Society of Hispanic Professional Engineers Budget
FY2012 (July 1 2011 - June 30, 2012)
The Society of Hispanic Professional Engineers strives to increase the number of Hispanic engineering and science students at Carnegie Mellon University through the development of programs with industry, the university, and the community. The activities are designed to increase career awareness, encourage relationships with professionals, develop leadership skills, and promote academic excellence. SHPE also holds several fun cultural and social activities adjacent to SALSA.
JFC Rep:
Summary
| Requested | |
|---|---|
| Expenditures | $15,486.97 |
| Capital | $0.00 |
| Revenue | ($5,205.00) |
| Final | $10,281.97 |
| Recommended | |
|---|---|
| Expenditures | $5,536.97 |
| Capital | $0.00 |
| Revenue | ($4,825.00) |
| Final | $711.97 |
| Final | |
|---|---|
| Expenditures | $6,861.97 |
| Capital | $0.00 |
| Revenue | ($4,825.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $2,036.97 |
| FY12 Starting Balance | $2,036.97 |
Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Donations/Contributions (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Donation from CIT in the LATE fall semester |
| Donations/Contributions (-) | $900.00 | $900.00 | $900.00 |
Campaigning for contributions. FY2011 contributers: Qualcomm ($100) Schlumberger ($150) P&G ($150) Intel ($500) NOTE: In financial record, donations from Qual. & Schum. double. Half to NSBE in mixer |
| Membership and Dues (-) | $155.00 | $155.00 | $155.00 |
Dues collected in FY2011. ($5 per member) |
| Agency Funding (-) | $200.00 | $200.00 | $200.00 |
Anticipated revenue for Churro fundraiser if 200 sold at $1 each. |
| Agency Funding (-) | $150.00 | $150.00 | $150.00 |
Anticipated revenue for selling 100 cupcakes and 50 churros at $1 each. |
| Agency Funding (-) | $300.00 | $300.00 | $300.00 |
Anticipated revenue for Salsa-tasting Event if 60 people attend paying $5 entrance fee. |
| Agency Funding (-) | $500.00 | $0.00 | $0.00 |
Anticipated revenue for financial speaker workshop event. Anticipating 100 guests. Event open to campus community. Entrance fee $5. Since we cut the Line item |
| Donations/Contributions (-) | $0.00 | $120.00 | $120.00 |
Admissions funding for CoD |
| Sub-Total | -$5,205.00 | -$4,825.00 | -$4,825.00 |
Campus Publicity
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Printing & Publishing External (+) | $10.00 | $10.00 | $10.00 |
100 flyers at 10 cents a page (in color) |
| Refreshments (+) | $434.00 | $434.00 | $434.00 |
For General Body Meetings - biweekly, approx. 14 per school year ; refreshments are $31 per GBM (historically) |
| Refreshments (+) | $35.00 | $35.00 | $35.00 |
4 packages of cookie dough at $4 each, plus a pack of napkins. Given out freely at BOTH Fall and Spring Activity Fairs (i.e. 4 cookie dough packages PER fair) |
| Printing & Publishing External (+) | $10.00 | $10.00 | $10.00 |
Poster(s) of previous years accomplishments to present at any SHPE informational events such as the Activities Fairs. |
| Sub-Total | $489.00 | $489.00 | $489.00 |
National Conference - Anaheim, California
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Conference/Tournament Reg Domestic (+) | $4,000.00 | $0.00 | $0.00 |
Registration per person to attend National SHPE Conference is $200. Twenty members attending. |
| Airfare Domestic (+) | $3,600.00 | $3,800.00 | $3,800.00 |
Max. JFC allotment for travel expenses ($180) per person. 20 members attending/to be reiumbursed. Current airfare price/person through Expedia: $354.50. Difference to be paid by members. $190/person |
| Sub-Total | $7,600.00 | $3,800.00 | $3,800.00 |
SHPE-NSBE Corporate Mixer
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Professional Services (+) | $400.00 | $400.00 | $400.00 |
FALL Mixer. Mandatory ISS clean-up fee. Renting tables/linens/projector screen=Taylor Rental. Renting projector=cmuTV. Food purchase=CulinArt, Poster/Sign printing. Total cost ($800) split with NSBE |
| Professional Services (+) | $400.00 | $400.00 | $400.00 |
SPRING Mixer. Mandatory ISS clean-up fee. Renting tables/linens/projector screen=Taylor Rental. Renting projector=cmuTV. Food purchase=CulinArt, Poster/Sign printing. Total cost ($800) split with NSBE |
| Sub-Total | $800.00 | $800.00 | $800.00 |
Churro Fundraiser (start-up)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $9.98 | $9.98 | $9.98 |
2 boxes brown sugar. $4.99 each |
| Refreshments (+) | $9.00 | $9.00 | $9.00 |
3 boxes butter. $3 each. |
| Refreshments (+) | $11.99 | $11.99 | $11.99 |
1 gal. vegetable oil |
| Refreshments (+) | $4.00 | $4.00 | $4.00 |
2 cartons of eggs. $2 each. |
| Refreshments (+) | $30.00 | $30.00 | $30.00 |
8 boxes of churro mix. $3.75 each. |
| Refreshments (+) | $4.00 | $4.00 | $4.00 |
1 box cinnamon |
| Sub-Total | $68.97 | $68.97 | $68.97 |
National Institute for Leadership Advancement Conference - Dallas/Ft Worth, TX
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Conference/Tournament Reg Domestic (+) | $3,500.00 | $0.00 | $0.00 |
Registration per person $350. Ten members attending. Registration plan includes 4-day program, Lodging, meals, to/from airport transportation and flight. One-time payment per person to SHPE National Appeal if people going to this trip are not going on other conference |
| Sub-Total | $3,500.00 | $0.00 | $0.00 |
Professional Speaker
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Professional Services (+) | $2,000.00 | $0.00 | $1,000.00 |
Quote for speaker from Lightship Mutual, LLC. to give presentation on financial awareness. Open to campus community. Covers workshop fees. Not germaine to organization |
| Professional Services (+) | $650.00 | $0.00 | $325.00 |
Quote for speaker from Lightship Mutual, LLC. to give presentation on financial awareness. Open to campus community. Covers speaker travel expenses. Appeal if you want a speaker who talks about something more germane |
| Sub-Total | $2,650.00 | $0.00 | $1,325.00 |
Community Outreach
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Student Programs-Other Expense (+) | $30.00 | $30.00 | $30.00 |
Engineering Week. For SWE event geared toward grade-school students; Materials for building bridges out of toothpicks/marshmellows. Candy to build molecules. |
| Student Programs-Other Expense (+) | $120.00 | $120.00 | $120.00 |
Celebration of Diversity Weekend informational event regarding types of engineering. 3 COD weekends per year. Provide pizza and refreshments for prospective students. |
| Sub-Total | $150.00 | $150.00 | $150.00 |
Midnight Munchies fundraiser (start-up)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $9.00 | $9.00 | $9.00 |
3 5-lb bags flour. $3 each. |
| Refreshments (+) | $2.00 | $2.00 | $2.00 |
1 box baking soda. $2 each |
| Refreshments (+) | $4.00 | $4.00 | $4.00 |
2 cartons of eggs. $2 each. |
| Refreshments (+) | $6.00 | $6.00 | $6.00 |
2 boxes butter. $3 each. |
| Refreshments (+) | $12.00 | $12.00 | $12.00 |
6 containers frosting. $2 each. |
| Sub-Total | $33.00 | $33.00 | $33.00 |
Salsa-Tasting Event fundraiser (start-up)
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Refreshments (+) | $45.00 | $45.00 | $45.00 |
15 jars salsa. $3 each. |
| Refreshments (+) | $30.00 | $30.00 | $30.00 |
15 bags of tortilla chips. $2 each. |
| Refreshments (+) | $8.00 | $8.00 | $8.00 |
2 long table cloths. $4 each. |
| Refreshments (+) | $18.00 | $18.00 | $18.00 |
6 cans red/black beans. $3 each. |
| Refreshments (+) | $15.00 | $15.00 | $15.00 |
20lb bag of rice. $15 each. |
| Refreshments (+) | $40.00 | $40.00 | $40.00 |
various meats |
| Refreshments (+) | $20.00 | $20.00 | $20.00 |
decorations |
| Refreshments (+) | $20.00 | $20.00 | $20.00 |
10 Sternos. $2 each. |
| Sub-Total | $196.00 | $196.00 | $196.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Agency Funding (-) | $200.00 | $200.00 | $200.00 | Anticipated revenue for Churro fundraiser if 200 sold at $1 each. |
| Agency Funding (-) | $150.00 | $150.00 | $150.00 | Anticipated revenue for selling 100 cupcakes and 50 churros at $1 each. |
| Agency Funding (-) | $300.00 | $300.00 | $300.00 | Anticipated revenue for Salsa-tasting Event if 60 people attend paying $5 entrance fee. |
| Agency Funding (-) | $500.00 | $0.00 | $0.00 | Anticipated revenue for financial speaker workshop event. Anticipating 100 guests. Event open to campus community. Entrance fee $5. |
| Airfare Domestic (+) | $3,600.00 | $3,800.00 | $3,800.00 | Max. JFC allotment for travel expenses ($180) per person. 20 members attending/to be reiumbursed. Current airfare price/person through Expedia: $354.50. Difference to be paid by members. |
| Conference/Tournament Reg Domestic (+) | $4,000.00 | $0.00 | $0.00 | Registration per person to attend National SHPE Conference is $200. Twenty members attending. |
| Conference/Tournament Reg Domestic (+) | $3,500.00 | $0.00 | $0.00 | Registration per person $350. Ten members attending. Registration plan includes 4-day program, Lodging, meals, to/from airport transportation and flight. One-time payment per person to SHPE National |
| Donations/Contributions (-) | $3,000.00 | $3,000.00 | $3,000.00 | Donation from CIT in the LATE fall semester |
| Donations/Contributions (-) | $900.00 | $900.00 | $900.00 | Campaigning for contributions. FY2011 contributers: Qualcomm ($100) Schlumberger ($150) P&G ($150) Intel ($500) NOTE: In financial record, donations from Qual. & Schum. double. Half to NSBE in mixer |
| Donations/Contributions (-) | $0.00 | $120.00 | $120.00 | Admissions funding for CoD |
| Membership and Dues (-) | $155.00 | $155.00 | $155.00 | Dues collected in FY2011. ($5 per member) |
| Printing & Publishing External (+) | $10.00 | $10.00 | $10.00 | 100 flyers at 10 cents a page (in color) |
| Printing & Publishing External (+) | $10.00 | $10.00 | $10.00 | Poster(s) of previous years accomplishments to present at any SHPE informational events such as the Activities Fairs. |
| Professional Services (+) | $400.00 | $400.00 | $400.00 | FALL Mixer. Mandatory ISS clean-up fee. Renting tables/linens/projector screen=Taylor Rental. Renting projector=cmuTV. Food purchase=CulinArt, Poster/Sign printing. Total cost ($800) split with NSBE |
| Professional Services (+) | $400.00 | $400.00 | $400.00 | SPRING Mixer. Mandatory ISS clean-up fee. Renting tables/linens/projector screen=Taylor Rental. Renting projector=cmuTV. Food purchase=CulinArt, Poster/Sign printing. Total cost ($800) split with NSBE |
| Professional Services (+) | $2,000.00 | $0.00 | $1,000.00 | Quote for speaker from Lightship Mutual, LLC. to give presentation on financial awareness. Open to campus community. Covers workshop fees. |
| Professional Services (+) | $650.00 | $0.00 | $325.00 | Quote for speaker from Lightship Mutual, LLC. to give presentation on financial awareness. Open to campus community. Covers speaker travel expenses. |
| Refreshments (+) | $434.00 | $434.00 | $434.00 | For General Body Meetings - biweekly, approx. 14 per school year ; refreshments are $31 per GBM (historically) |
| Refreshments (+) | $35.00 | $35.00 | $35.00 | 4 packages of cookie dough at $4 each, plus a pack of napkins. Given out freely at BOTH Fall and Spring Activity Fairs (i.e. 4 cookie dough packages PER fair) |
| Refreshments (+) | $9.00 | $9.00 | $9.00 | 3 5-lb bags flour. $3 each. |
| Refreshments (+) | $2.00 | $2.00 | $2.00 | 1 box baking soda. $2 each |
| Refreshments (+) | $9.98 | $9.98 | $9.98 | 2 boxes brown sugar. $4.99 each |
| Refreshments (+) | $9.00 | $9.00 | $9.00 | 3 boxes butter. $3 each. |
| Refreshments (+) | $11.99 | $11.99 | $11.99 | 1 gal. vegetable oil |
| Refreshments (+) | $4.00 | $4.00 | $4.00 | 2 cartons of eggs. $2 each. |
| Refreshments (+) | $30.00 | $30.00 | $30.00 | 8 boxes of churro mix. $3.75 each. |
| Refreshments (+) | $4.00 | $4.00 | $4.00 | 1 box cinnamon |
| Refreshments (+) | $4.00 | $4.00 | $4.00 | 2 cartons of eggs. $2 each. |
| Refreshments (+) | $6.00 | $6.00 | $6.00 | 2 boxes butter. $3 each. |
| Refreshments (+) | $12.00 | $12.00 | $12.00 | 6 containers frosting. $2 each. |
| Refreshments (+) | $45.00 | $45.00 | $45.00 | 15 jars salsa. $3 each. |
| Refreshments (+) | $30.00 | $30.00 | $30.00 | 15 bags of tortilla chips. $2 each. |
| Refreshments (+) | $8.00 | $8.00 | $8.00 | 2 long table cloths. $4 each. |
| Refreshments (+) | $18.00 | $18.00 | $18.00 | 6 cans red/black beans. $3 each. |
| Refreshments (+) | $15.00 | $15.00 | $15.00 | 20lb bag of rice. $15 each. |
| Refreshments (+) | $40.00 | $40.00 | $40.00 | various meats |
| Refreshments (+) | $20.00 | $20.00 | $20.00 | decorations |
| Refreshments (+) | $20.00 | $20.00 | $20.00 | 10 Sternos. $2 each. |
| Student Programs-Other Expense (+) | $30.00 | $30.00 | $30.00 | Engineering Week. For SWE event geared toward grade-school students; Materials for building bridges out of toothpicks/marshmellows. Candy to build molecules. |
| Student Programs-Other Expense (+) | $120.00 | $120.00 | $120.00 | Celebration of Diversity Weekend informational event regarding types of engineering. 3 COD weekends per year. Provide pizza and refreshments for prospective students. |
By Ocode
| Requested | |
|---|---|
| Agency Funding | $1,150.00 |
| Airfare Domestic | $3,600.00 |
| Conference/Tournament Reg Domestic | $7,500.00 |
| Donations/Contributions | $3,900.00 |
| Membership and Dues | $155.00 |
| Printing & Publishing External | $20.00 |
| Professional Services | $3,450.00 |
| Refreshments | $766.97 |
| Student Programs-Other Expense | $150.00 |
| Recommended | |
|---|---|
| Agency Funding | $650.00 |
| Airfare Domestic | $3,800.00 |
| Conference/Tournament Reg Domestic | $0.00 |
| Donations/Contributions | $4,020.00 |
| Membership and Dues | $155.00 |
| Printing & Publishing External | $20.00 |
| Professional Services | $800.00 |
| Refreshments | $766.97 |
| Student Programs-Other Expense | $150.00 |
| Final | |
|---|---|
| Agency Funding | $650.00 |
| Airfare Domestic | $3,800.00 |
| Conference/Tournament Reg Domestic | $0.00 |
| Donations/Contributions | $4,020.00 |
| Membership and Dues | $155.00 |
| Printing & Publishing External | $20.00 |
| Professional Services | $2,125.00 |
| Refreshments | $766.97 |
| Student Programs-Other Expense | $150.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $15,486.97 |
| Capital | $0.00 |
| Revenue | ($5,205.00) |
| Final | $10,281.97 |
| Recommended | |
|---|---|
| Expenditures | $5,536.97 |
| Capital | $0.00 |
| Revenue | ($4,825.00) |
| Final | $711.97 |
| Final | |
|---|---|
| Expenditures | $6,861.97 |
| Capital | $0.00 |
| Revenue | ($4,825.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $2,036.97 |
| FY12 Starting Balance | $2,036.97 |