 | $1,000.00 | $1,000.00 |
Green Room. A green room in the performance/entertainment industry is a room where performers/entertainers go to relax or a break between shows. We are improving our green room since we are trying to step up the talent. We are also adding to it since we are planning a concert off night. |
| Ops-Program Expenses (+) | $5,000.00 | $0.00 | $2,500.00 |
Concert off night event. REQUIRED by Student Activities. A family-friendly event as an alternative to going out and partying and to get those that do go to come back earlier. We want to make this a fun event people want to come to. |
| Sub-Total | $10,500.00 | $5,000.00 | $7,500.00 |
Relocation Expenses
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $57,120.00 | $0.00 | $0.00 |
TriRivers Electric cost to install 400amp disconnect with accompanying breakers from CFA Electrical room to outside on CFA Parking Lot. Price also includes over 3600 feet of wire to install an additional 5 panels for student organization access. Price includes cost for trenching and patching asphalt in the parking lot. |
| Capital Expense Fund (+) | $500.00 | $500.00 | $500.00 |
FMS cost to install pipes for a temporary sink outside of the mechanical room in the basement of CFA. This will be used for paintbrush cleaning and other water needs. |
| Capital Expense Fund (+) | $30,000.00 | $0.00 | $30,000.00 |
FMS estimated cost to install brick pavers in what is currently the curb between the CFA parking lot and the sidewalk closest to the tennis courts. This is necessary in order to avoid nails/sharp objects getting stuck in the ground and for the inevitable lawn damage after building an 18'x18' booth on top of grass for 10 days. |
| Capital Expense Fund (+) | $0.00 | $0.00 | $20,000.00 |
None Contingency costs for CFA lawn damages |
| Sub-Total | $0.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $1.00 | $0.00 | $0.00 | I cant remove this group from Budget Tracker.....I do not need this dollar. |
| Capital Expense Fund (+) | $57,120.00 | $0.00 | $0.00 | TriRivers Electric cost to install 400amp disconnect with accompanying breakers from CFA Electrical room to outside on CFA Parking Lot. Price also includes over 3600 feet of wire to install an additional 5 panels for student organization access. Price includes cost for trenching and patching asphalt in the parking lot. |
| Capital Expense Fund (+) | $500.00 | $500.00 | $500.00 | FMS cost to install pipes for a temporary sink outside of the mechanical room in the basement of CFA. This will be used for paintbrush cleaning and other water needs. |
| Capital Expense Fund (+) | $30,000.00 | $0.00 | $30,000.00 | FMS estimated cost to install brick pavers in what is currently the curb between the CFA parking lot and the sidewalk closest to the tennis courts. This is necessary in order to avoid nails/sharp objects getting stuck in the ground and for the inevitable lawn damage after building an 18'x18' booth on top of grass for 10 days. |
| Capital Expense Fund (+) | $0.00 | $0.00 | $20,000.00 | None |
| Equip-Clothing (+) | $1,000.00 | $1,000.00 | $1,000.00 | T-Shirts for sale |
| Equip-Uniforms (+) | $2,500.00 | $2,500.00 | $2,500.00 | Spring Carnival Committee Jackets- Jackets are used to identify SCC members during build week and operations as points for information. |
| Food Recruitment (+) | $200.00 | $200.00 | $200.00 | Pizza for for the first general body meeting |
| Food Recruitment (+) | $50.00 | $50.00 | $50.00 | Candy for our table at the activities fair. |
| Food-Catering (+) | $400.00 | $400.00 | $400.00 | Meals for Booth Judges(This is for faculty/staff who give up their whole day just for this dinner...) |
| Food-Meals for Members (+) | $700.00 | $700.00 | $700.00 | Trailer Snacks. We live in the trailer, we feed the people who do work for us at 4am. |
| Food-Meals for Members (+) | $145.00 | $145.00 | $145.00 | We provide dinner for those helping with move-on since they are there from 5pm-11pm. Support us supporting you. |
| Food-Refreshments for Events (+) | $400.00 | $0.00 | $350.00 | SCC Alumni Brunch. Lots of Alumni come back for Carnival and we want to thank them for all the hard work they did when they were here. (Covered by Revenue) |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $150.00 | $150.00 | Food for SCC retreat/pre-move on training. This will be covered by revenue. |
| Ops-AB Tech (+) | $5,000.00 | $5,000.00 | $5,000.00 | AB Tech Support |
| Ops-Advertising and Publicity (+) | $300.00 | $250.00 | $250.00 | Carnival Advertising (Advertising for theme submission, logo selection, homecoming reveal and carnival) |
| Ops-Advertising and Publicity (+) | $200.00 | $200.00 | $200.00 | Marketing Materials. This is to advertise other events going on and a map of midway. NOTE: This is since we no longer have booklets. |
| Ops-Charges, Fees and Fines (+) | $1,425.00 | $1,425.00 | $1,425.00 | Taxes on Rides. We are required to pay this by our contract. |
| Ops-Charges, Fees and Fines (+) | $125.00 | $125.00 | $125.00 | City of Pittsburgh Event Permit |
| Ops-Charges, Fees and Fines (+) | $100.00 | $100.00 | $100.00 | Tent Permits |
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 | Radio Repairs and License Update |
| Ops-Equipment Repair (+) | $200.00 | $200.00 | $200.00 | Replace and Repair Electrical Test Equipment |
| Ops-Equipment Repair (+) | $450.00 | $450.00 | $450.00 | Replace and Repair Power Tools we lend to Orgs. |
| Ops-Event Supplies (+) | $1,000.00 | $0.00 | $700.00 | Mementos for Students/Faculty. These are normally based around the themes and are a quality keepsake. Alumni also <3 these. |
| Ops-Event Supplies (+) | $1,700.00 | $1,700.00 | $1,700.00 | Building Supplies for Orgs |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 | Spray chalk to mark Booth Plots |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 | Liquid Flame Retardant for Booth Orgs |
| Ops-Event Supplies (+) | $1,700.00 | $0.00 | $0.00 | Blitz Booth Lumber (We Like to help out new Orgs) |
| Ops-Event Supplies (+) | $1,200.00 | $1,200.00 | $1,200.00 | Trophies! |
| Ops-Event Supplies (+) | $175.00 | $175.00 | $175.00 | Wristbands for Booth Building people |
| Ops-Event Supplies (+) | $350.00 | $350.00 | $350.00 | Trash cans/boxes for Midway. Higher cost from FMS to cover more area and keep Midway clean. |
| Ops-Event Supplies (+) | $7,000.00 | $7,000.00 | $7,000.00 | Waste Management Dumpsters. Dumpsters for tear down. The trash has to go somewhere. |
| Ops-Event Supplies (+) | $250.00 | $250.00 | $250.00 | Lumber Replacement. We need more lumber to build entrance way since the wood gets old/warped/damaged overtime. We are also rebuilding the handicapped accessible ramp. The current one is unstable and unsafe to use. |
| Ops-Event Supplies (+) | $300.00 | $300.00 | $300.00 | Paint. New paint to update entrance way for the current theme. |
| Ops-Event Supplies (+) | $400.00 | $400.00 | $400.00 | Lighting (boxes, wire, bulb, & connections). We want to make entrance way more visible and make it the obvious main entrance to midway so people aren't entering from unsafe areas or trying to find there way between trailers, booths, and tents. |
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 | Snow Fencing to isolate Midway as a construction zone during build week. |
| Ops-General Supplies (+) | $500.00 | $250.00 | $250.00 | Office Supplies... we do a lot of paperwork. We really want to do digital but other people (University booth plan reviews, most of our contractors) are not about that life. :( |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $20.00 | $20.00 | $20.00 | Laminated Instructions for Security Staff. This helps our midway coordinators explain the duties of the security staff and gives the security staff a quick cheat sheet when they are not near the coordinator. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $15.00 | $15.00 | $15.00 | Laminated Instructions for Ticket Sellers |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $1,000.00 | $1,000.00 | $1,000.00 | New Signage for closure of CFA parking lot and alternative walkways. (Due to relocation) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $125.00 | $125.00 | $125.00 | Copies of Terms+Conditions + Booth Plans. |
| Ops-Postal Services (+) | $850.00 | $850.00 | $850.00 | Good Neighbor Letter. Includes printing, postage and USPS mailroom services. (This is required by the University and only USPS can do this for us.). Price increased due to postage cost increase. REQUIRED by Student Life Office. |
| Ops-Professional Services and Performers (+) | $2,500.00 | $2,500.00 | $2,500.00 | Security Staff (250 hrs*$10/hr) (Fundraised for other student organizations). |
| Ops-Professional Services and Performers (+) | $13,000.00 | $11,000.00 | $12,500.00 | CMU Police Department Coverage (Actual was over 10K in 2013. With Carnival closer to campus buildings we want to increase security.) REQUIRED by University Administration. The University Insurance Company will not allow carnival to happen without this. |
| Ops-Professional Services and Performers (+) | $1,000.00 | $1,000.00 | $1,000.00 | Ticket Sellers (Fundraising for other student organizations) |
| Ops-Professional Services and Performers (+) | $508.00 | $508.00 | $508.00 | FMS - Electrical Permits for Booth Power. REQUIRED. |
| Ops-Professional Services and Performers (+) | $1,388.00 | $1,388.00 | $1,388.00 | FMS - Electrical Training for Booth Orgs. REQUIRED. |
| Ops-Professional Services and Performers (+) | $6,000.00 | $6,000.00 | $6,000.00 | FMS - Electrical Panel Installation (This is an increase due to relocation. Expecting problems and possibly new panels/modifying additional ones) |
| Ops-Professional Services and Performers (+) | $7,500.00 | $7,500.00 | $7,500.00 | Parking Services Company for Build Week and Carnival Operations. REQUIRED by CMU Parking Services. |
| Ops-Professional Services and Performers (+) | $250.00 | $250.00 | $250.00 | Tow Truck to move Cars (Less cars = less monies) |
| Ops-Professional Services and Performers (+) | $4,500.00 | $4,500.00 | $4,500.00 | FMS - General Support for carnival. Includes dumpsters, CMU garbage bins, sink install, etc. |
| Ops-Professional Services and Performers (+) | $200.00 | $200.00 | $200.00 | EMS Training for SCC. Allows us to respond to emergencies. |
| Ops-Professional Services and Performers (+) | $10,000.00 | $0.00 | $8,000.00 | Close Proximity Fireworks Show |
| Ops-Professional Services and Performers (+) | $1,500.00 | $0.00 | $1,500.00 | Pittsburgh Fire Escort. REQUIRED for Fireworks show (PA Law) |
| Ops-Professional Services and Performers (+) | $1,000.00 | $1,000.00 | $1,000.00 | Children's Entertainment. We have a lot of little kids on midway and this is to provide more fun things for them to do. They always love what we have. REQUIRED by Student Life Office. |
| Ops-Professional Services and Performers (+) | $3,500.00 | $3,000.00 | $3,000.00 | Performances. Performers/Entertainment in the main tent on Midway. |
| Ops-Professional Services and Performers (+) | $18,000.00 | $12,750.00 | $12,750.00 | Inflatables! We are drasticly reducing the number of rides we have for 2015 given our new space requirements. We normally have 10-12 rides which will be reduced to 6. This is due to moving rides to the CFA lawn which has weight restrictions due to the steam tunnels. Thus we want to try and replace some of the rides with inflatables (think bouncy castles etc). This price includes all of the labor required as these require a "Certified Tech" to be there when the ride is open. The kid in all of us will love it! ($250 an hour per inflatable * 3 Inflatables * 8 hrs/day * 3 days). |
| Ops-Program Expenses (+) | $400.00 | $0.00 | $400.00 | Water down grass. REQUIRED. FMS requires that they do it. Required by PA Law |
| Ops-Program Expenses (+) | $150.00 | $0.00 | $150.00 | Turn off outdoor campus lighting. REQUIRED. FMS requires that they do this. It is charged at overtime since it is at night. |
| Ops-Program Expenses (+) | $1,000.00 | $1,000.00 | $1,000.00 | Green Room. A green room in the performance/entertainment industry is a room where performers/entertainers go to relax or a break between shows. We are improving our green room since we are trying to step up the talent. We are also adding to it since we are planning a concert off night. |
| Ops-Program Expenses (+) | $5,000.00 | $0.00 | $2,500.00 | Concert off night event. REQUIRED by Student Activities. A family-friendly event as an alternative to going out and partying and to get those that do go to come back earlier. We want to make this a fun event people want to come to. |
| Ops-Rental Equipment (+) | $6,300.00 | $1,500.00 | $1,500.00 | Mobile Toilet Trailers. (We want to replace the Port-a-Jons with mobile restroom trailers. CMU does not allow the Public into buildings to use the restroom. This is especially a problem on weekends. These allow more capacity per sq/ft and look much nicer in the middle of campus. Can be shared with Buggy/AB Concerts) |
| Ops-Rental Equipment (+) | $1,300.00 | $1,300.00 | $1,300.00 | Mobile Office Trailers. |
| Ops-Rental Equipment (+) | $21,000.00 | $20,000.00 | $21,000.00 | Taylor Rental for Tents, Tables, Chairs, Crowd Control fencing, etc. |
| Ops-Rental Equipment (+) | $1,500.00 | $0.00 | $1,500.00 | Tower Light Rental - Rental of lighting trucks to help illuminate Midway during build week. Current location is kinda dim. |
| Ops-Rental Equipment (+) | $1,185.00 | $1,185.00 | $1,185.00 | Golf Carts - We use these all the time during build week/ops to transport equipment/personnel. |
| Ops-Rental Equipment (+) | $200.00 | $200.00 | $200.00 | POD rental for HardHat Distribution |
| Ops-Rental Facilities (+) | $915.00 | $915.00 | $915.00 | Hardhat Storage |
| Ops-Telecommunications (+) | $450.00 | $450.00 | $450.00 | Telephone Data Charges + Misc Calls. REQUIRED by University Administration. They want one number to call Midway, must be university extension. Long distance charge due to Administration having non-PA numbers. |
| Revenue-Donations/Other Income (-) | $2,300.00 | $2,300.00 | $2,300.00 | Entrance Fees - This includes all booth types |
| Revenue-Donations/Other Income (-) | $1,500.00 | $1,500.00 | $1,500.00 | SCC Jackets |
| Revenue-Fundraising Income (-) | $7,000.00 | $9,000.00 | $9,000.00 | Rides Revenue (2013 brought in 10003, 2012 brought in 9700, 2011 brought in 9000, 2010 brought in 6000, this is 100% weather dependent). The decrease is due to having less rides for Carnival 101 when we move. |
| Revenue-Rental and Sales Income (-) | $1,500.00 | $1,500.00 | $1,500.00 | T-Shirt Sales |
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 | Radio Rentals |
| Revenue-Rental and Sales Income (-) | $1,700.00 | $1,700.00 | $1,700.00 | Booth Supplies ordered by other Orgs |
| Travel-Rental Car (+) | $1,500.00 | $500.00 | $500.00 | Transport for building supplies. (For the past 3 year SCC has had a member with a light truck that was able to go out and buy supplies for organizations. This has been invaluable to may Booth Orgs, especially new ones. This personal model is unsustainable. We need a Pickup or even just rent the home depot truck.) |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $87,621.00 |
| Equip-Clothing | $1,000.00 |
| Equip-Uniforms | $2,500.00 |
| Food Recruitment | $250.00 |
| Food-Catering | $400.00 |
| Food-Meals for Members | $845.00 |
| Food-Refreshments for Events | $400.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-AB Tech | $5,000.00 |
| Ops-Advertising and Publicity | $500.00 |
| Ops-Charges, Fees and Fines | $1,650.00 |
| Ops-Equipment Repair | $900.00 |
| Ops-Event Supplies | $14,625.00 |
| Ops-General Supplies | $700.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $1,160.00 |
| Ops-Postal Services | $850.00 |
| Ops-Professional Services and Performers | $70,846.00 |
| Ops-Program Expenses | $6,550.00 |
| Ops-Rental Equipment | $31,485.00 |
| Ops-Rental Facilities | $915.00 |
| Ops-Telecommunications | $450.00 |
| Revenue-Donations/Other Income | $3,800.00 |
| Revenue-Fundraising Income | $7,000.00 |
| Revenue-Rental and Sales Income | $3,500.00 |
| Travel-Rental Car | $1,500.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $500.00 |
| Equip-Clothing | $1,000.00 |
| Equip-Uniforms | $2,500.00 |
| Food Recruitment | $250.00 |
| Food-Catering | $400.00 |
| Food-Meals for Members | $845.00 |
| Food-Refreshments for Events | $0.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-AB Tech | $5,000.00 |
| Ops-Advertising and Publicity | $450.00 |
| Ops-Charges, Fees and Fines | $1,650.00 |
| Ops-Equipment Repair | $900.00 |
| Ops-Event Supplies | $11,925.00 |
| Ops-General Supplies | $450.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $1,160.00 |
| Ops-Postal Services | $850.00 |
| Ops-Professional Services and Performers | $51,596.00 |
| Ops-Program Expenses | $1,000.00 |
| Ops-Rental Equipment | $24,185.00 |
| Ops-Rental Facilities | $915.00 |
| Ops-Telecommunications | $450.00 |
| Revenue-Donations/Other Income | $3,800.00 |
| Revenue-Fundraising Income | $9,000.00 |
| Revenue-Rental and Sales Income | $3,500.00 |
| Travel-Rental Car | $500.00 |
| Final | |
|---|---|
| Capital Expense Fund | $50,500.00 |
| Equip-Clothing | $1,000.00 |
| Equip-Uniforms | $2,500.00 |
| Food Recruitment | $250.00 |
| Food-Catering | $400.00 |
| Food-Meals for Members | $845.00 |
| Food-Refreshments for Events | $350.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-AB Tech | $5,000.00 |
| Ops-Advertising and Publicity | $450.00 |
| Ops-Charges, Fees and Fines | $1,650.00 |
| Ops-Equipment Repair | $900.00 |
| Ops-Event Supplies | $12,625.00 |
| Ops-General Supplies | $450.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $1,160.00 |
| Ops-Postal Services | $850.00 |
| Ops-Professional Services and Performers | $62,596.00 |
| Ops-Program Expenses | $4,050.00 |
| Ops-Rental Equipment | $26,685.00 |
| Ops-Rental Facilities | $915.00 |
| Ops-Telecommunications | $450.00 |
| Revenue-Donations/Other Income | $3,800.00 |
| Revenue-Fundraising Income | $9,000.00 |
| Revenue-Rental and Sales Income | $3,500.00 |
| Travel-Rental Car | $500.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $142,676.00 |
| Capital | $87,621.00 |
| Revenue | ($14,300.00) |
| Final | $128,376.00 |
| Recommended | |
|---|---|
| Expenditures | $106,176.00 |
| Capital | $500.00 |
| Revenue | ($16,300.00) |
| Final | $89,876.00 |
| Final | |
|---|---|
| Expenditures | $123,776.00 |
| Capital | $50,500.00 |
| Revenue | ($16,300.00) |
| Debt | ($0.00) |
| Rollover | ($7,127.66) |
| Total Subsidy | $107,476.00 |
| FY15 Starting Balance | $114,603.66 |
Debt/Rollover Explanation: