Carnegie Involvement Association Budget
FY2015 (July 1, 2014 - June 30, 2015)
CIA was founded in 1970 as a social organization focusing primarily on Buggy, and in 1981 was the first independent (non-Greek) organization to win Sweepstakes. Open to all members of the student body, CIA's objective is to strike the right balance between performing well and enjoying buggy.
JFC Rep: Edward McFowland (emcfowla)
Summary
| Requested | |
|---|---|
| Expenditures | $8,038.00 |
| Capital | $1,000.00 |
| Revenue | ($1,500.00) |
| Final | $6,538.00 |
| Recommended | |
|---|---|
| Expenditures | $9,134.50 |
| Capital | $1,000.00 |
| Revenue | ($1,500.00) |
| Final | $7,634.50 |
| Final | |
|---|---|
| Expenditures | $9,134.50 |
| Capital | $1,000.00 |
| Revenue | ($1,500.00) |
| Debt | ($0.00) |
| Rollover | ($597.93) |
| Total Subsidy | $7,634.50 |
| FY15 Starting Balance | $8,232.43 |
Debt/Rollover Explanation:
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Rental and Sales Income (-) | $600.00 | $600.00 | $600.00 |
T-shirts and other apparel sales, mostly to alums on raceday. The entirety of this revenue line item (T-shirt sales) is used to partially cover the cost of a race day line item (T-shirts). 600-600 = $0 remaining |
| Revenue-Membership Dues (-) | $900.00 | $900.00 | $900.00 |
Dues are about $30 each from 30 members. This revenue line (Membership Fees) item completely covers the remainder of a race day line item (T-shirts) with the remaining cost of $100. 900-100 = $800 remaining. |
| Food-Refreshments for Events (+) | $0.00 | $0.00 | $0.00 |
None The JFC will fund $100 per semester for food for rush/recruitment, $200 per semester for food at events, $5 per person per semester for food for general body meetings, and $15 per person per event for food at a cultural event, at a cap to 2 events. All of your food lineitems are complient. |
| Sub-Total | -$1,500.00 | -$1,500.00 | -$1,500.00 |
Buggy Build
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $1,634.00 | $0.00 | $0.00 |
Materials for external composite shell: carbon fiber (14 yards @ $45/yard), Nomex (2 sheet @ $200/sheet), Lexan (1 sheet @ $110/sheet), epoxy resin(2 gallons @ $99/gallon), epoxy hardener (2 cans @ $76/can) high density foam (new to next build, $720 [estimate received this year] for amount needed) |
| Equip-Non-Capital Equipment (+) | $139.00 | $0.00 | $0.00 |
Braking system: caliper brakes ($95), brake cable (3.5m @ $10/3.5m), brake cable housing (10ft @ $15/10ft), brake handle (1 handle @ @16), brake pads (1 pair @ $8/pair), brake hardware (~$10) |
| Equip-Non-Capital Equipment (+) | $183.50 | $0.00 | $0.00 |
Driver retention system: cleats (2 cleats @ $60/cleat), webbing (5ft @ $1/ft), clips (2 carabiners @ $8/each), D-rings (5 d-rings @ $.50/each), retention hardware (~$10). |
| Equip-Non-Capital Equipment (+) | $93.00 | $0.00 | $0.00 |
Finishing supplies: paint (6 cans @ $7/can), clear coat (3 cans @ $7/can), sanding materials (1 pack of orbital sanding pads @ $19/pack) car wax (1 tub @ $11/tub) |
| Ops-Professional Services and Performers (+) | $30.00 | $0.00 | $0.00 |
Professional stitching for buggy harness, as required by Sweepstakes bylaws |
| Equip-Non-Capital Equipment (+) | $194.00 | $0.00 | $0.00 |
Vacuum Bagging Equipment: vacuum bagging film (1 pack of twenty yards @ $38/pack) sealant tape (3 rolls @ $16/roll) breather blanket (30 yards @ $36/10 yards) |
| Equip-Non-Capital Equipment (+) | $80.00 | $0.00 | $0.00 |
Pushbar supplies: Airfoil foam (1 core @ $80/core) |
| Equip-Non-Capital Equipment (+) | $450.00 | $0.00 | $0.00 |
Steering system: metal for wheel mounts (~190), axles (~$200: switched to better, safer metal), hardware (~$20), steering handle (1 bar @ $15/bar) |
| Equip-Non-Capital Equipment (+) | $0.00 | $4,000.00 | $4,000.00 |
None JFC has changed its buggy metric to a flat fee, set by the JFC at the start of the JFC Budget Review Process. This year, we will be funding student government recognized organizations $1,000 if they participate in Buggy, and $500 for each team that races, capped at six teams, or $4000. The organization asks for $2,803.50 in for buggy maitainence, the remaining ($4000-$2803.50 = $1196.5) will be applied to other buggy category line items. |
| Sub-Total | $2,803.50 | $4,000.00 | $4,000.00 |
Raceday
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Registration and Tournaments (+) | $261.00 | $261.00 | $261.00 |
Sweepstakes Raceday entry fees for 4 men's teams and 4 women's teams. This is what is projected for this year. |
| Equip-Clothing (+) | $700.00 | $700.00 | $700.00 |
Raceday T-shirts (Covered by revenue) This raceday line item is covered completely by revenue line items. |
| Ops-Rental Equipment (+) | $210.00 | $210.00 | $210.00 |
Truck rental for Truck Weekend and Raceday. (Two instances at $40/truck rental + $56 for insurance + (10 miles * $0.79/mile)) |
| Sub-Total | $1,171.00 | $1,171.00 | $1,171.00 |
Driver Safety
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 |
Harness for new buggy restraint system: (1 harness @ $200/harness) |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 |
DOT approved helmet to replace our oldest helmet: (1 helmet @ $150/helmet) |
| Equip-Non-Capital Equipment (+) | $134.00 | $134.00 | $134.00 |
Driver Safety: Gloves (2 pairs @ $25/pair), Mouth guards (2 mouthguards @ $12/mouthguard), Goggles (3 pairs @ $20/pair) etc. |
| Equip-Non-Capital Equipment (+) | $120.00 | $120.00 | $120.00 |
Defogging solutions (0.5 bottle/weekend of practice * 30 practices @ $8/bottle) |
| Sub-Total | $604.00 | $604.00 | $604.00 |
Recruitment
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for Events (+) | $396.00 | $396.00 | $396.00 |
Pancake recruitment events (6 bags of mix @ $16/bag of mix + 6 bags of chocolate chips $17/bag chocolate chips per semester). |
| Food-Refreshments for General Body Meetings (+) | $120.00 | $120.00 | $120.00 |
Food for Fall General Body Meeting (10 pizzas for 40 people @ $12/pizza). |
| Food-Refreshments for General Body Meetings (+) | $120.00 | $120.00 | $120.00 |
Food for Spring General Body Meeting (10 pizzas for 40 people @ $12/pizza). |
| Food-Refreshments for Events (+) | $90.00 | $90.00 | $90.00 |
Pre-Raceday Team rules meeting (2 trays of Culinart catering @ $45/tray) |
| Food Recruitment (+) | $300.00 | $200.00 | $200.00 |
Spring and Fall recruitment BBQ: (hotdogs, hamburgers, buns, and drinks for 50 people) The JFC will fund $100 per semester for food for rush/recruitment. |
| Sub-Total | $1,026.00 | $926.00 | $926.00 |
Garage Supplies
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-General Supplies (+) | $211.00 | $211.00 | $211.00 |
Consumable Supplies: Duct tape (15 rolls @ $8/roll), batteries for stopwatches (4 #2032 batteries @ $4/battery), batteries for flashlights (1 pack of twenty AA batteries @ 18/pack), Batteries for walkie talkies (1 pack pack of twenty AAA batteries @ $15/pack), paint markers (1 pack of five markers @ $21/pack), electrical tape (1 roll @ $8/roll), painter's tape (2 rolls @ $6/roll), zip ties (1 assorted pack @ $22/pack) |
| Ops-Equipment Repair (+) | $271.50 | $271.50 | $271.50 |
Mill Repair. Collets @55.5, End Mills @40, Table vise @ 145, parallels @31. |
| Equip-Non-Capital Equipment (+) | $126.00 | $126.00 | $126.00 |
Tool repair: hack saw blades (1 pack of ten blades @ $23/pack), drill bits (1 pack of numbered bits 1-60 @ $45/pack), sand paper (5 packs wet/dry sand paper, (1 coarse, 1 medium, 1 fine, 1 extra fine, 1 ultra fine) @ $6/pack), Dremel attachments and wheels (1 sanding/grinding kit @ 14/kit), taps (5 taps (one of each 8-32, 10-32, 10-24, 12-24, 1/4"-20) @ $7/tap), Belt sander belts (5 belts (1 coarse, 1 medium, 1 fine, 1 extra fine, 1 ultra fine) @ $4/belt) Shop vac filter (2 packs of three bags @ $7/pack) Belt sander band (1 band @ $45/blade) |
| Equip-Non-Capital Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 |
Wheel maintenance (casting, tooling, machining). 3 wheel per buggy, 5 buggy, so about 80 a wheel. |
| Equip-Non-Capital Equipment (+) | $205.00 | $205.00 | $205.00 |
Miscellaneous buggy supplies: Hardware (screws, nuts, bolts, washers @~$70), Tap Magic cutting fluid (2 bottles (1 for aluminum, 1 multipurpose), @ $13/bottle) Loctite (2 bottles (1 low strength, 1 high strength) @ $8/bottle), white lithium grease (1 tube @ $7/tube), 5 minute epoxy (6 tubes @ $21/tube), Kevlar fabric (1 yard @ $44/yard), Fiberglass (3 yards/ @ $7/yard) |
| Ops-General Supplies (+) | $60.00 | $60.00 | $60.00 |
General Supplies: Trash bags (1 box of 45 bags @ $11/box), paper towels (1 pack of 15 rolls @ $22/pack), tissues (1 pack of 6 boxes @ $18/pack), pumice soap (1 bottle @ $6/bottle) |
| Equip-Non-Capital Equipment (+) | $360.00 | $360.00 | $360.00 |
Bearings for wheels (12 bearings @ $30/bearing). Need up update bearings for use daily. |
| Sub-Total | $2,433.50 | $2,433.50 | $2,433.50 |
Capital Items
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $150.00 | $150.00 | $150.00 |
Leaf blower for clearing massive amounts of leaves off the course (mandatory chore we must complete as a buggy organization). Used to use brooms which were inadequate and could take upwards of an hour. |
| Capital Expense Fund (+) | $550.00 | $550.00 | $550.00 |
Precision mini lathe for latheing axle stubs, and other round parts: (1 lathe @ $550/lathe). Generally need to make 4-5 parts per semester and currently so by going against explicit rules against buggy machining. Which is unethical and makes the process longer. |
| Capital Expense Fund (+) | $300.00 | $300.00 | $300.00 |
Tent for buggy practices. We stage outside in near freezing weather (<40) and need to be able to have a large, strong, weatherproof tent to ensure the health and basic comfort of mechanics and drivers who don't generally have the opportunity to go inside for ~2 hours. Bought a cheaper tent and had it fall apart on us on Raceday due to strong winds and attempts to build a strong one have failed. |
| Sub-Total | $0.00 | $0.00 | $0.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Capital Expense Fund (+) | $150.00 | $150.00 | $150.00 | Leaf blower for clearing massive amounts of leaves off the course (mandatory chore we must complete as a buggy organization). Used to use brooms which were inadequate and could take upwards of an hour. |
| Capital Expense Fund (+) | $550.00 | $550.00 | $550.00 | Precision mini lathe for latheing axle stubs, and other round parts: (1 lathe @ $550/lathe). Generally need to make 4-5 parts per semester and currently so by going against explicit rules against buggy machining. Which is unethical and makes the process longer. |
| Capital Expense Fund (+) | $300.00 | $300.00 | $300.00 | Tent for buggy practices. We stage outside in near freezing weather (<40) and need to be able to have a large, strong, weatherproof tent to ensure the health and basic comfort of mechanics and drivers who don't generally have the opportunity to go inside for ~2 hours. Bought a cheaper tent and had it fall apart on us on Raceday due to strong winds and attempts to build a strong one have failed. |
| Equip-Clothing (+) | $700.00 | $700.00 | $700.00 | Raceday T-shirts (Covered by revenue) |
| Equip-Non-Capital Equipment (+) | $1,634.00 | $0.00 | $0.00 | Materials for external composite shell: carbon fiber (14 yards @ $45/yard), Nomex (2 sheet @ $200/sheet), Lexan (1 sheet @ $110/sheet), epoxy resin(2 gallons @ $99/gallon), epoxy hardener (2 cans @ $76/can) high density foam (new to next build, $720 [estimate received this year] for amount needed) |
| Equip-Non-Capital Equipment (+) | $139.00 | $0.00 | $0.00 | Braking system: caliper brakes ($95), brake cable (3.5m @ $10/3.5m), brake cable housing (10ft @ $15/10ft), brake handle (1 handle @ @16), brake pads (1 pair @ $8/pair), brake hardware (~$10) |
| Equip-Non-Capital Equipment (+) | $183.50 | $0.00 | $0.00 | Driver retention system: cleats (2 cleats @ $60/cleat), webbing (5ft @ $1/ft), clips (2 carabiners @ $8/each), D-rings (5 d-rings @ $.50/each), retention hardware (~$10). |
| Equip-Non-Capital Equipment (+) | $93.00 | $0.00 | $0.00 | Finishing supplies: paint (6 cans @ $7/can), clear coat (3 cans @ $7/can), sanding materials (1 pack of orbital sanding pads @ $19/pack) car wax (1 tub @ $11/tub) |
| Equip-Non-Capital Equipment (+) | $194.00 | $0.00 | $0.00 | Vacuum Bagging Equipment: vacuum bagging film (1 pack of twenty yards @ $38/pack) sealant tape (3 rolls @ $16/roll) breather blanket (30 yards @ $36/10 yards) |
| Equip-Non-Capital Equipment (+) | $80.00 | $0.00 | $0.00 | Pushbar supplies: Airfoil foam (1 core @ $80/core) |
| Equip-Non-Capital Equipment (+) | $450.00 | $0.00 | $0.00 | Steering system: metal for wheel mounts (~190), axles (~$200: switched to better, safer metal), hardware (~$20), steering handle (1 bar @ $15/bar) |
| Equip-Non-Capital Equipment (+) | $200.00 | $200.00 | $200.00 | Harness for new buggy restraint system: (1 harness @ $200/harness) |
| Equip-Non-Capital Equipment (+) | $150.00 | $150.00 | $150.00 | DOT approved helmet to replace our oldest helmet: (1 helmet @ $150/helmet) |
| Equip-Non-Capital Equipment (+) | $134.00 | $134.00 | $134.00 | Driver Safety: Gloves (2 pairs @ $25/pair), Mouth guards (2 mouthguards @ $12/mouthguard), Goggles (3 pairs @ $20/pair) etc. |
| Equip-Non-Capital Equipment (+) | $120.00 | $120.00 | $120.00 | Defogging solutions (0.5 bottle/weekend of practice * 30 practices @ $8/bottle) |
| Equip-Non-Capital Equipment (+) | $126.00 | $126.00 | $126.00 | Tool repair: hack saw blades (1 pack of ten blades @ $23/pack), drill bits (1 pack of numbered bits 1-60 @ $45/pack), sand paper (5 packs wet/dry sand paper, (1 coarse, 1 medium, 1 fine, 1 extra fine, 1 ultra fine) @ $6/pack), Dremel attachments and wheels (1 sanding/grinding kit @ 14/kit), taps (5 taps (one of each 8-32, 10-32, 10-24, 12-24, 1/4"-20) @ $7/tap), Belt sander belts (5 belts (1 coarse, 1 medium, 1 fine, 1 extra fine, 1 ultra fine) @ $4/belt) Shop vac filter (2 packs of three bags @ $7/pack) Belt sander band (1 band @ $45/blade) |
| Equip-Non-Capital Equipment (+) | $1,200.00 | $1,200.00 | $1,200.00 | Wheel maintenance (casting, tooling, machining). 3 wheel per buggy, 5 buggy, so about 80 a wheel. |
| Equip-Non-Capital Equipment (+) | $205.00 | $205.00 | $205.00 | Miscellaneous buggy supplies: Hardware (screws, nuts, bolts, washers @~$70), Tap Magic cutting fluid (2 bottles (1 for aluminum, 1 multipurpose), @ $13/bottle) Loctite (2 bottles (1 low strength, 1 high strength) @ $8/bottle), white lithium grease (1 tube @ $7/tube), 5 minute epoxy (6 tubes @ $21/tube), Kevlar fabric (1 yard @ $44/yard), Fiberglass (3 yards/ @ $7/yard) |
| Equip-Non-Capital Equipment (+) | $360.00 | $360.00 | $360.00 | Bearings for wheels (12 bearings @ $30/bearing). Need up update bearings for use daily. |
| Equip-Non-Capital Equipment (+) | $0.00 | $4,000.00 | $4,000.00 | None |
| Food Recruitment (+) | $300.00 | $200.00 | $200.00 | Spring and Fall recruitment BBQ: (hotdogs, hamburgers, buns, and drinks for 50 people) |
| Food-Refreshments for Events (+) | $396.00 | $396.00 | $396.00 | Pancake recruitment events (6 bags of mix @ $16/bag of mix + 6 bags of chocolate chips $17/bag chocolate chips per semester). |
| Food-Refreshments for Events (+) | $90.00 | $90.00 | $90.00 | Pre-Raceday Team rules meeting (2 trays of Culinart catering @ $45/tray) |
| Food-Refreshments for Events (+) | $0.00 | $0.00 | $0.00 | None |
| Food-Refreshments for General Body Meetings (+) | $120.00 | $120.00 | $120.00 | Food for Fall General Body Meeting (10 pizzas for 40 people @ $12/pizza). |
| Food-Refreshments for General Body Meetings (+) | $120.00 | $120.00 | $120.00 | Food for Spring General Body Meeting (10 pizzas for 40 people @ $12/pizza). |
| Ops-Equipment Repair (+) | $271.50 | $271.50 | $271.50 | Mill Repair. Collets @55.5, End Mills @40, Table vise @ 145, parallels @31. |
| Ops-General Supplies (+) | $211.00 | $211.00 | $211.00 | Consumable Supplies: Duct tape (15 rolls @ $8/roll), batteries for stopwatches (4 #2032 batteries @ $4/battery), batteries for flashlights (1 pack of twenty AA batteries @ 18/pack), Batteries for walkie talkies (1 pack pack of twenty AAA batteries @ $15/pack), paint markers (1 pack of five markers @ $21/pack), electrical tape (1 roll @ $8/roll), painter's tape (2 rolls @ $6/roll), zip ties (1 assorted pack @ $22/pack) |
| Ops-General Supplies (+) | $60.00 | $60.00 | $60.00 | General Supplies: Trash bags (1 box of 45 bags @ $11/box), paper towels (1 pack of 15 rolls @ $22/pack), tissues (1 pack of 6 boxes @ $18/pack), pumice soap (1 bottle @ $6/bottle) |
| Ops-Professional Services and Performers (+) | $30.00 | $0.00 | $0.00 | Professional stitching for buggy harness, as required by Sweepstakes bylaws |
| Ops-Registration and Tournaments (+) | $261.00 | $261.00 | $261.00 | Sweepstakes Raceday entry fees for 4 men's teams and 4 women's teams. This is what is projected for this year. |
| Ops-Rental Equipment (+) | $210.00 | $210.00 | $210.00 | Truck rental for Truck Weekend and Raceday. (Two instances at $40/truck rental + $56 for insurance + (10 miles * $0.79/mile)) |
| Revenue-Membership Dues (-) | $900.00 | $900.00 | $900.00 | Dues are about $30 each from 30 members. |
| Revenue-Rental and Sales Income (-) | $600.00 | $600.00 | $600.00 | T-shirts and other apparel sales, mostly to alums on raceday. |
By Ocode
| Requested | |
|---|---|
| Capital Expense Fund | $1,000.00 |
| Equip-Clothing | $700.00 |
| Equip-Non-Capital Equipment | $5,268.50 |
| Food Recruitment | $300.00 |
| Food-Refreshments for Events | $486.00 |
| Food-Refreshments for General Body Meetings | $240.00 |
| Ops-Equipment Repair | $271.50 |
| Ops-General Supplies | $271.00 |
| Ops-Professional Services and Performers | $30.00 |
| Ops-Registration and Tournaments | $261.00 |
| Ops-Rental Equipment | $210.00 |
| Revenue-Membership Dues | $900.00 |
| Revenue-Rental and Sales Income | $600.00 |
| Recommended | |
|---|---|
| Capital Expense Fund | $1,000.00 |
| Equip-Clothing | $700.00 |
| Equip-Non-Capital Equipment | $6,495.00 |
| Food Recruitment | $200.00 |
| Food-Refreshments for Events | $486.00 |
| Food-Refreshments for General Body Meetings | $240.00 |
| Ops-Equipment Repair | $271.50 |
| Ops-General Supplies | $271.00 |
| Ops-Professional Services and Performers | $0.00 |
| Ops-Registration and Tournaments | $261.00 |
| Ops-Rental Equipment | $210.00 |
| Revenue-Membership Dues | $900.00 |
| Revenue-Rental and Sales Income | $600.00 |
| Final | |
|---|---|
| Capital Expense Fund | $1,000.00 |
| Equip-Clothing | $700.00 |
| Equip-Non-Capital Equipment | $6,495.00 |
| Food Recruitment | $200.00 |
| Food-Refreshments for Events | $486.00 |
| Food-Refreshments for General Body Meetings | $240.00 |
| Ops-Equipment Repair | $271.50 |
| Ops-General Supplies | $271.00 |
| Ops-Professional Services and Performers | $0.00 |
| Ops-Registration and Tournaments | $261.00 |
| Ops-Rental Equipment | $210.00 |
| Revenue-Membership Dues | $900.00 |
| Revenue-Rental and Sales Income | $600.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $8,038.00 |
| Capital | $1,000.00 |
| Revenue | ($1,500.00) |
| Final | $6,538.00 |
| Recommended | |
|---|---|
| Expenditures | $9,134.50 |
| Capital | $1,000.00 |
| Revenue | ($1,500.00) |
| Final | $7,634.50 |
| Final | |
|---|---|
| Expenditures | $9,134.50 |
| Capital | $1,000.00 |
| Revenue | ($1,500.00) |
| Debt | ($0.00) |
| Rollover | ($597.93) |
| Total Subsidy | $7,634.50 |
| FY15 Starting Balance | $8,232.43 |
Debt/Rollover Explanation: