Spring Carnival Committee Budget
FY2014 (July 1, 2013 - June 30, 2014)
Spring Carnival provides a break for students during the spring semester. During this event there are booths, rides, concerts, comedians, the Midway Marketplace, and much much more. Spring Carnival Committee works out the logistics to make sure that there is a safe and fun Carnival every year.
JFC Rep: Bat Man (pmasters)
Summary
| Requested | |
|---|---|
| Expenditures | $125,480.82 |
| Capital | $2,607.40 |
| Revenue | ($15,738.10) |
| Final | $109,742.72 |
| Recommended | |
|---|---|
| Expenditures | $101,461.82 |
| Capital | $1,087.40 |
| Revenue | ($16,344.50) |
| Final | $85,117.32 |
| Final | |
|---|---|
| Expenditures | $105,396.82 |
| Capital | $1,087.40 |
| Revenue | ($16,344.50) |
| Debt | ($0.00) |
| Rollover | ($9,242.00) |
| Total Subsidy | $89,052.32 |
| FY14 Starting Balance | $98,294.32 |
Debt/Rollover Explanation:
Remaining revenue (FY2013 revenue expectations were exceeded). Funds are NOT to be used for the purpose stated on rollover request.
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $1,500.00 | $1,500.00 | $1,500.00 |
T-Shirt Sales (Pre-Sale as well as at Event) For T-Shirts |
| Revenue-Fundraising Income (-) | $9,000.00 | $9,000.00 | $9,000.00 |
Rides Revenue (2012 brought in 9700, 2011 brought in 9000, 2010 brought in 6000, this is 100% weather dependent) |
| Revenue-Donations/Other Income (-) | $500.00 | $500.00 | $500.00 |
Concessions Entrance Fees |
| Revenue-Donations/Other Income (-) | $1,625.00 | $1,625.00 | $1,625.00 |
Competition Booth Entrance Fees (2013 Actual) |
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 |
Radio Rentals |
| Revenue-Rental and Sales Income (-) | $1,600.00 | $1,600.00 | $1,600.00 |
Supplies Ordered by Booth Organizations |
| Revenue-Donations/Other Income (-) | $1,213.10 | $1,819.50 | $1,819.50 |
Half of the 2012 actual Jacket cost that will be paid by the members of SCC. (SCC would be subsidizing jackets not providing for free) Will fund 25% |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 |
JFC Addition |
| Sub-Total | -$15,738.10 | -$16,344.50 | -$16,344.50 |
Telecommunications
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 |
Repair of Radio Equipment/ Replacement Batteries |
| Sub-Total | $250.00 | $250.00 | $250.00 |
Telephone & Data Charges
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Telecommunications (+) | $500.00 | $444.00 | $450.00 |
Office Telephone (37 dollars*12 months+phone calls) Do long distance calls on your cell phone; appeal granted based on actual long distance costs never having exceeded $4 historically. We gave you $6…you're welcome |
| Sub-Total | $500.00 | $444.00 | $450.00 |
Security
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $1,000.00 | $0.00 | $0.00 |
Pittsburgh City Police Coverage (for Move-On) For Safety PPD helps us by controlling the Morewood light as well as assists in rolling road blocks. Included in your CMU police coverage per policy and actual spending |
| Ops-Professional Services and Performers (+) | $3,000.00 | $3,000.00 | $3,000.00 |
Security Staff (300 hrs*$10/hr) (Fundraised for other student organizations) |
| Ops-Professional Services and Performers (+) | $12,000.00 | $10,000.00 | $10,000.00 |
CMU Police Coverage FY09 - 7500, FY10 - 10000, FY11 - 8500, FY12 - 11,800 and a JE for 2100 from AB. It looks like this cost should be around 10,000. Tell CMUPD they need to keep it under 10k. |
| Ops-Event Supplies (+) | $15.00 | $15.00 | $15.00 |
Laminated instruction for all Security Shifts |
| Capital Expense Fund (+) | $887.40 | $887.40 | $887.40 |
Watch and Security Jacket Replacement for the existing jackets which are 10+ years old and are falling apart. (17*52.20) |
| Sub-Total | $16,015.00 | $13,015.00 | $13,015.00 |
Rides
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Charges, Fees and Fines (+) | $1,800.00 | $1,425.00 | $1,425.00 |
Taxes on Rides Based on actual spending FY12 |
| Ops-Advertising and Publicity (+) | $15.00 | $15.00 | $15.00 |
Laminated instructions for all Rides Ticket Sellers |
| Salary-Payroll and Benefits (+) | $600.00 | $600.00 | $600.00 |
Ticket Sellers for Rides (Fundraiser to Other Student Organizations) (30 hours*$20 per hour) (Two students from the Student organization per hour) |
| Sub-Total | $2,415.00 | $2,040.00 | $2,040.00 |
Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 |
T-Shirts for Sale Covered by revenue |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $400.00 | $0.00 | $369.00 |
Mailroom Services for Good Neighbor Letter We will fund postage and will fund printing of letter, but you will need to process the letters yourself; appeal granted, but JFC really thinks SLO should be paying for this. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $160.00 | $160.00 |
Printing of Good Neighbor Letter Based on actual cost |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $170.00 | $170.00 |
Postage for Good Neighbor Letter Based on actual spending |
| Ops-Gifts and Prizes (+) | $500.00 | $500.00 | $500.00 |
Novelty Gifts given to Celebrate the 100th Carnival! (Trying to give to children, dependent on theme) |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 |
Carnival Advertising (Advertising for theme submission, logo selection, homecoming reveal and carnival) |
| Ops-Advertising and Publicity (+) | $700.00 | $0.00 | $0.00 |
Carnival Booklets (similar to Orientation booklets and include events on and off Midway) (Souvenir for 100th Carnival) Go digital |
| Equip-Clothing (+) | $2,426.20 | $2,426.20 | $2,426.20 |
Spring Carnival Committee Jackets- Jackets are used to identify SCC members during build week and operations as points for information. (2012 Actual Costs) (Members would be asked to pay for half of their jacket which they would get to keep the rest would be covered by other revenue) Covered 100% by revenue |
| Sub-Total | $5,676.20 | $4,506.20 | $4,875.20 |
Power & Safety
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $176.34 | $176.34 | $176.34 |
Equipment for Electrical Inspections and Training Sessions |
| Ops-Professional Services and Performers (+) | $500.00 | $475.00 | $475.00 |
FMS Electrical Permits Based on actual costs |
| Ops-Professional Services and Performers (+) | $2,000.00 | $1,750.00 | $1,750.00 |
Electrical Trainings that Booth Building Student Organizations are required to attend by SCC and the University Based on actual costs |
| Ops-Professional Services and Performers (+) | $9,500.00 | $7,000.00 | $7,000.00 |
Facility management systems, Electrical Work Orders (Installation and Removal of Electrical Panels, Electricity for SCC and EMS Trailer, On-Call Electrician) Based on actual costs |
| Sub-Total | $12,176.34 | $9,401.34 | $9,401.34 |
Parking
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $10,000.00 | $7,500.00 | $7,500.00 |
Parking Services Company for Build Week and Carnival Operations Based on actual costs |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $375.00 | $375.00 | $375.00 |
Maintenance, Repair, and Replacement of Parking Signs, Materials and Cheat Sheets for watch Shifts |
| Ops-Professional Services and Performers (+) | $480.00 | $480.00 | $480.00 |
Tow Truck to relocate cars after SCC takes over Midway on Move-On Evening ($60 per car * 8 cars) |
| Capital Expense Fund (+) | $200.00 | $200.00 | $200.00 |
Purchase of more snow fencing to rope of Midway during Build Week. ($25 dollars/50ft*400 ft) |
| Sub-Total | $10,855.00 | $8,355.00 | $8,355.00 |
Operations
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Rental Facilities (+) | $200.00 | $125.00 | $125.00 |
Pittsburgh City Event Permit The permit costs 125 |
| Ops-Rental Facilities (+) | $100.00 | $100.00 | $100.00 |
Pittsburgh City Permits for Tents |
| Ops-AB Tech (+) | $5,000.00 | $2,000.00 | $5,000.00 |
AB Tech Support & Back-line for Tent Entertainment (Last years budget they paid 3000 but was in budget for 1000) (Agreement between SCC and AB Tech to pay what they can) Based on AB Tech's new pricing; adjusted in consultation with AB tech to reflect their personnel costs |
| Ops-Rental Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 |
Portable Toilets (2013 Quote) |
| Ops-Rental Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Midway Trailer Rentals |
| Ops-Rental Equipment (+) | $21,000.00 | $20,000.00 | $20,000.00 |
Taylor Rental Costs (2013 Quote) (Includes Staging Costs, Rental Tables and Chairs, Tents and Security Barriers) Based on actual cost |
| Ops-Professional Services and Performers (+) | $10,000.00 | $4,000.00 | $4,000.00 |
FMS Support (Based on previous years costs plus cage clean up which didn't hit until after fiscal close and addition of daily trash pick up of 5 trash cans from the cages)(The rest of FMS is up in power and safety) Any costs associated with the cages that are not directly the result of spring carnival committee's work (ie. cleaning up after the orgs that built down there) should come from SGOR. Please direct all future cage related FMS charges to that account, per the direction of the SBVPF |
| Capital Expense Fund (+) | $700.00 | $0.00 | $0.00 |
Replacement of Carnival Computer Bought this during FY13 |
| Ops-Rental Equipment (+) | $700.00 | $0.00 | $0.00 |
Lift for Rigging Equipment in Tent (2011 Actual Cost) part of the Taylor Rental package |
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 |
Office Supplies (2 cases of paper at $60 each, one hole punched and one not + general office supplies used for plan approval and operations (pens, sticky notes, stickers for magnets, and other) |
| Ops-Professional Services and Performers (+) | $200.00 | $200.00 | $200.00 |
EMS First Aid Training-EMS provides a special first aid training targeted for SCC since we will most likely be the first responders to any injuries or accidents on Midway. ($20/person) |
| Ops-Rental Equipment (+) | $1,185.00 | $1,185.00 | $1,185.00 |
Golf Cart Rental- Rental of 3 Golf Carts for 10 days. (2012 Actual Cost) The golf carts are used to transport large materials (Entranceway flats, EMS Materials, all things in SCC Cage, All things in SCC Office) from other campus locations to Midway. |
| Sub-Total | $41,285.00 | $30,510.00 | $33,510.00 |
Midway
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $1,600.00 | $1,600.00 | $1,600.00 |
Supplies ordered by Booth Organizations (Fireproofing, Lumber, Construction Supplies, etc.) Covered by revenue |
| Food-Catering (+) | $500.00 | $0.00 | $250.00 |
Dinner for Carnival Booth Judges (Dinner is a thank you to the volunteers, coming out of revenue) Covered by revenue Personal meal; appeal granted, but $500 seems extravagant |
| Ops-Equipment Repair (+) | $300.00 | $300.00 | $300.00 |
Repair/Replacement/Maintenance of Power Tools - We provide power tools for organizations to borrow if they don't have their own |
| Ops-Event Supplies (+) | $75.00 | $50.00 | $50.00 |
Spray Chalk for parking lot to mark booth plots - We're not allowed to use normal spray paint anymore Based on actual cost |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 |
Fire Retardent for Blitz Booths |
| Ops-Event Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Lumber for Blitz Booths (Increase in Blitz Booth Participation) |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 |
Hardware for Blitz Booths |
| Ops-Professional Services and Performers (+) | $1,400.00 | $1,200.00 | $1,200.00 |
Trophy Engraving Based on FY12 actual cost |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $0.00 | $0.00 |
Copies of Terms and Conditions Use printer quota or go digital |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $0.00 | $0.00 |
Copies of Construction Standards use printer quota or go digital |
| Ops-General Supplies (+) | $145.00 | $0.00 | $0.00 |
Booth Plan Binders Reuse last year's binders |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $65.00 | $65.00 | $65.00 |
Move On Packets (2012 Actual Cost) |
| Sub-Total | $6,635.00 | $5,715.00 | $5,965.00 |
Logistics
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $220.00 | $175.00 | $175.00 |
2000 Wristbands for liability waivers ($50/box * 4 boxes +shipping) Based on actual cost |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $80.00 | $80.00 | $80.00 |
Copies of Liability Waivers (.04*2000) |
| Ops-Rental Facilities (+) | $915.00 | $915.00 | $915.00 |
Hard Hat Storage (Current Pre Carnival Cost is 56.25/month +$20/month (for increase in hard hat pallets after Carnival 2013)) at CMU Penn Ave This increased because the warehouse realized they have been miscounting our pallets for the previous year. |
| Ops-Rental Equipment (+) | $250.00 | $200.00 | $200.00 |
POD Rental for Hard Hat Distribution Based on actual cost |
| Ops-Equipment Repair (+) | $150.00 | $75.00 | $75.00 |
Barcode Scanner Repairs and Replacement Barcodes used to label tools and hard hats |
| Capital Expense Fund (+) | $820.00 | $0.00 | $0.00 |
Hard Hats- Carnival has been growing in about 100 people per year for the last 3 years (8.20 each*100 hard hats) Seeking special allocation for this in current fiscal year; appeal not granted. Seek special allocation after crystalizing your roster for Carnival 2014 |
| Sub-Total | $1,615.00 | $1,445.00 | $1,445.00 |
Incendiaries
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $10,000.00 | $10,000.00 | $10,000.00 |
Close Proximity Fireworks Show - Due to the turf on the field we can no longer use normal fireworks from Carnival 2011, we got a special allocation for 2012 to cover the cost. 2013 quote was also $10000. |
| Ops-Professional Services and Performers (+) | $1,500.00 | $1,500.00 | $1,500.00 |
Pittsburgh Fire Escort-We are required to have the Pittsburgh Fire Department on campus during the fireworks show. Planning on continuing tradition of Academic Quad Fireworks |
| Ops-Professional Services and Performers (+) | $550.00 | $382.00 | $382.00 |
Fire hose for Fireworks- the grass must be hosed down before the show in order to prevent fires (The previous years actual charge came in two parts ($143+$382)) You double counted the lights being turned off |
| Ops-Professional Services and Performers (+) | $143.28 | $143.28 | $143.28 |
Turn off Lights for Firework Show (2012 Actual Cost) |
| Sub-Total | $12,193.28 | $12,025.28 | $12,025.28 |
Carnival Committee Meals
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food Recruitment (+) | $250.00 | $200.00 | $200.00 |
Pizza for 2 Info Sessions- Fall & Spring Covered by Revenue “The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals.” Taking 50$ out of revenue for this |
| Food-Refreshments for Events (+) | $640.00 | $640.00 | $640.00 |
Beverages and Snacks for Carnival Trailer - Carnival Committee members put endless hours into being on Midway, we provide drinks and snacks in the trailer so that committee members are fed through all the work they put in Covered by Revenue |
| Food-Meals for Members (+) | $150.00 | $0.00 | $150.00 |
Carnival Committee Pizza Dinner for Move-On- All members of committee are required to help with Move-On from 4pm until it's over at 11pm or later, we feed them dinner. Covered by Revenue Personal meals; appeal granted. We support organizations supporting other organizations |
| Food-Meals for Members (+) | $400.00 | $200.00 | $200.00 |
Refreshments for Leadership Retreat- Our leadership/training retreat occurs once a year and is an all-day event. (2012s Retreat was 9am-5:30) Covered by Revenue |
| Sub-Total | $1,440.00 | $1,040.00 | $1,190.00 |
Environmental
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $275.00 | $275.00 | $275.00 |
Trash Cans/Trash Boxes on Midway - (2011 actual cost) (2012 not available) |
| Ops-Professional Services and Performers (+) | $7,000.00 | $7,000.00 | $7,000.00 |
Dumpsters for Tear-Down and Post Tear-Down Cage Clean Up (2012 Cost) |
| Sub-Total | $7,275.00 | $7,275.00 | $7,275.00 |
Entranceway
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 |
Lumber replacement- up keep cost to replace wood that is unable to be continued to be used |
| Ops-General Supplies (+) | $300.00 | $300.00 | $300.00 |
Paint for Entranceway (2012 Actual Costs) |
| Ops-General Supplies (+) | $200.00 | $40.00 | $200.00 |
Entranceway General Supplies - Ribbon for Opening Ceremony, Midway Map for Entranceway, Entertainment Schedule Poster for Entranceway Capped at $40; appeal granted |
| Sub-Total | $700.00 | $540.00 | $700.00 |
Entertainment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Professional Services and Performers (+) | $1,800.00 | $1,000.00 | $1,000.00 |
Children's Entertainment ($100/hr * 6hrs each of Caricature, Henna Artist, Face Painting) |
| Ops-Professional Services and Performers (+) | $2,500.00 | $3,000.00 | $3,000.00 |
Entertainment Performances (Bands, dancers, etc.) |
| Food-Catering (+) | $2,000.00 | $750.00 | $750.00 |
Food & Catering for Performers - Contracts state required Hospitality Room Get light refreshments instead of full meals…none of your contracts state this |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 |
Beverages for Performers - Water bottles at stage as well as beverages in Hospitality Room |
| Sub-Total | $6,450.00 | $4,900.00 | $4,900.00 |
Expenses from Rollover Money
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Clothing (+) | $0.00 | $0.00 |
0 |
|
| Sub-Total | $0.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $200.00 | $200.00 | $200.00 | Purchase of more snow fencing to rope of Midway during Build Week. ($25 dollars/50ft*400 ft) |
| Capital Expense Fund (+) | $700.00 | $0.00 | $0.00 | Replacement of Carnival Computer |
| Capital Expense Fund (+) | $820.00 | $0.00 | $0.00 | Hard Hats- Carnival has been growing in about 100 people per year for the last 3 years (8.20 each*100 hard hats) |
| Capital Expense Fund (+) | $887.40 | $887.40 | $887.40 | Watch and Security Jacket Replacement for the existing jackets which are 10+ years old and are falling apart. (17*52.20) |
| Equip-Clothing (+) | $2,426.20 | $2,426.20 | $2,426.20 | Spring Carnival Committee Jackets- Jackets are used to identify SCC members during build week and operations as points for information. (2012 Actual Costs) (Members would be asked to pay for half of their jacket which they would get to keep the rest would be covered by other revenue) |
| Equip-Clothing (+) | $0.00 | $0.00 | 0 | |
| Equip-Non-Capital Equipment (+) | $176.34 | $176.34 | $176.34 | Equipment for Electrical Inspections and Training Sessions |
| Food Recruitment (+) | $250.00 | $200.00 | $200.00 | Pizza for 2 Info Sessions- Fall & Spring Covered by Revenue |
| Food-Catering (+) | $500.00 | $0.00 | $250.00 | Dinner for Carnival Booth Judges (Dinner is a thank you to the volunteers, coming out of revenue) Covered by revenue |
| Food-Catering (+) | $2,000.00 | $750.00 | $750.00 | Food & Catering for Performers - Contracts state required Hospitality Room |
| Food-Meals for Members (+) | $150.00 | $0.00 | $150.00 | Carnival Committee Pizza Dinner for Move-On- All members of committee are required to help with Move-On from 4pm until it's over at 11pm or later, we feed them dinner. Covered by Revenue |
| Food-Meals for Members (+) | $400.00 | $200.00 | $200.00 | Refreshments for Leadership Retreat- Our leadership/training retreat occurs once a year and is an all-day event. (2012s Retreat was 9am-5:30) Covered by Revenue |
| Food-Refreshments for Events (+) | $640.00 | $640.00 | $640.00 | Beverages and Snacks for Carnival Trailer - Carnival Committee members put endless hours into being on Midway, we provide drinks and snacks in the trailer so that committee members are fed through all the work they put in Covered by Revenue |
| Food-Refreshments for Events (+) | $150.00 | $150.00 | $150.00 | Beverages for Performers - Water bottles at stage as well as beverages in Hospitality Room |
| Ops-AB Tech (+) | $5,000.00 | $2,000.00 | $5,000.00 | AB Tech Support & Back-line for Tent Entertainment (Last years budget they paid 3000 but was in budget for 1000) (Agreement between SCC and AB Tech to pay what they can) |
| Ops-Advertising and Publicity (+) | $15.00 | $15.00 | $15.00 | Laminated instructions for all Rides Ticket Sellers |
| Ops-Advertising and Publicity (+) | $250.00 | $250.00 | $250.00 | Carnival Advertising (Advertising for theme submission, logo selection, homecoming reveal and carnival) |
| Ops-Advertising and Publicity (+) | $700.00 | $0.00 | $0.00 | Carnival Booklets (similar to Orientation booklets and include events on and off Midway) (Souvenir for 100th Carnival) |
| Ops-Charges, Fees and Fines (+) | $1,800.00 | $1,425.00 | $1,425.00 | Taxes on Rides |
| Ops-Equipment Repair (+) | $250.00 | $250.00 | $250.00 | Repair of Radio Equipment/ Replacement Batteries |
| Ops-Equipment Repair (+) | $300.00 | $300.00 | $300.00 | Repair/Replacement/Maintenance of Power Tools - We provide power tools for organizations to borrow if they don't have their own |
| Ops-Equipment Repair (+) | $150.00 | $75.00 | $75.00 | Barcode Scanner Repairs and Replacement Barcodes used to label tools and hard hats |
| Ops-Event Supplies (+) | $15.00 | $15.00 | $15.00 | Laminated instruction for all Security Shifts |
| Ops-Event Supplies (+) | $1,000.00 | $1,000.00 | $1,000.00 | T-Shirts for Sale |
| Ops-Event Supplies (+) | $1,600.00 | $1,600.00 | $1,600.00 | Supplies ordered by Booth Organizations (Fireproofing, Lumber, Construction Supplies, etc.) |
| Ops-Event Supplies (+) | $75.00 | $50.00 | $50.00 | Spray Chalk for parking lot to mark booth plots - We're not allowed to use normal spray paint anymore |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 | Fire Retardent for Blitz Booths |
| Ops-Event Supplies (+) | $1,500.00 | $1,500.00 | $1,500.00 | Lumber for Blitz Booths (Increase in Blitz Booth Participation) |
| Ops-Event Supplies (+) | $500.00 | $500.00 | $500.00 | Hardware for Blitz Booths |
| Ops-Event Supplies (+) | $220.00 | $175.00 | $175.00 | 2000 Wristbands for liability waivers ($50/box * 4 boxes +shipping) |
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 | Office Supplies (2 cases of paper at $60 each, one hole punched and one not + general office supplies used for plan approval and operations (pens, sticky notes, stickers for magnets, and other) |
| Ops-General Supplies (+) | $145.00 | $0.00 | $0.00 | Booth Plan Binders |
| Ops-General Supplies (+) | $200.00 | $200.00 | $200.00 | Lumber replacement- up keep cost to replace wood that is unable to be continued to be used |
| Ops-General Supplies (+) | $300.00 | $300.00 | $300.00 | Paint for Entranceway (2012 Actual Costs) |
| Ops-General Supplies (+) | $200.00 | $40.00 | $200.00 | Entranceway General Supplies - Ribbon for Opening Ceremony, Midway Map for Entranceway, Entertainment Schedule Poster for Entranceway |
| Ops-Gifts and Prizes (+) | $500.00 | $500.00 | $500.00 | Novelty Gifts given to Celebrate the 100th Carnival! (Trying to give to children, dependent on theme) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $400.00 | $0.00 | $369.00 | Mailroom Services for Good Neighbor Letter |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $160.00 | $160.00 | Printing of Good Neighbor Letter |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $200.00 | $170.00 | $170.00 | Postage for Good Neighbor Letter |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $375.00 | $375.00 | $375.00 | Maintenance, Repair, and Replacement of Parking Signs, Materials and Cheat Sheets for watch Shifts |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $0.00 | $0.00 | Copies of Terms and Conditions |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $25.00 | $0.00 | $0.00 | Copies of Construction Standards |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $65.00 | $65.00 | $65.00 | Move On Packets (2012 Actual Cost) |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $80.00 | $80.00 | $80.00 | Copies of Liability Waivers (.04*2000) |
| Ops-Professional Services and Performers (+) | $1,000.00 | $0.00 | $0.00 | Pittsburgh City Police Coverage (for Move-On) For Safety PPD helps us by controlling the Morewood light as well as assists in rolling road blocks. |
| Ops-Professional Services and Performers (+) | $3,000.00 | $3,000.00 | $3,000.00 | Security Staff (300 hrs*$10/hr) (Fundraised for other student organizations) |
| Ops-Professional Services and Performers (+) | $12,000.00 | $10,000.00 | $10,000.00 | CMU Police Coverage |
| Ops-Professional Services and Performers (+) | $500.00 | $475.00 | $475.00 | FMS Electrical Permits |
| Ops-Professional Services and Performers (+) | $2,000.00 | $1,750.00 | $1,750.00 | Electrical Trainings that Booth Building Student Organizations are required to attend by SCC and the University |
| Ops-Professional Services and Performers (+) | $9,500.00 | $7,000.00 | $7,000.00 | Facility management systems, Electrical Work Orders (Installation and Removal of Electrical Panels, Electricity for SCC and EMS Trailer, On-Call Electrician) |
| Ops-Professional Services and Performers (+) | $10,000.00 | $7,500.00 | $7,500.00 | Parking Services Company for Build Week and Carnival Operations |
| Ops-Professional Services and Performers (+) | $480.00 | $480.00 | $480.00 | Tow Truck to relocate cars after SCC takes over Midway on Move-On Evening ($60 per car * 8 cars) |
| Ops-Professional Services and Performers (+) | $10,000.00 | $4,000.00 | $4,000.00 | FMS Support (Based on previous years costs plus cage clean up which didn't hit until after fiscal close and addition of daily trash pick up of 5 trash cans from the cages)(The rest of FMS is up in power and safety) |
| Ops-Professional Services and Performers (+) | $200.00 | $200.00 | $200.00 | EMS First Aid Training-EMS provides a special first aid training targeted for SCC since we will most likely be the first responders to any injuries or accidents on Midway. ($20/person) |
| Ops-Professional Services and Performers (+) | $1,400.00 | $1,200.00 | $1,200.00 | Trophy Engraving |
| Ops-Professional Services and Performers (+) | $10,000.00 | $10,000.00 | $10,000.00 | Close Proximity Fireworks Show - Due to the turf on the field we can no longer use normal fireworks from Carnival 2011, we got a special allocation for 2012 to cover the cost. 2013 quote was also $10000. |
| Ops-Professional Services and Performers (+) | $1,500.00 | $1,500.00 | $1,500.00 | Pittsburgh Fire Escort-We are required to have the Pittsburgh Fire Department on campus during the fireworks show. Planning on continuing tradition of Academic Quad Fireworks |
| Ops-Professional Services and Performers (+) | $550.00 | $382.00 | $382.00 | Fire hose for Fireworks- the grass must be hosed down before the show in order to prevent fires (The previous years actual charge came in two parts ($143+$382)) |
| Ops-Professional Services and Performers (+) | $143.28 | $143.28 | $143.28 | Turn off Lights for Firework Show (2012 Actual Cost) |
| Ops-Professional Services and Performers (+) | $275.00 | $275.00 | $275.00 | Trash Cans/Trash Boxes on Midway - (2011 actual cost) (2012 not available) |
| Ops-Professional Services and Performers (+) | $7,000.00 | $7,000.00 | $7,000.00 | Dumpsters for Tear-Down and Post Tear-Down Cage Clean Up (2012 Cost) |
| Ops-Professional Services and Performers (+) | $1,800.00 | $1,000.00 | $1,000.00 | Children's Entertainment ($100/hr * 6hrs each of Caricature, Henna Artist, Face Painting) |
| Ops-Professional Services and Performers (+) | $2,500.00 | $3,000.00 | $3,000.00 | Entertainment Performances (Bands, dancers, etc.) |
| Ops-Rental Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 | Portable Toilets (2013 Quote) |
| Ops-Rental Equipment (+) | $1,500.00 | $1,500.00 | $1,500.00 | Midway Trailer Rentals |
| Ops-Rental Equipment (+) | $21,000.00 | $20,000.00 | $20,000.00 | Taylor Rental Costs (2013 Quote) (Includes Staging Costs, Rental Tables and Chairs, Tents and Security Barriers) |
| Ops-Rental Equipment (+) | $700.00 | $0.00 | $0.00 | Lift for Rigging Equipment in Tent (2011 Actual Cost) |
| Ops-Rental Equipment (+) | $250.00 | $200.00 | $200.00 | POD Rental for Hard Hat Distribution |
| Ops-Rental Equipment (+) | $1,185.00 | $1,185.00 | $1,185.00 | Golf Cart Rental- Rental of 3 Golf Carts for 10 days. (2012 Actual Cost) The golf carts are used to transport large materials (Entranceway flats, EMS Materials, all things in SCC Cage, All things in SCC Office) from other campus locations to Midway. |
| Ops-Rental Facilities (+) | $200.00 | $125.00 | $125.00 | Pittsburgh City Event Permit |
| Ops-Rental Facilities (+) | $100.00 | $100.00 | $100.00 | Pittsburgh City Permits for Tents |
| Ops-Rental Facilities (+) | $915.00 | $915.00 | $915.00 | Hard Hat Storage (Current Pre Carnival Cost is 56.25/month +$20/month (for increase in hard hat pallets after Carnival 2013)) at CMU Penn Ave This increased because the warehouse realized they have been miscounting our pallets for the previous year. |
| Ops-Telecommunications (+) | $500.00 | $444.00 | $450.00 | Office Telephone (37 dollars*12 months+phone calls) |
| Revenue-Donations/Other Income (-) | $500.00 | $500.00 | $500.00 | Concessions Entrance Fees |
| Revenue-Donations/Other Income (-) | $1,625.00 | $1,625.00 | $1,625.00 | Competition Booth Entrance Fees (2013 Actual) |
| Revenue-Donations/Other Income (-) | $1,213.10 | $1,819.50 | $1,819.50 | Half of the 2012 actual Jacket cost that will be paid by the members of SCC. (SCC would be subsidizing jackets not providing for free) |
| Revenue-Donations/Other Income (-) | $0.00 | $0.00 | $0.00 | JFC Addition |
| Revenue-Fundraising Income (-) | $9,000.00 | $9,000.00 | $9,000.00 | Rides Revenue (2012 brought in 9700, 2011 brought in 9000, 2010 brought in 6000, this is 100% weather dependent) |
| Revenue-Rental and Sales Income (-) | $1,500.00 | $1,500.00 | $1,500.00 | T-Shirt Sales (Pre-Sale as well as at Event) |
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 | Radio Rentals |
| Revenue-Rental and Sales Income (-) | $1,600.00 | $1,600.00 | $1,600.00 | Supplies Ordered by Booth Organizations |
| Salary-Payroll and Benefits (+) | $600.00 | $600.00 | $600.00 | Ticket Sellers for Rides (Fundraiser to Other Student Organizations) (30 hours*$20 per hour) (Two students from the Student organization per hour) |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $2,607.40 |
| Equip-Clothing | $2,426.20 |
| Equip-Non-Capital Equipment | $176.34 |
| Food Recruitment | $250.00 |
| Food-Catering | $2,500.00 |
| Food-Meals for Members | $550.00 |
| Food-Refreshments for Events | $790.00 |
| Ops-AB Tech | $5,000.00 |
| Ops-Advertising and Publicity | $965.00 |
| Ops-Charges, Fees and Fines | $1,800.00 |
| Ops-Equipment Repair | $700.00 |
| Ops-Event Supplies | $5,410.00 |
| Ops-General Supplies | $1,045.00 |
| Ops-Gifts and Prizes | $500.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $1,370.00 |
| Ops-Professional Services and Performers | $73,848.28 |
| Ops-Rental Equipment | $25,835.00 |
| Ops-Rental Facilities | $1,215.00 |
| Ops-Telecommunications | $500.00 |
| Revenue-Donations/Other Income | $3,338.10 |
| Revenue-Fundraising Income | $9,000.00 |
| Revenue-Rental and Sales Income | $3,400.00 |
| Salary-Payroll and Benefits | $600.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $1,087.40 |
| Equip-Clothing | $2,426.20 |
| Equip-Non-Capital Equipment | $176.34 |
| Food Recruitment | $200.00 |
| Food-Catering | $750.00 |
| Food-Meals for Members | $200.00 |
| Food-Refreshments for Events | $790.00 |
| Ops-AB Tech | $2,000.00 |
| Ops-Advertising and Publicity | $265.00 |
| Ops-Charges, Fees and Fines | $1,425.00 |
| Ops-Equipment Repair | $625.00 |
| Ops-Event Supplies | $5,340.00 |
| Ops-General Supplies | $740.00 |
| Ops-Gifts and Prizes | $500.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $850.00 |
| Ops-Professional Services and Performers | $58,905.28 |
| Ops-Rental Equipment | $24,085.00 |
| Ops-Rental Facilities | $1,140.00 |
| Ops-Telecommunications | $444.00 |
| Revenue-Donations/Other Income | $3,944.50 |
| Revenue-Fundraising Income | $9,000.00 |
| Revenue-Rental and Sales Income | $3,400.00 |
| Salary-Payroll and Benefits | $600.00 |
| Final | |
|---|---|
| Capital Expense Fund | $1,087.40 |
| Equip-Clothing | $2,426.20 |
| Equip-Non-Capital Equipment | $176.34 |
| Food Recruitment | $200.00 |
| Food-Catering | $1,000.00 |
| Food-Meals for Members | $350.00 |
| Food-Refreshments for Events | $790.00 |
| Ops-AB Tech | $5,000.00 |
| Ops-Advertising and Publicity | $265.00 |
| Ops-Charges, Fees and Fines | $1,425.00 |
| Ops-Equipment Repair | $625.00 |
| Ops-Event Supplies | $5,340.00 |
| Ops-General Supplies | $900.00 |
| Ops-Gifts and Prizes | $500.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $1,219.00 |
| Ops-Professional Services and Performers | $58,905.28 |
| Ops-Rental Equipment | $24,085.00 |
| Ops-Rental Facilities | $1,140.00 |
| Ops-Telecommunications | $450.00 |
| Revenue-Donations/Other Income | $3,944.50 |
| Revenue-Fundraising Income | $9,000.00 |
| Revenue-Rental and Sales Income | $3,400.00 |
| Salary-Payroll and Benefits | $600.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $125,480.82 |
| Capital | $2,607.40 |
| Revenue | ($15,738.10) |
| Final | $109,742.72 |
| Recommended | |
|---|---|
| Expenditures | $101,461.82 |
| Capital | $1,087.40 |
| Revenue | ($16,344.50) |
| Final | $85,117.32 |
| Final | |
|---|---|
| Expenditures | $105,396.82 |
| Capital | $1,087.40 |
| Revenue | ($16,344.50) |
| Debt | ($0.00) |
| Rollover | ($9,242.00) |
| Total Subsidy | $89,052.32 |
| FY14 Starting Balance | $98,294.32 |
Debt/Rollover Explanation:
Remaining revenue (FY2013 revenue expectations were exceeded). Funds are NOT to be used for the purpose stated on rollover request.